Dealing with confidential electronic documents

Practically Perfect PA

A few years ago I wrote a really detailed blog about dealing with confidential electronic documents and paperwork. Today, I thought I would write an update on my blog from a few years ago and concentrate on electronic documents.

2017 66

Document Management System

Ian's Messy Desk

Options for managing document filing and retrieval. By establishing a consistent system for filing and tracking documents, you will impose a sense of order on your records. There are lots of choices when it comes to filing documents. Image via Wikipedia.

Top 5 Tips for Document Scanning

The Small Business Blog

Any business that wants to do this will require a Document Scanner. Today’s tip column reveals our Top 5 Tips for scanning your documents: 1. Before you even begin to start scanning… Read the full article here: Top 5 Tips for Document Scanning on: THE SMALL BUSINESS BLOG.

2014 66

4 Tips For Keeping Important Documents Safe

Practically Perfect PA

We all have important documents that we need to keep safe. Whether it is for personal or business use, there are always some papers, invoices and key documents we just can’t afford to lose. Replace any missing documents as soon as possible.

2015 43

Top Workflow Tips for Effective Document Management

Small Business CEO

Effective document management has become an essential component to maximizing productivity for just about any organization and this includes small businesses too. As the paperwork mounts, so does the case for effective document management.

The Do’s And Don’ts Of Digital Document Management Systems (DMS)

Small Business CEO

With flexible working and Bring your own Device (BOYD) policies becoming the norm, it is increasingly difficult for business owners to keep track of one of their most valuable company assets, i.e. their business-related documentation. Entrepreneurs documents management

How to Structure a Message or Document

Business Writing

Lately when I ask participants in my business writing courses for their reasons for attending, many of them tell me they struggle with structuring their writing. Whether it is an email, a letter, a report, a proposal, or another business. Teaching Business Writing Writing Tips

15 Types of Documents

Daily Writing Tips

Many terms exist that distinguish one form of documentation from another. Here are some words for specific documents, with explanations of their functions as well as additional definitions of the terms. Certificate : a document attesting that something is true or someone is qualified, or proving debt or ownership, or, as a verb, to certify. Warrant : a document assigning authority to do or act, or, as a verb, to assure, declare, or guarantee.

Is Document Scanning Green?

Eco-Office Gals

Most companies will look to document scanning as a way of managing their paper based information and with advances and maturing technology these solutions have started to become economically viable. So there are some real, tangible, business arguments for document scanning and managing these paper based systems electronically using document management and workflow. The Cost Of Storing Documents Long Term. The Cost of Scanning Documents and Storing them Electronically.

A Starter Guide to I-9 Compliance & New Hires

Small Business CEO

… Legal employment documents hiring documents i-9 compliance i-9 formsGetting a new hire onboard is more than introducing him to coworkers. You need to comply with all the regulations involved with the I-9 form. It is only one page, but the rules that go with it fill 69 pages.

2016 17

Tackling the 20 Percent of Revenue You are Losing to Inefficiency

Small Business CEO

If that’s news to you, you probably haven’t prioritized the best strategy for increasing efficiency: Documenting your processes. … CEO Leadership efficiency process documentation You already know that inefficiencies are bad for business, but do you understand how bad?

2014 43

4 Ways Smartphones Can Increase Workplace Safety

Office Dynamics

Use the Camera as a Documentation Tool. The smartphone camera is a terrific tool to use during inspections or investigations or anything that requires documentation.

2016 28

Proofreading a document

Laughing all the Way to Work

It has been my experience that using Spell Check never replaces proofreading a document. I have proofed documents where the person has relied only on Spell Check and the outcome has been comical. I remember reading a document and instead of its they had written tits. Be sure you always proofread your documents and then Spell Check it as an extra step to your proofreading.

Proofreading a document

Laughing all the Way to Work

It has been my experience that using Spell Check never replaces proofreading a document. I have proofed documents where the person has relied only on Spell Check and the outcome has been comical. I remember reading a document and instead of its they had written tits. Be sure you always proofread your documents and then Spell Check it as an extra step to your proofreading.

Eight Ways to Keep Your Office Clutter-Free

Ian's Messy Desk

When the HVAC system was installed, someone thought we might want the user manual for the system: a 400 page PDF document. Instead of filing the PDF on the network, the document was printed and placed in a filing cabinet , where it will sit until doomsday. Despite the improvements in document handling technology, despite the the convenience of a PDF, we still produce a lot of paper. Working at an organizations’ head office, we see a lot of paper.

"Going Green" With Your Documents

Professional Assistant Blog

Home About Me Advertise "Going Green" With Your Documents By The Professional Assistant on Monday, July 13, 2009 Filed Under: Productivity D o you recycle your unwanted papers at work? Do you try to "go green" by not printing e-mails or other documents that you could be e-mailing to others that you want to share this information with? You keep printing document after document, not realizing how many trees you are using and how much waste you are creating.

Tech of the week: PDFescape

Practically Perfect PA

It frees users from the typical software requirements for using the standard PDF document file format. Features include: Open PDF documents natively in your web browser. Save, download, & print PDF documents. Sign PDF documents using your scanned signature.

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Technology of the week: Rev

Practically Perfect PA is a service website that transcribes video and audio into text, they add captions to video and translate documents into any language, which can be certified for an additional fee. Today’s Technology of the week: Rev. Here are all the details… What is Rev?

2018 58

Keeping a Journal

Ian's Messy Desk

You may want to keep one as a historical document for future generations; as a prewriting activity for longer works you plan to publish; as a private means of expressing emotions and ideas; or much more. 10 Reasons to Keep a Journal. Keeping a journal gives outlet to your feelings in a way nothing else can. It is a place to record your deepest thoughts without fear of judgment. Journals allow you to be who you are; to examine your emotions in your way and time.

2011 22

The Benefits Of Building A Relationship With A Law Firm

Small Business CEO

Even the most experienced business leader may be at a loss when it comes to the ins and outs of legal documents, actions and proceedings. Entrepreneurs Legal business disputes documents lawsuitsEntrepreneurs and business leaders are faced with a variety of challenges on a daily basis.

40 MS Word Hacks for Assistants

Practically Perfect PA

To search for auto recovered documents on the File menu, click Open , and then click Recent Documents. Scroll to the end of all recent documents, and then click Recover Unsaved Documents. You can cut different words from a document and then paste them all together.

2016 99

Too bad they’re only historical documents now and no.

Denise Aday

Too bad they’re only historical documents now and no longer living. Joining the Bill of Rights , which had been in the Archives’ care since 1938, they became collectively known as the Charters of Freedom , the most precious documents in our heritage.

Don’t Waste your Money Hiring Consultants: There are Better Alternatives

Small Business CEO

… CEO Leadership business frameworks business models hiring consultant premium business documents Hiring a consultant is expensive, and not all small business owners have the privilege to hire one due to budgetary constraint.

Want Confidential Documents to Stay Confidential?

Professional Assistant Blog

Home About Me Advertise Want Confidential Documents to Stay Confidential? If you would like more information on keeping your documents safe, take a look at the "How Safe Are Your Documents?" By The Professional Assistant on Friday, November 30, 2007 Filed Under: A re you looking for a way to make sure that others don’t open your letters or packages?

Tech of the week: WeTransfer

Practically Perfect PA

The recipient is sent an email with a link to download the document. We work with huge documents every day, from PowerPoint presentations to PDFs, video files and everything in between. Today’s Technology of the week : WeTransfer. Here are all the details…. What is WeTransfer?

2017 59

Why Evernote Can Be All You Need to Get Things Done


Evernote Workflow Christian Zeal and Activity IFTTT iOS Mac moleskine Penultimate Portable Document Format Postbox productivity secret weapon time management zendoneEvernote can be anything to anyone or everything to everyone. With ubiquity that borders on infinite, for those that don’t want to dive into any other apps and simply master Evernote , you can make Evernote all you need to get things done. But how?

2012 21

Guest Post: Green Benefits of Virtual Events

Eco-Office Gals

In addition, the average number of pieces of paper saved by the use of digital documents at virtual events is 36,000 per show. by: Tricia Heinrich, ON24 ’s Senior Director of Strategic Communications.

Dealing with confidential paperwork

Practically Perfect PA

Yes, I think most of us have cut down a whole bunch on our paper consumption, however, we still have to print things off, get people to sign things and work with paper documents a lot. Like your computer screen lock the documents away even if you move from your desk for a few moments.

2017 31

Can I Fool You? 10 Business Writing Rules

Business Writing

Always think of your reader while planning your message or document. For April Fools'' Day, here is a list of 10 rules for effective business writing. Two of them are phony rules. Can I fool you? Rule 1. Rule 2. Email Teaching Business Writing Writing Tips

2015 58

Technology of the week: DocuSign

Practically Perfect PA

DocuSign lets you sign documents electronically and easily send documents for electronic signature in just minutes. Docusign allows users to upload documents and place electronic signitures where required. What is DocuSign?

2015 34

Documents Show Dallas and Trinity East Partnership Extends to Previously Undisclosed Irving Well That Had Casing Failure — Downwinders at Risk

Denise Aday

Documents Show Dallas and Trinity East Partnership Extends to Previously Undisclosed Irving Well That Had Casing Failure — Downwinders at Risk : People need to lose their jobs and go to jail over this, starting with Dallas City Manager Mary Suhm.

10 Places to Ignore Your Grammar and Spelling Checker

Business Writing

You check your documents electronically to try to catch every error. But your grammar and spelling checker may be giving you bad advice. Because it's a software program, it can't read your mind or know your intentions. Also, it can't.

2017 28

6 Reasons Why Your Business Should be Paperless

Eco-Office Gals

With these tools, you no longer need to worry about misplacing files, accidentally printing out unedited documents, and other problems that come with multiple people working on a single physical document. After all, larger companies still keep stacks of decades-old documents, right?

2014 75

Assistants as information managers

Practically Perfect PA

It is a fascinating document and many of the suggestions are coming into fruition four years on. We organise board papers, we literally take files from one department to another, we still print, photocopy and bind documents on a daily basis. It’s not just documents.

2017 75

How I Use Evernote


Evernote Workflow capture documents evernote sessentials hazel how to how to use evernote idea iOS iPad iphone Mac MacBook Air notebook PDF productivity WDS

Write Better Executive Summaries

Business Writing

If you write long documents, you probably need to write executive summaries. In the business writing courses I have led online and in person this year, one challenge has come up repeatedly: the challenge of writing effective executive summaries. How to Write

2013 57

9 Ways to Feng Shui Your Desk

Dumb Little Man

If you’re struggling to keep your head afloat the cesspool of folders and documents you’ve allowed to accrue on your desk, chances are you may feel a bit uneasy while working.

2016 133

Should You Be Using a HR Software System in Your Business?

The Small Business Blog

2014 76

7 Little Known Ways In Which Poor Sleep Is Killing You And Your Career

Dumb Little Man

At other times, it’s a document you’ve got to finish […]. Tired huh? Or more like exhausted? Fact: The U.S. Centers for Disease Control and Prevention reported that 30 percent, or 40.6 million, of American adults are sleeping six hours or less everyday.

2014 151

Technology of the week –

Practically Perfect PA is a very simple website that converts various documents to PDFs and converts PDFs back to their original format. Unlike some PDF converting websites users do not have to sign up to the website or wait for the document to be emailed. What is

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