Practically Perfect PA

NOVEMBER 28, 2012

I got back from my holiday last week to discover over 200 emails for me to read, delete, action and generally sort through (I’d only been away for 4 days and that included the weekend)! I hate, hate, hate having a cluttered email inbox and always have a slight panic when I have more than 10 emails in there at any one time!

Email 100

Email AT&T Equipment Phones 100

Stephanie LH Calahan

OCTOBER 5, 2011

We frequently keep piles of paper all over our desk and other horizontal surfaces because we have things that we don't want to forget to do.  Call, write, pay, scan, enter data, read, file and write are all examples of the verbs you might have. Use any remaining spots to hold project files or quick reference information. 

Filing 100

Filing Calendars AT&T Phones 100

Professional Assistant Blog

APRIL 1, 2008

Home About Me Advertise Productivity With Shared Files By The Professional Assistant on Tuesday, April 01, 2008 Filed Under: MS-Word , Organize , Productivity D o you share your files with others in your firm? Do you find that you are being bombarded with updates to the same files time and time again?

Filing 100

Filing Google Docs 2008 Microsoft Word 100

Tips From T. Marie

FEBRUARY 14, 2018

Until recently, I really hadn’t given much thought to an online collaboration tool. For the past 11 years I’ve slowly transitioned from storing files on my computer hard drive to using a combination of removable storage and online file storage. Things like graphics and image files. Dropbox just changed my mind.

Dropbox 100

Dropbox Google Docs Filing Collaborate 100

Clutter Coach

JANUARY 18, 2019

No one wants to bubble sort their piles and I don’t blame them. One such area is email. I’m not a fan of folders in my email app. If you never sort any of your email, how do you find a particular one again? You can apply this to physical paper files too. If no, donate or toss. It’s overkill.

Clothes 100

Clothes Filing AT&T Email 100

Stephanie LH Calahan

DECEMBER 23, 2009

Work With Stephanie « Cause and Effect - Productivity is an Action, Not a Result @QuietSpacing | Main | Organize Your Ideas and Watch Them Unfold » Planner Or Tickler (1-31) File? - Sometimes I wonder if I am duplicating my efforts by using a calendar and the tickler files. What are your thoughts in this area?

Filing 100

Filing Calendars Networking Email 100

Success

JANUARY 17, 2023

But if you want to access the information at a later date, then highlight, underscore, flag, bookmark, use sticky notes or keep a separate file with the information you want at your fingertips after you’ve set the book down.”. Figure out what you want to remember from each book you read. There’s nothing wrong with reading for reading’s sake.

Social Media 237

Social Media Goals Filing 2018 237

Stephanie LH Calahan

FEBRUARY 18, 2011

Productive & Organized Goes Audio in 3 Different Ways » 19 Tips for Managing Your Email Even When You Dont Want To E-mail, it is the form of communication that we love to hate and love to love.    Multiple studies on business productivity will tell you that huge amounts of time are wasted on email.

Email 100

Email Management Filing Monster 100

Professional Assistant Blog

JANUARY 7, 2008

Home About Me Advertise Trying to Phone/Fax Internationally? By The Professional Assistant on Monday, January 07, 2008 Filed Under: Client Service , Productivity D o you have trouble figuring out how to call a client or even a colleague in another country? Then you just enter the phone or fax number in the third section.

Fax 100

Fax Phones International 2008 100

Stephanie LH Calahan

NOVEMBER 15, 2010

Work With Stephanie « Productivity in Bite Sized Pieces - Weekly #Cinch Audiocast Review | Main | Caffeine-Free Ways to Increase Focus & Attention » You Can Steal Time Back From Email A few days ago I received an email from a reader.  " Email is something that many of us struggle with. 

Email 100

Email AT&T Networking Phones 100

Office Dynamics

JANUARY 21, 2020

The writer immediately points out that technology and automation have chipped away at duties like papers to be filed and landlines to be answered. And yet assistants help file digital documents and manage calls through their cell phones, so the skills required for these tasks haven’t completely gone away. She is living it up.

Calendars 325

Calendars Administrative Professionals PowerPoint Skills 325

Office Dynamics

JUNE 28, 2016

As a business owner, you’ll want to check in with your remote workers on a pretty regular basis, either through scheduled phone calls or with email updates. Remote workers can also access work files from any device that has an internet connection. Set Clear Expectations. Make Transparency a Priority.

Telecommuting 157

Telecommuting Basecamp Policies Phones 157

Office Organization Success

NOVEMBER 3, 2014

For most business owners there will be a physical client file that you’ll need to create. One of the simplest ways of creating this file is by using a manila file folder in which you simply drop your paperwork into. Physical: Create a Client Contact Sheet. All Clients: Client Tracking Spreadsheet.

Filing 100

Filing Staples Email Fax 100

Clutter Coach

MARCH 8, 2017

” When you’re at the office, you can look at physical files on your desk, but you can’t when you’re home. When you’re in the car, you can make phone calls, but you can’t shop on Amazon (not safely, anyway!). The criteria are context, time available, energy available and priority.

Expenses 100

Expenses Filing AT&T Phones 100

Tips From T. Marie

MAY 4, 2016

With the new features in Skype for business, you can share your screen with other members of your office, organize video, audio, and chat meetings with up to 250 people at a time, and share different media files easily without having to use email. You can also send files within a conversation effectively doing away with email.

Microsoft Outlook 100

Microsoft Outlook Filing Cubicle PowerPoint 100

BMT Office Administration

JUNE 16, 2023

Hopefully this isn’t an issue that comes up for your payroll department often, but it’s important to know what to do, and get it right, in the event that it does happen. More practically, cancel the deceased employee’s company email and security card, and retrieve their company-issued cell phone and laptop.

Payroll 52

Payroll Calendars Filing Forms 52

Productivity Bits

FEBRUARY 10, 2011

Follow me on t witte r. I recently upgraded my GTD Toolkit with the upgrade of my phone to the BlackBerry Bold 9780 with RIM’s latest OS BlackBerry version 6.0 (my my old phone was Nokia E71 ). I think this is a great phone and I have no complaints so far. Visit the original article at [link].

Filing 100

Filing Calendars Phones 2011 100

Clutter Coach

OCTOBER 11, 2018

I’ll bet many of you listening right now are terrified by the idea of sitting quietly in a room alone, alone meaning no other people but also no TV, no computer, no phone! Relax, I won’t make you. But despite its brevity, the two line text disrupts our attention as much as the email would have. Could you do it?

AT&T 100

AT&T Phones Filing Skills 100

Office Organization Success

APRIL 28, 2014

It would appear that one of my websites got hacked and some of you got taken to an inappropriate *adult* website when you clicked links in the emails I’d been sending you for my training program. (No, No, I haven’t started a new business on the side!). General Biz Training Workshops and Products gmail managing emails'

Training 100

Training Email Filing Phones 100

BMT Office Administration

OCTOBER 10, 2022

Any co-worker checking social media notifications instead of reading employee emails qualifies as online procrastination. Technology-related procrastination is relatively easy to stop by implementing a no-phone policy during the workday. Yet, procrastination at work is a much more severe problem for some workers. Internet surfing.

Management 125

Management Self Esteem Social Media AT&T 125

All Things Admin

DECEMBER 18, 2020

I receive a lot of emails from admins who’ve lost their jobs unexpectedly. Go to your human resources department and ask to see your employee file so you can write down all of the job titles, dates, and salary details for each position you’ve held with your current company. She said, “Security doesn’t lie within a company.

Cover Letter 98

Cover Letter Resume Business Cards Networking 98

Office Organization Success

DECEMBER 15, 2012

Don’t EVER send sensitive financial data via email – even if it is split across two emails. Sending info via email is like sending a postcard via mail. Put your CC info in a Word document, and send to her via a secure file transfer service like Send This File or Dropbox. ” at [link].

Credit Card 100

Credit Card Dropbox Fax Filing 100

Productivityist

DECEMBER 22, 2016

As a result, my email went from around 30 a day to well over 150. I already knew the theories of inbox zero, yet here I was, drowning in email. This made finding a specific email very time consuming. Then I brainstormed how I was going to deal with hundreds of emails a day. I review email twice a day now.

Email 40

Email Keyboards Phones Project Management 40

Clutter Coach

NOVEMBER 17, 2014

If you’re married, you may decide one partner is responsible for paying the bills, so they go in that person’s in box (don’t have an inbox? Don’t read? If you don’t know where your “to reads” are, you can’t read them. Don’t pick too many spots. old catalogs.

Medical 100

Medical Filing Credit Card Legal 100

Clutter Coach

NOVEMBER 1, 2018

Here’s a bonus post triage task: File! File the paper you just sorted. If your file cabinet is a disaster area, consider getting a temporary file box to use until you can revamp it. Your to-do list can be in a notebook, on a pad of paper, a whiteboard, on your phone; wherever you will be most likely to look at it.

Filing 100

Filing Business Cards Calendars AT&T 100

Allwork

AUGUST 14, 2023

And that level of expertise is not available to small companies simply because Goldman Sachs and Molis can’t earn the profits and the revenues they need for their shareholders and provide the quality of service that they would be expected. The fees just won’t support it. Joshua Jahani [00:01:00] Thank you, Frank.

Management 182

Management AT&T Equipment Environment 182

Office Dynamics

OCTOBER 17, 2013

Mobile phones have come a long way since their initial transition from the battlefield to the workplace, and other technologies have proven just as valuable. Mobile phones are here to stay. Up to 60 percent of the world now uses the handy devices, so you can be sure that your phone will have a place at your side in your new job.

Staples 100

Staples Phones Filing AT&T 100

Practically Perfect PA

MARCH 10, 2014

I don’t want dacquoise. Similarly I have a large A4 desk pad next to my keyboard for any quick notes I need to make, things to remember (like phone numbers for instance), and tasks people give me at my desk. Plus I don’t think it looks very good if it takes a few hours or days to do those basic jobs.

AT&T 100

AT&T Calendars Keyboards Email 100

Practically Perfect PA

DECEMBER 17, 2015

Read it, process it, and file it away – never allow documents to pile up on your desk or in your inbox. Whether it’s using simple colour-coded folders or using an IFTT system to sort incoming email, developing your system now can save you hours later. Write everything down. At some point, we’re bound to forget or mix up details.

Calendars 100

Calendars Filing Email AT&T 100

Stephanie LH Calahan

APRIL 1, 2011

  Often, we keep things "out" - either spread around or stacked - on our desk and other surfaces because we don't want to forget to do something that we have deemed important or don't want to forget.   He picked up a piece of paper that contained a name and phone number of a contact. 

Filing 100

Filing Phones AT&T Email 100

Tips From T. Marie

JANUARY 4, 2017

Some VA’s began to specialize in things like email marketing, online project management and social media marketing. It hasn’t cured the problem completely, but more and more people are understanding the old adage ‘you get what you pay for’ when it comes to hiring virtual services professionals. . Literal tears.

2007 122

2007 2017 Social Media Medical 122

Step It Up VA Coaching

FEBRUARY 6, 2014

You’re exhausted, so you know you worked hard all day, but you just don’t seem to have much to show for it. Perhaps you spend too much time recreating every proposal or contract, every form, every letter or email each time you need it. Factor in time to check your social media, emails, and voicemails.

Social Media 100

Social Media Equipment Forms Email 100

Stephanie LH Calahan

JANUARY 6, 2010

Building a successful long-term profitable business isn't about "marketing" your business, it's about "managing" your business - the marketing comes once you have your management systems in place. CREATE your paper-based filing system. CREATE your PC filing system. ORGANIZE your Inbox.

UPS 100

UPS Filing Email AT&T 100

Office Organization Success

FEBRUARY 26, 2010

For most business owners there will be a physical client file that you’ll need to create. One of the simplest ways of creating this file is by using a manila file folder in which you simply drop your paperwork into. Physical: Create a Client Contact Sheet. Digital: Create Client Folders. In your main client folder.

Filing 100

Filing Staples Fax Email 100

Stephanie LH Calahan

FEBRUARY 11, 2011

Work With Stephanie « Link Lineup: Time Management, Org Tools, Focus Concentration and Top Mobil Phone Apps | Main | Are you Time-challenged Tim or Non-productive Nancy?   Today you will learn about 12 business productivity tools that they can't live without. It houses so much more than a file index.   1.

Filing 100

Filing Office Depot Microsoft Outlook Phones 100

The Office Professionals Place

AUGUST 22, 2010

Sunday, August 22, 2010 Miscommunication, Misfiled, and Misplaced = Misrepresentation A work day consists of filing, answering phones, greeting visitors, and a host of communication efforts with coworkers, supervisors, and customers, plus other duties and responsibilities that can get overwhelming. Lets grow together!

Filing 100

Filing Finance 2010 IAAP 100

Virtual Moxie

APRIL 15, 2013

I don''t know what''s been up this last week, but people have come out of the woodwork to ask me how I get so much done without working crazy hours, and so I thought this would be a great time to revisit my productivity post from about this time two years ago (you can read it here ), and share any updates to it. To look at those a bit more.

Calendars 100

Calendars AT&T Phones Email 100