Office Dynamics

MARCH 24, 2015

Fill out the subscribe box (your email address) in the right sidebar of this page and click subscribe. You will be notified instantly by email each time we add a new post. You can increase your chance of winning great prizes by following one simple step. How would you like to see the world celebrating administrative professionals?

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C-Suite Assistants

JANUARY 9, 2024

How an Executive Personal Assistant Can Aid in Work-Life Balance An executive personal assistant is a seasoned professional tasked with enhancing an executive’s efficiency by taking on personal and professional scheduling, correspondence, and a whole host of other routine tasks—booking travel, managing appointments, planning events, and more.

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All Things Admin

JUNE 23, 2021

While they do work together to save you time, effort, and stress, they are not the same. They save you time and unnecessary stress. They are a roadmap to your task or project that you follow every time. Travel planning. Project management. Email template for circulating date/time options. Meeting Agenda ?

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Office Dynamics

APRIL 2, 2015

But do you always “listen” or do you distract yourself with reading emails while someone is talking to you? Do you demonstrate a professional presence every day, even when someone has upset you? Or maybe you checked good listener. Each of us can do better each and every day.

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Office Dynamics

APRIL 7, 2014

Instead, think of yourself as a great juggler of tasks and projects and a person who focuses on what they are doing right now! I have stacks of projects that need to be worked on; emails to respond to; speeches to prepare; travel coming up in 3 days; rewriting of 4 workbooks from Star Achievement Series and the list goes on and on.

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Productivity Bits

MAY 5, 2016

Break It Up When you face a large project, it can seem overwhelming. Each complex project consists of several small components. You won’t stress out as much about finishing. As long as you maintain this boundary, you don’t have to travel far.

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Success

MARCH 4, 2023

And I’m not on speaking terms with my own mother, which adds an additional, often stomach-turning layer of stress and sadness to an already trying time. I do my typical morning email and text check-in—a routine that now involves looking at the latest COVID-19 numbers in my state, Illinois, which was in the midst of a surge.

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Tips From T. Marie

DECEMBER 3, 2014

I was living hundreds of miles away, took a handful of days off to travel back but was able to compartmentalize my grief, especially once I got back to my own home office in North Carolina. My wonderful clients all responded the same way, stressing that I needed to walk away from the business and deal with my loss. They were right.

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C-Suite Assistants

AUGUST 31, 2021

One way to alleviate some of the stress is to work with an executive assistant. Project management skills are also highly desirable and, depending on the start up, a background in technology and/or social media may be needed.

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All Things Admin

DECEMBER 18, 2020

As admins, we’re always trying to organize all the pieces and parts of our professional lives – from workspaces to meetings to travel plans. I receive a lot of emails from admins who’ve lost their jobs unexpectedly. This makes a stressful time even tenser. Project plans. And we have to keep our executives organized, too.

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Productivityist

FEBRUARY 25, 2019

I’m grateful for the email I’m preparing to send to a potential client because I can help them bring more gratitude to their company culture. In the past, I have struggled with my health (Cancer, ulcer, stress, migraines, etc.) That may be spending time with your family, traveling, or writing. Perspective.

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Office Dynamics

OCTOBER 1, 2015

Executives do not share necessary information with their Assistants and do not always include their Assistant in their email communications. Plus, the downside is that executives and managers have to share delegating their workload to the Assistant thus keeping projects or basic tasks on their plate. Employees feel time-compressed.

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Eat Your Career

OCTOBER 23, 2013

You see, for the past several years, I’ve been using a variety of tech tools to help organize my life and work—appointments, tasks, projects and more. Some online task and project management systems are more up to speed on this kind of thing and have apps for your phone to make capturing information easy even when you’re offline.

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Stephanie LH Calahan

OCTOBER 8, 2010

Make a #project w/ do-able sized parts   AllisonDGraham   @ StephCalahan make a list.   Check out Increase Productivity: Focus on What You CAN Control - Free Yourself from Feeling Overwhelmed/Stressed Tell me more! Click to get posts as we publish Prefer less email?   Keep reading to learn more!

Stress 100

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Practically Perfect PA

JUNE 1, 2015

I provide extensive diary management including global travel arrangements, compile reports, agendas and for Committee and Board meetings. I also act as the central point of contact for both Directors which might include meeting clients/suppliers, telephone liaison and managing emails whilst they are away.

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Eat Your Career

OCTOBER 2, 2012

Stressful, financially draining and anxiety-ridden? For me, this means I need to recommit to my yoga practice and focus on staying healthy even with all the travel I’m doing. To do this, I need to wrap up a few big projects by the end of November and save a bit so I don’t feel anxious without money coming in.

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Office Dynamics

OCTOBER 27, 2012

Stress levels are astronomical. Your manager read emails, texts, and took phone calls between those times and the situation may have unfolded completely differently, requiring you to have new priorities this morning. Asking how to do that first step can take that project off their overflowing plate and onto yours sooner.

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Professional Assistant Blog

AUGUST 28, 2007

By The Professional Assistant on Tuesday, August 28, 2007 Filed Under: Organize A re you afraid to talk to your boss about your workload - if you really do feel stressed about the workload that you have? Mention to your boss (in a professional manner of course) that you have X number of tasks, projects, etc. One last note.

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On The Job

JULY 26, 2011

You claim you hate gossips, but have sent emails passing along the latest scuttlebutt concerning a colleague's dating habits after you overheard her on the phone. Whenever you travel for business, you always run into problems and have to call the office for help. If you don't get it, you pout or glare at whoever is sitting in it.

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Eat Your Career

JUNE 12, 2013

During that time, right when I was ready to let fear hold me back from my career dreams, I got an email from my dad. I didn’t ever respond back to that email because, truth be told, I was emotional at the time and those tough words were hard to swallow. Don’t stress about the time you have or don’t have. Email this to a friend?

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Allwork

APRIL 3, 2023

About this episode Andrew Filev was running a successful micro multinational company in 2000 and adopted an agile methodology to speed up the projects. Andrew founded Wrike back in 2006 as a way to help people and companies work more productively, cut down on inefficient communication like email, and be more time efficient and cost efficient.

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Laughing all the Way to Work

JULY 9, 2010

© Copyright Patricia Robb 2010 9 July, 2010 Taking stock Whenever I finish a project I always ask myself, or get together with those who assisted me, and ask the question, "What went well and what could have gone better?" The meetings were stress free and I was able to depend on my checklists and templates.

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Stephanie LH Calahan

FEBRUARY 11, 2011

Power Periods Make For Great Productivity My favorite is: Power Periods Because: Set aside one hour in the morning and one hour in the afternoon for un-distracted, uninterrupted time to knock out a big project. Pile Tamer My favorite is: the Pendaflex Pile Smart Project Sorter. Thanks to Ellen Limes of Organized By L 5.

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Practically Perfect PA

JANUARY 5, 2015

I manage his schedule and monitor his emails, as well as help organise some of his travel, company events, and client dinners, occasional research, expenses and ad hoc tasks – all the general PA duties. What are the main aspects of your role? I have a dual role: my primary responsibility is being the PA to the managing director.

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On The Job

APRIL 13, 2010

No vacation is worth the amount of stress I feel." As hopeful signs of an economic recovery have begun to emerge – and with exhausted workers struggling with stress – it’s more important than ever that people find time to recharge their batteries, says Paula Caligiuri, author of “Get a Life, Not a Job, “ (FT Press, $18.99).

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Professional Assistant Blog

MARCH 10, 2008

Our lives are increasingly hectic and we are bombarded by so much stuff on a daily basis that learning to be productive, so as to handle the stresses of modern life, is a wise move. Projects wouldn’t be moving forward and my goals and plans would be lagging behind… or so it seemed.

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Stephanie LH Calahan

AUGUST 16, 2010

Do you have a large list of abandoned projects all sitting at various levels of incompletion? Do you have a list of projects that do not reflect your best work? PS -- If you've enjoyed this post and want to see more, why not subscribe to our daily emails ( Feedblitz ) or through the RSS Feed ( click here )? 

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Stephanie LH Calahan

SEPTEMBER 6, 2010

AppleEve   @ StephCalahan a trusty desk diary and pens (colour coded for different types of appointments) roguereporter   @ StephCalahan Microsoft Project. They can carry the to appointments, allowing their physician to review it & connect symptoms w/factors such as stress/other environmental causes. What Do You Do?

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Stephanie LH Calahan

JULY 18, 2012

Today, I'm going to address a question that I hear often in networking meetings and was expressed to me recently in a reader email.    My job was high profile, high travel and high stress.  These clients have a hard time drawing boundaries and jump from work to home to work to home type projects.

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Stephanie LH Calahan

DECEMBER 30, 2010

What are the key projects to be completed this year?   Completing projects and tasks is harder than ever for most of my clients.    So, the next time you have a project that is important consider the following: Block the time on your calendar. Email is the ultimate distraction that most of us face now. 

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Stephanie LH Calahan

NOVEMBER 24, 2010

  Get rid of the activities and projects (and sometimes even people) that don't fit.    Do you let other people encroach on your time when you had planned to work on an important project?  The Most Productive Lunch - Weigh in Your Thoughts How Do You De-Stress?   Add in those things that do fit.

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Laughing all the Way to Work

JULY 16, 2010

Good time management skills can help reduce confusion, stress, and even workload levels, so there are many benefits to making sure that time is well spent. Check: How much time is spent on e-mail? Manage: Try scheduling e-mail checks every two hours to minimize time spent with the e-mail account open.

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Time Zones IAAP 2010 International 100

Ian's Messy Desk

JUNE 2, 2010

Comment by Ian McKenzie on May 30, 2007 @ 1:13 pm I’ve had similar experiences after trips; I travel to customer sites and while I’m onsite, I can’t typically keep up with the things I usually do when I’m in the office, so I find myself going through a similar process.

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Stephanie LH Calahan

NOVEMBER 19, 2010

Work With Stephanie « You Can Steal Time Back From Email | Main | Increase Your Positive Energy and Productivity by Being Thankful » Caffeine-Free Ways to Increase Focus & Attention "I just can't focus Stephanie.    You also release serotonin/happiness/excitement as you finish a project. 

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LEADERASSISTANT.COM

OCTOBER 22, 2023

Join my email list here if you want to get an email when a new episode goes live. And so like, we have a lot of case teams with different projects that we have. So like, in the consulting world, we have case team projects. We’re rescheduling we’re rebooking travel, we’re doing things all day long.

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Stephanie LH Calahan

MARCH 5, 2010

afreshspace   @ StephCalahan I just use a legal pad for daily to-do's but keep bigger or future projects in my outlook task list declutterlady   @ StephCalahan Hey, Stephanie, it's iPEP for me; 1 workspace/project w/ability to keep all in 1 place! I use toggl.com for everything in my business.

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Stephanie LH Calahan

MAY 13, 2011

It allows us to easily email branded invoices to our clients, which they can then pay by mail or online. By recording payments as we receive them, we can just as easily monitor overdue payments and send email reminders. I travel by car to see many of my clients, in their homes. I sit in my car and check my email.

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