Business Card Window Envelopes

Professional Assistant Blog

Home About Me Advertise Business Card Window Envelopes By The Professional Assistant on Tuesday, October 23, 2007 Filed Under: Networking , Productivity H eres an interesting envelope that I found on this website. Here are some of the benefits for it: You can place your own customized business cards in the clear window part to use as a mailer. A person calls another person living far way through an internet phone service.

2007 100

Productive Networking: 22 Ideas to Organize Business Cards for Effective Followup

Productive & Organized

" That is what a recent client told me when I opened a drawer in her office and found it filled with business cards. The cards had been collected over a year or so of miscellaneous networking events and trade shows.    She'd had good intentions of making connections after the events, but the cards never made it farther than her desk drawer.    Over time, she had forgotten who many of the people were or even why she had kept the card.

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Productivity With Shared Files

Professional Assistant Blog

Home About Me Advertise Productivity With Shared Files By The Professional Assistant on Tuesday, April 01, 2008 Filed Under: MS-Word , Organize , Productivity D o you share your files with others in your firm? Do you find that you are being bombarded with updates to the same files time and time again? Imagine that your boss comes to you and asks you to merge several files into one main file ( Microsoft Word document).

Filing 100

Retrieve Your Files With Ease

Professional Assistant Blog

Home About Me Advertise Retrieve Your Files With Ease By The Professional Assistant on Wednesday, November 05, 2008 Filed Under: MS-Access , MS-Excel , Organize , Productivity D o you have quite a bit of filing to do? Do you feel that you should have some sort of control over these files on how you find them, for future reference? One of my readers asks: I am trying to organize a file room based not on traditional alphabetical filing, but on a retrieval system.

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7 Steps to Improve Your Filing System

Professional Assistant Blog

Home About Me Advertise 7 Steps to Improve Your Filing System By The Professional Assistant on Thursday, September 27, 2007 Filed Under: Organize , Productivity A re you having trouble with your filing system? Here are 7 simple things you can do to improve your filing system: Try filing your documents into file folders, then put them into hanging file folders. Place your most current files in the front of each file folder, for easier access.

2007 109

Who Called? Use A Phone Call Log!

Professional Assistant Blog

Use A Phone Call Log! By The Professional Assistant on Thursday, October 09, 2008 Filed Under: MS-Excel , Organize , Productivity D o you find that when you receive phone calls or voice mail messages, you cant remember who called, what time they called, who they were trying to call, etc? Also, remember to archive these files, just in case you need to go back and check who called when for what reason. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

2008 100

How to Use Evernote: 22 Ways

Ian's Messy Desk

In a nutshell, you can save anything to this program and access it from your computer, from the web, or even your phone. Idea File – Ideas strike at random times, in the oddest places. Save recognized file formats to that folder and Evernote will upload to your account. Store Business Cards - Instead of collecting a pile of business cards that you’ll lose, photograph or scan them send the images to Evernote. Image via Wikipedia.

2011 192

Planner Or Tickler (1-31) File? - How to Use Both For Optimal.

Productive & Organized

Work With Stephanie « Cause and Effect - Productivity is an Action, Not a Result @QuietSpacing | Main | Organize Your Ideas and Watch Them Unfold » Planner Or Tickler (1-31) File? - How to Use Both For Optimal Professional & Personal Productivity (guest post by Meggin McIntosh) A question that often comes up in workshops as well as on my blog is this one: How do you suggest people use their calendar (planner) in conjunction with the tickler (1-31) files?

2009 120

Trying to Phone/Fax Internationally?

Professional Assistant Blog

Home About Me Advertise Trying to Phone/Fax Internationally? By The Professional Assistant on Monday, January 07, 2008 Filed Under: Client Service , Productivity D o you have trouble figuring out how to call a client or even a colleague in another country? Then you just enter the phone or fax number in the third section. Otherwise, you’ll get a busy signal each and every time. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Opening Microsoft Office 2007 Files in Microsoft Office XP

Professional Assistant Blog

Home About Me Advertise Opening Microsoft Office 2007 Files in Microsoft Office XP By The Professional Assistant on Wednesday, January 09, 2008 Filed Under: Client Service , MS-Access , MS-Excel , MS-Outlook , MS-PowerPoint , MS-Word , Productivity I recently had a vendor send us an Excel spreadsheet that he created in Microsoft Word 2007 format. I remember in the past that you can always downgrade files. You can now go ahead and open any file in this format.

2007 100

Copying Tables, Pictures or Text in PDF Files to Other Sources

Professional Assistant Blog

Home About Me Advertise Copying Tables, Pictures or Text in PDF Files to Other Sources By The Professional Assistant on Thursday, January 17, 2008 Filed Under: MS-Excel , MS-PowerPoint , MS-Word , Productivity D id your boss just ask you to copy a table, picture or text to another source of software, such as Microsoft Excel or Word ? If you want to copy text from a PDF file into another source, click on the following icon shown below. Just dont forget to save your files.

2008 100

How to Deal with Inconsiderate Co-Workers

Professional Assistant Blog

Home About Me Advertise How to Deal with Inconsiderate Co-Workers By The Professional Assistant on Wednesday, November 25, 2009 Filed Under: Office Gossip , Productivity D o you find that some of your co-workers can be extremely annoying, rude or just plain inconsiderate? Do you want to walk over to their cubicle while their talking loudly on the phone and give them a piece of your mind? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

2009 152

Get Rid of Junk Faxes & Telemarketers - For Good!

Professional Assistant Blog

By The Professional Assistant on Tuesday, September 30, 2008 Filed Under: Productivity D o you receive junk mail, junk faxes and the occasional irritating phone call from telemarketers? Do you even receive voice mails that are left by people trying to sell you something, but you didn’t even hear the phone ring? You can even register your cell phone and your managers cell phone as well. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Cubicle Etiquette 101

Professional Assistant Blog

Home About Me Advertise Cubicle Etiquette 101 By The Professional Assistant on Thursday, November 01, 2007 Filed Under: Office Gossip , Productivity D o you find that your colleagues are hovering around you when youre on the phone? If you work in a cubicle, here are some guidelines to follow for good cubicle etiquette: You see the person you wish to talk to on the phone. If you need to talk on the phone, make sure that you keep your voice to a lower volume.

Administrative Procedures Manual - Does Your Department Need One?

Professional Assistant Blog

By The Professional Assistant on Thursday, November 19, 2009 Filed Under: Client Service , MS-Access , MS-Excel , MS-Outlook , MS-PowerPoint , MS-Word , Organize , Productivity D oes your department have an administrative procedures manual? Do you find that your staff are not being consistent with their memos, e-mails , the way they answer the phone , etc.? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

2009 125

Overworked? Unload Your Workload to a Freelancer!

Professional Assistant Blog

By The Professional Assistant on Tuesday, September 23, 2008 Filed Under: Prioritize , Productivity D o you need extra help with your workload ? Do you feel overwhelmed by the number of tasks that keep getting piled on your desk like a never ending mountain of files? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Home About Me Advertise Overworked? Unload Your Workload to a Freelancer!

2008 100

Resizing Pictures in Microsoft Word

Professional Assistant Blog

Home About Me Advertise Resizing Pictures in Microsoft Word By The Professional Assistant on Tuesday, February 12, 2008 Filed Under: MS-Word Y our boss comes up to you and asks you to take a look at an e-mail that he/she just sent you. You notice that there is a picture within the file and your boss asks you to resize it. I didnt mean that the picture size and he file size itself would change. How can you change the actual file size, though?

Most Irritating Habits of Co-Workers

Professional Assistant Blog

Home About Me Advertise Most Irritating Habits of Co-Workers By The Professional Assistant on Monday, November 19, 2007 Filed Under: Productivity D o you find yourself among co-workers that are not respectful of your privacy? Do they end up talking loud on the phone while you are trying to do some work? Are you being bombarded with people walking up to your cubicle and dont have the decency to see that you are busy?

2007 100

Do Not Disturb - Training In Progress

Professional Assistant Blog

Home About Me Advertise Do Not Disturb - Training In Progress By The Professional Assistant on Friday, January 18, 2008 Filed Under: Client Service , Meetings , Productivity D o you get staff members coming to you for all sorts of questions? When youre on a phone call, do people hover over you? You dont want people coming up to you, hovering and waiting for you to put down the phone for a few seconds to let them know that you are in a training session.

2008 100

How to Cope With Co-Workers Arguing

Professional Assistant Blog

Home About Me Advertise How to Cope With Co-Workers Arguing By The Professional Assistant on Monday, January 21, 2008 Filed Under: Meetings , Productivity Y ou’re on the phone with a client and an argument breaks out between two of your colleagues. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

2008 100

10 Apps for Administrative Productivity and Organization

Office Dynamics

This smart app even “learns” your schedule and adapts to your busy and available times. Chat by phone or video conferencing, record meetings, and share screens to keep each other up to date, even if you’re continents apart! Cloud-Based File Storage: Tired of attaching documents to emails and relying on track changes to keep up with multiple people editing the same files? Update, backup, and share files with your executive and team – no flash drives needed!

2017 181

Podcast 105: Desk triage

Clutter Coach

A card table is great, but the floor will work too. Here’s a bonus post triage task: File! File the paper you just sorted. If your file cabinet is a disaster area, consider getting a temporary file box to use until you can revamp it. Note: you’ll probably have a stack of keepers that you want to read; those don’t get filed, but they need to go somewhere where you’ll see them and read them. by Subscribe: iTunes ? Stitcher ? Soundcloud ? YouTube ?

2018 100

Turning your Offline Mayhem into a Digital Haven

Simple Productivity Blog

A mobile phone with a camera and the ability to download the applications mentioned below. You will want to go through all of your major files and categorize each of them in one of three categories. In the following steps, we’ll be converting the physical files to digital format. While a scanner alone is technically enough for this task, there are certain mobile phone applications that can simplify this process. Step Five: Transfer the Files.

2010 149

10 Apps for the Entrepreneur 2011

Eco-Office Gals

An entrepreneur is constantly on the go and needs applications on their iPhone that not only keeps up with a busy schedule, but which also helps their business in some way. Fortunately, the iPhone apps cover almost any business need an entrepreneur might want handy. The software allows you to speak into the phone and then it writes the words into a text file of some type. It helps keep the business going.

2011 158

30 Minutes to Less Clutter

Clutter Coach

A card table is great, but the floor will work too. If your file cabinet is a disaster area, consider getting a temporary file box to use until you can revamp it. Note: you’ll probably have a stack of keepers that you want to read; those don’t get filed, but they need to go somewhere where you’ll see them and read them. Your to-do list can be in a notebook, on a pad of paper, in your PDA, a whiteboard, on your phone; wherever you will be most likely to look at it.

2016 100

Great Apps for Assistants

Practically Perfect PA

Both times I’ve replaced my phone as quickly as is humanly possible because I am just lost without it (sometimes I am literally lost without it thanks to my dependence on Google maps to get me about London!). Although I still do print everything off this is a great app to have on your phone so you can check your details on the go. I use the website all the time so it is helpful having the app on my phone. [Show as slideshow].

2012 193

Great Apps for Assistants

Practically Perfect PA

Both times I’ve replaced my phone as quickly as is humanly possible because I am just lost without it (sometimes I am literally lost without it thanks to my dependence on Google maps to get me about London!). Although I still do print everything off this is a great app to have on your phone so you can check your details on the go. I use the website all the time so it is helpful having the app on my phone. [Show as slideshow].

2012 185

Communication Productivity Tip: Don't Make People Search for You.

Productive & Organized

  That started a deeper conversation that led to us talking on the phone and deciding to work together on a teleconference project scheduled for January.    This is the back of my card as a sample of what I mean: Creating Your Online Business Card An online business card is one site that lists all of your connection points online.  Productive & Organized Home Contribute to P&O! Archive Network with Steph Is This You?

2010 194

Assistant Recommended Apps for Productivity

Office Dynamics

I love this tool on my desktop or on my phone because it helps me update every social media platform from one place, at one time. With TinyScan, you can scan your documents at anywhere and store or email them as PDF files. If you’re like me you have worked with a person who needs a little extra help wrangling their receipts after every business trip they take. LinkedIn Card Munch. I network a lot and I always come back to the office with a ton of business cards.

2014 159

Administrative/Clerical: 5 Ways to Make Your Workspace an Oasis

Office Dynamics

Workplace organization helps ease the burden of a busy day. Optimize your desk with organizers that store letterhead, a stapler, business cards, and other common office tools for easy access. File papers immediately instead of letting them linger, and assign each item on your desk to a designated spot. Dust furniture, remove sticky residue and stains from spilled food and drinks, and wipe down phones and keyboards.

2013 124

Increasing Microsoft Excel 2007's Formula Bar Size

Professional Assistant Blog

Home About Me Advertise Increasing Microsoft Excel 2007s Formula Bar Size By The Professional Assistant on Wednesday, November 18, 2009 Filed Under: MS-Excel , Productivity D o you find that trying to either write or fix formulas in Microsoft Excel can be a pain? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

In Case Of Emergency…Trust Your Procedure

Productive & Organized

Last week I shared 16 Things Business Owners Would Do Differently.   Today, one of my contributors, Kariné Macri, expands on the things she has done to make sure procedures are in place for her business.  There is nothing like peace of mind, especially when you have a business that serves as an ambassador to your profession. I keep it with my digital profile stored on my phone so when I give out my contact information, my client’s have the number handy.

2011 118

Productive Communication & Marketing : How to Manage All of Those Links! Interview with @ItsMyURLs CEO @hustle247

Productive & Organized

Now, take a look at your business card, brochures or other social media profiles.    The other day I was in a meeting and saw a card that had the back covered with 2 different QR codes and the front had a few different urls. When I asked about it, he said that he would have put more if he had had room on the card.    Smart businesses are going to where their customers and prospects spend time. 

2011 216

Overlapping Calendars In Microsoft Outlook? Really?

Professional Assistant Blog

By The Professional Assistant on Tuesday, June 08, 2010 Filed Under: Meetings , MS-Outlook , Productivity D o you have trouble trying to book several managers’ meetings, yet you have access to their calendars in Microsoft Outlook 2007? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Home About Me Advertise Overlapping Calendars In Microsoft Outlook? Really?

How to Copy Tables from Word to Powerpoint

Professional Assistant Blog

Home About Me Advertise How to Copy Tables from Word to Powerpoint By The Professional Assistant on Thursday, August 30, 2007 Filed Under: MS-Excel , MS-PowerPoint , MS-Word P eople often ask me, "How do you copy a table from Word into Powerpoint?" Open Powerpoint and click on File, then select New, then Blank Presentation. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

2007 118

Windows 7: Will It Be Like XP or Vista?

Professional Assistant Blog

By The Professional Assistant on Thursday, July 16, 2009 Filed Under: Productivity A re you a big fan of Windows XP? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Home About Me Advertise Windows 7: Will It Be Like XP or Vista? Did you feel that Windows Vista was a big flop? Well, look no further, since Windows 7 will be coming out very shortly. I am truly hoping that this new platform will be much smoother than Windows Vista.

2009 100

Make No Mistakes With Meeting Request Attachments in Outlook 2007

Professional Assistant Blog

Home About Me Advertise Make No Mistakes With Meeting Request Attachments in Outlook 2007 By The Professional Assistant on Friday, November 20, 2009 Filed Under: Meetings , MS-Outlook Y ou sent a meeting request to a bunch of people. You can also write a short note and attach any other files that you need to, to advise your meeting attendees of the changes. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

2007 122

Co-Workers Annoying You?

Professional Assistant Blog

By The Professional Assistant on Monday, December 31, 2007 Filed Under: Meetings , Office Gossip , Productivity A re your co-workers annoying you at work by talking to loudly? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Home About Me Advertise Co-Workers Annoying You? Do you wish you could take a fog horn and toot it around, just so that they would quiet down? I also work in an environment where it gets a little too loud at times.

2007 122

Need to Change Excel Details from Vertical to Horizontal or Vice.

Professional Assistant Blog

By The Professional Assistant on Wednesday, July 07, 2010 Filed Under: MS-Excel , Productivity Y our boss calls you over to their office and asks that you send her a list of something that you’ve created in Microsoft Excel. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Home About Me Advertise Need to Change Excel Details from Vertical to Horizontal or Vice Versa?

2010 122

Copying Pictures To and From Microsoft Word

Professional Assistant Blog

Home About Me Advertise Copying Pictures To and From Microsoft Word By The Professional Assistant on Monday, January 28, 2008 Filed Under: MS-Word , Productivity H ave you ever wondered how to copy pictures from and to Microsoft Word ? Click Insert, Picture, From File. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

Need To Create a PDF? Don't Have the Software? Don't Panic!

Professional Assistant Blog

By The Professional Assistant on Wednesday, October 15, 2008 Filed Under: MS-Access , MS-Excel , MS-Outlook , MS-PowerPoint , MS-Word , Productivity Y ou receive an e-mail from your manager. All you need to do is go through your regular print routine with the following steps: Click File, Print or CTRL-P as the keyboard shortcut. This will enable you to create a PDF-like file where no one can manipulate information. Home About Me Advertise Need To Create a PDF?

2008 118

Cover Your Tracks: E-mail Archiving

Professional Assistant Blog

Home About Me Advertise Cover Your Tracks: E-mail Archiving By The Professional Assistant on Friday, September 05, 2008 Filed Under: MS-Outlook , Organize , Productivity , System Security D o you back up your e-mails in Microsoft Outlook ? It even happened to me a few times, where people would create files themselves, then send it around to others to review and make changes, but never save it on the network drive. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

2008 100

How to Plan Business Travel & Business Travel Planning Checklists

Office Dynamics

I am going to share with you my tips from experience on both sides of the desk on how to plan business travel. I am sharing with you a few things to consider when you plan business travel. For now, consider some of these points as you arrange for business travel. As you go through my business travel check list, ask yourself: Am I already doing this? Main contact''s cell phone number (for emergencies or in-transit arrival delays or changes). Business Colleagues.

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