File Sharing

Practically Perfect PA

Last week I was on annual leave and as I’m sure you can imagine on my first day back in the office I was confronted with a shed load of emails and a pile of paperwork **cough cough junk cough** that had been left on my desk. I have five different types of filing systems that I use everyday.

Filing 154

How To Recover Files From A Damaged Mac Hard Drive

Dumb Little Man

If you have a computer, you’ve most likely had to fix it at one point or another, and you may have had to find out how to recover files from a damaged Mac hard drive. If you’re one of the lucky ones, you’ll be able to repair your hard disk or SSD yourself and get your files.

2019 239

The Ultimate Beginner’s Guide to File Permissions and Data Security

Dumb Little Man

We use them to store everything from our vacation photos to our important professional documents, which of course makes protecting the files we store using our computers essential. Not quite sure what file permissions are or why they’re so important? When are file permissions important?

2018 228

Manage Expectations with Email

Clutter Coach

Republished by Blog Post Promoter People put a variety of information in their email signature files , from business phone numbers to favorite quotations to colorful images of their signatures. I recently got an email that had a very clever sig line , as follows: "I reply to emails at 8AM, 2PM and 4PM. The post Manage Expectations with Email appeared first on Clutter Coach. by Originally posted 2008-05-29 09:15:00.

2015 100

Manage Expectations with Email

Clutter Coach

Republished by Blog Post Promoter People put a variety of information in their email signature files , from business phone numbers to favorite quotations to colorful images of their signatures. I recently got an email that had a very clever sig line , as follows: "I reply to emails at 8AM, 2PM and 4PM. Originally posted 2008-05-29 09:15:00.

Email 100

Organising your Outlook folders

Practically Perfect PA

I’ve written a few blogs in the past about maximising Outlook for productivity and filing paperwork , but today I wanted to focus specifically on organising your outlook folders. I think the way people structure their email files can be quite a personal thing!

2017 219

10 Tips to Manage Your Time Effectively Under Pressure

Dumb Little Man

Time management is one of the most important skills that you need to develop in life. With effective time management, you enable yourself to become more productive at achieving the goals and objectives assigned to you at work.

2019 277

How do assistants ensure their emails are read?

Practically Perfect PA

I got back from my holiday last week to discover over 200 emails for me to read, delete, action and generally sort through (I’d only been away for 4 days and that included the weekend)! If the email was a bit vague I either deleted it, filed it or well I probably did just deleted it.

Email 233

How to Manage Multiple Managers

Eat Your Career

One that comes up frequently has to do with managing multiple executives or managers. It’s a challenge to be sure, but a manageable one. Here are a few tips to help make managing multiple managers easier. It was important for me to manage them differently.

Managing your social media content

Practically Perfect PA

Here are my top ten tips for managing your social media – these are all tried and tested! I then set a rule on my emails so that all LinkedIn group notifications are sent to a separate folder in my inbox for me to review later.

Which tasks should assistants manage?

Practically Perfect PA

There are so many ways we can help them with this from managing their calendar effectively, minimising interruptions and generally keeping them on track. Assistants should conduct research on behalf of their manager. Email and diary management.

2014 229

Procrastination, Email, Multi-Tasking, Family Management, Soc.

Productive & Organized

Work With Stephanie « Start the New Year off with a New Focus on Your Personal Affairs | Main | Listen Live to Stephanie on Edge of Change - Interview with the Experts #Productivity #Organization » Procrastination, Email, Multi-Tasking, Family Management, Soc Media Backup Etc.

2011 169

7 Steps to Improve Your Filing System

Professional Assistant Blog

Home About Me Advertise 7 Steps to Improve Your Filing System By The Professional Assistant on Thursday, September 27, 2007 Filed Under: Organize , Productivity A re you having trouble with your filing system? Here are 7 simple things you can do to improve your filing system: Try filing your documents into file folders, then put them into hanging file folders. Place your most current files in the front of each file folder, for easier access.

2007 109

Organising your Outlook folders

Practically Perfect PA

I’ve written a few blogs in the past about maximising Outlook for productivity and filing paperwork , but today I wanted to focus specifically on organising your outlook folders. I think the way people structure their email files can be quite a personal thing!

2017 130

19 Tips for Managing Your Email Even When You Don't Want To.

Productive & Organized

Productive & Organized Goes Audio in 3 Different Ways » 19 Tips for Managing Your Email Even When You Dont Want To E-mail, it is the form of communication that we love to hate and love to love.  Send emails to others that you would like to receive back.

2011 274

The Freelancer’s Guide to PDF Management

Dumb Little Man

One way to learn that trick is to know how to properly manage your time, systems, and files. As a way to help you, we’ve put together the ultimate guide for managing PDFs — every smart freelancer’s go-to tool — that will leave you more time to spend on your other tasks. Your best move is to take a screenshot, crop it down and save the result as a JPG file. Simply hit “Edit” after opening the document in Acrobat and modify the file as needed.

PDF 146

Email Productivity: My GMail Secrets

Simple Productivity Blog

With all the talk I’ve been doing recently, I thought I would write two final articles on how I actually process email. This week I’ll talk about GMail, which is how I process all non-employer email. Next week I’ll talk about Outlook and how I manage my email at work.

Email 215

10 do’s and don’t for managing your boss’s task list

Practically Perfect PA

Ideally the list should be on the same email system that you use to manage their inbox and schedule (Microsoft Outlook for example). Here are my top ten do’s and don’ts for managing your boss’s task list: Do complete as many tasks, on their behalf, as you can.

2015 268

Closing Shared Files While Away From Desk

Professional Assistant Blog

Home About Me Advertise Closing Shared Files While Away From Desk By The Professional Assistant on Tuesday, January 29, 2008 Filed Under: Productivity D o you share files on a network within your office? Since I help out a staff of 30, which includes 6 managers, I constantly am away from my desk doing different tasks such as going to the printer on the other side of the office or bringing rush items to the mail room.

2008 100

You Can Steal Time Back From Email - Productive & Organized

Productive & Organized

Work With Stephanie « Productivity in Bite Sized Pieces - Weekly #Cinch Audiocast Review | Main | Caffeine-Free Ways to Increase Focus & Attention » You Can Steal Time Back From Email A few days ago I received an email from a reader.  I set up four email accounts.

Email 220

Email Productivity: My Outlook Secrets

Simple Productivity Blog

Last week I talked about how I use GMail to process my email at home. Everything I get email about at work is going to fall into a few different categories that are easily recognizable. The majority of the email is related to my actual work, which is assigned a project number. This chain starts when I am assigned to a project (spawning an email with the project number in the subject), then assigned to work the item (spawning another email).

Email 159

Overcoming Time Management Obstacles

Eat Your Career

I wrote an entire workbook on Time Management and yet sometimes, I still have trouble with it myself. I’m facing a few time management obstacles and, as I’ve started to recognize them, I’ve realized that others may be dealing with the same issues. Email this to a friend?

Planner Or Tickler (1-31) File? - How to Use Both For Optimal.

Productive & Organized

Work With Stephanie « Cause and Effect - Productivity is an Action, Not a Result @QuietSpacing | Main | Organize Your Ideas and Watch Them Unfold » Planner Or Tickler (1-31) File? - How to Use Both For Optimal Professional & Personal Productivity (guest post by Meggin McIntosh) A question that often comes up in workshops as well as on my blog is this one: How do you suggest people use their calendar (planner) in conjunction with the tickler (1-31) files?

2009 120

How to Master The Art of Supporting Multiple Managers

Office Dynamics

The article, Juggling: The Art of Supporting Multiple Managers by Stacy Leitner was originally posted at AGreatDaysWork.com. If you are an assistant who works with multiple managers or executives, you know the work can be overwhelming at times.

2016 174

Time Management 101

Simple Productivity Blog

Managing time is the basis for all productivity systems, yet the systems assume people already know how to manage time. Here is a crash course in Time Management as it works in SPB-land. In order to manage your time, you are going to have to know what time you have to work with.

2010 239

J’adore rapport – working with a new manager

Practically Perfect PA

Hopefully you would have been interviewed by your new manager so you will have gained some understanding of what they are like and what they require from you. Here are some of my tips on how to make sure you build a good rapport with your new manager and get off on the right foot.

2013 215

5 Simple Career Management Tips Everyone Should Follow Starting Now

Eat Your Career

There are a few standard career management tips I recommend to every professional regardless of position, industry, experience level, or future ambitions. If possible, keep back-up evidence in a file as well. Email this to a friend?

2011 277

A Closed-List Approach to Processing Email

Simple Productivity Blog

You have decided to take control of your email, and answer it when YOU decide, not be at the beck and call of every email that comes in. So you set up specific times when you answer emails, and you stick to that schedule. What’s a savvy email user to do?

2010 188

How To Handle Hundreds Of Emails In Just One Hour

Productivityist

As a result, my email went from around 30 a day to well over 150. I already knew the theories of inbox zero, yet here I was, drowning in email. A few of the stupid things I tried to manage the e-mail: * Folders. This made finding a specific email very time consuming. Then I brainstormed how I was going to deal with hundreds of emails a day. This method is tested with over 150 emails a day right down to 30. I review email twice a day now.

2016 64

The 4 steps of business travel planning: Managing your Executive while they are on the road

Practically Perfect PA

Today I will look at how you can manage your Executive while they are on the road. Is your manager expecting you to change the hours you work to coincide with the time difference? Have duplicates of everything and keep the paper work together in a file on your desk for easy access.

2015 251

10 tips to tidy up your inbox

Practically Perfect PA

So it goes without saying that you get tons of emails, oh and your Executive probably gets tons of emails too! One area that is my absolute weak spot is email. I am guilty of being an email addict and spending unnecessary amounts of time reading, replying and filing my emails.

2017 185

5 Ways to Effectively Manage Your Business for Successful Business Growth

Office Organization Success

Let me share a secret with you that many successful online solopreneurs already know — you have to learn how to “manage” your business before you can “market” your business. Are you continually searching around looking for an email address?

2016 201

The Three-Step Process for Simple Email Processing

Simple Productivity Blog

One of the biggest hassles I hear about these days is the struggle to keep up with email. It’s like people figure it costs nothing to send, so they send out reams of email. Classify Your Email. You will either need to file the information for later, or take an action on it.

2011 197

Managing the Micromanager

The Office Professionals Place

Monday, August 24, 2009 Managing the Micromanager The job description did not include managing a micromanager. Some managers feel that they would do the project themselves just so they know it will get done their way.

2009 141

Choose Your Method of Communication Effectively – Email, Phone, In.

The Office Professionals Place

Monday, October 19, 2009 Choose Your Method of Communication Effectively – Email, Phone, In-person, “Snail&# Mail/Memos Have you ever received an email from someone who just started at the company asking you to do something and you haven’t been introduced?

2009 130

Manage Your Paper With a RAFT

Ian's Messy Desk

Home About Contact Me Links Sitemap Manage Your Paper With a RAFT Posted by Ian McKenzie Written on May 26, 2010 If youre new here, you may want to subscribe to my RSS feed. Files can be kept in open piles on a desk or in folders, according to your style. File it, if necessary.

2010 151

How to manage your boss while they are on the road

Practically Perfect PA

We have to plan every aspect of the trip with the hope that our manager can deal with any unexpected problems… something they might not necessarily be used to! So here are my top ten tips on how to manage your boss while they are on the road.

2014 194

My Time Management Reboot: The Pros and Cons of Electronic Systems and Why I Created a Hybrid

Eat Your Career

It pains me to announce that my grand experiment with using electronic time management systems has officially come to an end (sort of). In fact, I’m going to give you a complete overview of my brand new time management system. Talk about wasting time to manage time!!

2013 189

6 Tools to Help You Manage Large Projects with Local & Virtual.

Productive & Organized

  The situation: Tweet "Rob" is a project manager that is responsible for a number of projects across the world and he needs to keep track of all of them.  We used this as our project management tool when coordinating Extreme Makeover Home Edition too.

2011 267

Dealing with Workplace PMS - Poor Management System

The Office Professionals Place

Poor Management System Do you feel as though your company does not value you as an employee? Does it seem like management does not support its employees by not offering incentives for growth and professional development? Prove to management that their support is important.

2010 130

8 Time-Saving Tips

Ian's Messy Desk

Find urgent computer files faster by starting file names with numbers. That ensures that they will be at the top of your list of files. Instead of jumping up every time you have work to deliver, stow it in an expandable file with slots organized by department.

2010 250

Link Lineup: Time Management, Org Tools, Focus Concentration and.

Productive & Organized

» Link Lineup: Time Management, Org Tools, Focus Concentration and Top Mobil Phone Apps February is Time Management Month, so today I'll share some great articles to help you make the most of the time you have.  Productive & Organized Home Contribute to P&O!

2011 172

Link Lineup! Time Management Month and More - Productive & Organized

Productive & Organized

Time Management Month and More February is Time Management Month, so today I'll share some great articles to help you make the most of the time you have.  Click to get posts as we publish in email or you might be interested in less email

2011 153