Practically Perfect PA

APRIL 1, 2014

In the past I’d be answering phones, taking memos and maintaining files – nowadays you are an extension of your Executive. ” “When I first started as an EA, I was answering phones, filing, and typing memos. You have to be able to think strategically and offer solutions rather than simply carry out requests.

Finance 100

Finance Salary Filing Project Management 100

Office Dynamics

APRIL 8, 2016

The primary manager may be traveling and/or unavailable to answer your questions. Quickly get these projects and/or tasks off of your desk, place them in a tickler file or schedule a reminder and revisit them at the appropriate time. What are the desired outcomes and risks for this assignment?”.

Management 100

Management Administrative Professionals International Mentoring 100

Stephanie LH Calahan

JULY 22, 2011

I stick it on my calendar, in my car on the dash or on my mirror in the bathroom. Whenever I need to create a new training workshop or a new talk, I use Post-its to help me generate an outline. Thanks to Peter Coombs of FRONTLINE Training & Consulting. Big Note For Big Tasks. Thanks to Cena Block of Sane Spaces.

Filing 100

Filing Calendars Goals Training 100

Loosely Speaking

JUNE 24, 2009

Home VA Training VA FAQ Podcast Featured Events for Bloggers & VAs WordPress 2.8 The only remaining big mess was the admin panel which wasn’t seeing its intended CSS and image files. A colleague recommended reinstallation of the wp-admin files. A reinstall of the wp-includes files seems to have been the answer.

2004 100

2004 Filing Google 2009 100

Practically Perfect PA

JANUARY 30, 2013

Asking these questions will enable you to quickly pick up on prioritising their emails, travel plans and meetings. How do they organise their calendar and how do they like to have their meetings set out? What are they focussing on and what are their objectives? What are their frustrations and how can you help to relieve them?

Management 100

Management Calendars Filing Email 100

Eat Your Career

OCTOBER 23, 2013

And anything stored on your hard drive can be retrieved from backup files (I use Carbonite for those who are interested). It takes time to train yourself on something new, no matter how simple or “intuitive” it may be. It’s a Franklin Covey binder with the following elements: Month-at-a-glance calendar sheets (on 2 pages).

Management 100

Management Basecamp Calendars Phones 100

Loosely Speaking

DECEMBER 16, 2008

Home VA Training VA FAQ Podcast Featured Events for Bloggers & VAs Updating to WordPress 2.7 Specifically, my update didn’t find or recognize these three files: wp-includes/http.php wp-includes/pluggable.php wp-includes/Text/Diff/Renderer/inline.php All it took was a look through the 2.7 Get Loosely Speaking Products.

2008 100

2008 2004 Filing AT&T 100

Stephanie LH Calahan

JANUARY 7, 2011

January 20, 2011 2:00 PM CST (12:00 PM PST- 1:00 PM  MT- 3:00 PM EST) For 60 Minutes Learn how to battle the top time-stealers and take control of your office once-and-for-all with expert advice from productivity consultant and coach Stephanie LH Calahan Mark Your Calendar and Sign Up Today!

Interviewing 100

Interviewing 2011 Networking Calendars 100

Loosely Speaking

OCTOBER 6, 2008

Home VA Training VA FAQ Podcast Featured Events for Bloggers & VAs When a client’s site cries out for help Monday, October 6, 2008 at 3:39 pm // By: ktcosmos // Category: Web/Tech Like many small developers, I built a number of websites between 1998 and 2002 using the then standard approach of hand-coded HTML and, later, a web editing program.

2002 100

2002 2005 2004 2008 100

Loosely Speaking

DECEMBER 9, 2008

Organizing : Being a freelancer means you don’t often find time to get your workspace and files in order. Use your enforced time off from work to de-clutter your desktop, reorganize the folders on your computer, delete the files you don’t need, backup what is important, and the like. Get Loosely Speaking Products.

2004 100

2004 Filing Clothes AT&T 100

Laughing all the Way to Work

SEPTEMBER 19, 2008

I use hanging file folders labelled from January through to December. Every afternoon before I leave for the day, I go through the hanging file for that month to see if there is anything I need to bring forward for the next day. A tip she passed along had to do with the bring-forward system and has been a great tool for me.

Time Zones 100

Time Zones 2008 IAAP Calendars 100

Laughing all the Way to Work

DECEMBER 19, 2009

Once a date is finalized I put it in my bosss calendar and confirm the meeting with the other participants. When a meeting is finalized, I put the scheduling sheet in a completed file. I dont want to miss a step so always go through the checklist on the travel sheet. Minute taking made easier. Dealing in real time.

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

DECEMBER 17, 2008

Try to anticipate the need so you can have the file or the answer your boss needs, before he or she even knows they need it. A good assistant knows just where to find the document or file needed, or they won’t stop looking till they do. Be one step ahead of your boss. Be protective of your boss’s time. Dealing in real time.

Time Zones 100

Time Zones Filing IAAP 2008 100

Laughing all the Way to Work

AUGUST 1, 2010

I keep mine in an encrypted Word file on my computer. I also have an encrypted file with various other important numbers like my and my husbands social security numbers and the like. Servers are usually backed up daily, so your file will likely be restored. However, you probably want to password protect file. or p.m.?

Time Zones 100

Time Zones 2010 IAAP Filing 100

Musings of a High-Level Executive Assistant

AUGUST 7, 2012

Now's a great time to set a foundation and train your executive (if they are willing and learn to trust you) so a precedent can be set. Tech glitches happen all the time and 2 people controlling one person's calendar is not the easiest thing. Filing Set up a great filing system now. You ask a very good question!

Holidays 40

Holidays Calendars Credit Card Restaurants 40

Stephanie LH Calahan

MAY 13, 2011

            Peter Coombs FRONTLINE Training & Consulting. OneNote: My Filing Cabinet In The Clouds. create notebooks and files just like I would with paper, but now it is all organized on my computer. I travel by car to see many of my clients, in their homes. Find here: steph.bz/jI9HDF.

Credit Card 100

Credit Card Google Docs Dropbox Filing 100

Laughing all the Way to Work

OCTOBER 10, 2008

If that is not happening, schedule yourself in their calendar. Keep up to date on their calendar and look ahead to see what is coming up and what your boss might need to prepare for that. Put reminders in their Tasks or Calendar of anything you know is coming up with enough lead time so they will have time to complete it.

Time Zones 100

Time Zones IAAP 2008 International 100

BMT Office Administration

MAY 9, 2024

The IRS is now encouraging businesses that filed ERC claims to re-examine their eligibility and, if necessary, withdraw the claims via the ERC Withdrawal Program. Mail your requests for e-filing waivers to Internal Revenue Service Ogden Submission Processing Center, Mail Stop 1057, Ogden, UT, 84201. Use of skill and initiative.

Payroll 52

Payroll 2024 Filing 2023 52

Laughing all the Way to Work

AUGUST 13, 2010

This is useful if you want to file the email and change the Subject line to something that better describes what the email is about or to put notes in the email. You can also attach a file from Word, Excel or PowerPoint or a business card from your Contacts if it is someone you need to remember to call and want that information available.

Time Zones 100

Time Zones IAAP PowerPoint Email 100

Laughing all the Way to Work

MAY 23, 2009

At one office I worked in we had a mail cart with slots for everyones mail, but it was filed First name, Last name. the phone book, standard filing practices etc.) This goes for filing and also how your contacts are ordered in Outlook. If you open the contact card you will see in the first section File As.

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

MARCH 15, 2009

Tried and True Method: I set up 12 hanging file folders labelled January through to December. I then put the items in a two-fold file folder with his calendar printed out on the one side and the items he will need for the day on the other side. The system I use is quite simple and has been around for a long time. Thats great!

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Stephanie LH Calahan

DECEMBER 30, 2010

  In the picture above you see a standard file cabinet on the left and one that is open and on wheels on the right.    Both are containers for holding files, but one would work better for an "innie" and the other would work better for an "outtie." hours a day for the average worker. 

Filing 100

Filing AT&T Networking Phones 100

Stephanie LH Calahan

MARCH 10, 2010

  And now, without having to pay the thousands of dollars clients have paid me for this training and consulting, you can have it for less than $15, along with some amazing gifts. Well, it’s not only possible, but time after time, I’ve helped my clients achieve this. 

Gifts 100

Gifts Goals Calendars Networking 100

Laughing all the Way to Work

JANUARY 13, 2009

In some organizations raises are tied to how well you do and it is also a record that is kept on your personnel file. Normally, I put something about needing to get my filing system up to date, but I think I may have missed the point when I have done that. I use a place based in Toronto called Last Minute Training.

Time Zones 100

Time Zones IAAP 2009 International 100

Laughing all the Way to Work

AUGUST 29, 2009

If there are any deadlines or appointments, put them in your boss’s calendar or task list with appropriate reminders. Get any files they may need as a result of the e-mail correspondence. Going through some major organizing and filing here at our office and this is another 'a propos' topic that hits home.

Management 100

Management Time Zones IAAP 2009 100

Stephanie LH Calahan

MARCH 5, 2010

T hen I just review each night for the next day to make sure I am on task - I take my daily to-dos from my master and I schedule my to-do mistycb   @ StephCalahan using iPhone apps:etodo,calendar & www.hassleme.co.uk/ deusami   @ StephCalahan Trying out a moleskin plan. Notes from all areas of life in the front.

Management 100

Management Agenda Calendars Twitter 100

Laughing all the Way to Work

DECEMBER 12, 2009

This can be as simple as having hanging file folders marked from January to December and then you just put items in the appropriate month that you need to bring forward for your boss. If he is travelling, I send it by e-mail, but it has been my experience that I will get better results with a face-to-face meeting. Dealing in real time.

Time Zones 100

Time Zones IAAP International 2009 100

Laughing all the Way to Work

JUNE 23, 2009

Posted by Patricia Robb at 6:39 AM Labels: Administrative Assistant , colour coding , coloured file folders , professional assistant Reactions: 0comments: Post a Comment Newer Post Older Post Home Subscribe to: Post Comments (Atom) Join me for a Webinar, Sept. Try it, you may like it. 5, 2010 at 12 p.m. Minute taking made easier.

Time Zones 100

Time Zones IAAP Staples Meeting Minutes 100

Laughing all the Way to Work

DECEMBER 5, 2009

If you know what works best for you and if your job is 80/20 on what you like then you can put up with the small stuff like filing and filling out expense forms. I gave at the office Calendar "ah ha" Introducing The Administrative Bloopers Blog What ever happened to the "us" in Service? Minute taking made easier.

Time Zones 100

Time Zones IAAP Interviewing Holidays 100

Laughing all the Way to Work

JULY 26, 2009

Or if you want to attach a file, choose Attach File. I gave at the office Calendar "ah ha" Introducing The Administrative Bloopers Blog What ever happened to the "us" in Service? On the right, make sure Attachments is clicked. I always set reminders on my tasks. If you press Ctrl. Minute taking made easier.

Time Zones 100

Time Zones IAAP 2009 International 100

Laughing all the Way to Work

OCTOBER 11, 2009

I gave at the office Calendar "ah ha" Introducing The Administrative Bloopers Blog What ever happened to the "us" in Service? Minute taking made easier. Dealing in real time. When your voicemail goes awry. ► January (5) Taking the time to acknowledge someone and say tha.

Time Zones 100

Time Zones IAAP 2009 International 100

Laughing all the Way to Work

JANUARY 24, 2009

This article is extremely well written, and I have already printed a hardcopy, which I am going to add to my file. I gave at the office Calendar "ah ha" Introducing The Administrative Bloopers Blog What ever happened to the "us" in Service? Training On-line 10 Things = Frustration "Mom, I'm sick!"

Time Zones 100

Time Zones IAAP 2009 International 100

Loosely Speaking

MARCH 5, 2009

Home VA Training VA FAQ Podcast Featured Events for Bloggers & VAs Dissecting a WordPress Blog Crash Thursday, March 5, 2009 at 10:06 pm // By: ktcosmos // Category: Blogging This is a really long, detailed post for anyone who may ever have to sort through the labyrinth of possibilities in the aftermath of a blog crash. Is it like a miracle?

2009 100

2009 AT&T Filing 2004 100

All Things Admin

JULY 27, 2022

It led me to create one of my favorite checklists ever – a four page travel planning checklist that I still use to this day. Check/review calendars for today: (executive’s name). Check tickler files. It worked out in the end, but I’ll never forget that moment of stress and panic. Turn off forwarding on phones. Log into PC.

Mentoring 98

Mentoring Administrative Professionals Travel 2022 98

Office Dynamics

DECEMBER 9, 2016

Paper and Digital Files. Travel Planning. Filing – paper and digital. Travel Planning. Travel Planning Example: Your travel planning system involves lots of different forms, templates, and checklists. You have an executive profile form with their key travel preferences and frequent flier details.

Travel 100

Travel Filing Forms Skills 100

Laughing all the Way to Work

AUGUST 10, 2010

Ctrl + Home moves the cursor to the beginning of the open file or document and Ctrl + End moves the cursor to the end of the open file or document, but if you are in the middle of a document and want to select everything from there down, press Ctrl + Shift + End or if you want to select everything from there up, press Ctrl + Shift + Home.

Keyboards 100

Keyboards Time Zones IAAP PowerPoint 100

Stephanie LH Calahan

DECEMBER 10, 2010

Create email folders same as you would for word doc and paper files. Thanks to Peter Coombs of FRONTLINE Training & Consulting 8. Utilize your calendar to schedule tasks. Sit down at your calendar and block out the time for your tasks. In the calendar. Schedule those activities on your calendar.

AT&T 100

AT&T Calendars Social Media Stress 100