Managing someone else’s calendar

Practically Perfect PA

Managing someone else’s calendar. You are managing your boss or client’s Inbox and/or Calendar. Core Skills Diary Management Email Management Featured admin administrators assistants Calendar EA Executive Assistant MS Office Office manager Outlook PA Personal Assistant technology Virtual AssistantYou know how it is.

Effective Calendar Management for Executive Assistants

Practically Perfect PA

Effective calendar management for Executive Assistants is a hugely important aspect of th role. There are also a lot of tasks related to diary management, for example, ensuring the Executives get [.]. Core Skills Diary Management Long Form Posts You and Your Work admin administrators assistants diary management EA Executive Assistant Office manager PA Personal Assistant Tasks Virtual Assistant

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Calendar Management for Executive Assistants

Office Dynamics

As an assistant of 20 years, I had one perspective of meeting management. You must keep these things in mind when you are managing your executive’s calendar. Calendar management is an important skill. You must think about your manager’s workload, other commitments, travel, upcoming meetings, past meetings, previous week’s schedule. When scheduling travel or appointments, VIEW the calendar in terms of: What was my leader’s schedule like last week?

Too Many Meetings!! – Managing My Executives Calendar – Ask an Admin

Office Dynamics

asks: My executive’s calendar is jam-packed on a daily basis & she’s asking me to come up with a better solution to managing her calendar. I block out time on her calendar, but inevitably a meeting gets put in its place. Managing My Executives Calendar – Ask an Admin appeared first on Office Dynamics - Executive And Administrative Assistant Training. Ask An Admin Calendaring Executive And Assistant Partnership Meetings Mgr/Asst Team

Calendar Management

Laughing all the Way to Work

I share the CEO''s Outlook calendar with my assistant. Since we both book meetings for him, it is important if we have proposed dates for a meeting that we secure them in his calendar so one of us doesn''t use it for another meeting. Of course it is then important when you finalize the meeting date that you go back and take the holds out of the calendar. And if you share the calendar like we do, it is very important that you are both on the same page.

Managing Family Schedules Using Google Calendar

Simple Productivity Blog

In order to have a good handle on activities, you need to have a good calendar system. A paper calendar can work, but it has disadvantage of being in one place, and if you’re not standing in front of it, you don’t have access. I have found that using Google calendar is a great solution. Google Calendar, Vanilla Style. I use Google calendar as my primary calendar. Why set up separate calendars for work and Girl Scouts?

How to set up an ideal week calendar and why it’s a must have

Practically Perfect PA

Core Skills Diary Management Featured Resources for Personal Assistants Writers admin administrators assistants diary management EA Executive Assistant Office manager PA Personal Assistant Scheduling Time managementWhy am I here? How am I going to get through this? Shouldn’t I be doing something else with my time? Will I ever eat again? These are the questions executives ask themselves while sitting in meetings they don’t need to be in.

2018 169

Multiple Calendar Management

Office Dynamics

One question I recently received was about tracking multiple calendars. Being in a small office, I only need to track a few calendars and use Outlook exclusively. I have been asked to come up with a way to electronically track the Outlook calendars of twenty-five staff members. I’m investigating whether Outlook will handle this many shared calendars, but I imagine it to be quite cumbersome. The two that look most promising to me are Schedules4Teams and TEAM Calendar.".

How to Color Code Your Calendar

Jen Lawrence

Color coding your calendar is one of those organizational tricks that most people shrug off. I’m here to tell you – if you aren’t color coding your calendar, you’re missing out. Color coding your calendar allows you to see how your time will be used at a glance. Most email clients will allow you to assign colors and categories to your calendar simply by selecting from a dropdown. What categories should be included while color coding a calendar?

The ultimate tech guide for Personal and Executive Assistants

Practically Perfect PA

Most of us that have been working in the PA industry for a while now will have heard of the phrase ‘the tech-savvy assistant’. It might have cropped up on your job specs and been discussed during your most recent job interview. It is so important for Assistants to have a good grasp of [.].

2020 154

Online Calendar Management Roundup: How Do You Plan Your Days.

Dumb Little Man

Overlapping Calendars In Microsoft Outlook? Really?

Professional Assistant Blog

Home About Me Advertise Overlapping Calendars In Microsoft Outlook? By The Professional Assistant on Tuesday, June 08, 2010 Filed Under: Meetings , MS-Outlook , Productivity D o you have trouble trying to book several managers’ meetings, yet you have access to their calendars in Microsoft Outlook 2007? Open all of the calendars that you want to add together. Really?

Managing meeting rooms

Practically Perfect PA

Was pretty much the sound I made when I was asked to take on the task of managing meeting rooms for my office. I say ‘asked’, if I’d been asked, obviously I would have said ‘hell will freeze over before I manage the meeting rooms’ No, I was told I had to manage the meeting rooms because I was the only Assistant on the same floor as all the meeting rooms so it made sense for me to manage who was using them. Ahhhhhhhhhh!!!

2017 169

Communicating With Your Manager

Office Dynamics

This is the best advice you will ever receive on how to build a strategic partnership with your executive, manage their day, and stay on top of the volumes of tasks and projects you have to handle. Daily Calendars. It is easy to place a wrong time or wrong date on a calendar. Or because so many executives are independent, they place events on their own calendars and forget to inform their administrative partner. The Importance of Daily Huddles.

2015 171

Why Google Calendar Eats All Other To Do List Apps For Breakfast

Productivityist

I’d like to show you why Google Calendar is the best to do list app around. Before we dive into Google Calendar, let’s look at the problem at hand. If you want to be successful with time management, you need to track how your time is spent. Calendar. You want your tasks to appear on a calendar so you can easily see when a task should be started and completed. Why Google Calendar Is The Boss. Click on the “Calendar” logo. Calendar.

Common Sense Productivity: The Calendar

Simple Productivity Blog

Enter the calendar. The calendar, with its days and hours , is a visual representation of time. By filling in a calendar, you have a picture of your time commitments. Since the calendar is a visual reminder of things, it should be used to track things out of the ordinary. If you know you go to the factory every day from 9 to 5 to crank widgets, you shouldn’t put that on the calendar. Calendar Formats. One Calendar For Everything?

How to Color Code Your Calendar

Jen Lawrence

Color coding your calendar is one of those organizational tricks that most people shrug off. I’m here to tell you – if you aren’t color coding your calendar, you’re missing out. Color coding your calendar allows you to see how your time will be used at a glance. Most email clients will allow you to assign colors and categories to your calendar simply by selecting from a dropdown. What categories should be included while color coding a calendar?

The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh.

Productive & Organized

Try This Instead | Main | Be Smart About Using the Telephone » The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In We are in the home stretch of 2009 -- bring on 2010!!    One item frequently purchased at this time of year is a calendar or planner for the upcoming year.    Keep reading to learn what my colleagues and friends had to say about the "Great Calendar Debate."  

Creating A Marketing Calendar: Your Essential Business Planning Tool

Office Organization Success

For all of these scenarios there’s one very easy solution … create a marketing calendar. A marketing calendar is a very powerful business planning tool, and an essential one for your business if it’s to grow and flourish. With a marketing calendar, you can see at a glance: Upcoming promotions that you need to prepare for. The Simple Marketing Calendar. You just need a calendar, solely for marketing, to lay it all out on.

Managing expectations

Practically Perfect PA

Here are my tips on managing, meeting and exceeding your manager’s expectations! To manage your manager’s expectations you firstly have to know exactly what is expected of you. If not it is really worth asking your manager if you can flesh out a few more specific tasks. As I’ve always always said communicating with you manager is key to EVERYTHING! It is especially important when it comes to managing expectations.

The Executive Assistant is Key to Managing Executive's Calendar

Office Dynamics

Since his executive assistant manages his calendar, he hands the person her business card so this way the other person can easily and quickly contact her. This will save time and sends a clear message to the other person that you are the stragetic business partner and all calendar items are arranged through you Two weeks ago, I was presenting a workshop for executives and their executive assistants. One of the executives shared, what I considered, a brilliant idea.

Best tips on working with multiple managers

Practically Perfect PA

Last month I asked everyone on the Practically Perfect PA social media platforms to give me their best tips on working with multiple managers. Here are my best tips on working with multiple managers. It is unlikely that I would be able to support everyone at once in my team, but it is also important that I am clear about how to negotiate that same support and manage our mutual expectations realistically and honestly. Just be polite when working with multiple managers.

2017 181

Favorite Planning/Calendar Tool - Readers Speak Out

Productive & Organized

Check out this great tool » Favorite Planning/Calendar Tool - Readers Speak Out There are many ways to manage your time and activities.  What is your favorite planning/calendar tool and why? Of all the calendar tools I know, this one handles tasks the best. It syncs automatically on my Droid, so I never have to bring a paper planner or calendar!  link] Natasha A Jones Google calendar, we use it as a family calendar.

Diary management for PAs and EAs

Practically Perfect PA

While the role of a PA or EA is constantly evolving, diary management continues to be a fundamental task. PAs spend at least a third of their time managing diaries, so it’s essential that you’ve mastered this aspect of your job. Own the calendar. Problems often arise when both you and your boss adjust and maintain your boss’ calendar. In terms of diary management, make sure that in your first few days you ask your boss how they like their diary to be managed.

2015 212

The ultimate guide to diary management

Practically Perfect PA

I have written a lot about diary management over the years, which is not surprising when you think assistants spend at the very least a third of their day organising their manager’s calendars. There are also a lot of tasks related to diary management, for example ensuring our managers get to their meetings on time, understand the reason for the meeting and are prepared for it. Diary Management fundamentals. Practical tips for diary Management.

2014 210

24 Time Management Tips

Ian's Messy Desk

Do not keep a bunch of calendars around. Time Management Tip #1 (yourislandrunners.com). Use Time Management To Improve Your Life (wheelingabout.wordpress.com). Time Management + Effective Meetings (Self Development Blog) [Dr JOY Madden] (ecademy.com). The Skinny On Time Management (kristibernard.wordpress.com). Image via Wikipedia. Know what is important to you. Figure out your values. Make goals and review them regularly to keep focus.

10 Tips to Manage Your Time Effectively Under Pressure

Dumb Little Man

Time management is one of the most important skills that you need to develop in life. With effective time management, you enable yourself to become more productive at achieving the goals and objectives assigned to you at work. In this particular article, you will find 10 useful and effective time management strategies that will boost your productivity dramatically. Use Your Calendar.

2019 213

3 Things You Should Put On Your Calendar

Productivityist

The calendar can be a tricky beast. It''s designed in a way that makes it appealing to use for time management, but as I wrote in The NOW Year , it''s not best suited for that. With that in mind, here are 3 things that you actually should put on your calendar in order to make things happen on a regular basis: 1. David Allen explains in his seminal work, Getting Things Done , that the only thing that should appear on your calendar are date-specific appointments.

5 Ways to Efficiently Manage Your Web Design Projects

Dumb Little Man

Use a visual project management tool. By using a visual project management tool such as a Kanban board or a calendar, you can keep track of all your tasks better and avoid going beyond your deadline. That is why as a professional web designer, it’s important that you understand what it takes to manage projects better. The post 5 Ways to Efficiently Manage Your Web Design Projects appeared first on Dumb Little Man.

2020 178

Calendar "ah ha"

Laughing all the Way to Work

© Copyright Patricia Robb 2010 16 January, 2010 Calendar "ah ha" I was participating in a Harvard sponsored webinar with my boss the other day. One of the things they recommended to executives was to use their electronic calendar to leave themselves reminders. I think if Microsoft asked me what I would like to see in an electronic calendar, I would suggest not to bother with the all-day event option. Our office manager updates it every morning.

Which tasks should assistants manage?

Practically Perfect PA

There are so many ways we can help them with this from managing their calendar effectively, minimising interruptions and generally keeping them on track. Another way we can ensure our managers stay focused is to take control of certain tasks that they should really have no involvement with (or should just been informed as and when they need to be). Assistants should conduct research on behalf of their manager. Email and diary management.

2014 175

Ask the Admin: Notifications in Public Calendars

Administrative Arts

This question came from Stan: I have a shared public calendar in Outlook 2007. One was to create a public distribution list and add it as an attendee to each meeting on the public calendar. The other workaround is to create the calendar in SharePoint first (assuming your company is using SharePoint), and then moving the appointment to Outlook. Similar Posts: Ask the Admin: Notifications in Public Calendars. Where Are My Outlook Calendar Items?

Better Time Management With Goals

Simple Productivity Blog

Many time management systems say that you should block out time on your calendar for everything you need to do. This means that if you need to take out the garbage, you should schedule time on your calendar to do so. You can have better time management with goals. I’m talking about setting your sights on a few things to accomplish during the day, without sewing yourself into a calendar so tight you can’t sit down. How I Use Time Management Goals.

Goals 164

13 Tips for Time Management

Ian's Messy Desk

If you need color and pictures, use a lot on your calendar or planning book. Goals give your time management direction. Such people may combine a To Do list with a calendar or schedule. Time management experts often suggest planning for just 50 percent or less of one’s time. ” Knowing when your best time is and planning to use that time of day for your priorities (if possible) is effective time management. SPEND TIME PLANNING AND ORGANIZING.

2012 166

Where is everybody? Setting up an office vacation calendar

Laughing all the Way to Work

It is important for management to know who is going to be away from the office, especially during the summer when everyone is planning vacation time. But it is also important for assistants to know who is in or you may find yourself being the only assistant in the office with six managers all scrambling and needing something done urgently. Keeping an up-to-date vacation calendar is important so these overlaps are anticipated and in some cases vacations have to be re-scheduled.

2008 100

A self-management checklist

Ian's Messy Desk

Everybody faces challenges in managing certain aspects of their lives. This self-management checklist can be applied to any area of your life where you need to gain some control. You can use a journal, a calendar, a graph or any other form that works for you. Break down large tasks in to small, logical and manageable pieces. Your self-management plan may not work the first time you try it. There will be times when your self-management process falls apart.

Effective Committee meeting management

Practically Perfect PA

If you have overheard members of the Committee complaining about certain aspects of the room arrangement suggest to your manager that you change the location or at the very least introduce more breaks so that they are not in continual discomfort. The meetings should be scheduled and in their calendars ideally for the entire year and resources required for the meeting such as conference calling details or presentation material should all be arranged in advance of the meeting date.

2012 161

Effective Committee meeting management

Practically Perfect PA

If you have overheard members of the Committee complaining about certain aspects of the room arrangement suggest to your manager that you change the location or at the very least introduce more breaks so that they are not in continual discomfort. The meetings should be scheduled and in their calendars ideally for the entire year and resources required for the meeting such as conference calling details or presentation material should all be arranged in advance of the meeting date.

2012 160

Microsoft Outlook 2007 Calendars & Tasks Webinar 12/7/11

Office Dynamics

The webinar below is offered by Business Management Daily. The subject, Microsoft Outlook 2007 Calendars & Tasks is one I am sure you will draw great tips and tricks from. If you are interested simply click on the links below to register through Business Management Daily for this webinar. Microsoft Outlook 2007 Calendars & Tasks. Some use it for both e-mail and calendaring. Calendars Only. Calendars for Appointments/Tasks for To-Do Items.

The Freelancer’s Guide to PDF Management

Dumb Little Man

One way to learn that trick is to know how to properly manage your time, systems, and files. As a way to help you, we’ve put together the ultimate guide for managing PDFs — every smart freelancer’s go-to tool — that will leave you more time to spend on your other tasks. Part of managing your PDF files is being able to mark them up. Managing your PDFs well means making sure they’re being used and read.

PDF 147

Tips for Email Management

Jen Lawrence

How do we manage the chaos? And the best way to handle tasks is to schedule time on your calendar to ensure you have properly set aside time to do the work. In most email clients (Outlook, Gmail), you can turn the email into a task or a calendar event straight from your inbox. For instructions to turn an email into a calendar event in Outlook, visit here. Just click Cancel and it will turn into a regular calendar event.

2019 43

Tips for Email Management

Jen Lawrence

How do we manage the chaos? And the best way to handle tasks is to schedule time on your calendar to ensure you have properly set aside time to do the work. In most email clients (Outlook, Gmail), you can turn the email into a task or a calendar event straight from your inbox. For instructions to turn an email into a calendar event in Outlook, visit here. Just click Cancel and it will turn into a regular calendar event.

2019 43

Time Management Success – Implementation

Office Organization Success

Put your project timelines into your overall project planner, and on your calendar if necessary. All these are different stages, and can be added to your timeline – and into your calendar as an appointment. Share and Enjoy: Time Saving Tips office organization office schedule time management strategies

2009 174