Cubicle Etiquette 101

Professional Assistant Blog

Home About Me Advertise Cubicle Etiquette 101 By The Professional Assistant on Thursday, November 01, 2007 Filed Under: Office Gossip , Productivity D o you find that your colleagues are hovering around you when youre on the phone? If you work in a cubicle, here are some guidelines to follow for good cubicle etiquette: You see the person you wish to talk to on the phone. If you are going to enter another staff members cubicle, make sure to knock first.

Want to Decorate Your Cubicle/Office?

Professional Assistant Blog

Home About Me Advertise Want to Decorate Your Cubicle/Office? By The Professional Assistant on Friday, January 11, 2008 Filed Under: Organize , Productivity D o you want to decorate your cubicle/office? I recently had someone ask me how they should go about decorating their cubicle. Try not to clutter your cubicle too much. You need to be able to find certain documents on your cubicle walls for easy reference.

Productivity With Shared Files

Professional Assistant Blog

Home About Me Advertise Productivity With Shared Files By The Professional Assistant on Tuesday, April 01, 2008 Filed Under: MS-Word , Organize , Productivity D o you share your files with others in your firm? Do you find that you are being bombarded with updates to the same files time and time again? Imagine that your boss comes to you and asks you to merge several files into one main file ( Microsoft Word document).

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Retrieve Your Files With Ease

Professional Assistant Blog

Home About Me Advertise Retrieve Your Files With Ease By The Professional Assistant on Wednesday, November 05, 2008 Filed Under: MS-Access , MS-Excel , Organize , Productivity D o you have quite a bit of filing to do? Do you feel that you should have some sort of control over these files on how you find them, for future reference? One of my readers asks: I am trying to organize a file room based not on traditional alphabetical filing, but on a retrieval system.

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7 Steps to Improve Your Filing System

Professional Assistant Blog

Home About Me Advertise 7 Steps to Improve Your Filing System By The Professional Assistant on Thursday, September 27, 2007 Filed Under: Organize , Productivity A re you having trouble with your filing system? Here are 7 simple things you can do to improve your filing system: Try filing your documents into file folders, then put them into hanging file folders. Place your most current files in the front of each file folder, for easier access.

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Who Called? Use A Phone Call Log!

Professional Assistant Blog

Use A Phone Call Log! By The Professional Assistant on Thursday, October 09, 2008 Filed Under: MS-Excel , Organize , Productivity D o you find that when you receive phone calls or voice mail messages, you cant remember who called, what time they called, who they were trying to call, etc? Also, remember to archive these files, just in case you need to go back and check who called when for what reason. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

2008 100

Closing Shared Files While Away From Desk

Professional Assistant Blog

Home About Me Advertise Closing Shared Files While Away From Desk By The Professional Assistant on Tuesday, January 29, 2008 Filed Under: Productivity D o you share files on a network within your office? One thing that Ive noticed and I have been a suspect of this as well in the past, is that people tend to leave their shared files open on their computers while they are gone for long periods of time. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

2008 100

Trying to Phone/Fax Internationally?

Professional Assistant Blog

Home About Me Advertise Trying to Phone/Fax Internationally? By The Professional Assistant on Monday, January 07, 2008 Filed Under: Client Service , Productivity D o you have trouble figuring out how to call a client or even a colleague in another country? Then you just enter the phone or fax number in the third section. 4comments for this post Regina Thanks for posting the "trying to phone/fax internationally" issue.

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Opening Microsoft Office 2007 Files in Microsoft Office XP

Professional Assistant Blog

Home About Me Advertise Opening Microsoft Office 2007 Files in Microsoft Office XP By The Professional Assistant on Wednesday, January 09, 2008 Filed Under: Client Service , MS-Access , MS-Excel , MS-Outlook , MS-PowerPoint , MS-Word , Productivity I recently had a vendor send us an Excel spreadsheet that he created in Microsoft Word 2007 format. I remember in the past that you can always downgrade files. You can now go ahead and open any file in this format.

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Most Irritating Habits of Co-Workers

Professional Assistant Blog

Home About Me Advertise Most Irritating Habits of Co-Workers By The Professional Assistant on Monday, November 19, 2007 Filed Under: Productivity D o you find yourself among co-workers that are not respectful of your privacy? Do they end up talking loud on the phone while you are trying to do some work? Are you being bombarded with people walking up to your cubicle and dont have the decency to see that you are busy?

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Copying Tables, Pictures or Text in PDF Files to Other Sources

Professional Assistant Blog

Home About Me Advertise Copying Tables, Pictures or Text in PDF Files to Other Sources By The Professional Assistant on Thursday, January 17, 2008 Filed Under: MS-Excel , MS-PowerPoint , MS-Word , Productivity D id your boss just ask you to copy a table, picture or text to another source of software, such as Microsoft Excel or Word ? If you want to copy text from a PDF file into another source, click on the following icon shown below. Just dont forget to save your files.

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Administrative Procedures Manual - Does Your Department Need One?

Professional Assistant Blog

By The Professional Assistant on Thursday, November 19, 2009 Filed Under: Client Service , MS-Access , MS-Excel , MS-Outlook , MS-PowerPoint , MS-Word , Organize , Productivity D oes your department have an administrative procedures manual?

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Break The Routine, Inspire Yourself!

Professional Assistant Blog

By The Professional Assistant on Wednesday, October 08, 2008 Filed Under: Productivity A re you the type of person that comes into the office each and every day, thinking that its just going to be another boring day, nothing changes and its always the same thing day in and day out? You check your e-mails , you do your filing. You can change this by having inspirational items around your cubicle (you can also read more on decorating your cubicle here ).

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Get Rid of Junk Faxes & Telemarketers - For Good!

Professional Assistant Blog

By The Professional Assistant on Tuesday, September 30, 2008 Filed Under: Productivity D o you receive junk mail, junk faxes and the occasional irritating phone call from telemarketers? Do you even receive voice mails that are left by people trying to sell you something, but you didn’t even hear the phone ring? You can even register your cell phone and your managers cell phone as well. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Got A Large Print Job From Your Boss? Not Sure What To Do?

Professional Assistant Blog

By The Professional Assistant on Friday, February 15, 2008 Filed Under: Meetings , Organize , Productivity Y our boss comes to your cubicle and asks you to make 10 copies of 5 different sets of publications. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Home About Me Advertise Got A Large Print Job From Your Boss? Not Sure What To Do?

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Overworked? Unload Your Workload to a Freelancer!

Professional Assistant Blog

By The Professional Assistant on Tuesday, September 23, 2008 Filed Under: Prioritize , Productivity D o you need extra help with your workload ? Do you feel overwhelmed by the number of tasks that keep getting piled on your desk like a never ending mountain of files? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Home About Me Advertise Overworked? Unload Your Workload to a Freelancer!

2008 100

Resizing Pictures in Microsoft Word

Professional Assistant Blog

Home About Me Advertise Resizing Pictures in Microsoft Word By The Professional Assistant on Tuesday, February 12, 2008 Filed Under: MS-Word Y our boss comes up to you and asks you to take a look at an e-mail that he/she just sent you. You notice that there is a picture within the file and your boss asks you to resize it. I didnt mean that the picture size and he file size itself would change. How can you change the actual file size, though?

Do Not Disturb - Training In Progress

Professional Assistant Blog

Home About Me Advertise Do Not Disturb - Training In Progress By The Professional Assistant on Friday, January 18, 2008 Filed Under: Client Service , Meetings , Productivity D o you get staff members coming to you for all sorts of questions? When youre on a phone call, do people hover over you? If you are on a training course via your computer (WebEx) and listening in to the presenter, you want your full attention on the seminar or workshop that you are attending at your cubicle.

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How to Cope With Co-Workers Arguing

Professional Assistant Blog

Home About Me Advertise How to Cope With Co-Workers Arguing By The Professional Assistant on Monday, January 21, 2008 Filed Under: Meetings , Productivity Y ou’re on the phone with a client and an argument breaks out between two of your colleagues. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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How to exorcise your demons of disorganization

Ian's Messy Desk

Manage paper effectively – Barbara Hemphill, author of The Paper Tiger, offers the FAT principle for paper burden: file it, act on it, or toss it. Reference Files: store in a convenient location close to your desk. Archive Files: store in a filing cabinet or an off-site location.

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Guest Post: Tips & Tricks for Using Skype for Business

Tips From T. Marie

With the new features in Skype for business, you can share your screen with other members of your office, organize video, audio, and chat meetings with up to 250 people at a time, and share different media files easily without having to use email. The first thing that you need to know is that Skype for business is compatible with other Skypes users and also people that aren’t using the app via phone and free web app.

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Increasing Microsoft Excel 2007's Formula Bar Size

Professional Assistant Blog

Home About Me Advertise Increasing Microsoft Excel 2007s Formula Bar Size By The Professional Assistant on Wednesday, November 18, 2009 Filed Under: MS-Excel , Productivity D o you find that trying to either write or fix formulas in Microsoft Excel can be a pain?

Overlapping Calendars In Microsoft Outlook? Really?

Professional Assistant Blog

By The Professional Assistant on Tuesday, June 08, 2010 Filed Under: Meetings , MS-Outlook , Productivity D o you have trouble trying to book several managers’ meetings, yet you have access to their calendars in Microsoft Outlook 2007?

Make No Mistakes With Meeting Request Attachments in Outlook 2007

Professional Assistant Blog

Home About Me Advertise Make No Mistakes With Meeting Request Attachments in Outlook 2007 By The Professional Assistant on Friday, November 20, 2009 Filed Under: Meetings , MS-Outlook Y ou sent a meeting request to a bunch of people.

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Need to Change Excel Details from Vertical to Horizontal or Vice.

Professional Assistant Blog

By The Professional Assistant on Wednesday, July 07, 2010 Filed Under: MS-Excel , Productivity Y our boss calls you over to their office and asks that you send her a list of something that you’ve created in Microsoft Excel.

2010 158

Get Organized! Time to Clean Up Your Stuff.

Office Dynamics

Messy desks are no longer just an office eyesore, unkempt workspaces are becoming a productivity issue as offices become more cramped and cubicles replace private offices. There is more stuff on office desks: computers, printers, tablets, smart phones, and other new technologies.

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How to Organize Your Desk

Office Dynamics

Unkempt work spaces are becoming a productivity issue as offices become more cramped and cubicles replace private offices. Activities: Cluster phone calls to make; cluster items to copy; cluster computer work; cluster large projects, etc. Love the “round file!”

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How to Copy Tables from Word to Powerpoint

Professional Assistant Blog

Home About Me Advertise How to Copy Tables from Word to Powerpoint By The Professional Assistant on Thursday, August 30, 2007 Filed Under: MS-Excel , MS-PowerPoint , MS-Word P eople often ask me, "How do you copy a table from Word into Powerpoint?" Open Powerpoint and click on File, then select New, then Blank Presentation. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

2007 118

Co-Workers Annoying You?

Professional Assistant Blog

By The Professional Assistant on Monday, December 31, 2007 Filed Under: Meetings , Office Gossip , Productivity A re your co-workers annoying you at work by talking to loudly? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Home About Me Advertise Co-Workers Annoying You? Do you wish you could take a fog horn and toot it around, just so that they would quiet down? I also work in an environment where it gets a little too loud at times.

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Windows 7: Will It Be Like XP or Vista?

Professional Assistant Blog

By The Professional Assistant on Thursday, July 16, 2009 Filed Under: Productivity A re you a big fan of Windows XP? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Home About Me Advertise Windows 7: Will It Be Like XP or Vista? Did you feel that Windows Vista was a big flop? Well, look no further, since Windows 7 will be coming out very shortly. I am truly hoping that this new platform will be much smoother than Windows Vista.

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5 Tips for Becoming Valuable in a New Job

On The Job

But before you begin to feel too comfortable in your little cubicle, are you sure you’re doing everything you can to hang on to that job? That means that you listen carefully to instructions – from how to operate the copy machine to filing reports with the boss – and take notes.

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4 Ways to Cope with Difficult Colleagues

Professional Assistant Blog

Home About Me Advertise 4 Ways to Cope with Difficult Colleagues By The Professional Assistant on Tuesday, December 04, 2007 Filed Under: Productivity D o you find yourself having to deal with a difficult person in your office? Here are some more articles on dealing with difficult co-workers: Cubicle Ettiquette Former Colleagues - Good or Bad? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

2007 138

Copying Pictures To and From Microsoft Word

Professional Assistant Blog

Home About Me Advertise Copying Pictures To and From Microsoft Word By The Professional Assistant on Monday, January 28, 2008 Filed Under: MS-Word , Productivity H ave you ever wondered how to copy pictures from and to Microsoft Word ? Click Insert, Picture, From File. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

Need To Create a PDF? Don't Have the Software? Don't Panic!

Professional Assistant Blog

By The Professional Assistant on Wednesday, October 15, 2008 Filed Under: MS-Access , MS-Excel , MS-Outlook , MS-PowerPoint , MS-Word , Productivity Y ou receive an e-mail from your manager. All you need to do is go through your regular print routine with the following steps: Click File, Print or CTRL-P as the keyboard shortcut. This will enable you to create a PDF-like file where no one can manipulate information. Home About Me Advertise Need To Create a PDF?

2008 118

Blogging Here and There - Part 2

Professional Assistant Blog

Home About Me Advertise Blogging Here and There - Part 2 By The Professional Assistant on Thursday, April 24, 2008 Filed Under: A s you may have noticed, I havent been posting any articles for quite some time now. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

2008 100

Sync Your Hand Held Device

Professional Assistant Blog

Home About Me Advertise Sync Your Hand Held Device By The Professional Assistant on Thursday, November 15, 2007 Filed Under: Networking , Organize , Productivity , Travel A re you looking for software that can synchronize most of your hand held devices? In the near future, Blackberries, Apple iCals and many different types of phones will be supported on this software as well. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Calculation of Discounts in Excel

Professional Assistant Blog

Home About Me Advertise Calculation of Discounts in Excel By The Professional Assistant on Tuesday, August 21, 2007 Filed Under: MS-Excel H ave you ever wondered how to calculate discounts on certain products/services that you or your firm offers? I then checked Excels help file and there it was. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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How To Be The Hero Of Your Own Story

Dumb Little Man

You plow away revising the report when you hear a cubicle neighbor on the phone. We went inside and my wife handed me a packet of papers filing for a separation.

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Do You Have a Pen?

Professional Assistant Blog

By The Professional Assistant on Thursday, February 21, 2008 Filed Under: Client Service , Meetings , Productivity Y ou’re walking around the office and someone comes up to you, asking for a pen. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Home About Me Advertise Do You Have a Pen?

2008 100

Cover Your Tracks: E-mail Archiving

Professional Assistant Blog

Home About Me Advertise Cover Your Tracks: E-mail Archiving By The Professional Assistant on Friday, September 05, 2008 Filed Under: MS-Outlook , Organize , Productivity , System Security D o you back up your e-mails in Microsoft Outlook ? It even happened to me a few times, where people would create files themselves, then send it around to others to review and make changes, but never save it on the network drive. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Sorting Tables in Microsoft Word

Professional Assistant Blog

Home About Me Advertise Sorting Tables in Microsoft Word By The Professional Assistant on Wednesday, January 23, 2008 Filed Under: MS-Word , Productivity H ave you ever wondered or tried to sort a table within Microsoft Word ? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

Macros: Shortcuts To Productivity With Microsoft Word

Professional Assistant Blog

Home About Me Advertise Macros: Shortcuts To Productivity With Microsoft Word By The Professional Assistant on Monday, October 13, 2008 Filed Under: MS-Word , Productivity D o you know what a macro is? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

Labelling The Features In Microsoft Word

Professional Assistant Blog

Home About Me Advertise Labelling The Features In Microsoft Word By The Professional Assistant on Thursday, September 04, 2008 Filed Under: MS-Word , Productivity D o you create letters or labels in Microsoft Word ? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?