Clock In The Right Time Zone: Booking Meetings in Microsoft Outlook

Professional Assistant Blog

Do you have trouble trying to figure out the time zone for each meeting in Microsoft Outlook ? Since Outlook only allows for one time zone to be added to the persons calendar , this makes it a little difficult. You can now add in the meeting details for this time zone.

Need To Create a PDF? Don't Have the Software? Don't Panic!

Professional Assistant Blog

Home About Me Advertise Need To Create a PDF? This will enable you to create a PDF-like file where no one can manipulate information. So the next time you need to get something printed quickly and in read-only mode, use this simple method and expand your productivity. Until next time, Take care - of your clutter! Dont Have the Software? Dont Panic!

2008 118

Copying Tables, Pictures or Text in PDF Files to Other Sources

Professional Assistant Blog

Home About Me Advertise Copying Tables, Pictures or Text in PDF Files to Other Sources By The Professional Assistant on Thursday, January 17, 2008 Filed Under: MS-Excel , MS-PowerPoint , MS-Word , Productivity D id your boss just ask you to copy a table, picture or text to another source of software, such as Microsoft Excel or Word ? Are you struggling with trying to figure out how to do this in time? Until next time, Take care - of your clutter!

2008 100

5 Ways to Significantly Increase Attendance of Your Free Teleclass

Office Organization Success

Due to different time zones the actual teleclass time may be the middle of the night for some participants and, unless they’re really dedicated, they’re not going to want to get up in the middle of the night to listen to a teleclass!

2015 221

The ultimate app guide for assistants

Practically Perfect PA

The app also gives access to real-time departure information, delays and gate numbers. This app allows you to enter all of your trip information including flight times, hotel reservations etc. Meetup Time Lite: Free.

2013 267

How to Deal with Inconsiderate Co-Workers

Professional Assistant Blog

This happens to the best of us all of the time. Im not sure if youre covered this in the past, but Im having a difficult time working so closely with another equal coworker. Until next time, Take care - of your clutter!

2009 198

Increasing Microsoft Excel 2007's Formula Bar Size

Professional Assistant Blog

Until next time, Take care - of your clutter!

Overlapping Calendars In Microsoft Outlook? Really?

Professional Assistant Blog

Do you wish that you could somehow overlap the calendars so that you could see the availabilities for everyone at the same time, instead of straining your eyes going back and forth like a yo-yo between calendars? Until next time, Take care - of your clutter!

5 Ways to Significantly Increase Attendance of Your Free Teleclass

Office Organization Success

Due to different time zones the actual teleclass time may be the middle of the night for some participants and, unless they’re really dedicated, they’re not going to want to get up in the middle of the night to listen to a teleclass! Just add some extra details such as a header/footer, ensure the layout is neat, and then convert the document to a PDF file.

2010 147

Need to Change Excel Details from Vertical to Horizontal or Vice.

Professional Assistant Blog

Believe me, this happened to me a few times and it took me quite a bit of time to get this done, before I discovered the Transpose function in Excel. Until next time, Take care - of your clutter!

2010 158

Administrative Procedures Manual - Does Your Department Need One?

Professional Assistant Blog

Someone needs to take over your responsibilities during that time. Until next time, Take care - of your clutter! Home About Me Advertise Administrative Procedures Manual - Does Your Department Need One?

2009 163

Make No Mistakes With Meeting Request Attachments in Outlook 2007

Professional Assistant Blog

So next time your boss asks you to send something after the fact for a meeting update, make sure to use the “Forward as iCalendar&# function instead. Until next time, Take care - of your clutter!

2007 158

Here…Not There

Productivityist

My brain is kind of messed up from flying through two time zones and into a third (from Pacific all the way to Eastern) – although usually it’s going west that causes problems. Chilvers (although we don’t dive into what’s on his Mac this time around).

2012 56

Co-Workers Annoying You?

Professional Assistant Blog

I also work in an environment where it gets a little too loud at times. Its an open-concept office and at times, I would like my colleagues to simmer down a bit. Its nice to socialize at times, but we are here to work. Until next time, Take care - of your clutter! Home About Me Advertise Co-Workers Annoying You?

2007 122

Windows 7: Will It Be Like XP or Vista?

Professional Assistant Blog

Most offices now run on Windows XP and have been for quite some time. Until next time, Take care - of your clutter! Home About Me Advertise Windows 7: Will It Be Like XP or Vista? By The Professional Assistant on Thursday, July 16, 2009 Filed Under: Productivity A re you a big fan of Windows XP? Did you feel that Windows Vista was a big flop? Well, look no further, since Windows 7 will be coming out very shortly.

2009 100

How to Copy Tables from Word to Powerpoint

Professional Assistant Blog

Until next time, Take care - of your clutter! Home About Me Advertise How to Copy Tables from Word to Powerpoint By The Professional Assistant on Thursday, August 30, 2007 Filed Under: MS-Excel , MS-PowerPoint , MS-Word P eople often ask me, "How do you copy a table from Word into Powerpoint?" This actually is quite easy to do. Here are the simple steps on how to copy tables: Open your Word document that contains the table.

2007 118

Blogging Here and There - Part 2

Professional Assistant Blog

Home About Me Advertise Blogging Here and There - Part 2 By The Professional Assistant on Thursday, April 24, 2008 Filed Under: A s you may have noticed, I havent been posting any articles for quite some time now. I do apologize for this, but my life has been really busy lately and unfortunately, could not share my thoughts with you during this time. Until next time, T ake care - of your clutter!

2008 100

Macros: Shortcuts To Productivity With Microsoft Word

Professional Assistant Blog

Macros have been around for quite some time now and range between easy to very difficult. Until next time, Take care - of your clutter!

Labelling The Features In Microsoft Word

Professional Assistant Blog

Until next time, Take care - of your clutter! Home About Me Advertise Labelling The Features In Microsoft Word By The Professional Assistant on Thursday, September 04, 2008 Filed Under: MS-Word , Productivity D o you create letters or labels in Microsoft Word ?

Do You Have a Pen?

Professional Assistant Blog

This has happened to me quite a few times in the past. It’s so important to carry a pen with you at all times, since you never know when you are going to need to use it. Most of the time, I do carry a pen with me, even if I leave my desk only for a few minutes. It’s the times that I forget (which are rare) that I need a pen. Until next time, Take care - of your clutter! Home About Me Advertise Do You Have a Pen?

2008 100

"Excel"ing to Create Subtotal Row Totals

Professional Assistant Blog

Until next time, Take care - of your clutter! Post from: Administrative Assistant 2comments for this post Mike W I just wanted to say that this was super useful to me, and saved me a ton of time.

2008 130

Copying Pictures To and From Microsoft Word

Professional Assistant Blog

Until next time, Take care - of your clutter! Home About Me Advertise Copying Pictures To and From Microsoft Word By The Professional Assistant on Monday, January 28, 2008 Filed Under: MS-Word , Productivity H ave you ever wondered how to copy pictures from and to Microsoft Word ? Do you have a big project coming up and want to show your boss that you can handle this type of task ? Recently, someone asked me how this is done. It’s actually quite simple.

Sorting Tables in Microsoft Word

Professional Assistant Blog

Until next time, Take care - of your clutter! Home About Me Advertise Sorting Tables in Microsoft Word By The Professional Assistant on Wednesday, January 23, 2008 Filed Under: MS-Word , Productivity H ave you ever wondered or tried to sort a table within Microsoft Word ? Do you already have a table set up in Microsoft Word, but dont want to copy to Microsoft Excel and back again, just to sort it? One of my colleagues came to me and asked about this very question.

Would You Relocate to Avoid Traffic Jams?

Professional Assistant Blog

Most people would rather commute for a longer period of time due to family reasons. Until next time, Take care - of your clutter! Home About Me Advertise Would You Relocate to Avoid Traffic Jams? By The Professional Assistant on Thursday, December 06, 2007 Filed Under: Job Seeking , Productivity , Travel D o you find yourself getting stuck in traffic each morning and afternoon? Do you feel that people should relocate to a closer home or find a new job?

2007 100

Want Confidential Documents to Stay Confidential?

Professional Assistant Blog

Until next time, Take care - of your clutter! Home About Me Advertise Want Confidential Documents to Stay Confidential? By The Professional Assistant on Friday, November 30, 2007 Filed Under: A re you looking for a way to make sure that others don’t open your letters or packages? Do you have confidential information that you need to send to someone, but want to make sure that it gets treated like registered mail? Then Redi-Tag Security Seals and Tape is the product for you.

2007 100

Worried About Your Online Resume?

Professional Assistant Blog

USD, but is a one time fee and won’t have to pay for monthly charges like other sites make you. Until next time, Take care - of your clutter! Home About Me Advertise Worried About Your Online Resume? By The Professional Assistant on Monday, November 26, 2007 Filed Under: Job Seeking A re you worried about online identity theft online? Do you worry about your current employer finding out that you are looking for a new job? Resume Rabbit will make all of this disappear.

2007 100

Most Irritating Habits of Co-Workers

Professional Assistant Blog

Until next time, Take care - of your clutter! Home About Me Advertise Most Irritating Habits of Co-Workers By The Professional Assistant on Monday, November 19, 2007 Filed Under: Productivity D o you find yourself among co-workers that are not respectful of your privacy? Do they end up talking loud on the phone while you are trying to do some work? Are you being bombarded with people walking up to your cubicle and dont have the decency to see that you are busy?

2007 100

4 Ways to Cope with Difficult Colleagues

Professional Assistant Blog

At times, I would think to myself, “If I could only talk to them.&# Over time, you will get the hang of dealing with difficult people and will become easier and easier each time. Until next time, Take care - of your clutter! Home About Me Advertise 4 Ways to Cope with Difficult Colleagues By The Professional Assistant on Tuesday, December 04, 2007 Filed Under: Productivity D o you find yourself having to deal with a difficult person in your office?

2007 138

Sync Your Hand Held Device

Professional Assistant Blog

Until next time, Take care - of your clutter! Home About Me Advertise Sync Your Hand Held Device By The Professional Assistant on Thursday, November 15, 2007 Filed Under: Networking , Organize , Productivity , Travel A re you looking for software that can synchronize most of your hand held devices? Heres a free piece of software that was recently released that can do just that. You can find instructions to setting up this software here and the software download page here.

2007 100

Hands Hurt From Typing?

Professional Assistant Blog

Until next time, Take care - of your clutter! Home About Me Advertise Hands Hurt From Typing? By The Professional Assistant on Wednesday, November 14, 2007 Filed Under: Ergonomics , Productivity D o you find yourself typing too much? Using the mouse too often? Heres a product that will help you feel better and relieve pain, carpal tunnel syndrome and repetitive stress injury. It will also aleviate pain caused by arthritis, tendonitis, and poor cirulation.

2007 100

Dealing With Unreasonable Requests

Professional Assistant Blog

Its amazing of how people dont have the common courtesy to give you your time and space to get to the request. Negotiating Time If the person persists on bothering you, one thing that you can always negotiate is time. This way, you will get more time and the requester will get their task completed in a reasonable amount of time. Until next time, Take care - of your clutter!

2009 109

Too Many Applications Driving You Crazy?

Professional Assistant Blog

Now youve spent more time looking for something as opposed to working on the task at hand. Until next time, Take care - of your clutter! Home About Me Advertise Too Many Applications Driving You Crazy? By The Professional Assistant on Wednesday, October 07, 2009 Filed Under: Organize , Productivity D o you have too many applications open on your computer? Have you passed by a co-workers desk and noticed that they have 20 different things running all at once?

2009 109

Finding The Best Travel Deals - Online!

Professional Assistant Blog

Until next time, Take care - of your clutter! Home About Me Advertise Finding The Best Travel Deals - Online! By The Professional Assistant on Tuesday, October 06, 2009 Filed Under: Meetings , Research , Travel A re you trying to book a flight, hotel or car rental for your manager? Do you feel like you are going to lots of websites to find the best deal? I originally wrote a post on this entitled " Travel Plans " explaining that you can use Travelocity and Expedia to find the best deals.

2009 109

4 Steps to Setting up E-mail Distribution Lists

Professional Assistant Blog

Until next time, T ake care - of your clutter!

2008 130

Co-Workers Not Cleaning Up After Themselves?

Professional Assistant Blog

Until next time, Take care - of your clutter! Home About Me Advertise Co-Workers Not Cleaning Up After Themselves? By The Professional Assistant on Monday, February 11, 2008 Filed Under: Organize , Productivity D o you find that staff members leave their garbage around the kitchen area? Do you get annoyed that you are always the one that has to clean up after them? Do you start wondering if they treat their own house the same way? You’re not alone.

2008 131

Calculation of Discounts in Excel

Professional Assistant Blog

Until next time, Take care - of your clutter! Home About Me Advertise Calculation of Discounts in Excel By The Professional Assistant on Tuesday, August 21, 2007 Filed Under: MS-Excel H ave you ever wondered how to calculate discounts on certain products/services that you or your firm offers? One of my colleagues had this dilemma a few days ago. I tried searching around for an answer on Google, but no luck.

2007 100

Using Subtotals Function in Microsoft Excel

Professional Assistant Blog

Until next time, Take care - of your clutter! Home About Me Advertise Using Subtotals Function in Microsoft Excel By The Professional Assistant on Wednesday, January 30, 2008 Filed Under: MS-Excel , Productivity D o you have a Microsoft Excel spreadsheet where you have firm names and figures?

Power Up Your PowerPoint With Templates!

Professional Assistant Blog

Until next time, Take care - of your clutter! Home About Me Advertise Power Up Your PowerPoint With Templates! By The Professional Assistant on Friday, October 10, 2008 Filed Under: MS-PowerPoint D o you want to change the way your Microsoft PowerPoint templates look? Do you feel that you could do a better job on these templates than what you have currently? There is a great and simple way to add a new look to your templates in PowerPoint.

Organize With Social Bookmarking!

Professional Assistant Blog

This is a networking tool that Ive been using for quite some time now. So, next time you need to look for something within your tags, click on one of them and you will find all of the articles that youve saved with that particular tag. Stumble Upon Reddit Newsvine So, next time you find an article on here that you are interested in saving and want to glance back quickly from anywhere in the world, click on the "Bookmark" icon and save it to one of these services.

2008 109

Be Positive About Your Customer Service Issues

Professional Assistant Blog

Then you finally do reach a live person and you are so fed up with all of the time wasted, that you start fuming towards the person on the other end of the phone. Until next time, Take care - of your clutter!

2009 100

"Checking In" to a Better Flight

Professional Assistant Blog

The time finally comes when your boss is flying out to that all important business trip. They forget to do their own flight check-in and dont have time, so they call you up and ask you to do it. Until next time, Take care - of your clutter!

2009 100

"Going Green" With Your Documents

Professional Assistant Blog

This will save your company time and money. You would either have to spend time shredding the papers yourself or hire a shredding company to do it for you. In either case, you are using your valuable time and money to get this job done. Until next time, Take care - of your clutter! Home About Me Advertise "Going Green" With Your Documents By The Professional Assistant on Monday, July 13, 2009 Filed Under: Productivity D o you recycle your unwanted papers at work?

2009 100

Write An Effective Out Of Office Assistant Message

Professional Assistant Blog

Are you going to be out of the office for a short or even long period of time? It’s really important to let your fellow staff members and especially your clients know that you will be away for either a short or an extended period of time. A simple bounce back message will be e-mailed to them letting them know that you can’t help them at the present time and for them to contact someone that you’ve delegated to help out in these types of situations.

2008 118