All Things Admin

JUNE 16, 2023

Great examples include: How to Order Business Cards How to Order Office Supplies How to Setup a Webex or Zoom Conference Call How to Order Catering from a Local Restaurant On my sample digital portfolio site, I have example procedures on the writing page: [link] You can see an example of creating a procedures manual using OneNote.

Administrative Professionals 52

Administrative Professionals Mentoring PDF Business Cards 52

Office Dynamics

FEBRUARY 25, 2014

TinyScan turns your iPhone into a mini scanner for documents, photos, receipts and other texts. With TinyScan, you can scan your documents at anywhere and store or email them as PDF files. Or they can take several pictures and send a multipage document to you with the entire trips receipts collected. LinkedIn Card Munch.

Business Cards 100

Business Cards PDF Social Media Phones 100

Practically Perfect PA

JANUARY 10, 2017

Getting buy-in IS ACHIEVABLE and I managed to successfully get the following approved: Business Cards. Business Cards: I was the first PA within my last company of 30+ Assistants to request Business Cards. Don’t worry, we have done all the hard work for you and produced a business case document.

Business Cards 100

Business Cards International Training Networking 100

Ian's Messy Desk

MARCH 1, 2012

When the HVAC system was installed, someone thought we might want the user manual for the system: a 400 page PDF document. Instead of filing the PDF on the network, the document was printed and placed in a filing cabinet , where it will sit until doomsday. We really didn’t need the manual. Organize your office heart.

PDF 100

PDF Filing Policies Purchasing 100

Ian's Messy Desk

JANUARY 15, 2014

When the HVAC system was installed, someone thought we might want the user manual for the system: a 400 page PDF document. Instead of filing the PDF on the network, the document was printed and placed in a filing cabinet , where it will sit until doomsday or at least until someone cleans out those files. Organize your office heart.

PDF 100

PDF Filing Policies Purchasing 100

Step It Up VA Coaching

MARCH 24, 2011

A good place to start is to streamline your files and documents. Clean up electronic files and documents. Make sure you have electronic files on your computer and your e-mail that match your physical files – one for each client, or business function (i.e. Uncover those long-hidden surfaces! Clean out your file cabinet.

Filing 100

Filing Business Cards Fax AT&T 100

Office Dynamics

JUNE 6, 2013

Organizing and tracking receipts – Simply send Shoeboxed your receipts, business cards, bills and other documents and everything will be carefully sorted and scanned into a secure online account.

Administrative Professionals 100

Administrative Professionals Travel Expenses Business Cards 100

Eco-Office Gals

JULY 5, 2011

It saves embarrassment after running out of business cards and avoids the loss of data due to losing a small piece of paper. Quickoffice Connect Mobile Suite: The iPhone application, Quickoffice Connect Mobile Suite, is an online service that allows a busy entrepreneur to access their Microsoft Office Productivity Suite.

2011 100

2011 Credit Card Social Media Phones 100

Office Dynamics

OCTOBER 15, 2013

Optimize your desk by tackling documents and Post-it notes that take up precious surface space. Workplace organization helps ease the burden of a busy day. Optimize your desk with organizers that store letterhead, a stapler, business cards, and other common office tools for easy access.

Keyboards 100

Keyboards Filing Administrative Professionals Business Cards 100

Ian's Messy Desk

JUNE 7, 2011

Document Storage - When I receive a document (PowerPoint, Word, Excel, or PDF) that I’ll need again, I forward it to Evernote. Store Business Cards - Instead of collecting a pile of business cards that you’ll lose, photograph or scan them send the images to Evernote.

Business Cards 100

Business Cards Twitter Staples PDF 100

The Office Professionals Place

NOVEMBER 14, 2009

 An exchange of business cards Here’s an example from someone who is employed as a sales representative from a company that sells crystal products. Here is my business card. We recently were awarded Business of the Year by Businessweek. Hi, my name is Kim Harwood. Short, sweet, and to the point!

Business Cards 100

Business Cards Filing IAAP 2009 100

Eco-Office Gals

JUNE 24, 2013

More businesses are jumping on the green bandwagon, and you can increase the eco-friendliness of your office and promote that lifestyle to customers too. From flyers and business cards, to posters and notebooks, making recycled paper a part of what you do can save money for your business and help the environment.

Postal Service 100

Postal Service Lifestyle Business Cards Environment 100

Professional Assistant Blog

OCTOBER 13, 2008

O ne of my readers asks: With Word 2007, is it possible to create a “cliff notes&# version of a document using the Styles function or Macros? Here are the 7 steps to creating a “cliff notes&# version of your document: Cut the piece of text that you would like to remove from your document. Whats next?

Microsoft Word 100

Microsoft Word 2008 Keyboards 2007 100

Professional Assistant Blog

NOVEMBER 19, 2009

This way, everyone will be using the exact same documents , spreadsheet , etc. Just make sure to protect the documents, spreadsheets, etc. Another option is to create templates in Microsoft Office and either e-mail them to everyone or place them on a network drive for everyone to access. so that they dont get changed.

2008 100

2008 Cubicle 2007 PowerPoint 100

Professional Assistant Blog

APRIL 1, 2008

Imagine that your boss comes to you and asks you to merge several files into one main file ( Microsoft Word document). Then at the end, you just accept all changes to get the final document. Do you find that you are being bombarded with updates to the same files time and time again? I completely forgot about that.

Filing 100

Filing Google Docs 2008 Microsoft Word 100

Stephanie LH Calahan

MARCH 16, 2011

.  Create a check-list of what actions must be taken to get from zero-business and check them off as you complete them.     Spend money on good business cards and make sure you put information that doesn’t regularly change, i.e., phone number, email, and website.

Filing 100

Filing Business Cards Resume Phones 100

Professional Assistant Blog

JANUARY 7, 2008

Do you want to fax some documents to a client, but not sure if the fax number you are dialing will be correct? I had the same trouble in the past, since I have to fax quite a few documents to clients on a regular basis.

Fax 100

Fax Phones International 2008 100

Professional Assistant Blog

FEBRUARY 12, 2008

7%), but the document size is the same. You can not e-mail a document with 30 such pictures because size is over 10 MB. Richard Posted on 9 October, 2008 10:52 AM Anonymous How can I resize all the 30 picture of a word document, Please advice. 10comments for this post Anonymous These actions dont change the picture size.

Microsoft Word 100

Microsoft Word 2008 Cubicle 2007 100

Office Dynamics

FEBRUARY 1, 2010

Articulate a short term “next step” goal or current position/strength [“I dream of pursuing a position working with CVX heritage documents” or, “I have extensive experience in Angolan travel and visa preparations.”]. Bring business cards to an event or IAAP meeting, and set a goal to get or give a certain number before or after the meeting.

Networking 100

Networking Skills Confidence IAAP 100

Office Dynamics

FEBRUARY 1, 2010

Articulate a short term “next step” goal or current position/strength [“I dream of pursuing a position working with CVX heritage documents” or, “I have extensive experience in Angolan travel and visa preparations.”]. Bring business cards to an event or IAAP meeting, and set a goal to get or give a certain number before or after the meeting.

Networking 100

Networking Skills Confidence IAAP 100

Professional Assistant Blog

AUGUST 30, 2007

Here are the simple steps on how to copy tables: Open your Word document that contains the table. This actually is quite easy to do. Open Powerpoint and click on File, then select New, then Blank Presentation. You will see this screen at the bottom.

PowerPoint 100

PowerPoint Google Docs Cubicle 2008 100

Professional Assistant Blog

FEBRUARY 15, 2008

Photocopy all publications one after another, whether it be via the document feeder, the glass pane or both. The copier will now spit out all of the documents , in the order that you asked it to do it in, 10 copies for each bundle. The copier will then scan in all of the information in the order that you want it in.

Cubicle 100

Cubicle 2008 Google Docs 2007 100

Professional Assistant Blog

JANUARY 11, 2008

You need to be able to find certain documents on your cubicle walls for easy reference. Try to keep your documents, pictures, etc. Try to keep the pictures on a professional level, so obviously dont hang anything that might be lewd, harmful to others cultures or has a picture of something illegal on it.

Cubicle 100

Cubicle 2008 Google Docs 2007 100

Stephanie LH Calahan

DECEMBER 23, 2009

Yet establishing any consistency to your information management system is a challenge because there are so many mediums to work with - paper files, computer documents, email, voice mail, hand-written notes, business cards. all in your tickler file--and will use that as the way of reminding yourself of what you need to do.

Filing 100

Filing Calendars Networking Email 100

Professional Assistant Blog

JANUARY 16, 2008

If people place items on my desk or chair, I will simply place it back at the top of my mail tray and prioritize all documents as needed. People have to understand that each person prioritizes their work their own way. If you like this post, please subscribe to my feeds or get posts e-mailed directly to you.

2008 100

2008 Google Docs Cubicle 2007 100

Professional Assistant Blog

OCTOBER 15, 2008

Now select Microsoft Office Document Image Writer. There are other ways to implement this, depending on the software that you are using, but let’s keep this simple for now. All you need to do is go through your regular print routine with the following steps: Click File, Print or CTRL-P as the keyboard shortcut.

PDF 100

PDF 2008 Cubicle PowerPoint 100

Professional Assistant Blog

SEPTEMBER 4, 2008

From here, click on the particular label that you want to use and click New Document. You can use this feature by: 1. Clicking Tools, Letters and Mailings, Envelopes and Labels. Click on the Labels tab. This will allow you to have a blank sheet in front of you and you can add all the information into each label and then print them off.

Microsoft Word 100

Microsoft Word 2008 Cubicle Google Docs 100

Professional Assistant Blog

SEPTEMBER 27, 2007

Here are 7 simple things you can do to improve your filing system: Try filing your documents into file folders, then put them into hanging file folders. Dont know how to organize yourself and things are starting to pile up?

Filing 100

Filing 2007 2008 Cubicle 100

Brilliantly Better

SEPTEMBER 8, 2010

In less than 30 seconds I got a confirmation email: I also took a picture of another piece of paper, but this time it wasn’t a receipt, just a document in Japanese I somehow kept in my papers. Reason: unknown document. I randomly picked a receipt from my trip to Japan , took a picture of it using the app and send it over.

Management 40

Management Business Cards 2010 Expenses 40

Professional Assistant Blog

MARCH 5, 2008

Thanks, Richard Posted on 5 March, 2008 10:43 AM Deb I love CTRL-Z (undo), CTRL-H (find & replace), the split screen feature in Word (it splits the screen into 2 sections so you can look at 2 different areas of the document at the same time. Especially when you are cutting and pasting in a 200 page document!!

2008 100

2008 2007 Cubicle PowerPoint 100

Office Dynamics

JUNE 3, 2013

Handouts and other documents. Business cards. Website: Dress Code: Type of Meal: Guests Attending: __ Date Confirmed: Confirmation #: _. Special Food Requirements: __. Other Special Requests: Meeting Materials: Agenda. Leader’s notes, folders, files (soft or hard copies). PowerPoint slides (saved to USB?). Personal items.

Travel 100

Travel Attire Restaurants Medical 100

Professional Assistant Blog

MARCH 3, 2008

Many companies these days have specific rules against importing outside mail into their Exchange system, not only for security and confidentiality reasons, but also because of document retention issues. Posted on 3 March, 2008 12:04 PM The Professional Assistant Hi Jodith, Excellent point.

2008 100

2008 Cubicle 2007 Google Docs 100

Stephanie LH Calahan

DECEMBER 2, 2009

Recommended Tool: All inclusive Planner www.busybodybooks.com is a PC Software great for Busy Mom/Dad Pros of Planning Tool : All inclusive weekly calendar for appointments and to-do's, allows me to track historical my tasks so I can go back for review, breakdown of each member of the family activities and has space for tear out shopping lists.

Calendars 100

Calendars Microsoft Outlook Twitter Purchasing 100

Stephanie LH Calahan

MAY 20, 2011

I also can use the recording to make a cd and give to potential clients or current clients instead of a business card or brochure. The document was posted on Kindle and is being sold as an ebook. Next, the document and audio were formated as physical products: a booklet and a CD, which get sold (or given as gifts to clients) 5.

Social Media 100

Social Media PowerPoint Facebook Gifts 100

Professional Assistant Blog

FEBRUARY 20, 2008

I would not recommend using underlining for emphasis in an electronic document as underlining a word usually means you are linking to something else. This is the commonest form of color blindness, but it affects only.4 4 percent of women&#. 4 And what about all that pretty wallpaper that is available for your background?

2008 100

2008 2007 Cubicle Fax 100