Laughing all the Way to Work

DECEMBER 30, 2015

I had a lot of trigger dates I needed to remember such as when to file a statement of defence after receiving a statement of claim, or putting in a reminder when the mandatory mediation kicked in. The CEO also was a frequent traveller to cities near and far. I became very familiar with time zones and making travel arrangements.

Filing 100

Filing Travel Time Zones International 100

Ian's Messy Desk

JANUARY 12, 2011

Laptops and phones are powerful enough that we can complete most types of tasks while travelling; any location can be a workstation. This can be a major productivity boon if you’re traveling on business. Is it safe to be filing reports from airports or coffee shops? Shredding Documents is Important (socyberty.com).

Travel 100

Travel Restaurants Phones Filing 100

Office Dynamics

APRIL 25, 2016

Today, going mobile means having instant access to all documents, content and colleagues, and the tools to get any job done – anywhere, anytime. Learn more by using the guides. Backup and store your files via a cloud service. Files will be accessible from any device you have installed the app on. Cloud Storage.

Dropbox 100

Dropbox PDF Filing Google 100

Stephanie LH Calahan

DECEMBER 23, 2009

Work With Stephanie « Cause and Effect - Productivity is an Action, Not a Result @QuietSpacing | Main | Organize Your Ideas and Watch Them Unfold » Planner Or Tickler (1-31) File? - Sometimes I wonder if I am duplicating my efforts by using a calendar and the tickler files. What are your thoughts in this area?

Filing 100

Filing Calendars Networking Email 100

Laughing all the Way to Work

MAY 6, 2008

I did however come up with 20 things that I have learned from my mistakes over the years, both at the office and personally.

Learning 100

Learning Filing Travel UPS 100

Worxbee

OCTOBER 18, 2021

Scheduling their own meetings, booking their own travel and accommodation, filing reports and managing their own inboxes are just some of the tasks that should be filed under “not the best operational use of time.” Make sure this is documented. #3. Additionally, executive assistants very quickly learn a CEO’s preferences.

Expenses 52

Expenses Travel Filing Skills 52

Office Dynamics

AUGUST 10, 2016

Establish a filing system. Most of your files are probably going to be digital, but you still need to know where everything you need is stored. Looking for lost files will take up as much of your time as looking for misplaced items. You need to make sure all your files are in its proper place. Learn to delegate.

Skills 100

Skills Filing Travel AT&T 100

Page Personnel

AUGUST 26, 2022

Those in an office manager role need to know how to manage processes, procedures, documentation, project management and communications. For example, answering phones, taking messages, purchasing office equipment, working with relevant software and filing paperwork. Low-cost training courses are available online.

Management 52

Management Payroll Fax Suppliers 52

Productivityist

APRIL 28, 2016

Her passion is in helping other freelancers learn how to grow their businesses without sacrificing work-life balance. You want to make it easy to put files away so you stay organized. The plan is to delete files you no longer need, be intentional about the files you choose to keep, and then organize them in an intentional way.

Filing 40

Filing Social Media Goals Resume 40

Stephanie LH Calahan

SEPTEMBER 10, 2011

If you schedule your appointment directly before or after my conference, I'll waive my travel fees.  Find anything you file or store in 5 seconds or less. Others in your office will be able to find anything you file in 5 seconds or less. Learn the questions you need to ask yourself before you throw anything away.

Filing 100

Filing Legal Customer Service Stress 100

Practically Perfect PA

JANUARY 10, 2017

Will you share your learning with other Assistants thus increasing the ROI? Over time I managed to add several hotels to our Globally Approved Travel Program, which enabled all global staff to benefit from discounted rates and also obtained supplier discounts for our intranet company benefits portal. Nelson Mandela.

Business Cards 100

Business Cards International Training Networking 100

Stephanie LH Calahan

DECEMBER 13, 2010

Clean Out Your Files It’s easy for your cabinets and folders to become overstuffed with outdated paperwork, so it’s important that you take time once a year to purge the old and make room for the new. Start with your reference, client, and financial files. When January 1 hits, you should be able to file any new document in seconds!

2011 100

2011 Filing Networking Phones 100

Eco-Office Gals

OCTOBER 23, 2012

Therefore, as we explore some cost-effective ways to greenify your business, just keep in mind that we’re providing suggestions on how to make your company more energy efficient, which is not only better for the environment, but your budget too: Travel differently. They are two companies that assist with mobile credit card processing.

Google Docs 100

Google Docs Fax Credit Card Purchasing 100

Stephanie LH Calahan

JANUARY 6, 2010

CREATE your paper-based filing system. Having an efficient filing system in place will enable you to find the information you need, when you need it! First of all invest in your filing storage, whether that's a dedicated filing cabinet or plastic filing crates. CREATE your PC filing system.

UPS 100

UPS Filing Email AT&T 100

Stephanie LH Calahan

APRIL 13, 2012

Let Go Learn to Let Go. Learning new ideas? Experiencing adventure and travel? Start by going through your old files and doing some purging. A lot of folks are afraid to ever throw document away because they might need it again someday. Can I find a more current document? - Why am I keeping this?

Gifts 100

Gifts Legal Expenses Filing 100

Loosely Speaking

JUNE 24, 2009

The only remaining big mess was the admin panel which wasn’t seeing its intended CSS and image files. A colleague recommended reinstallation of the wp-admin files. A reinstall of the wp-includes files seems to have been the answer. This is a good learning opportunity for me when I’m working with my own site.

2004 100

2004 Filing Google 2009 100

Professional Assistant Blog

FEBRUARY 15, 2008

By The Professional Assistant on Friday, February 15, 2008 Filed Under: Meetings , Organize , Productivity Y our boss comes to your cubicle and asks you to make 10 copies of 5 different sets of publications. Photocopy all publications one after another, whether it be via the document feeder, the glass pane or both. Not Sure What To Do?

Cubicle 100

Cubicle 2008 Google Docs 2007 100

Eat Your Career

OCTOBER 23, 2013

But before I get into all that, I want to share what I learned about the pros and cons of electronic time management systems since this is one of the most common questions I receive regarding organization. And anything stored on your hard drive can be retrieved from backup files (I use Carbonite for those who are interested).

Management 100

Management Basecamp Calendars Phones 100

Stephanie LH Calahan

JANUARY 11, 2010

Whether you’re traveling for business or pleasure, the automobile is still the most common means of getting to your destination. To avoid traveling in a perpetual mess, do a little pre-planning. Now that you’re car is empty, it’s time to stock it and organize it for stress-free travel. It’s a place to store traveling essentials.

Travel 100

Travel Fax Networking 2007 100

The Office Professionals Place

APRIL 19, 2010

We know this is true because we see and hear on the news how traffic is backed up and travel times are astronomical. Take charge of your life, own up to your mistakes, learn from them, and grow to be a better person! Log Files As with most other websites, we collect and use the data contained in log files.

Filing 100

Filing IAAP 2010 Fax 100

Stephanie LH Calahan

APRIL 1, 2010

  Keep reading to learn more. Mac Users Will Have Easier Access for their Document Management While the desktop version of Paper Tiger could be used on a Mac, sometimes people had challenges making the Windows version work well.  Mac Filing So You Can Find it Again   in News & Updates!

Filing 100

Filing Networking Fax 2010 100

Stephanie LH Calahan

FEBRUARY 25, 2011

It's a great way to save files and photos on the "cloud." You have access to your documents and photos no matter where you are. No need to load and check USB flash drives or email documents back and forth from work to home. Learn whatis enhancing or impeding your productivity today! No problem!

Dropbox 100

Dropbox Filing Networking Fax 100

Laughing all the Way to Work

AUGUST 10, 2010

I have gotten in the habit of doing this frequently during the day and hardly even think about it until the system shuts down for some reason and then I breathe a sigh of relief when I open the document (by pressing Ctrl + o by the way) and find that I have not lost any of my work. Ctrl + a - Selects the whole document.

Keyboards 100

Keyboards Time Zones IAAP PowerPoint 100

Stephanie LH Calahan

DECEMBER 30, 2010

  The Esselte company conducted a study of over 2,600 executives and found that the average executive wastes 6 week a year just looking for lost documents and information.    We learned back in pre-school that trying to fit a square peg into a round hole just does not work.    Why is that? 

Filing 100

Filing AT&T Networking Phones 100

Stephanie LH Calahan

JULY 18, 2012

  My job was high profile, high travel and high stress.    They scheduled appointments, travel, expense reports, basic client reports, filing, conference coordination, meeting coordination and so much more!   So, a LOT of my time was put to learning as much as I could as fast as I could. 

Payroll 100

Payroll AT&T Purchasing Filing 100

Laughing all the Way to Work

DECEMBER 17, 2008

Try to anticipate the need so you can have the file or the answer your boss needs, before he or she even knows they need it. A good assistant knows just where to find the document or file needed, or they won’t stop looking till they do. Be one step ahead of your boss. Be protective of your boss’s time. 23, 1 p.m. (New

Time Zones 100

Time Zones Filing IAAP 2008 100

Stephanie LH Calahan

MARCH 12, 2010

.  For some people that is a traditional filing cabinet system, but others might find more success with cubbies in their office.    Add to that 25% of enterprise documents are misplaced and will never be located.  Imagine   Imagine the wasted time recreating those lost documents. Imagine

Networking 100

Networking Email Phones Filing 100

Laughing all the Way to Work

JULY 26, 2009

Recently I was working with someone on an Excel document. They sent an e-mail wondering if any of the assistants could help them export a document from Excel to Word. She wanted me to show her other tips and thought I really should do a lunch and learn on these shortcuts. Or if you want to attach a file, choose Attach File.

Time Zones 100

Time Zones IAAP 2009 International 100

Recruit CRM

JUNE 17, 2021

Ability to travel as necessary. You will be responsible for data entry and managing ledgers, assuring payments and receivables are current, or coding documents according to an organisation’s schemes. Learning with the sales administration software and CRM. Expertise in online marketing and social media strategy.

Social Media 52

Social Media Skills Salary International 52

Jen Lawrence

APRIL 18, 2019

Also, if you prefer to book your own travel or schedule meetings yourself, there’s no shame in wanting to keep those tasks. Using a tool like Trello, Asana, or Monday.com will allow you to track to-dos as you learn to work with someone you don’t see every day. Where will you share files?

Dropbox 45

Dropbox AT&T Stress Legal 45

Jen Lawrence

APRIL 18, 2019

Also, if you prefer to book your own travel or schedule meetings yourself, there’s no shame in wanting to keep those tasks. Using a tool like Trello, Asana, or Monday.com will allow you to track to-dos as you learn to work with someone you don’t see every day. Where will you share files?

Dropbox 40

Dropbox AT&T Stress Legal 40

Stephanie LH Calahan

FEBRUARY 18, 2011

By using labels in combination with filters, I am able to automatically sort and label (file) most of my e-mail before it arrives in my in-box. I'll read and delete and save those of interest in a file. What remains in your in-box is actionable items, not filing. File the e-mail, either in a folder or saved as a document. -

Email 100

Email Management Filing Monster 100

Laughing all the Way to Work

MARCH 15, 2009

Tried and True Method: I set up 12 hanging file folders labelled January through to December. I then put the items in a two-fold file folder with his calendar printed out on the one side and the items he will need for the day on the other side. The system I use is quite simple and has been around for a long time. Thats great!

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Stephanie LH Calahan

NOVEMBER 15, 2010

We talked about using energy-efficient appliances, recycling, allowing tenants to shred their personal documents for reuse as packing material in boxes. It read, "Art, we already are LEED-certified -- and we do recycle, use energy-efficient appliances, shred documents, etc. Are you saying that a yard sale has green implications?

Email 100

Email AT&T Networking Phones 100

Stephanie LH Calahan

DECEMBER 2, 2009

  Keep reading to learn what my colleagues and friends had to say about the "Great Calendar Debate."   If you aren't particularly tech-savvy, you might feel more comfortable using a paper planner, rather than having to learn the ins and outs of an electronic diary system. say, to heck with that.

Calendars 100

Calendars Microsoft Outlook Twitter Purchasing 100

Virtual Moxie

APRIL 15, 2013

When (most often M-Thurs, 9a-4p), where (only in the office—I almost never, ever work when away--as in traveling for pleasure--because I think being away means going away from the work, too), and with whom (only people I really want to work with) are important because they’re clear. Clarify for creating process/procedure documentation.

Calendars 100

Calendars AT&T Phones Email 100

Stephanie LH Calahan

MAY 20, 2011

When I was a graduate student, I was mildly surprised to learn that a thesis statement could expand into an entire thesis. I take my best content and turn it into workshops and allow people to play with and I hope learn from the ideas. If I didn't learn the art of repurposing content, I'd be in trouble! Creative use?

Social Media 100

Social Media PowerPoint Facebook Gifts 100