Stephanie LH Calahan

FEBRUARY 11, 2011

Power Periods Make For Great Productivity My favorite is: Power Periods Because: Set aside one hour in the morning and one hour in the afternoon for un-distracted, uninterrupted time to knock out a big project. It houses so much more than a file index. Pile Tamer My favorite is: the Pendaflex Pile Smart Project Sorter.

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Stephanie LH Calahan

FEBRUARY 10, 2010

» Top 9 Mistaken Organizing Statements There are a number of statements that I have heard people say over the years with regard to their organizing projects.  "   Wanting to do a good job on your projects is admirable.    However, the drive for perfection has ruined the success of many projects. 

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Stephanie LH Calahan

JANUARY 25, 2011

Work With Stephanie « Productivity and Organization Link Lineup | Main | 6 Tools to Help You Manage Large Projects with Local & Virtual Teams » Listen to Stephanie on Solace Wealth Management on Blog Talk Radio Listen live to Stephanie answer questions about productivity & organization on the Solace Wealth Management show. 

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Stephanie LH Calahan

OCTOBER 8, 2010

Make a #project w/ do-able sized parts   AllisonDGraham   @ StephCalahan make a list. Productive & Organized Home Contribute to P&O! Archive Network with Steph Is This You?   Today is a continuation on that theme. Then I take a step back from all of the little things that can seem to overwhelm me.

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Stephanie LH Calahan

NOVEMBER 24, 2010

  Get rid of the activities and projects (and sometimes even people) that don't fit.    Take Care of Your Physical and Mental Health Your physical and mental well being are crutial to your success.    You are important and your health is too.    Add in those things that do fit.

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Stephanie LH Calahan

NOVEMBER 19, 2010

Use your 5-10 minute file Do you keep a 5-10 minute file ?    This is a file that you have that contains activities that would only take 5 to 10 minutes to complete.    You also release serotonin/happiness/excitement as you finish a project. 

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Stephanie LH Calahan

DECEMBER 4, 2009

  I'm calling regarding the X Project.    The project is on hold until I get your input on these items.  " Note that in the second message Sam has much more incentive to call if he wants X Project to continue.  Sally .  Please give me a call."

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Recruit CRM

JUNE 17, 2021

Apart from describing the tasks, talk about the leave policy, workplace bonuses, yearly paid leaves, vacation plans, health insurance, employee stock options etc. Strong and effective project management skills. Ability to travel as necessary. The person will be in charge of overseeing the promotion of our company's brands.

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Stephanie LH Calahan

SEPTEMBER 3, 2010

I turned off my email notification a long time ago (about 15 years) because I did not want to be taken out of the important state of concentration when working on projects.    I have never missed it.  100 emails a day x 220 work days a year. .    I have never missed it. 

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Stephanie LH Calahan

DECEMBER 30, 2010

What are the key projects to be completed this year?   In the picture above you see a standard file cabinet on the left and one that is open and on wheels on the right.    Both are containers for holding files, but one would work better for an "innie" and the other would work better for an "outtie."

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Stephanie LH Calahan

MAY 17, 2010

Also consider color-coding the index cards by project. Review past files, e-mails, and calendars to fill in specific dates for tasks and appointments. “At the beginning of the day, put your cards in order, with the most important item on top. If something else comes up, reorder the cards,” she says.   There are many. 

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BMT Office Administration

MAY 9, 2024

The IRS is now encouraging businesses that filed ERC claims to re-examine their eligibility and, if necessary, withdraw the claims via the ERC Withdrawal Program. Mail your requests for e-filing waivers to Internal Revenue Service Ogden Submission Processing Center, Mail Stop 1057, Ogden, UT, 84201. Nature and degree of control.

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Stephanie LH Calahan

SEPTEMBER 6, 2010

AppleEve   @ StephCalahan a trusty desk diary and pens (colour coded for different types of appointments) roguereporter   @ StephCalahan Microsoft Project. It's simple to keep my schedule, lists and important health notes in one place.  It's all drag and drop, and I can even drag my to-dos. Works every time.

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Stephanie LH Calahan

JANUARY 22, 2010

  Do you find yourself jumping from one project to another?    One day it is one project and then the next day a different “ bright shiny object ” comes into view and we switch off to that.    We are so busy jumping from project to project that we never really complete any of them. . 

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Stephanie LH Calahan

DECEMBER 6, 2010

  That started a deeper conversation that led to us talking on the phone and deciding to work together on a teleconference project scheduled for January.  If I had not taken the time to complete my profile, we probably would not be doing the project in January.

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Stephanie LH Calahan

AUGUST 16, 2010

Do you have a large list of abandoned projects all sitting at various levels of incompletion? Do you have a list of projects that do not reflect your best work? " ~Peter Drucker When you consider your system for setting priorities, you must focus on doing the right things, rather than simply doing things right.

Management 100

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Musings of a High-Level Executive Assistant

MARCH 3, 2013

Surely, as executive assistants we may feel this way when we have to do all the boring stuff - filing, expenses, travel, calendaring, and phones. However, sometimes you are also given fun work and special projects. Often, the battle over work is being bored, not challenged, or one's job not being fulfilling.

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Customer Service Gifts Finance Calendars 40

Stephanie LH Calahan

NOVEMBER 30, 2009

If you have a big project due, break down the steps necessary and write those on each card.   As you are traveling and you think of things you need or want to do, you take out a card and jot it down.  .  The cards are flexible and small, so you can always reorder your priorities as new ones come up. 

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Stephanie LH Calahan

JANUARY 28, 2011

Work With Stephanie « 6 Tools to Help You Manage Large Projects with Local & Virtual Teams | Main | Monday Motivation - Michael Jordan on Failure » My first Twitterview with @marciahoeck - Decisive Productive Action Taken A little while back, I wrote to you about my theme for this year: decisive productive action. 

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Stephanie LH Calahan

MARCH 22, 2010

"To place a man in a multi-stage rocket and project him into the controlling gravitational field of the moon where the passengers can make scientific observations, perhaps land alive, and then return to earth - all that constitutes a wild dream worthy of Jules Verne.

AT&T 100

AT&T Networking Fax 2010 100

Stephanie LH Calahan

DECEMBER 2, 2009

Those who lose track of time might want a system with a programmable alarm, left-brain types generally need lots of space for lists, while creative folks might prefer a less linear "mind-map" way of organizing projects and to-do's.   Fun Meets Function! I like a paper planner/to-do list. Color and fun = Function!

Calendars 100

Calendars Microsoft Outlook Twitter Purchasing 100

Stephanie LH Calahan

MARCH 5, 2010

afreshspace   @ StephCalahan I just use a legal pad for daily to-do's but keep bigger or future projects in my outlook task list declutterlady   @ StephCalahan Hey, Stephanie, it's iPEP for me; 1 workspace/project w/ability to keep all in 1 place! I use toggl.com for everything in my business.

Management 100

Management Agenda Calendars Twitter 100

Stephanie LH Calahan

APRIL 14, 2010

A - True B - False 4 -- You got side tracked in a project and have forgotten lunch with a colleague/business associate.  B - Each of the four, moving your eye contact from one to another? 3 -- The person who does the inviting is considered the host and pays for the lunch.   Do you: A - Write a letter of apology?

Etiquette 100

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The Small Business Blog

APRIL 13, 2010

« Top 5 Tips for Small Business Taxation Top 5 Tips for Better Marketing » « Previous Entries This entry was posted on Wednesday, April 14th, 2010 at 7:30 am and is filed under Home Business , SME-Blog. You can follow any responses to this entry through the RSS 2.0 You can leave a response , or trackback from your own site.

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The Small Business Blog

NOVEMBER 16, 2007

To many work is the central activity in their lives and the stresses and pressures of todays workplace are enormous, overtime, project pressure, sales targets, travel to and from the place of work, to name but a few. Endless hours of travel to and from the work place, meetings, office heating, and so on could be a thing of the past.

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Brilliantly Better

SEPTEMBER 26, 2010

Learning a new language is a beautiful travel. 7 Life Lessons From A Self-Taught Programmer I recently finished a very dear project to me, an iPhone / iPad app based on my own life management framework, Assess – Decide – Do. At this point, iAdd has almost 200 source code files. They’re actually new realities.

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2010 AT&T Learning Filing 40

Musings of a High-Level Executive Assistant

FEBRUARY 3, 2015

Hello New & Returning Readers, TheLadders.com is currently doing a project where they are looking for people to provide tips to new college grads about to enter the working world. It’s great to ask for this when you go above and beyond the call of duty, did a major project, or achievement or spent a good chunk of time helping out.

Job Hunting 40

Job Hunting Resume Cover Letter Interviewing 40

Stephanie LH Calahan

DECEMBER 13, 2010

Clean Out Your Files It’s easy for your cabinets and folders to become overstuffed with outdated paperwork, so it’s important that you take time once a year to purge the old and make room for the new. Start with your reference, client, and financial files. When January 1 hits, you should be able to file any new document in seconds!

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2011 Filing Networking Phones 100

Stephanie LH Calahan

DECEMBER 21, 2009

Main | Planner Or Tickler (1-31) File? - However, even if she'd jumped onto that project, the lost productivity associated with the original distraction would still creep back into her day when she returned to the task we were completing. Productive & Organized Home Contribute to P&O! Archive Network with Steph Is This You?

Microsoft Outlook 100

Microsoft Outlook Networking Fax Filing 100

Stephanie LH Calahan

DECEMBER 10, 2010

I stand back, and begin moving notes until the ideas start flowing into easy categories: Blog, Projects, Home, Family, Health - etc. Create email folders same as you would for word doc and paper files. These ways usually involve breaking projects into more tractable jobs and making big, visible to-do lists of the those jobs.

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Success

MARCH 4, 2024

In this post, we’ll dive into books that speak to the three following categories: Books on personal habits, attitudes and approaches Mental health and work books Books for entrepreneurs Books for managers and founders Read on to discover 45 of the best professional development books. Others feel the need to start on projects immediately.

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UPS Social Media Etiquette Health 248

Brilliantly Better

JULY 17, 2010

When I started to work for this project (and yes, it was just a pet project in the beginning), all I did was to log daily my progress. Learned how to create a project and what the folder structure means. Did a few tests with some sample projects to see how the building process works. Can be tricky at times. Got some rest.

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2010 AT&T Learning Promotion 40

Brilliantly Better

OCTOBER 21, 2010

Few people enjoy a root canal or filing taxes. He is currently involved in a huge project to giveaway 1,000,000 copies of How To Be Rich and Happy. It is no mistake that the tagline to the book is “Whatever you want, whenever you want” because that is what rich and happy is all about, even if the whatever and whenever is not defined.

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2010 AT&T Goals Learning 40