Technology of the week: Time Zone Ninja

Practically Perfect PA

This week’s Technology of the Week: Time Zone Ninja What is Time Zone Ninja? Time Zone Ninja is a straightforward tool that helps you schedule international meetings. What does Time Zone Ninja do? The interface on Time Zone Ninja is straightforward to use, firstly, select your location and the location of your attendees, and then the meeting […].

Clock In The Right Time Zone: Booking Meetings in Microsoft Outlook

Professional Assistant Blog

Home About Me Advertise Clock In The Right Time Zone: Booking Meetings in Microsoft Outlook By The Professional Assistant on Thursday, August 28, 2008 Filed Under: Meetings , MS-Outlook , Organize , Productivity , Travel D o you need to book meetings for your manager(s), but most meetings are all over the country or even internationally? Do you have trouble trying to figure out the time zone for each meeting in Microsoft Outlook ?

Insiders

Sign Up for our Newsletter

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.

Your business travel tips

Practically Perfect PA

A few weeks ago I asked you to send in your best travel tips – and well loads of you did! Here are your business travel tips… Travel Apps . Sign yourself and your boss up for “Tripit Pro” travel App. Automated trip sharing ability – great for group/team travel. A single dashboard view of all travel – PA’s can see at a glance all travel plans made for their executive(s). Assist Travel.

Travel 157

Top Helpful Hacks for Frequent Travelers

Dumb Little Man

If you’re a frequent traveler for business or you’re lucky enough to take regular holidays, then you’ve probably had your fair share of travel nightmares. The travel aggregator site, Orbitz, has recently compiled a list of the top airports in the US based on key aspects, such as flight punctuality and percentage of canceled flights. For example, at Hartsfield – Jackson Atlanta International, 84.93% of flights leave on time and only 1.22% are canceled.

2018 185

Ultimate travel itinerary

Practically Perfect PA

With Assist Travel coming up in September in London I wanted to share one of our most popular blogs with you – The Ultimate Travel Itinerary. A well organised travel itinerary is an essential service that assistants can provide for their managers. Think about all the different bits of paper you have to keep with you – tickets, hotel details, travel guides. One of my directors travelled from Sydney to Tokyo on the same trip. Assist Travel.

Travel 144

Travel Itineraries

Practically Perfect PA

A well organised travel itinerary is an essential service that assistants can provide for their managers. Think about all the different bits of paper you have to keep with you – tickets, hotel details, travel guides. Well along with the usual stresses of travelling your boss also has to attend meetings and act professionally when in many cases they are dealing with jet lag and the continuous business activities back in the UK office. Happy travel planning, Nicky x.

Travel 157

What should you expect from your business travel provider?

Practically Perfect PA

Booking business travel is a core part of our role so working with a good travel management company can save us so much time and ultimately our organisation money! I’ve asked Travel Professionals to give us a bit more understanding on what we should expect from our business travel provider…. You may book your own travel believing it to be quicker, cheaper and more efficient. So why should you book your travel through a travel management company?

Travel 196

Do you want to speak at Assist Travel 2016?

Practically Perfect PA

So a few weeks ago I told you guys that we are organising Assist Travel again this year. The session is called Proactive PAs: Business Travel Case studies and Panel Session and the second session is called Top 5 business destinations uncovered. Proactive PAs: Business Travel Case Studies and Panel Session. You may travel constantly with your Exec and have some very helpful tips for those that are about to embark on their first business trip with the boss.

2016 122

What should you expect from your business travel provider?

Practically Perfect PA

Booking business travel is a core part of our role so working with a good travel management company can save us so much time and ultimately our organisation money! I’ve asked Travel Professionals to give us a bit more understanding on what we should expect from our business travel provider…. You may book your own travel believing it to be quicker, cheaper and more efficient. So why should you book your travel through a travel management company?

Travel 100

What should you expect from your business travel provider?

Practically Perfect PA

Booking business travel is a core part of our role so working with a good travel management company can save us so much time and ultimately our organisation money! I’ve asked Travel Professionals to give us a bit more understanding on what we should expect from our business travel provider…. You may book your own travel believing it to be quicker, cheaper and more efficient. So why should you book your travel through a travel management company?

Travel 100

Finding The Best Travel Deals - Online!

Professional Assistant Blog

Home About Me Advertise Finding The Best Travel Deals - Online! By The Professional Assistant on Tuesday, October 06, 2009 Filed Under: Meetings , Research , Travel A re you trying to book a flight, hotel or car rental for your manager? I originally wrote a post on this entitled " Travel Plans " explaining that you can use Travelocity and Expedia to find the best deals. Visit Travel Zoo for the most up-to-date best deals you can find on the internet.

2009 109

Your Time Change Crash Course

Jen Lawrence

Time change trips up even the most experienced world-traveler and international business professional. This crash course will give you the basics of getting your bearings as the time changes and never mess up scheduling a meeting again. Standard versus Daylight Time.

2020 52

Your Time Change Crash Course

Jen Lawrence

Time change trips up even the most experienced world-traveler and international business professional. This crash course will give you the basics of getting your bearings as the time changes and never mess up scheduling a meeting again. Standard versus Daylight Time.

2020 52

Great Apps for Assistants

Practically Perfect PA

Both times I’ve replaced my phone as quickly as is humanly possible because I am just lost without it (sometimes I am literally lost without it thanks to my dependence on Google maps to get me about London!). Here are a few of my favourites: Travel. This app is slightly more expensive but worth paying for if your manager travels a lot. The app also gives access to real-time departure information, delays and gate numbers. Meetup Time: £0.69. [Show as slideshow].

2012 195

Great Apps for Assistants

Practically Perfect PA

Both times I’ve replaced my phone as quickly as is humanly possible because I am just lost without it (sometimes I am literally lost without it thanks to my dependence on Google maps to get me about London!). Here are a few of my favourites: Travel. This app is slightly more expensive but worth paying for if your manager travels a lot. The app also gives access to real-time departure information, delays and gate numbers. Meetup Time: £0.69. [Show as slideshow].

2012 190

PA in Europe

Practically Perfect PA

I did something a bit crazy this weekend and now writing this blog I am absolutely exhausted and in complete recovery mode but at the same time I wouldn’t change my weekend for the world. To visit these countries over a weekend meant a few long train journeys (including an overnight train) and lots of running around to try and see everything in the limited amount of time I was there. Travel Uncategorized Czech Rep Hungary Poland

2012 144

How Circadian Rhythm Affects Your Sleep and Health

Dumb Little Man

Jet lag is experienced by people traveling across opposite or nearly opposite time zones, like a person flying all the way to Europe from the United States of America. It’s quite similar to jet lag, but it doesn’t involve changes in time zones.

2019 161

10 Apps for Administrative Productivity and Organization

Office Dynamics

Travel Planning Apps: Whether you’re the one traveling, or simply attempting to get your executive from point A to point B, travel planning apps can be a life saver. To-Do List Apps: Long on to-dos and short on time? Enter your habits, tasks, and hobbies into a to-do list app such as SuperNote , Wunderlist or Timeful. Timeful will suggest the optimal time to complete them. I use the Time Zone Converter by TimeAndDate.

2017 182

Pros and Cons of virtual meetings

Practically Perfect PA

Don’t get me wrong they still travel for Board meetings and client engagement but they don’t get on a flight simply because there are no alternatives to getting everyone together. With the introduction of virtual meetings and teleconferencing people can communicate with each other in different time zones and locations very easily and a great deal cheaper than the cost of a flight. Pros: Multiple locations across all time zones. Pin It.

2012 188

"Checking In" to a Better Flight

Professional Assistant Blog

Home About Me Advertise "Checking In" to a Better Flight By The Professional Assistant on Tuesday, July 14, 2009 Filed Under: Meetings , Productivity , Research , Travel Y ou get an urgent e-mail from your boss asking you to book a flight and hotel. You search around to find the best deal (check out Travel Links on the right side of this blog for some suggestions) and book what your boss needed. The time finally comes when your boss is flying out to that all important business trip.

2009 100

I Am Going A.M.

Productivityist

One of the big things about traveling across several time zones – and then coming back after only a short period of time – is that the attempts to stick to your own time zone becomes all the more necessary. I find it takes at least two days to get used to the new time zone, and then another two days to get reacquainted with my own once I return. Imagine taking a six-day trip across four time zones…and trying to time shift in he process.

2012 40

Pros and Cons of virtual meetings

Practically Perfect PA

Don’t get me wrong they still travel for Board meetings and client engagement but they don’t get on a flight simply because there are no alternatives to getting everyone together. With the introduction of virtual meetings and teleconferencing people can communicate with each other in different time zones and locations very easily and a great deal cheaper than the cost of a flight. Pros: Multiple locations across all time zones. Pin It.

2012 178

Armchair Digital Nomads Hitting the Road

Small Business Labs

  Closer to home travel : Instead of flying from country to country, digital nomads are staying closer to home due to travel restrictions and a desire to be closer to family and healthcare. 

2020 63

Virtues of going Virtual: Working whilst on holiday

Practically Perfect PA

One of the reasons I became a Virtual Assistant was the flexibility to allow me to travel for longer periods of time, I now have the freedom of being able take my laptop and work from any location around the world. Depending on where you are in the world, working on different time zones to your clients can be tricky but with plenty of planning and preparation in the lead up to your trip, your service needn’t be compromised.

2014 165

Here…Not There

Productivityist

My brain is kind of messed up from flying through two time zones and into a third (from Pacific all the way to Eastern) – although usually it’s going west that causes problems. Chilvers (although we don’t dive into what’s on his Mac this time around). Productivity brantford creativity hamilton jet lag ontario toronto traveling trip twitter writingThis week I’m visiting my old stomping grounds of Southern Ontario with my son on a brief (yet much-needed) trip.

2012 43

Creating Your Freedom Business - Expert Panel Shares Tips (Part 3)

Stephanie LH Calahan

When I travel, I take my laptop and Kindle Fire. I let my peeps know where I am (and the time. times I've been back & forth between Kauai and the mainland, it's.   Tips for Health Conscious Travelers. Many of clients travel for work and pleasure, crossing multiple time zones. Even while traveling, they implement very doable and easy practices that give them the healthy edge to keep them on track! Got time for a spa massage?

2013 187

Different Strokes for Different Folks

Laughing all the Way to Work

I had a few mediation and arbitrations to set up and telephone calls to schedule with clients, but the bulk of my work was preparing documents on time and reminding the lawyers I worked for what needed to be done and by when. The CEO also was a frequent traveller to cities near and far. I became very familiar with time zones and making travel arrangements. If they have been in the job for a long time, I listen even closer

2015 116

My Favourites

Laughing all the Way to Work

Here are some of My Favourites with their corresponding links. Some of these I use on an almost daily basis.

2008 100

The ultimate app guide for assistants

Practically Perfect PA

Here are some of my favourites: Great Apps: Travel. This app is slightly expensive but worth paying for if your manager travels a lot. The app also gives access to real-time departure information, delays and gate numbers. This app allows you to enter all of your trip information including flight times, hotel reservations etc. You can set it for your current location or receive alerts from places you are planning to travel too. Meetup Time Lite: Free.

2013 205

5 Remote Collaboration Challenges and How to Overcome Them

Dumb Little Man

You are the one in control of your time and attention to stay productive. He talks about a survey conducted with CTrip.com, which is China’s largest Travel agency. This would help them overcome the limitations of distance and time. Poor time management.

2020 231

Standard, Standardize, and Standardized

Daily Writing Tips

However, when I surfed the internet to see how these words are used, I found a puzzling example: “There was no standardized time until train travel became common.” A “standard excuse” for not doing something is “I didn’t have time.”. As for the phrase “standardized time,” the same sort of contextual considerations apply. One may speak of “standardized time” and “standard time.”.

2015 80

Mobile Productivity: The Secrets To Staying Productive On The Go

Productivityist

With new trends come new challenges, however, and a lot of people find that when you’re always on the go it can be difficult to get the time and resources you need for mobile productivity. Travel can mess with your daily schedule. Photo by John Baker on Unsplash.

2020 52

Mobile Productivity: The Secrets To Staying Productive On The Go

Productivityist

With new trends come new challenges, however, and a lot of people find that when you’re always on the go it can be difficult to get the time and resources you need for mobile productivity. Travel can mess with your daily schedule. Photo by John Baker on Unsplash.

2020 52

The Future of the Administrative Profession

Office Dynamics

Much has changed for the executive assistant and administrative professional, and in order to thrive in this new working environment, it’s up to both to operate wisely, using savvy to make the right decision regarding the right question at the right time. And it is changing again as executives recognize that administrators aren’t just for typing emails or making travel plans. Competencies – Calendaring, travel, task organization, projects.

2015 186

Increasing Microsoft Excel 2007's Formula Bar Size

Professional Assistant Blog

Until next time, Take care - of your clutter! Home About Me Advertise Increasing Microsoft Excel 2007s Formula Bar Size By The Professional Assistant on Wednesday, November 18, 2009 Filed Under: MS-Excel , Productivity D o you find that trying to either write or fix formulas in Microsoft Excel can be a pain? Do you wish that you could expand the size of the formula bar to see more of the formula that you are working on?

How to Deal with Inconsiderate Co-Workers

Professional Assistant Blog

This happens to the best of us all of the time. Im not sure if youre covered this in the past, but Im having a difficult time working so closely with another equal coworker. Shes the office gossip , comes in about 15 minutes late several times a week and leaves the office for extended periods of time (assuming that shes taking unwarranted breaks) without repercussions. Until next time, Take care - of your clutter!

2009 152

The Freedom to Work from Anywhere: Your Virtual Business Tips (Part 4)

Stephanie LH Calahan

No matter if you are crossing over multiple time zones or simply want to be able to go to the park and work outside, creating your freedom is possible. Fun travel apps are Skype (for calling home), SimplyNoise (great for sleeping in noisy places), Sit or Squat (find a bathroom), and CheapGas. My Kindle app is a lifesaver while traveling. I hope you are enjoying this series Freedom to Work from Anywhere: Living the Mobile Life.

2013 162

Overlapping Calendars In Microsoft Outlook? Really?

Professional Assistant Blog

Do you wish that you could somehow overlap the calendars so that you could see the availabilities for everyone at the same time, instead of straining your eyes going back and forth like a yo-yo between calendars? So, the next time you want to make life easier for yourself, make sure to use this function. Until next time, Take care - of your clutter! Home About Me Advertise Overlapping Calendars In Microsoft Outlook? Really?

Windows 7: Will It Be Like XP or Vista?

Professional Assistant Blog

Most offices now run on Windows XP and have been for quite some time. Until next time, Take care - of your clutter! Home About Me Advertise Windows 7: Will It Be Like XP or Vista? By The Professional Assistant on Thursday, July 16, 2009 Filed Under: Productivity A re you a big fan of Windows XP? Did you feel that Windows Vista was a big flop? Well, look no further, since Windows 7 will be coming out very shortly.

2009 100

Co-Workers Annoying You?

Professional Assistant Blog

I also work in an environment where it gets a little too loud at times. Its an open-concept office and at times, I would like my colleagues to simmer down a bit. Its nice to socialize at times, but we are here to work. Until next time, Take care - of your clutter! Home About Me Advertise Co-Workers Annoying You?

2007 122

Need to Change Excel Details from Vertical to Horizontal or Vice.

Professional Assistant Blog

Believe me, this happened to me a few times and it took me quite a bit of time to get this done, before I discovered the Transpose function in Excel. Until next time, Take care - of your clutter! Home About Me Advertise Need to Change Excel Details from Vertical to Horizontal or Vice Versa?

2010 122

Administrative Procedures Manual - Does Your Department Need One?

Professional Assistant Blog

Someone needs to take over your responsibilities during that time. Until next time, Take care - of your clutter! Home About Me Advertise Administrative Procedures Manual - Does Your Department Need One? By The Professional Assistant on Thursday, November 19, 2009 Filed Under: Client Service , MS-Access , MS-Excel , MS-Outlook , MS-PowerPoint , MS-Word , Organize , Productivity D oes your department have an administrative procedures manual?

2009 125

How to Copy Tables from Word to Powerpoint

Professional Assistant Blog

Until next time, Take care - of your clutter! Home About Me Advertise How to Copy Tables from Word to Powerpoint By The Professional Assistant on Thursday, August 30, 2007 Filed Under: MS-Excel , MS-PowerPoint , MS-Word P eople often ask me, "How do you copy a table from Word into Powerpoint?" This actually is quite easy to do. Here are the simple steps on how to copy tables: Open your Word document that contains the table.

2007 118