INDUSTRY INSIGHTS YOUR PEERS ARE READING
Most companies will look to document scanning as a way of managing their paper based information and with advances and maturing technology these solutions have started to become economically viable. So there are some real, tangible, business arguments for document scanning and managing these paper based systems electronically using document management and workflow. The Cost Of Storing Documents Long Term. The Cost of Scanning Documents and Storing them Electronically. MORE
… Legal employment documents hiring documents i-9 compliance i-9 formsGetting a new hire onboard is more than introducing him to coworkers. You need to comply with all the regulations involved with the I-9 form. It is only one page, but the rules that go with it fill 69 pages. MORE
Productivity better file computer file Document management system Evernote filing filing cabinet folders how to set office equipment office work paper paperless paperless office paperless processing personal file personal filing system sets system toyouWhether we like it or not, paperless systems are slow reaching mass acceptance. Unless you work for a company that has invested in paperless processes, you likely see loads of paper coming across your desk. How do you deal with it? MORE
You can move to Notes documents while you’re still in another document without going to the view. All you have to do is click the Next icon in the SmartIcon bar or press Enter when you have the first document in read mode. You immediately go to the next document in the view. MORE
Confidential electronic documents (anything that is visible on your computer screen). In addition to this you also see all of the attachments that have been sent to your manager and all of the documents they are working on as well. MORE
© Copyright Patricia Robb 2010 27 February, 2009 Different spellings: British, Canadian and American I was proofing a document the other day, but since Ive been reading documents from the United States and Canada, I couldnt remember if behaviorial was the American or the Canadian spelling. MORE
Documents Show Dallas and Trinity East Partnership Extends to Previously Undisclosed Irving Well That Had Casing Failure — Downwinders at Risk : People need to lose their jobs and go to jail over this, starting with Dallas City Manager Mary Suhm. MORE
With flexible working and Bring your own Device (BOYD) policies becoming the norm, it is increasingly difficult for business owners to keep track of one of their most valuable company assets, i.e. their business-related documentation. Entrepreneurs documents management MORE
Mac Users Will Have Easier Access for their Document Management While the desktop version of Paper Tiger could be used on a Mac, sometimes people had challenges making the Windows version work well. Mac Productive & Organized Home Contribute to P&O! MORE
Oftentimes, you review the document so many times it starts to blur and you can miss something glaring. The following is some guidelines to make sure you are delivering a error free document: - Use a dictionary / thesaurus when you write. MORE
I recently attended an IAAP dinner meeting and we had a lawyer speak to us about the proper disposal of confidential documents. As assistants we often work with information that is confidential and we need to use good practices when disposing of these documents. In Canada document disposal came to the attention of Ontario’s Privacy Commissioner in the filming of a mini-series in Toronto. Placing a document in a garbage bin is NOT a secure disposal mechanism. MORE
In addition, the average number of pieces of paper saved by the use of digital documents at virtual events is 36,000 per show. by: Tricia Heinrich, ON24 ’s Senior Director of Strategic Communications. MORE
© Copyright Patricia Robb 2010 26 October, 2008 Repeating Headers and Footers while in Sections Someone was asking on another site how to repeat a footer for just one section in a document, i.e. a table. She said it would be the same instructions for a table or a document in Word. MORE
This is the time of year that most people stress over because we are waiting for documents like W2’s, mortgage statements, 1099’s, and other information in order to file taxes. MORE
Productivity Business desk document filing cabinet furniture notebook office equipment office work paper paper deals paper flow paper recycling paperless office quick tips scrap paper some tips the paper tip your paperClose your eyes and picture the Zen-like state of your desk in a paperless world. When you need data from the last quarter, you speak to your computer and a soothing voice responds with the information. MORE
… CEO Leadership business frameworks business models hiring consultant premium business documents Hiring a consultant is expensive, and not all small business owners have the privilege to hire one due to budgetary constraint. MORE
When the HVAC system was installed, someone thought we might want the user manual for the system: a 400 page PDF document. Instead of filing the PDF on the network, the document was printed and placed in a filing cabinet , where it will sit until doomsday. Despite the improvements in document handling technology, despite the the convenience of a PDF, we still produce a lot of paper. Working at an organizations’ head office, we see a lot of paper. MORE
We all have important documents that we need to keep safe. Whether it is for personal or business use, there are always some papers, invoices and key documents we just can’t afford to lose. Replace any missing documents as soon as possible. MORE
It has been my experience that using Spell Check never replaces proofreading a document. I have proofed documents where the person has relied only on Spell Check and the outcome has been comical. I remember reading a document and instead of its they had written tits. Be sure you always proofread your documents and then Spell Check it as an extra step to your proofreading. MORE
Just as the coach looks to his playbook to ensure the team’s success, ECM provides the tools to drive your document-driven processes, while keeping the content safe and secure. Likewise, ECM systems help guide your document-driven processes through your organization. MORE
It is very important if you get phone calls and make decisions on a file to document that by writing a note and putting it on the file by date. Fax transmission sheets and courier slips are also part of the story and provide proof that a document has been sent so should be kept stapled to the correspondence. It is important to date stamp all received correspondence to have an accurate record of when a document was received. MORE
Save your documents regularly. Another good reason for using Quick Keys: What would you do if your mouse stopped working and you had open on your screen multiple documents and emails and you didn't remember if you had saved all of them. Alt F4 closes the program and Ctrl F4 closes the document. Tags: quick keys saving documents Using the quick key Ctrl S makes it very easy to do. Get in the habit of saving after every few sentences (or sooner). MORE
Effective document management has become an essential component to maximizing productivity for just about any organization and this includes small businesses too. As the paperwork mounts, so does the case for effective document management. MORE
Lately when I ask participants in my business writing courses for their reasons for attending, many of them tell me they struggle with structuring their writing. Whether it is an email, a letter, a report, a proposal, or another business. Teaching Business Writing Writing Tips MORE
Home About Me Advertise "Going Green" With Your Documents By The Professional Assistant on Monday, July 13, 2009 Filed Under: Productivity D o you recycle your unwanted papers at work? Do you try to "go green" by not printing e-mails or other documents that you could be e-mailing to others that you want to share this information with? You keep printing document after document, not realizing how many trees you are using and how much waste you are creating. MORE
It has been my experience that using Spell Check never replaces proofreading a document. I have proofed documents where the person has relied only on Spell Check and the outcome has been comical. I remember reading a document and instead of its they had written tits. Be sure you always proofread your documents and then Spell Check it as an extra step to your proofreading. MORE
You may want to keep one as a historical document for future generations; as a prewriting activity for longer works you plan to publish; as a private means of expressing emotions and ideas; or much more. 10 Reasons to Keep a Journal. Keeping a journal gives outlet to your feelings in a way nothing else can. It is a place to record your deepest thoughts without fear of judgment. Journals allow you to be who you are; to examine your emotions in your way and time. MORE
Now Google can help you do things like…… Google Docs – Create and share your online documents, presentations and spreadsheets Google Voice - Don’t have time to listen to voicemails? MORE
Home About Me Advertise Want Confidential Documents to Stay Confidential? If you would like more information on keeping your documents safe, take a look at the "How Safe Are Your Documents?" By The Professional Assistant on Friday, November 30, 2007 Filed Under: A re you looking for a way to make sure that others don’t open your letters or packages? MORE
Use the Camera as a Documentation Tool. The smartphone camera is a terrific tool to use during inspections or investigations or anything that requires documentation. MORE
A few years ago I wrote a really detailed blog about dealing with confidential electronic documents and paperwork. Today, I thought I would write an update on my blog from a few years ago and concentrate on electronic documents. MORE
Posted by Deborah Chaddock Brown on August 27, 2010 under Customer Moments | 2 Comments to Read I am working on writing a series of articles for a customer on the importance of developing and documenting business systems. MORE
Even in 2018, many businesses still retain the use of physical documents — otherwise known as paper — as a method of record keeping. Paper documentation, however, carries risks. MORE
Options for managing document filing and retrieval. By establishing a consistent system for filing and tracking documents, you will impose a sense of order on your records. There are lots of choices when it comes to filing documents. Image via Wikipedia. MORE
Yes, it does cost money to store documents digitally, but these costs are often far lower than the ongoing cost of buying paper, ink or toner, garbage disposal, and the extra space you need to store reams. Document Security Is Enhanced. MORE
It could be to check my emails, write a document, put a meeting in my diary or, in most cases, search for something or settle an argument. I can’t think of a single day in the last decade that I haven’t at some point used Google for something. MORE
When you are partnering with a document management service provider, you need to be sure that your data is well taken care of. Firstly, document management itself is crucial. … Information Technology dms document management MORE
Many terms exist that distinguish one form of documentation from another. Here are some words for specific documents, with explanations of their functions as well as additional definitions of the terms. Certificate : a document attesting that something is true or someone is qualified, or proving debt or ownership, or, as a verb, to certify. Warrant : a document assigning authority to do or act, or, as a verb, to assure, declare, or guarantee. MORE
They are: A company-wide online file sharing programme for all important documents that can be accessed by other members of staff (for me this is just my Directors). I always save my documents in the following format Type of document / year.month.day / Employee surname, Employee first name. MORE
Question: “We have so many people in my office creating and revising so many documents and swapping them around, I don’t know of the best way to ensure someone’s not grabbing the wrong one from the network—or from the person they’re teaming with. MORE
Document Related Topics Practically Perfect PA
OCTOBER 5, 2017
A few years ago I wrote a really detailed blog about dealing with confidential electronic documents and paperwork. Today, I thought I would write an update on my blog from a few years ago and concentrate on electronic documents.
Ian's Messy Desk
FEBRUARY 10, 2011
Options for managing document filing and retrieval. By establishing a consistent system for filing and tracking documents, you will impose a sense of order on your records. There are lots of choices when it comes to filing documents. Image via Wikipedia.
Eco-Office Gals
MARCH 7, 2011
Most companies will look to document scanning as a way of managing their paper based information and with advances and maturing technology these solutions have started to become economically viable. So there are some real, tangible, business arguments for document scanning and managing these paper based systems electronically using document management and workflow. The Cost Of Storing Documents Long Term. The Cost of Scanning Documents and Storing them Electronically.
The Small Business Blog
APRIL 11, 2014
Any business that wants to do this will require a Document Scanner. Today’s tip column reveals our Top 5 Tips for scanning your documents: 1. Before you even begin to start scanning… Read the full article here: Top 5 Tips for Document Scanning on: THE SMALL BUSINESS BLOG.
Practically Perfect PA
FEBRUARY 5, 2015
We all have important documents that we need to keep safe. Whether it is for personal or business use, there are always some papers, invoices and key documents we just can’t afford to lose. Replace any missing documents as soon as possible.
Office Dynamics
JULY 11, 2014
Question: “We have so many people in my office creating and revising so many documents and swapping them around, I don’t know of the best way to ensure someone’s not grabbing the wrong one from the network—or from the person they’re teaming with.
Small Business CEO
APRIL 18, 2017
Effective document management has become an essential component to maximizing productivity for just about any organization and this includes small businesses too. As the paperwork mounts, so does the case for effective document management.
Laughing all the Way to Work
FEBRUARY 29, 2008
It has been my experience that using Spell Check never replaces proofreading a document. I have proofed documents where the person has relied only on Spell Check and the outcome has been comical. I remember reading a document and instead of its they had written tits. Be sure you always proofread your documents and then Spell Check it as an extra step to your proofreading.
Laughing all the Way to Work
OCTOBER 3, 2007
It has been my experience that using Spell Check never replaces proofreading a document. I have proofed documents where the person has relied only on Spell Check and the outcome has been comical. I remember reading a document and instead of its they had written tits. Be sure you always proofread your documents and then Spell Check it as an extra step to your proofreading.
Business Writing
AUGUST 16, 2013
Lately when I ask participants in my business writing courses for their reasons for attending, many of them tell me they struggle with structuring their writing. Whether it is an email, a letter, a report, a proposal, or another business. Teaching Business Writing Writing Tips
Small Business CEO
DECEMBER 4, 2013
When you are partnering with a document management service provider, you need to be sure that your data is well taken care of. Firstly, document management itself is crucial. … Information Technology dms document management
Daily Writing Tips
NOVEMBER 9, 2012
Many terms exist that distinguish one form of documentation from another. Here are some words for specific documents, with explanations of their functions as well as additional definitions of the terms. Certificate : a document attesting that something is true or someone is qualified, or proving debt or ownership, or, as a verb, to certify. Warrant : a document assigning authority to do or act, or, as a verb, to assure, declare, or guarantee.
Professional Assistant Blog
JULY 10, 2009
Home About Me Advertise "Going Green" With Your Documents By The Professional Assistant on Monday, July 13, 2009 Filed Under: Productivity D o you recycle your unwanted papers at work? Do you try to "go green" by not printing e-mails or other documents that you could be e-mailing to others that you want to share this information with? You keep printing document after document, not realizing how many trees you are using and how much waste you are creating.
Small Business CEO
AUGUST 22, 2018
Even in 2018, many businesses still retain the use of physical documents — otherwise known as paper — as a method of record keeping. Paper documentation, however, carries risks.
Small Business CEO
JULY 5, 2013
With flexible working and Bring your own Device (BOYD) policies becoming the norm, it is increasingly difficult for business owners to keep track of one of their most valuable company assets, i.e. their business-related documentation. Entrepreneurs documents management
Denise Aday
DECEMBER 14, 2012
Too bad they’re only historical documents now and no longer living. Joining the Bill of Rights , which had been in the Archives’ care since 1938, they became collectively known as the Charters of Freedom , the most precious documents in our heritage.
Professional Assistant Blog
NOVEMBER 30, 2007
Home About Me Advertise Want Confidential Documents to Stay Confidential? If you would like more information on keeping your documents safe, take a look at the "How Safe Are Your Documents?" By The Professional Assistant on Friday, November 30, 2007 Filed Under: A re you looking for a way to make sure that others don’t open your letters or packages?
Denise Aday
FEBRUARY 26, 2013
Documents Show Dallas and Trinity East Partnership Extends to Previously Undisclosed Irving Well That Had Casing Failure — Downwinders at Risk : People need to lose their jobs and go to jail over this, starting with Dallas City Manager Mary Suhm.
Ian's Messy Desk
MARCH 1, 2012
When the HVAC system was installed, someone thought we might want the user manual for the system: a 400 page PDF document. Instead of filing the PDF on the network, the document was printed and placed in a filing cabinet , where it will sit until doomsday. Despite the improvements in document handling technology, despite the the convenience of a PDF, we still produce a lot of paper. Working at an organizations’ head office, we see a lot of paper.
Small Business CEO
OCTOBER 18, 2016
… Legal employment documents hiring documents i-9 compliance i-9 formsGetting a new hire onboard is more than introducing him to coworkers. You need to comply with all the regulations involved with the I-9 form. It is only one page, but the rules that go with it fill 69 pages.
Office Dynamics
DECEMBER 9, 2016
Use the Camera as a Documentation Tool. The smartphone camera is a terrific tool to use during inspections or investigations or anything that requires documentation.
Practically Perfect PA
MAY 28, 2012
Confidential electronic documents (anything that is visible on your computer screen). In addition to this you also see all of the attachments that have been sent to your manager and all of the documents they are working on as well.
Ian's Messy Desk
FEBRUARY 1, 2012
You can move to Notes documents while you’re still in another document without going to the view. All you have to do is click the Next icon in the SmartIcon bar or press Enter when you have the first document in read mode. You immediately go to the next document in the view.
Eco-Office Gals
SEPTEMBER 26, 2010
In addition, the average number of pieces of paper saved by the use of digital documents at virtual events is 36,000 per show. by: Tricia Heinrich, ON24 ’s Senior Director of Strategic Communications.
Practically Perfect PA
MAY 16, 2012
They are: A company-wide online file sharing programme for all important documents that can be accessed by other members of staff (for me this is just my Directors). I always save my documents in the following format Type of document / year.month.day / Employee surname, Employee first name.
Laughing all the Way to Work
FEBRUARY 27, 2009
© Copyright Patricia Robb 2010 27 February, 2009 Different spellings: British, Canadian and American I was proofing a document the other day, but since Ive been reading documents from the United States and Canada, I couldnt remember if behaviorial was the American or the Canadian spelling.
Make or Break Moments
AUGUST 27, 2010
Posted by Deborah Chaddock Brown on August 27, 2010 under Customer Moments | 2 Comments to Read I am working on writing a series of articles for a customer on the importance of developing and documenting business systems.
Ian's Messy Desk
FEBRUARY 28, 2011
You may want to keep one as a historical document for future generations; as a prewriting activity for longer works you plan to publish; as a private means of expressing emotions and ideas; or much more. 10 Reasons to Keep a Journal. Keeping a journal gives outlet to your feelings in a way nothing else can. It is a place to record your deepest thoughts without fear of judgment. Journals allow you to be who you are; to examine your emotions in your way and time.
Small Business CEO
APRIL 28, 2014
If that’s news to you, you probably haven’t prioritized the best strategy for increasing efficiency: Documenting your processes. … CEO Leadership efficiency process documentation You already know that inefficiencies are bad for business, but do you understand how bad?
Ian's Messy Desk
FEBRUARY 3, 2012
Productivity better file computer file Document management system Evernote filing filing cabinet folders how to set office equipment office work paper paperless paperless office paperless processing personal file personal filing system sets system toyouWhether we like it or not, paperless systems are slow reaching mass acceptance. Unless you work for a company that has invested in paperless processes, you likely see loads of paper coming across your desk. How do you deal with it?
Ian's Messy Desk
AUGUST 7, 2012
Productivity Business desk document filing cabinet furniture notebook office equipment office work paper paper deals paper flow paper recycling paperless office quick tips scrap paper some tips the paper tip your paperClose your eyes and picture the Zen-like state of your desk in a paperless world. When you need data from the last quarter, you speak to your computer and a soothing voice responds with the information.
Laughing all the Way to Work
NOVEMBER 16, 2007
Save your documents regularly. Another good reason for using Quick Keys: What would you do if your mouse stopped working and you had open on your screen multiple documents and emails and you didn't remember if you had saved all of them. Alt F4 closes the program and Ctrl F4 closes the document. Tags: quick keys saving documents Using the quick key Ctrl S makes it very easy to do. Get in the habit of saving after every few sentences (or sooner).
Job Advice Blog
MAY 30, 2010
Oftentimes, you review the document so many times it starts to blur and you can miss something glaring. The following is some guidelines to make sure you are delivering a error free document: - Use a dictionary / thesaurus when you write.
Small Business CEO
OCTOBER 8, 2013
Yes, it does cost money to store documents digitally, but these costs are often far lower than the ongoing cost of buying paper, ink or toner, garbage disposal, and the extra space you need to store reams. Document Security Is Enhanced.
Laughing all the Way to Work
MAY 11, 2008
I recently attended an IAAP dinner meeting and we had a lawyer speak to us about the proper disposal of confidential documents. As assistants we often work with information that is confidential and we need to use good practices when disposing of these documents. In Canada document disposal came to the attention of Ontario’s Privacy Commissioner in the filming of a mini-series in Toronto. Placing a document in a garbage bin is NOT a secure disposal mechanism.
Business Writing
MARCH 20, 2019
But you know that people often don't read long documents, and you are looking for ways to shorten yours. Sometimes you simply have a lot to say. After you cut a few extra words and one or two unnecessary sentences, Teaching Business Writing Writing Tips
Small Business CEO
JUNE 30, 2014
… CEO Leadership business frameworks business models hiring consultant premium business documents Hiring a consultant is expensive, and not all small business owners have the privilege to hire one due to budgetary constraint.
Laughing all the Way to Work
OCTOBER 26, 2008
© Copyright Patricia Robb 2010 26 October, 2008 Repeating Headers and Footers while in Sections Someone was asking on another site how to repeat a footer for just one section in a document, i.e. a table. She said it would be the same instructions for a table or a document in Word.
Laughing all the Way to Work
APRIL 15, 2008
It is very important if you get phone calls and make decisions on a file to document that by writing a note and putting it on the file by date. Fax transmission sheets and courier slips are also part of the story and provide proof that a document has been sent so should be kept stapled to the correspondence. It is important to date stamp all received correspondence to have an accurate record of when a document was received.
The Office Professionals Place
FEBRUARY 10, 2010
This is the time of year that most people stress over because we are waiting for documents like W2’s, mortgage statements, 1099’s, and other information in order to file taxes.
The Office Professionals Place
JANUARY 21, 2010
Now Google can help you do things like…… Google Docs – Create and share your online documents, presentations and spreadsheets Google Voice - Don’t have time to listen to voicemails?
Productive & Organized
APRIL 1, 2010
Mac Users Will Have Easier Access for their Document Management While the desktop version of Paper Tiger could be used on a Mac, sometimes people had challenges making the Windows version work well. Mac Productive & Organized Home Contribute to P&O!
Practically Perfect PA
SEPTEMBER 14, 2018
It could be to check my emails, write a document, put a meeting in my diary or, in most cases, search for something or settle an argument. I can’t think of a single day in the last decade that I haven’t at some point used Google for something.
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