Managing meeting rooms

Practically Perfect PA

Was pretty much the sound I made when I was asked to take on the task of managing meeting rooms for my office. The meeting rooms became my enemy and managing them became almost a full time job in itself. When I took over the managing of the meeting rooms the booking process was a joke.

2017 78

Communicating With Your Manager

Office Dynamics

This is the best advice you will ever receive on how to build a strategic partnership with your executive, manage their day, and stay on top of the volumes of tasks and projects you have to handle. Daily Calendars. It is easy to place a wrong time or wrong date on a calendar.

2015 106

Trending Sources

Managing Family Schedules Using Google Calendar

Simple Productivity Blog

In order to have a good handle on activities, you need to have a good calendar system. A paper calendar can work, but it has disadvantage of being in one place, and if you’re not standing in front of it, you don’t have access. Google Calendar, Vanilla Style.

Best tips on working with multiple managers

Practically Perfect PA

Last month I asked everyone on the Practically Perfect PA social media platforms to give me their best tips on working with multiple managers. Here are my best tips on working with multiple managers. Also, having full access to each person’s calendar is a must.

2017 106

The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh.

Productive & Organized

Try This Instead | Main | Be Smart About Using the Telephone » The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In We are in the home stretch of 2009 -- bring on 2010!!  The reminder and follow-up system can be used for calendar entries, emails and tasks.

Revolutionary Ways Assistants Can Get Information from Their Managers

Office Dynamics

When I was an assistant 40 years ago we complained about not getting time with our executives; we complained about not getting enough information from our managers; we complained about not getting support for training. 1 Idea: Establish and protect regular 1:1 time with manager.

2016 97

How to Master The Art of Supporting Multiple Managers

Office Dynamics

The article, Juggling: The Art of Supporting Multiple Managers by Stacy Leitner was originally posted at If you are an assistant who works with multiple managers or executives, you know the work can be overwhelming at times.

2016 89

24 Time Management Tips

Ian's Messy Desk

Do not keep a bunch of calendars around. Time Management Tip #1 ( Use Time Management To Improve Your Life ( Time Management + Effective Meetings (Self Development Blog) [Dr JOY Madden] ( Image via Wikipedia.

Which tasks should assistants manage?

Practically Perfect PA

There are so many ways we can help them with this from managing their calendar effectively, minimising interruptions and generally keeping them on track. Assistants should conduct research on behalf of their manager. Email and diary management.

2014 53

Creating A Marketing Calendar: Your Essential Business Planning Tool

Office Organization Success

For all of these scenarios there’s one very easy solution … create a marketing calendar. A marketing calendar is a very powerful business planning tool, and an essential one for your business if it’s to grow and flourish. The Simple Marketing Calendar.

Six Simple Steps to Better Time Management

Dumb Little Man

Being able to manage your own time is a crucial skill in the workplace. If you work for yourself, it’s even more important – poor time management could spell the end of your business, or at least make you less successful than you’d hoped.

2012 136

3 Things You Should Put On Your Calendar


The calendar can be a tricky beast. It''s designed in a way that makes it appealing to use for time management, but as I wrote in The NOW Year , it''s not best suited for that. I initially scheduled exercise in my task manager and found that it wasn''t happening.

5 Ways to Effectively Manage Your Business for Successful Business Growth

Office Organization Success

Let me share a secret with you that many successful online solopreneurs already know — you have to learn how to “manage” your business before you can “market” your business. Create a calendar template.

2016 89

Managing expectations

Practically Perfect PA

Here are my tips on managing, meeting and exceeding your manager’s expectations! To manage your manager’s expectations you firstly have to know exactly what is expected of you. It is especially important when it comes to managing expectations.

13 Tips for Time Management

Ian's Messy Desk

If you need color and pictures, use a lot on your calendar or planning book. Goals give your time management direction. Such people may combine a To Do list with a calendar or schedule. The Perils of Multitasking | time management redux (

Top 5 Time Management Hacks To Get You Ahead

Dumb Little Man

Are you needing effective time management hacks ? Peter Drucker quoted, “Time is the scarcest resource, and unless it is managed nothing else can be managed.” But, the reality is that there is always room for improvement when it comes to managing time.

2016 76

10 do’s and don’t for managing your boss’s task list

Practically Perfect PA

Ideally the list should be on the same email system that you use to manage their inbox and schedule (Microsoft Outlook for example). Here are my top ten do’s and don’ts for managing your boss’s task list: Do complete as many tasks, on their behalf, as you can.

2015 68

Producteev: Task Management Application

Productivity Bits

Judi is the community manager of the task management application She is an active member of several community management groups and passionate about inspiring others to become contributors – whether in the Producteev community or elsewhere.

J’adore rapport – working with a new manager

Practically Perfect PA

Hopefully you would have been interviewed by your new manager so you will have gained some understanding of what they are like and what they require from you. Here are some of my tips on how to make sure you build a good rapport with your new manager and get off on the right foot.

2013 69

The Freelancer’s Guide to PDF Management

Dumb Little Man

One way to learn that trick is to know how to properly manage your time, systems, and files. As a way to help you, we’ve put together the ultimate guide for managing PDFs — every smart freelancer’s go-to tool — that will leave you more time to spend on your other tasks. Part of managing your PDF files is being able to mark them up. Managing your PDFs well means making sure they’re being used and read.

PDF 39

Calendar Management

Laughing all the Way to Work

I share the CEO''s Outlook calendar with my assistant. Since we both book meetings for him, it is important if we have proposed dates for a meeting that we secure them in his calendar so one of us doesn''t use it for another meeting. Of course it is then important when you finalize the meeting date that you go back and take the holds out of the calendar. And if you share the calendar like we do, it is very important that you are both on the same page.

Time Management Success – Implementation

Office Organization Success

Put your project timelines into your overall project planner, and on your calendar if necessary. All these are different stages, and can be added to your timeline – and into your calendar as an appointment. Share and Enjoy: Time Saving Tips office organization office schedule time management strategies

2009 38

5 Tips to Help Manage Increased Workloads

Ian's Messy Desk

When managing multiple projects or actions, you need to know which are the most important (not necessarily urgent) and work on them first. Whether you plan by the calendar or work by context, you need to know when things need to be completed. Productivity getting+things+done GTD planning productivity time+managment workloadLucille Ball said, “If you want something done, ask a busy person to do it.”

2012 44

Effective Committee meeting management

Practically Perfect PA

If you have overheard members of the Committee complaining about certain aspects of the room arrangement suggest to your manager that you change the location or at the very least introduce more breaks so that they are not in continual discomfort.

Top Tips and Tools For Managing Emails

Office Organization Success

” This was a great question because I know many of you struggle with managing your emails on a day-to-day basis. And I also have complete access to my Gmail and Calendar on my Android phone too! Outlook Users: Create Rules and Folders for Simple Email Management.

Email 34

3 Tips for Successfully Managing Your Day-to-Day Workload

Office Organization Success

They are also a great tool to help you manage your time effectively. Effective time management is crucial for developing and growing your business, as well as income generating activities. Below are my top 3 tips for effective time management using spreadsheets.

2013 55

Effective Committee meeting management

Practically Perfect PA

If you have overheard members of the Committee complaining about certain aspects of the room arrangement suggest to your manager that you change the location or at the very least introduce more breaks so that they are not in continual discomfort.

4 Top Project Management Tools

Office Organization Success

Just because some of these project management tools have all these fancy bells and whistles don’t go assuming they’re the best. Google Calendars. Good ole’ Google calendars are a really quick and simple project management tool.

Make Your Boss Look Good [Part 2]

Office Dynamics

This will help you prioritize especially if you have multiple managers. Did you read Part 1 of this 2-Part series? Read: Make Your Boss Look Good [Part 1]. Helping your executive shine is about doing 100 little things, not 1 big thing.

2015 58

The Importance Of Scheduling


Paul’s new product, The Personal Productivity Toolkit helps you manage your time and get more done. You have two main tools that help you do this: your to-do list and your calendar. When you place all tasks you want to do on your calendar, it is harder to forget to do things.

2015 39

AwayFind Introduces Alert Times and Calendar Exceptions


AwayFind touts that it doesn’t focus on helping you with inbox management (although at its most basic, it does do that), but it helps you with “attention management”…and it’s tough to argue that point. Today AwayFind just became more feature-rich, by introducing Alert Times and Calendar Exceptions into the mix. This feature allows for even more customization of your alerts and calendars, making your attention that much easier to manage. I use AwayFind… a lot.

Better Time Management With Goals

Simple Productivity Blog

Many time management systems say that you should block out time on your calendar for everything you need to do. This means that if you need to take out the garbage, you should schedule time on your calendar to do so. You can have better time management with goals.

19 Tips for Managing Your Email Even When You Don't Want To.

Productive & Organized

Productive & Organized Goes Audio in 3 Different Ways » 19 Tips for Managing Your Email Even When You Dont Want To E-mail, it is the form of communication that we love to hate and love to love.  Our organization uses Google Apps for our e-mail, calendar and cloud solution.

2011 85

5 Tips for Solopreneurs for Successful Project Management

The Solopreneur Life

W hen you enter the self-employed, solopreneur life, one of the hardest obstacles you’ll need to overcome is project management. In the corporate world, there is often a chain of command and a list of policies and procedures to manage tasks. As a solopreneur, you need to incorporate every aspect in order to successfully manage projects. Here are five quick tips on project management as a part of your self-employed business plan. Use a Calendar.



Don’t…use your calendar as a task scheduler. Doing this only fills your calendar up with things that aren’t date/time specific, and it doesn’t allow the things on your calendar that are to stand out. The calendar is your most sacred haven because it is where you have the most control to protect your time. So don’t use your calendar to schedule tasks. Mindfulness calendar email excuses productivity time management

2015 36

5 Techniques To Beat Work Overload


As you know, your employer expects you to be very productive, so it is important to manage your time more effectively. Yes, these stress-management techniques can be effective when facing the chaos at the office. Arrange your calendar in a way that makes sense to you. You have the option of using a paper planner to keep track of your tasks or use Google Calendar (which is super awesome ). Fill in the date in your calendar. Manage Your Emotions.

2016 47

What to Look for in Your First Task Management App


There are so many task management applications you could add to your workflow in order to get a better handle on what you need, and want, to get done. In my experience, people that get into the task management space for the first time tend to dive in rather than test the waters first.

2013 42

A Look at Task Management Tools for Teams


A couple of weeks back I spoke to a local contingent of budding "productivityists" about team task management at Q College. But before I do that, I thought I''d offer Productivityist readers a closer look at some of the team task management solutions I''ve explored over the years.

Five SEO Reputation Management Strategies

Andrea Kalli

One area that is both free of direct marketing and very appealing to businesses is reputation management. If you are interested in using SEO as a reputation management tool for your business, these five strategies, tips, and tactics could be of value.

A self-management checklist

Ian's Messy Desk

Everybody faces challenges in managing certain aspects of their lives. This self-management checklist can be applied to any area of your life where you need to gain some control. You can use a journal, a calendar, a graph or any other form that works for you. Break down large tasks in to small, logical and manageable pieces. Your self-management plan may not work the first time you try it. There will be times when your self-management process falls apart.