Laughing all the Way to Work

DECEMBER 30, 2015

I had a lot of trigger dates I needed to remember such as when to file a statement of defence after receiving a statement of claim, or putting in a reminder when the mandatory mediation kicked in. I had so many meetings to keep track of that I needed a method of finding the details quickly from the various emails I had about the meeting.

Filing 100

Filing Travel Time Zones International 100

Laughing all the Way to Work

AUGUST 29, 2009

© Copyright Patricia Robb 2010 29 August, 2009 Managing your Bosss Inbox Nowadays our bosses are busy almost 24/7 and in order to cope they need our help managing their e-mail account. I can hardly keep up with my own e-mails at times let alone someone elses account, but that is part of my job. Lets enjoy our day together.©

Management 100

Management Time Zones IAAP International 100

Office Dynamics

JUNE 27, 2012

So how many times have you read or written an email today? million emails are sent or read each day. Some time ago, we asked readers for a list of their pet peeves with emails. The results led to our first “ Email etiquette ” story. Top 10 Email Pet Peeves. Pet peeve: The disorganized email.

Etiquette 100

Etiquette Filing Email Calendars 100

Laughing all the Way to Work

AUGUST 1, 2010

There are just too many passwords to remember, and that doesnt include my bosss passwords that I also need to know because I have to check his emails as well as my own. Some sites use your email address as the log in, while others require you to create your own. I keep mine in an encrypted Word file on my computer. Works so far!

Time Zones 100

Time Zones 2010 IAAP Filing 100

Laughing all the Way to Work

DECEMBER 17, 2008

Try to anticipate the need so you can have the file or the answer your boss needs, before he or she even knows they need it. Be protective of your boss’s time. The assistant is also the gatekeeper to manage the flow of paper through the boss’s office. Be one step ahead of your boss. Be prepared and think ahead.

Time Zones 100

Time Zones Filing IAAP 2008 100

Practically Perfect PA

SEPTEMBER 5, 2012

I use my iPhone every day and I’ve found there are loads of apps which are really helpful for assistants and their managers, most of which probably have either an iPhone or an iPad. This app is slightly more expensive but worth paying for if your manager travels a lot. Love this app for myself and my manager. FlightTrack: £2.99

Restaurants 100

Restaurants Travel Phones Calendars 100

Practically Perfect PA

SEPTEMBER 5, 2012

I use my iPhone every day and I’ve found there are loads of apps which are really helpful for assistants and their managers, most of which probably have either an iPhone or an iPad. This app is slightly more expensive but worth paying for if your manager travels a lot. Love this app for myself and my manager. FlightTrack: £2.99

Restaurants 100

Restaurants Travel Phones Calendars 100

Laughing all the Way to Work

AUGUST 13, 2010

I had no idea this could be done, but I was thrilled when I got her email, but it just proved to me once again that we are all holding on to things we take for granted that others know about. The tip she sent me was how to edit an email that you have received. Close out of the email and you will be asked to Save the changes.

Time Zones 100

Time Zones IAAP PowerPoint Email 100

Professional Assistant Blog

OCTOBER 15, 2008

By The Professional Assistant on Wednesday, October 15, 2008 Filed Under: MS-Access , MS-Excel , MS-Outlook , MS-PowerPoint , MS-Word , Productivity Y ou receive an e-mail from your manager. All you need to do is go through your regular print routine with the following steps: Click File, Print or CTRL-P as the keyboard shortcut.

PDF 100

PDF 2008 Cubicle PowerPoint 100

Professional Assistant Blog

JUNE 8, 2010

By The Professional Assistant on Tuesday, June 08, 2010 Filed Under: Meetings , MS-Outlook , Productivity D o you have trouble trying to book several managers’ meetings, yet you have access to their calendars in Microsoft Outlook 2007? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

Microsoft Outlook 100

Microsoft Outlook Calendars 2007 2008 100

Laughing all the Way to Work

MAY 23, 2009

At one office I worked in we had a mail cart with slots for everyones mail, but it was filed First name, Last name. Each time I went to get my mail I would find my mail in the other Patricias slot or vice versa. the phone book, standard filing practices etc.) Im sure you know what Im talking about. Well here is one of my Grrr!

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Professional Assistant Blog

OCTOBER 6, 2009

By The Professional Assistant on Tuesday, October 06, 2009 Filed Under: Meetings , Research , Travel A re you trying to book a flight, hotel or car rental for your manager? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Home About Me Advertise Finding The Best Travel Deals - Online!

Travel 100

Travel 2008 Google Docs Cubicle 100

Professional Assistant Blog

SEPTEMBER 5, 2008

Home About Me Advertise Cover Your Tracks: E-mail Archiving By The Professional Assistant on Friday, September 05, 2008 Filed Under: MS-Outlook , Organize , Productivity , System Security D o you back up your e-mails in Microsoft Outlook ? Then a new person comes in, taking over the work and wonders why they cant find the old file.

Microsoft Outlook 100

Microsoft Outlook 2008 2007 Cubicle 100

Professional Assistant Blog

SEPTEMBER 22, 2008

By The Professional Assistant on Monday, September 22, 2008 Filed Under: Organize , Productivity A re you asked to make reservations for your manager(s) at particular restaurants? This has become a great tool for me, since I have to make reservations on a regular basis for my managers.

Restaurants 100

Restaurants 2008 Cubicle Google Docs 100

Professional Assistant Blog

OCTOBER 7, 2009

By The Professional Assistant on Wednesday, October 07, 2009 Filed Under: Organize , Productivity D o you have too many applications open on your computer? One piece of advise that I give myself on a regular basis so that I dont feel overwhelmed is to break your tasks down into manageable chunks. Whats next?

2008 100

2008 Cubicle Google Docs 2007 100

Laughing all the Way to Work

DECEMBER 19, 2009

When a meeting is finalized, I put the scheduling sheet in a completed file. Confessions of a Micro-Manager ► September (3) The Advertising Game Atlanta, Georgia: The City that Smiles We live in an Acronym Happy World. ► August (4) Managing your Boss's Inbox Nice ways to say, "Hurry up!" " Warning!

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Professional Assistant Blog

OCTOBER 30, 2008

By The Professional Assistant on Thursday, October 30, 2008 Filed Under: Meetings , Organize , Productivity D o you find yourself being bored out of your mind at times with nothing to do? I always need to keep myself occupied with some sort of task, whether it be filing, updating our companys database with client information, etc.

2008 100

2008 2007 Cubicle Google Docs 100

Professional Assistant Blog

FEBRUARY 29, 2008

By The Professional Assistant on Friday, February 29, 2008 Filed Under: MS-Excel , Organize , Productivity A re you a Virtual/ Professional Assistant or want to become one? Finding the right tools to manage your business can be time consuming. Easily recording the time spent on each task.

2008 100

2008 Cubicle Google Docs 2007 100

Laughing all the Way to Work

JUNE 23, 2009

When you are busy, busy and dont have time to think, having two or three colours to choose from will help make things easier. Confessions of a Micro-Manager ► September (3) The Advertising Game Atlanta, Georgia: The City that Smiles We live in an Acronym Happy World. Try it, you may like it. 5, 2010 at 12 p.m. . " Warning!

Time Zones 100

Time Zones IAAP Staples Meeting Minutes 100

Professional Assistant Blog

OCTOBER 29, 2008

CRM) Video Tutorials By The Professional Assistant on Wednesday, October 29, 2008 Filed Under: Productivity A re you using ACT! as your client relationship manager (CRM)? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Home About Me Advertise Free ACT! If you’re looking to purchase ACT! Whats next?

2008 100

2008 Cubicle Google Docs 2007 100

Laughing all the Way to Work

OCTOBER 10, 2008

Put reminders in their Tasks or Calendar of anything you know is coming up with enough lead time so they will have time to complete it. Keep an organized filing system and file list. If your boss tends to misplace things when they get it, make an extra copy for your file before giving it to them. " Warning!

Time Zones 100

Time Zones IAAP 2008 International 100

Professional Assistant Blog

FEBRUARY 8, 2008

Home About Me Advertise Using Microsoft Office E-mail Templates By The Professional Assistant on Friday, February 08, 2008 Filed Under: MS-Outlook , Organize , Productivity D o you wite reccurring e-mails on a regular basis? On the File menu, point to New , then click Mail Message. On the File menu, click Save As.

2003 100

2003 2007 2008 Microsoft Outlook 100

Professional Assistant Blog

MARCH 26, 2008

Home About Me Advertise Why People Gossip At The Office By The Professional Assistant on Wednesday, March 26, 2008 Filed Under: Meetings , Office Gossip , Productivity D o you gossip at the office? If others want to waste their time, so be it. Until next time, T ake care - of your clutter! Send me your comments!

Gossip 100

Gossip 2008 Google Docs Cubicle 100

Professional Assistant Blog

SEPTEMBER 3, 2008

Home About Me Advertise "Excel"ing to Create Subtotal Row Totals By The Professional Assistant on Wednesday, September 03, 2008 Filed Under: MS-Excel , Organize , Productivity Y our manager sends you an e-mail with a spreadsheet attached. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

2008 100

2008 Cubicle Google Docs 2007 100

Laughing all the Way to Work

DECEMBER 5, 2009

If you know what works best for you and if your job is 80/20 on what you like then you can put up with the small stuff like filing and filling out expense forms. Confessions of a Micro-Manager ► September (3) The Advertising Game Atlanta, Georgia: The City that Smiles We live in an Acronym Happy World. " Warning!

Time Zones 100

Time Zones IAAP Interviewing Holidays 100

Professional Assistant Blog

OCTOBER 9, 2008

By The Professional Assistant on Thursday, October 09, 2008 Filed Under: MS-Excel , Organize , Productivity D o you find that when you receive phone calls or voice mail messages, you cant remember who called, what time they called, who they were trying to call, etc? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

Phones 100

Phones 2008 Cubicle 2007 100

Laughing all the Way to Work

MARCH 15, 2009

The system I use is quite simple and has been around for a long time. Tried and True Method: I set up 12 hanging file folders labelled January through to December. I then put the items in a two-fold file folder with his calendar printed out on the one side and the items he will need for the day on the other side. Thats great!

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Professional Assistant Blog

AUGUST 29, 2008

By The Professional Assistant on Friday, August 29, 2008 Filed Under: MS-Outlook , Organize , Prioritize , Productivity D o you have a to-do list, either on a piece of paper, on Microsoft Outlook or in a planner? Then, you need to assign tasks to each goal, where you break the goal down into manageable chunks.

Microsoft Outlook 100

Microsoft Outlook 2008 Cubicle Google Docs 100

Professional Assistant Blog

MARCH 28, 2008

Home About Me Advertise Get A Job With A Thank You Letter By The Professional Assistant on Friday, March 28, 2008 Filed Under: Job Seeking , Productivity D id you just get out of an interview ? But you would be surprised that a simple Thank You letter can win over the hiring manager. Did you attend a few recently?

Postal Code 100

Postal Code 2008 Cubicle 2007 100

Professional Assistant Blog

OCTOBER 31, 2007

Home About Me Advertise Tips on Handling Deadlines By The Professional Assistant on Wednesday, October 31, 2007 Filed Under: Organize , Prioritize , Productivity D o you hate deadlines? Do you feel jittery each time you receive a task that needs to be completed yesterday? They are there to help, since they are managing you.

2008 100

2008 Google Docs Cubicle 2007 100

Professional Assistant Blog

NOVEMBER 29, 2007

By The Professional Assistant on Thursday, November 29, 2007 Filed Under: Productivity D o you feel like you need a coffee fix every day? Hotel managers and catering companies are also getting rave reviews about good branding quality. Until next time, Take care - of your clutter! If this sounds like you, youre not alone.

2008 100

2008 Google Docs Cubicle 2007 100

Professional Assistant Blog

SEPTEMBER 30, 2008

By The Professional Assistant on Tuesday, September 30, 2008 Filed Under: Productivity D o you receive junk mail, junk faxes and the occasional irritating phone call from telemarketers? You can even register your cell phone and your managers cell phone as well. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

Fax 100

Fax 2008 Cubicle Google Docs 100

Laughing all the Way to Work

JULY 26, 2009

Or if you want to attach a file, choose Attach File. Confessions of a Micro-Manager ► September (3) The Advertising Game Atlanta, Georgia: The City that Smiles We live in an Acronym Happy World. ► August (4) Managing your Boss's Inbox Nice ways to say, "Hurry up!" If you press Ctrl.

Time Zones 100

Time Zones IAAP 2009 International 100

Professional Assistant Blog

AUGUST 13, 2008

Home About Me Advertise A Great Outlook: Adding Holidays to Microsoft Outlook By The Professional Assistant on Wednesday, August 13, 2008 Filed Under: MS-Outlook , Organize D o you often wonder how you can add your countrys holidays into your calendar in Microsoft Outlook ? This should help your manager as well.

Microsoft Outlook 100

Microsoft Outlook Holidays 2008 Calendars 100

Professional Assistant Blog

FEBRUARY 7, 2008

By The Professional Assistant on Thursday, February 07, 2008 Filed Under: Meetings , MS-Outlook , Organize , Prioritize , Productivity A re you falling behind on your work ? This happens to me from time to time. Since I am an administrative assistant for 30 staff, which includes 6 managers, it can get a little hectic at times.

2008 100

2008 Microsoft Outlook Cubicle Google Docs 100

Laughing all the Way to Work

SEPTEMBER 19, 2008

I use hanging file folders labelled from January through to December. My boss will give me items that he wants brought forward on certain dates and I just put it in the appropriate month he wants it with a note on it with the date, and sometimes time, he needs it by and it is as simple as that. Otherwise, I never remember to check it.

Time Zones 100

Time Zones 2008 IAAP Calendars 100

Professional Assistant Blog

DECEMBER 3, 2007

By The Professional Assistant on Monday, December 03, 2007 Filed Under: MS-Outlook , Organize , Prioritize , Productivity A re you falling behind on your follow-ups? I sometimes get caught up with work overload at times and dont realize that I forgot to follow up with staff or clients needs. I used to use this at one of my old jobs.

UPS 100

UPS 2008 Cubicle 2007 100