Dumb Little Man

MAY 23, 2019

Different aspects and processes in businesses were outsourced, including documents from public, classified, and restricted archives. The rise of document management outsourcing isn’t that surprising, considering that most companies view their document management solution as an inconvenient part of their functional operations. Aside from delays, document management also results in an even more disorganized process. What Exactly Is Document Management?

2019 190

2019 Management Filing Budget 190

Dumb Little Man

APRIL 16, 2020

Back in the day when technology wasn’t so present in education, dealing with school documents was a time-consuming process. There was always a pile of papers on everyone’s desk and teachers couldn’t edit any of the documents that were in paper form. The only logical thing was to create new documents when needed to change something on the existing ones. Digitize Your Paper Documents. Manage Electronic Documents Better. Find documents quicker.

2020 121

2020 Management PDF PowerPoint 121

Practically Perfect PA

OCTOBER 5, 2017

A few years ago I wrote a really detailed blog about dealing with confidential electronic documents and paperwork. Today, I thought I would write an update on my blog from a few years ago and concentrate on electronic documents. Here are my ten top tips on dealing with confidential electronic documents. A privacy screen is a good call if you handle a lot of confidential electronic documents.

2017 157

2017 Google Docs Filing Email 157

Eco-Office Gals

MARCH 7, 2011

Most companies will look to document scanning as a way of managing their paper based information and with advances and maturing technology these solutions have started to become economically viable. So there are some real, tangible, business arguments for document scanning and managing these paper based systems electronically using document management and workflow. The Cost Of Storing Documents Long Term. The Cost of Scanning Documents and Storing them Electronically.

2011 162

2011 Agenda Equipment Environment 162

Ian's Messy Desk

FEBRUARY 10, 2011

Options for managing document filing and retrieval. By establishing a consistent system for filing and tracking documents, you will impose a sense of order on your records. There are lots of choices when it comes to filing documents. Documents are placed in order according to their assigned number. Organizations ranging from doctors’ offices to Fortune 500 companies use them for document tracking. Top 5 Document Control Software Solutions (brighthub.com).

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Management 2011 Filing Postal Code 142

Practically Perfect PA

FEBRUARY 5, 2015

We all have important documents that we need to keep safe. Whether it is for personal or business use, there are always some papers, invoices and key documents we just can’t afford to lose. Whilst you can never be 100% assured you’ll never lose those difficult to replace documents, there are some steps you can take to minimise the risk of losing them. It seems obvious, but whether you are storing your documents offline or online, you need to keep them in one place.

2015 147

2015 Google Docs 2013 Legal 147

Office Dynamics

FEBRUARY 6, 2020

Rose asks: The accounting firm I work for converted to digital document management ten years ago. When a drawer goes corrupt there are only three resolutions – restore from backup, rebuild from paper documents, or a combination of both. The real problem for us comes when the paper is gone (because you converted it to a digital document, verified its integrity, digitally filed it, and shredded it), and the backup is corrupt.

2020 115

2020 Administrative Professionals Policies Filing 115

Office Dynamics

JULY 11, 2014

Question: “We have so many people in my office creating and revising so many documents and swapping them around, I don’t know of the best way to ensure someone’s not grabbing the wrong one from the network—or from the person they’re teaming with. What is the best document tracking tool or method you use? The post Best Document Tracking Tools and Methods appeared first on Office Dynamics.

2014 104

2014 Networking Filing Skills 104

Small Business CEO

APRIL 18, 2017

Effective document management has become an essential component to maximizing productivity for just about any organization and this includes small businesses too. As the paperwork mounts, so does the case for effective document management. To maximize productivity, many businesses are turning to document management applications. But, employing a document management application alone will not help. … Management dms document management document management system

2017 53

2017 Agencies Management 53

Daily Writing Tips

NOVEMBER 9, 2012

Many terms exist that distinguish one form of documentation from another. Here are some words for specific documents, with explanations of their functions as well as additional definitions of the terms. Certificate : a document attesting that something is true or someone is qualified, or proving debt or ownership, or, as a verb, to certify. Warrant : a document assigning authority to do or act, or, as a verb, to assure, declare, or guarantee.

2012 71

2012 Confidence Copyright Forms 71

Small Business CEO

MAY 2, 2013

Just as the coach looks to his playbook to ensure the team’s success, ECM provides the tools to drive your document-driven processes, while keeping the content safe and secure. Likewise, business managers use cloud-based ECM systems to prepare for and protect files/documents for any form of business interruption. Since ECM allows documents to be stored in the cloud rather than in filling cabinets, they’re automatically protected from any physical harm!

2013 74

2013 Management Filing Equipment 74

Laughing all the Way to Work

FEBRUARY 29, 2008

It has been my experience that using Spell Check never replaces proofreading a document. I have proofed documents where the person has relied only on Spell Check and the outcome has been comical. I remember reading a document and instead of its they had written tits. Be sure you always proofread your documents and then Spell Check it as an extra step to your proofreading.

2008 100

2008 Expenses 100

Laughing all the Way to Work

OCTOBER 3, 2007

It has been my experience that using Spell Check never replaces proofreading a document. I have proofed documents where the person has relied only on Spell Check and the outcome has been comical. I remember reading a document and instead of its they had written tits. Be sure you always proofread your documents and then Spell Check it as an extra step to your proofreading.

2007 100

2007 Expenses 100

Professional Assistant Blog

JULY 10, 2009

Home About Me Advertise "Going Green" With Your Documents By The Professional Assistant on Monday, July 13, 2009 Filed Under: Productivity D o you recycle your unwanted papers at work? Do you try to "go green" by not printing e-mails or other documents that you could be e-mailing to others that you want to share this information with? You keep printing document after document, not realizing how many trees you are using and how much waste you are creating.

2009 100

2009 2008 2007 Cubicle 100

Small Business CEO

DECEMBER 4, 2013

When you are partnering with a document management service provider, you need to be sure that your data is well taken care of. Firstly, document management itself is crucial. When you need to manage gigabytes of documents, you can’t afford to blink; if you mis-manage your documents, you can be sure that you can fall well behind schedule. … Information Technology dms document management

2013 65

2013 Management 65

Small Business CEO

JULY 5, 2013

With flexible working and Bring your own Device (BOYD) policies becoming the norm, it is increasingly difficult for business owners to keep track of one of their most valuable company assets, i.e. their business-related documentation. The thought of implementing a document management system can be daunting or perceived to be a waste of time but rest assured it is neither. Entrepreneurs documents management

2013 69

2013 Filing Legal Medical 69

Small Business CEO

AUGUST 22, 2018

Even in 2018, many businesses still retain the use of physical documents — otherwise known as paper — as a method of record keeping. Paper documentation, however, carries risks. There are numerous reasons why businesses still do this: it might be for ease of access, they believe it legally necessary or simply because they’ve been operating for decades and this is how they’ve always managed their files.

2018 49

2018 Filing Legal Management 49

Professional Assistant Blog

NOVEMBER 30, 2007

Home About Me Advertise Want Confidential Documents to Stay Confidential? If you would like more information on keeping your documents safe, take a look at the "How Safe Are Your Documents?" By The Professional Assistant on Friday, November 30, 2007 Filed Under: A re you looking for a way to make sure that others don’t open your letters or packages?

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2007 2008 Cubicle Google Docs 100

Denise Aday

DECEMBER 14, 2012

Too bad they’re only historical documents now and no longer living. Joining the Bill of Rights , which had been in the Archives’ care since 1938, they became collectively known as the Charters of Freedom , the most precious documents in our heritage. todaysdocument : 60 years ago today: On December 13, 1952 , the Declaration of Independence and the Constitution were transferred to the National Archives.

2012 40

2012 40

Ian's Messy Desk

MARCH 1, 2012

When the HVAC system was installed, someone thought we might want the user manual for the system: a 400 page PDF document. Instead of filing the PDF on the network, the document was printed and placed in a filing cabinet , where it will sit until doomsday. Despite the improvements in document handling technology, despite the the convenience of a PDF, we still produce a lot of paper. Working at an organizations’ head office, we see a lot of paper.

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Filing 2012 PDF Equipment 140

Denise Aday

FEBRUARY 26, 2013

Documents Show Dallas and Trinity East Partnership Extends to Previously Undisclosed Irving Well That Had Casing Failure — Downwinders at Risk : People need to lose their jobs and go to jail over this, starting with Dallas City Manager Mary Suhm. The house of cards is falling. Dallas fracking gas fracking gas drilling government corruption Texas Texas Railroad Commission conflict of interest conspiracy

2013 40

2013 Management 40

Small Business CEO

OCTOBER 18, 2016

… Legal employment documents hiring documents i-9 compliance i-9 formsGetting a new hire onboard is more than introducing him to coworkers. You need to comply with all the regulations involved with the I-9 form. It is only one page, but the rules that go with it fill 69 pages. Here is an overview showing how important is it to comply with the regulations, the difference between the W-9 and the I-9 forms, and what identification is acceptable to meet the I-9 rules.

2016 79

2016 Forms Legal 79

Small Business CEO

AUGUST 12, 2020

Finance Legal legal documents proof of income property purchaseBuying a house is a big step. It puts you on the property ladder, grants you rights you didn’t have as a tenant, and gives you a place to call home. In 2019, the median house price in the U.S. was $279,600.

2020 54

2020 2019 Salary Salary 54

Ian's Messy Desk

FEBRUARY 1, 2012

You can move to Notes documents while you’re still in another document without going to the view. All you have to do is click the Next icon in the SmartIcon bar or press Enter when you have the first document in read mode. You immediately go to the next document in the view. The previous tip explained how to move to the next document in a view without going to the view. You can also do this to get to the next unread document in the view.

2012 147

2012 Calendars Forms Filing 147

Office Dynamics

DECEMBER 9, 2016

Use the Camera as a Documentation Tool. The smartphone camera is a terrific tool to use during inspections or investigations or anything that requires documentation. Admin Assistant Training Executive Blog Productivity Technology Trending Workplace Tools communication communication tools documentation Facebook increase safety productivity smartphones social media technology twitter workplace safety workplace technology

2016 118

2016 Phones Equipment Social Media 118

Practically Perfect PA

MAY 28, 2012

Confidential electronic documents (anything that is visible on your computer screen). In addition to this you also see all of the attachments that have been sent to your manager and all of the documents they are working on as well. I would suggest the following: Confidential electronic documents. Depending on the sensitivity of the document I will often phone the individual and give the password to them personally.

2012 135

2012 Gossip Filing Email 135

Eco-Office Gals

SEPTEMBER 26, 2010

In addition, the average number of pieces of paper saved by the use of digital documents at virtual events is 36,000 per show. Tags: Green Business autoweek Cisco digital documents environmental benefits Green green car GSX guest post on24 Tricia Heinrich virtual environments virtual events by: Tricia Heinrich, ON24 ’s Senior Director of Strategic Communications.

2010 169

2010 Travel Networking Environment 169

Ian's Messy Desk

FEBRUARY 28, 2011

You may want to keep one as a historical document for future generations; as a prewriting activity for longer works you plan to publish; as a private means of expressing emotions and ideas; or much more. 10 Reasons to Keep a Journal. Keeping a journal gives outlet to your feelings in a way nothing else can. It is a place to record your deepest thoughts without fear of judgment. Journals allow you to be who you are; to examine your emotions in your way and time.

2011 160

2011 Self Esteem Restaurants Goals 160

Practically Perfect PA

MAY 16, 2012

They are: A company-wide online file sharing programme for all important documents that can be accessed by other members of staff (for me this is just my Directors). I think most companies have some sort of online file sharing programme in place, if not the alternative is a network drive that all of the staff save their documents into. I always save my documents in the following format Type of document / year.month.day / Employee surname, Employee first name.

Filing 117

Filing 2012 Email Finance 117

Ian's Messy Desk

FEBRUARY 3, 2012

Productivity better file computer file Document management system Evernote filing filing cabinet folders how to set office equipment office work paper paperless paperless office paperless processing personal file personal filing system sets system toyouWhether we like it or not, paperless systems are slow reaching mass acceptance. Unless you work for a company that has invested in paperless processes, you likely see loads of paper coming across your desk. How do you deal with it?

Filing 130

Filing 2012 UPS Equipment 130

Ian's Messy Desk

AUGUST 7, 2012

Productivity Business desk document filing cabinet furniture notebook office equipment office work paper paper deals paper flow paper recycling paperless office quick tips scrap paper some tips the paper tip your paperClose your eyes and picture the Zen-like state of your desk in a paperless world. When you need data from the last quarter, you speak to your computer and a soothing voice responds with the information.

2012 122

2012 Management 2003 Equipment 122

Dumb Little Man

NOVEMBER 4, 2020

This should be no less important to have your notifications under control, have regular breaks, and keep your documents organized in a way that does not require you to look for them for a long time. Keep your documents clean and organized. Back up your documents.

2020 244

2020 UPS Filing Basecamp 244

Small Business CEO

APRIL 28, 2014

If that’s news to you, you probably haven’t prioritized the best strategy for increasing efficiency: Documenting your processes. … CEO Leadership efficiency process documentation You already know that inefficiencies are bad for business, but do you understand how bad? Every year, many organizations lose 20 to 30 percent in revenue due to inefficiencies. That’s some serious cash that could be going back into developing your business.

2014 77

2014 77

Laughing all the Way to Work

FEBRUARY 27, 2009

© Copyright Patricia Robb 2010 27 February, 2009 Different spellings: British, Canadian and American I was proofing a document the other day, but since Ive been reading documents from the United States and Canada, I couldnt remember if behaviorial was the American or the Canadian spelling. Laughing All the Way to Work: A Survival Blog for Todays Administrative Assistant We all have to work, but who says we cant enjoy it too!

2009 100

2009 IAAP Time Zones Postal Code 100

Job Advice Blog

MAY 30, 2010

Oftentimes, you review the document so many times it starts to blur and you can miss something glaring. The following is some guidelines to make sure you are delivering a error free document: - Use a dictionary / thesaurus when you write. All punctuation should be consistent throughout the document. The issue is that if you use them, they need to be present throughout the document. Make sure that the spacing of your document is the same throughout.

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Resume 2010 2009 Interviewing 109

Make or Break Moments

AUGUST 27, 2010

Posted by Deborah Chaddock Brown on August 27, 2010 under Customer Moments | 2 Comments to Read I am working on writing a series of articles for a customer on the importance of developing and documenting business systems.

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Customer Service 2010 2009 2008 127

Laughing all the Way to Work

NOVEMBER 16, 2007

Save your documents regularly. Another good reason for using Quick Keys: What would you do if your mouse stopped working and you had open on your screen multiple documents and emails and you didn't remember if you had saved all of them. Alt F4 closes the program and Ctrl F4 closes the document. Tags: quick keys saving documents Using the quick key Ctrl S makes it very easy to do. Get in the habit of saving after every few sentences (or sooner).

2007 100

2007 Email 100

Small Business CEO

OCTOBER 8, 2013

Yes, it does cost money to store documents digitally, but these costs are often far lower than the ongoing cost of buying paper, ink or toner, garbage disposal, and the extra space you need to store reams. Document Security Is Enhanced. With digital documents, you can implement document-level security with strong passwords. With a digital document management service, or a hard drive connected to your business network, you can take your documents anywhere you go.

2013 63

2013 Google Docs Filing Fax 63

Small Business CEO

JUNE 30, 2014

… CEO Leadership business frameworks business models hiring consultant premium business documents Hiring a consultant is expensive, and not all small business owners have the privilege to hire one due to budgetary constraint. Before you decide on hiring one, you need to ask yourself this question: Do you really need to hire a consultant? Please be clear early on: I personally think that small business owners need to find as much help as possible in order to improve their businesses.

2014 67

2014 Expenses 67

Laughing all the Way to Work

MAY 11, 2008

I recently attended an IAAP dinner meeting and we had a lawyer speak to us about the proper disposal of confidential documents. As assistants we often work with information that is confidential and we need to use good practices when disposing of these documents. In Canada document disposal came to the attention of Ontario’s Privacy Commissioner in the filming of a mini-series in Toronto. Placing a document in a garbage bin is NOT a secure disposal mechanism.

2008 100

2008 Medical IAAP 2005 100

The Office Professionals Place

FEBRUARY 10, 2010

This is the time of year that most people stress over because we are waiting for documents like W2’s, mortgage statements, 1099’s, and other information in order to file taxes. The Office Professionals Place by Elite Office Concepts The purpose of this blog is to educate, enlighten, motivate, inspire, and strengthen office professionals to grow in their professional development. Lets grow together!

2010 100

2010 Expenses IAAP Fax 100

The Office Professionals Place

JANUARY 21, 2010

Now Google can help you do things like…… Google Docs – Create and share your online documents, presentations and spreadsheets Google Voice - Don’t have time to listen to voicemails? The Office Professionals Place by Elite Office Concepts The purpose of this blog is to educate, enlighten, motivate, inspire, and strengthen office professionals to grow in their professional development. Lets grow together! Thursday, January 21, 2010 Are you Ga Ga For Google?

Google 100

Google Google Docs 2010 IAAP 100

Productive & Organized

APRIL 1, 2010

Mac Users Will Have Easier Access for their Document Management While the desktop version of Paper Tiger could be used on a Mac, sometimes people had challenges making the Windows version work well.  Mac Productive & Organized Home Contribute to P&O! Archive Network with Steph Is This You? Work With Stephanie « No Space for a Home Office? Try These Creative Solutions. Main | Get Organized and Lose Weight! » Announcing.The Paper Tiger Online!

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2010 Fax Filing Networking 118