Managing someone else’s calendar

Practically Perfect PA

Managing someone else’s calendar. You are managing your boss or client’s Inbox and/or Calendar. You know how it is.

Calendar Management

Laughing all the Way to Work

I share the CEO''s Outlook calendar with my assistant. Since we both book meetings for him, it is important if we have proposed dates for a meeting that we secure them in his calendar so one of us doesn''t use it for another meeting. Of course it is then important when you finalize the meeting date that you go back and take the holds out of the calendar. And if you share the calendar like we do, it is very important that you are both on the same page.

Managing Family Schedules Using Google Calendar

Simple Productivity Blog

In order to have a good handle on activities, you need to have a good calendar system. A paper calendar can work, but it has disadvantage of being in one place, and if you’re not standing in front of it, you don’t have access. Google Calendar, Vanilla Style.

How to set up an ideal week calendar and why it’s a must have

Practically Perfect PA

Core Skills Diary Management Featured Resources for Personal Assistants Writers admin administrators assistants diary management EA Executive Assistant Office manager PA Personal Assistant Scheduling Time managementWhy am I here? How am I going to get through this?

2018 222

Common Sense Productivity: The Calendar

Simple Productivity Blog

Enter the calendar. The calendar, with its days and hours , is a visual representation of time. By filling in a calendar, you have a picture of your time commitments. Since the calendar is a visual reminder of things, it should be used to track things out of the ordinary.

Managing meeting rooms

Practically Perfect PA

Was pretty much the sound I made when I was asked to take on the task of managing meeting rooms for my office. The meeting rooms became my enemy and managing them became almost a full time job in itself. When I took over the managing of the meeting rooms the booking process was a joke.

2017 215

Communicating With Your Manager

Office Dynamics

This is the best advice you will ever receive on how to build a strategic partnership with your executive, manage their day, and stay on top of the volumes of tasks and projects you have to handle. Daily Calendars. It is easy to place a wrong time or wrong date on a calendar.

2015 227

Multiple Calendar Management

Office Dynamics

One question I recently received was about tracking multiple calendars. Being in a small office, I only need to track a few calendars and use Outlook exclusively. I have been asked to come up with a way to electronically track the Outlook calendars of twenty-five staff members. I’m investigating whether Outlook will handle this many shared calendars, but I imagine it to be quite cumbersome. The two that look most promising to me are Schedules4Teams and TEAM Calendar.".

Multiple Calendar Management

Office Dynamics

One question I recently received was about tracking multiple calendars. Being in a small office, I only need to track a few calendars and use Outlook exclusively. I have been asked to come up with a way to electronically track the Outlook calendars of twenty-five staff members. I’m investigating whether Outlook will handle this many shared calendars, but I imagine it to be quite cumbersome. The two that look most promising to me are Schedules4Teams and TEAM Calendar.".

Managing expectations

Practically Perfect PA

Here are my tips on managing, meeting and exceeding your manager’s expectations! To manage your manager’s expectations you firstly have to know exactly what is expected of you. It is especially important when it comes to managing expectations.

Best tips on working with multiple managers

Practically Perfect PA

Last month I asked everyone on the Practically Perfect PA social media platforms to give me their best tips on working with multiple managers. Here are my best tips on working with multiple managers. Also, having full access to each person’s calendar is a must.

2017 228

The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh.

Productive & Organized

Try This Instead | Main | Be Smart About Using the Telephone » The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In We are in the home stretch of 2009 -- bring on 2010!!  The reminder and follow-up system can be used for calendar entries, emails and tasks.

Creating A Marketing Calendar: Your Essential Business Planning Tool

Office Organization Success

For all of these scenarios there’s one very easy solution … create a marketing calendar. A marketing calendar is a very powerful business planning tool, and an essential one for your business if it’s to grow and flourish. The Simple Marketing Calendar.

Diary management for PAs and EAs

Practically Perfect PA

While the role of a PA or EA is constantly evolving, diary management continues to be a fundamental task. PAs spend at least a third of their time managing diaries, so it’s essential that you’ve mastered this aspect of your job. Own the calendar.

2015 276

Favorite Planning/Calendar Tool - Readers Speak Out

Productive & Organized

Check out this great tool » Favorite Planning/Calendar Tool - Readers Speak Out There are many ways to manage your time and activities.  What is your favorite planning/calendar tool and why? Of all the calendar tools I know, this one handles tasks the best.

The ultimate guide to diary management

Practically Perfect PA

I have written a lot about diary management over the years, which is not surprising when you think assistants spend at the very least a third of their day organising their manager’s calendars. Diary Management fundamentals. Practical tips for diary Management.

2014 273

Better Time Management With Goals

Simple Productivity Blog

Many time management systems say that you should block out time on your calendar for everything you need to do. This means that if you need to take out the garbage, you should schedule time on your calendar to do so. You can have better time management with goals.

Goals 213

Calendar "ah ha"

Laughing all the Way to Work

© Copyright Patricia Robb 2010 16 January, 2010 Calendar "ah ha" I was participating in a Harvard sponsored webinar with my boss the other day. One of the things they recommended to executives was to use their electronic calendar to leave themselves reminders. I think if Microsoft asked me what I would like to see in an electronic calendar, I would suggest not to bother with the all-day event option. Our office manager updates it every morning.

Why Google Calendar Eats All Other To Do List Apps For Breakfast

Productivityist

I’d like to show you why Google Calendar is the best to do list app around. Before we dive into Google Calendar, let’s look at the problem at hand. If you want to be successful with time management, you need to track how your time is spent. Calendar. Calendar.

The Executive Assistant is Key to Managing Executive's Calendar

Office Dynamics

Since his executive assistant manages his calendar, he hands the person her business card so this way the other person can easily and quickly contact her. This will save time and sends a clear message to the other person that you are the stragetic business partner and all calendar items are arranged through you Two weeks ago, I was presenting a workshop for executives and their executive assistants. One of the executives shared, what I considered, a brilliant idea.

Which tasks should assistants manage?

Practically Perfect PA

There are so many ways we can help them with this from managing their calendar effectively, minimising interruptions and generally keeping them on track. Assistants should conduct research on behalf of their manager. Email and diary management.

2014 232

24 Time Management Tips

Ian's Messy Desk

Do not keep a bunch of calendars around. Time Management Tip #1 (yourislandrunners.com). Use Time Management To Improve Your Life (wheelingabout.wordpress.com). Time Management + Effective Meetings (Self Development Blog) [Dr JOY Madden] (ecademy.com). Image via Wikipedia.

Online Calendar Management Roundup: How Do You Plan Your Days.

Dumb Little Man

Ask the Admin: Notifications in Public Calendars

Administrative Arts

This question came from Stan: I have a shared public calendar in Outlook 2007. One was to create a public distribution list and add it as an attendee to each meeting on the public calendar. The other workaround is to create the calendar in SharePoint first (assuming your company is using SharePoint), and then moving the appointment to Outlook. Similar Posts: Ask the Admin: Notifications in Public Calendars. Where Are My Outlook Calendar Items?

Where is everybody? Setting up an office vacation calendar

Laughing all the Way to Work

It is important for management to know who is going to be away from the office, especially during the summer when everyone is planning vacation time. But it is also important for assistants to know who is in or you may find yourself being the only assistant in the office with six managers all scrambling and needing something done urgently. Keeping an up-to-date vacation calendar is important so these overlaps are anticipated and in some cases vacations have to be re-scheduled.

2008 100

3 Things You Should Put On Your Calendar

Productivityist

The calendar can be a tricky beast. It''s designed in a way that makes it appealing to use for time management, but as I wrote in The NOW Year , it''s not best suited for that. I initially scheduled exercise in my task manager and found that it wasn''t happening.

Effective Committee meeting management

Practically Perfect PA

If you have overheard members of the Committee complaining about certain aspects of the room arrangement suggest to your manager that you change the location or at the very least introduce more breaks so that they are not in continual discomfort.

Effective Committee meeting management

Practically Perfect PA

If you have overheard members of the Committee complaining about certain aspects of the room arrangement suggest to your manager that you change the location or at the very least introduce more breaks so that they are not in continual discomfort.

13 Tips for Time Management

Ian's Messy Desk

If you need color and pictures, use a lot on your calendar or planning book. Goals give your time management direction. Such people may combine a To Do list with a calendar or schedule. The Perils of Multitasking | time management redux (thebankwatch.com).

10 do’s and don’t for managing your boss’s task list

Practically Perfect PA

Ideally the list should be on the same email system that you use to manage their inbox and schedule (Microsoft Outlook for example). Here are my top ten do’s and don’ts for managing your boss’s task list: Do complete as many tasks, on their behalf, as you can.

2015 269

4 Top Project Management Tools

Office Organization Success

Just because some of these project management tools have all these fancy bells and whistles don’t go assuming they’re the best. Google Calendars. Good ole’ Google calendars are a really quick and simple project management tool.

Revolutionary Ways Assistants Can Get Information from Their Managers

Office Dynamics

When I was an assistant 40 years ago we complained about not getting time with our executives; we complained about not getting enough information from our managers; we complained about not getting support for training. 1 Idea: Establish and protect regular 1:1 time with manager.

2016 223

Managing Your Inventory for Next to Nothing

Small Business CEO

Inventory Management Software as a Service. Right now, you’re probably using email, calendaring, tasks and collaboration applications for free. … Information Technology inventory management

2018 66

Producteev: Task Management Application

Productivity Bits

Judi is the community manager of the task management application Producteev.com. She is an active member of several community management groups and passionate about inspiring others to become contributors – whether in the Producteev community or elsewhere.

How to Master The Art of Supporting Multiple Managers

Office Dynamics

The article, Juggling: The Art of Supporting Multiple Managers by Stacy Leitner was originally posted at AGreatDaysWork.com. If you are an assistant who works with multiple managers or executives, you know the work can be overwhelming at times.

2016 192

Top Tips and Tools For Managing Emails

Office Organization Success

” This was a great question because I know many of you struggle with managing your emails on a day-to-day basis. And I also have complete access to my Gmail and Calendar on my Android phone too! Outlook Users: Create Rules and Folders for Simple Email Management.

Email 197

Overcoming Time Management Obstacles

Eat Your Career

I wrote an entire workbook on Time Management and yet sometimes, I still have trouble with it myself. I’m facing a few time management obstacles and, as I’ve started to recognize them, I’ve realized that others may be dealing with the same issues.

Time Management Success – Implementation

Office Organization Success

Put your project timelines into your overall project planner, and on your calendar if necessary. All these are different stages, and can be added to your timeline – and into your calendar as an appointment. Share and Enjoy: Time Saving Tips office organization office schedule time management strategies

2009 174

How to Set Up a Home Communication Centre

Ian's Messy Desk

It’s a two-part system, a message board and a calendar (see images below). The dry-erase calendar is magnetic on the back and is stuck to our refrigerator. The calendar serves to track what is going on in the month. Both my wife and I use separate PDA-based calendars.

2012 135

Microsoft Outlook 2007 Calendars & Tasks Webinar 12/7/11

Office Dynamics

The webinar below is offered by Business Management Daily. The subject, Microsoft Outlook 2007 Calendars & Tasks is one I am sure you will draw great tips and tricks from. If you are interested simply click on the links below to register through Business Management Daily for this webinar. Microsoft Outlook 2007 Calendars & Tasks. Some use it for both e-mail and calendaring. Calendars Only. Calendars for Appointments/Tasks for To-Do Items.

A self-management checklist

Ian's Messy Desk

Everybody faces challenges in managing certain aspects of their lives. This self-management checklist can be applied to any area of your life where you need to gain some control. You can use a journal, a calendar, a graph or any other form that works for you. Break down large tasks in to small, logical and manageable pieces. Your self-management plan may not work the first time you try it. There will be times when your self-management process falls apart.

J’adore rapport – working with a new manager

Practically Perfect PA

Hopefully you would have been interviewed by your new manager so you will have gained some understanding of what they are like and what they require from you. Here are some of my tips on how to make sure you build a good rapport with your new manager and get off on the right foot.

2013 218

3 Tips for Successfully Managing Your Day-to-Day Workload

Office Organization Success

They are also a great tool to help you manage your time effectively. Effective time management is crucial for developing and growing your business, as well as income generating activities. Below are my top 3 tips for effective time management using spreadsheets.

2013 257