All Things Admin

MAY 5, 2021

Whether it’s creating effective systems for minute taking, follow-up on action items, travel planning, procedures documentation, or developing communication systems that are easy for your executives to scan for information, organization is a vital skill for success-minded admins. Inserting files, screenshots, and links.

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Professional Assistant Blog

APRIL 1, 2008

Home About Me Advertise Productivity With Shared Files By The Professional Assistant on Tuesday, April 01, 2008 Filed Under: MS-Word , Organize , Productivity D o you share your files with others in your firm? Do you find that you are being bombarded with updates to the same files time and time again?

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Filing Google Docs 2008 Microsoft Word 100

Stephanie LH Calahan

JANUARY 26, 2011

Productive & Organized Home Contribute to P&O!   The situation: Tweet "Rob" is a project manager that is responsible for a number of projects across the world and he needs to keep track of all of them.  We used this as our project management tool when coordinating Extreme Makeover Home Edition too.

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All Things Admin

AUGUST 17, 2022

I use OneNote for virtually everything – from procedures to travel planning to the way I manage my projects and speaking events. It’s so easy to keep things organized in their own notebooks, and it makes collaborating with my team nearly effortless. Company Projects – Green. Training – Yellow. Vendors/Suppliers – Orange.

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Mentoring Administrative Professionals Suppliers 2022 52

Stephanie LH Calahan

DECEMBER 23, 2009

Productive & Organized Home Contribute to P&O! Work With Stephanie « Cause and Effect - Productivity is an Action, Not a Result @QuietSpacing | Main | Organize Your Ideas and Watch Them Unfold » Planner Or Tickler (1-31) File? - Archive Network with Steph Is This You?

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Stephanie LH Calahan

FEBRUARY 10, 2010

Productive & Organized Home Contribute to P&O! » Top 9 Mistaken Organizing Statements There are a number of statements that I have heard people say over the years with regard to their organizing projects.  "   Wanting to do a good job on your projects is admirable. 

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All Things Admin

JANUARY 26, 2023

​Whether you’re using it for travel planning, procedures development, project management, or just basic notetaking, OneNote is one of the most dynamic software programs out there for administrative professionals. Previously, I talked about two of my favorite OneNote features – color coding and custom tags. OneNote searching is awesome!

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Administrative Professionals Mentoring Meeting Minutes Travel 52

All Things Admin

JUNE 10, 2021

Organization is a pain point for many administrative professionals. Sure, you may have the perfect system for filing. And systems are the key to getting and staying organized! Filing (paper and digital). Travel planning. Project management. Travel planning is a great example of this.

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Office Dynamics

APRIL 8, 2016

Here are some tips and key questions to ask managers and executives as requests for your time are made throughout the week: When possible ask that projects and tasks be given to you verbally so you can ask clarifying questions and better understand the work that is being given to you. Find out who else has information related to the project.

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Management Administrative Professionals International Mentoring 100

Stephanie LH Calahan

DECEMBER 30, 2010

Productive & Organized Home Contribute to P&O!   If your business is not effectively organized, it’s costing you money.  What are the key projects to be completed this year?   Yet, we try to do it all of the time by putting systems in place that don’t match our personal or our organizations’ styles.

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Clutter Coach

DECEMBER 15, 2017

Do some filing. Get that pile off your desk and into the file drawer. Note: this works best if you have a good filing system, meaning one that isn’t overstuffed and that you can find things quickly in. Again, it works best with a good filing system. Divide it up into categories like to do list and file.

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Filing Expenses 2016 AT&T 100

Professional Assistant Blog

AUGUST 23, 2007

Home About Me Advertise How to Organize Tasks Effectively By The Professional Assistant on Thursday, August 23, 2007 Filed Under: MS-Outlook , Organize , Prioritize A task here, a task there! The question is, “How do I prioritize and organize my tasks? When does it ever end? Well, you are not alone.

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All Things Admin

OCTOBER 20, 2021

You need a password to boot up your work computer, log in to your network, access your office intranet, open your project management software, and access your cloud server. Your files are probably password protected. That’s five passwords before you can even start your workday! Do you work with sensitive material?

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Social Media Mentoring Administrative Professionals 2021 96

All Things Admin

JUNE 23, 2021

They are a roadmap to your task or project that you follow every time. It should be easy for someone else to pick up, follow, and achieve the same results, even if they’ve never touched the project before. Travel planning. Project management. Systems help you stay organized, both in and out of the office.

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Agenda Equipment Administrative Professionals Calendars 90

Office Dynamics

AUGUST 16, 2018

If your executive mentions a new project or talk force they will be working with, ask them to tell you more about the mission and the people. When your executive delegates projects or even talks about an upcoming trip, ask questions. Q: As an assistant how did you organize a typical day? I physically keep things organized.

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Mentoring Skills Learning IAAP 189

Stephanie LH Calahan

FEBRUARY 11, 2011

Productive & Organized Home Contribute to P&O! Power Periods Make For Great Productivity My favorite is: Power Periods Because: Set aside one hour in the morning and one hour in the afternoon for un-distracted, uninterrupted time to knock out a big project. It houses so much more than a file index. Then get in on this giveaway.

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Stephanie LH Calahan

JANUARY 25, 2011

Productive & Organized Home Contribute to P&O! she and her consultants focus on conducting presentations, personal coaching, assessments and productivity / organizing services for entrepreneurs & time pressed professionals.  Archive Network with Steph Is This You?   John will interview Steph for 60 minutes.

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Professional Assistant Blog

OCTOBER 7, 2008

Home About Me Advertise "Stop Watch"ing Your Productivity By The Professional Assistant on Tuesday, October 07, 2008 Filed Under: Organize , Prioritize , Productivity D o you multi-task too much? For example, you want to spend one hour on a particular project. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Professional Assistant Blog

JANUARY 28, 2008

Home About Me Advertise Copying Pictures To and From Microsoft Word By The Professional Assistant on Monday, January 28, 2008 Filed Under: MS-Word , Productivity H ave you ever wondered how to copy pictures from and to Microsoft Word ? Do you have a big project coming up and want to show your boss that you can handle this type of task ?

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Karen Vivarelli

JANUARY 24, 2021

I wasn’t pursuing my passion for travel, and I didn’t have a good work-life balance. Once I set up G-Suite for her and organized her files online, she shared that she needed a website of her own! I still work with her on a variety of different projects. That first client led to several referrals to her business friends.

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The Office Professionals Place

MARCH 13, 2010

Did you ask a co-worker to help you on a project and got the feeling that they really didn’t want to help you? Ask for input/suggestions If possible, before making a request ask for some input on how the project or task can be completed more efficiently. I deal with this woman almost monthly for organizational travel.

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2010 Filing Gifts IAAP 100

Stephanie LH Calahan

NOVEMBER 30, 2009

Productive & Organized Home Contribute to P&O! If you have a big project due, break down the steps necessary and write those on each card.   As you are traveling and you think of things you need or want to do, you take out a card and jot it down.  Archive Network with Steph Is This You?

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Professional Assistant Blog

AUGUST 28, 2007

By The Professional Assistant on Tuesday, August 28, 2007 Filed Under: Organize A re you afraid to talk to your boss about your workload - if you really do feel stressed about the workload that you have? Mention to your boss (in a professional manner of course) that you have X number of tasks, projects, etc. One last note.

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Eat Your Career

OCTOBER 23, 2013

You see, for the past several years, I’ve been using a variety of tech tools to help organize my life and work—appointments, tasks, projects and more. And anything stored on your hard drive can be retrieved from backup files (I use Carbonite for those who are interested). I like pretty organizers and stickers and notepads.

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Management Basecamp Calendars Phones 100

Productivityist

JULY 20, 2017

I recently took a three-day productivity retreat—I noticed that I was falling behind on projects, freelance work, and my own writing and that I simply couldn’t catch up. Organize your desktop and throw out all those dumb pictures you keep around. Organize your smartphone apps. You are working on your big project.

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Professional Assistant Blog

MARCH 10, 2008

By The Professional Assistant on Monday, March 10, 2008 Filed Under: Organize , Prioritize , Productivity E ditor’s note: This is a guest post by James of Organize IT. Projects wouldn’t be moving forward and my goals and plans would be lagging behind… or so it seemed.

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Men With Pens

APRIL 8, 2010

Please welcome today’s guest poster, James Adams, and his collection of apps to organize thoughts. (We Regardless if you are a freelance writer, a business executive, a graphic artist or if you are working a part-time job, you surely could use a bit of help in organizing your thoughts so that your days run more smoothly.

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2010 Dropbox Google Calendars 40

Professional Assistant Blog

AUGUST 29, 2008

By The Professional Assistant on Friday, August 29, 2008 Filed Under: MS-Outlook , Organize , Prioritize , Productivity D o you have a to-do list, either on a piece of paper, on Microsoft Outlook or in a planner? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Home About Me Advertise To-Do or Not To-Do?

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Microsoft Outlook 2008 Cubicle Google Docs 100

Professional Assistant Blog

JANUARY 31, 2008

Home About Me Advertise Microsoft Outlook Shared Mailboxes Etiquette By The Professional Assistant on Thursday, January 31, 2008 Filed Under: MS-Outlook , Productivity D o you have more than one mailbox in your Microsoft Outlook , other than your inbox? I have shared access to 4 different mailboxes for various products and projects.

Microsoft Outlook 100

Microsoft Outlook Etiquette 2008 Google Docs 100

Professional Assistant Blog

JANUARY 30, 2008

Home About Me Advertise Using Subtotals Function in Microsoft Excel By The Professional Assistant on Wednesday, January 30, 2008 Filed Under: MS-Excel , Productivity D o you have a Microsoft Excel spreadsheet where you have firm names and figures? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Microsoft Excel 2008 Google Docs Cubicle 100

Stephanie LH Calahan

MAY 13, 2011

            Dawn McCloskey Ultra Organized, LLC. OneNote: My Filing Cabinet In The Clouds. Microsoft's OneNote is my go-to organizing tool for anything that I do online.I create notebooks and files just like I would with paper, but now it is all organized on my computer.

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Productivityist

JULY 20, 2017

I recently took a productivity retreat—I noticed that I was falling behind on projects, freelance work, and my writing. Organizing your desktop and throw out all those dumb pictures you keep around. Organizing your smartphone apps. You are working on your big project. I simply couldn’t catch up. and get it done.

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Credit Card PDF Calendars Clothes 45

LEADERASSISTANT.COM

OCTOBER 22, 2023

She has a passion for the EA role and the value it brings to organizations. She is a co-author of The Heart of CEO Effectiveness, which reinforces the value and impact the EA role has within an organization. And I think this is transferable across other organizations, too. And I was like, I said, No, I’m not interested.

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Management AT&T 2018 Training 98

Stephanie LH Calahan

NOVEMBER 19, 2010

Productive & Organized Home Contribute to P&O! Use your 5-10 minute file Do you keep a 5-10 minute file ?    This is a file that you have that contains activities that would only take 5 to 10 minutes to complete.    You also release serotonin/happiness/excitement as you finish a project. 

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Stephanie LH Calahan

SEPTEMBER 3, 2010

Productive & Organized Home Contribute to P&O! I turned off my email notification a long time ago (about 15 years) because I did not want to be taken out of the important state of concentration when working on projects.  Archive Network with Steph Is This You?   I have never missed it.    I have never missed it. 

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Stephanie LH Calahan

JULY 18, 2012

  My job was high profile, high travel and high stress.    Organization was something that I was praised and amazed for.    They scheduled appointments, travel, expense reports, basic client reports, filing, conference coordination, meeting coordination and so much more!

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Stephanie LH Calahan

DECEMBER 4, 2009

Productive & Organized Home Contribute to P&O!   I'm calling regarding the X Project.    The project is on hold until I get your input on these items.  " Note that in the second message Sam has much more incentive to call if he wants X Project to continue.  Sally

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