Office Dynamics

JANUARY 21, 2020

The writer immediately points out that technology and automation have chipped away at duties like papers to be filed and landlines to be answered. And yet assistants help file digital documents and manage calls through their cell phones, so the skills required for these tasks haven’t completely gone away. She is living it up.

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Calendars Administrative Professionals PowerPoint Skills 325

Allwork

APRIL 29, 2022

Here are some unintuitive ways you can automate your tasks to improve your mental clarity and focus, so you can clear up your time and attention to do the things that matter most to you. . For instance, journalists often use Grammarly for proofreading and smart labels in Gmail for sorting emails. .

Dropbox 246

Dropbox Social Media Calendars Purchasing 246

Practically Perfect PA

MAY 2, 2017

I literally wouldn’t know what I was doing without my inbox and calendar organised just so. I’ve written a few blogs in the past about maximising Outlook for productivity and filing paperwork , but today I wanted to focus specifically on organising your outlook folders. Organising your Outlook folders.

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Stephanie LH Calahan

DECEMBER 23, 2009

Work With Stephanie « Cause and Effect - Productivity is an Action, Not a Result @QuietSpacing | Main | Organize Your Ideas and Watch Them Unfold » Planner Or Tickler (1-31) File? - Sometimes I wonder if I am duplicating my efforts by using a calendar and the tickler files. What are your thoughts in this area?

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Filing Calendars Networking Email 100

Allwork

DECEMBER 10, 2023

Clear communication up front, and continuing conversation through regular check-ins and transparent project management helps streamline workflows and prevent confusion. In 2020, more than a third of Americans freelanced — up 22% from 2019, CNBC reports. And the key to good management — freelance or otherwise — is communication.

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Management 2020 Agencies Project Management 299

Recruit CRM

JANUARY 4, 2022

To keep attracting the best candidates and clients for your recruitment agency, you need to have a good hang of writing exceptional recruiting emails. Right from sending good candidate sourcing emails to rejection emails , your candidates and clients must be informed at every stage of the hiring process.

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Email 2022 Interviewing Resume 65

Stephanie LH Calahan

SEPTEMBER 6, 2010

Check out this great tool » Favorite Planning/Calendar Tool - Readers Speak Out There are many ways to manage your time and activities.  What is your favorite planning/calendar tool and why? What is your favorite planning/calendar tool and why? Of all the calendar tools I know, this one handles tasks the best.

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Calendars Twitter Phones Google 100

Stephanie LH Calahan

OCTOBER 5, 2011

  Pick up the first piece of paper and ask yourself " what is the next action I need to do with this paper? " Call, write, pay, scan, enter data, read, file and write are all examples of the verbs you might have. 3 -- Pick up the next paper and repeat steps 1 and 2.    Pick up the next paper, and so on. 

Filing 100

Filing Calendars AT&T Phones 100

Jen Lawrence

OCTOBER 3, 2022

Most of us struggle to keep up with the constant influx of communication – emails, texts, chat messages, and social media. Try adding blocks to your calendar designated for responding to all of those emails, texts, and messages, but also align it with a soothing beverage break.

Management 52

Management Calendars Social Media Email 52

Stephanie LH Calahan

DECEMBER 2, 2009

Try This Instead | Main | Be Smart About Using the Telephone » The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In We are in the home stretch of 2009 -- bring on 2010!!    One item frequently purchased at this time of year is a calendar or planner for the upcoming year. 

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Calendars Microsoft Outlook Twitter Purchasing 100

BMT Office Administration

JUNE 16, 2023

Hopefully this isn’t an issue that comes up for your payroll department often, but it’s important to know what to do, and get it right, in the event that it does happen. More practically, cancel the deceased employee’s company email and security card, and retrieve their company-issued cell phone and laptop.

Payroll 52

Payroll Calendars Filing Forms 52

Tips From T. Marie

FEBRUARY 14, 2018

For the past 11 years I’ve slowly transitioned from storing files on my computer hard drive to using a combination of removable storage and online file storage. They allowed me to store client files on something I could lock away in a fire-proof safe each night. Things like graphics and image files. How wrong I was. .

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Dropbox Google Docs Filing Collaborate 100

Practically Perfect PA

MARCH 21, 2016

Outlook can automatically add public holidays to your calendar and it has nearly 100 different locations to choose from so it is well worth putting these in if you work closely with offices in other locations. To add public holidays go to Options > Calendar > Add Holidays, and choose the countries that you are working with.

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Calendars Time Zones Email Holidays 100

Office Dynamics

JULY 10, 2018

Keep the file on your desktop or easily accessible. If applicable and your manager does not ask these or similar questions you should be comfortable enough to bring them up during your meeting. Create email templates for responses to most frequently asked questions to save time. Explore ways to reduce supply costs by 5% to 10%.

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Goals Stress Filing Email 202

Tips From T. Marie

APRIL 28, 2020

As a result, I am receiving large amounts of email requesting information. Until recently, many businesses didn’t really see the point in adopting online technology for things like file storage, calendaring, remote work options and communication. More interest in online tech. Rising stress levels. But we aren’t in normal times.

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Social Media Mentoring Stress Calendars 205

Professional Assistant Blog

JANUARY 22, 2008

Home About Me Advertise Using Microsoft Outlook Calendar Properly By The Professional Assistant on Tuesday, January 22, 2008 Filed Under: Meetings , MS-Outlook , Organize , Productivity A re you trying to book a meeting with someone or a group of people? People are using their Microsoft Outlook calendars incorrectly.

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Microsoft Outlook Calendars 2008 Google Docs 100

Practically Perfect PA

AUGUST 1, 2013

The skills you pick up along the assistant career path are invaluable and I for one would not be able to do the job I do today if I hadn’t started as a Team Administrator back in 2003. Getting to grips with calendar and email management. Establishing and maintaining filing systems. Helping with projects.

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Skills 2003 UPS Agenda 100

On The Job

JULY 8, 2019

If someone covered for you, immediately send an email or talk to the person directly to offer a sincere thank-you. Revisit your calendar. If you've got meetings your first day back, quickly review emails or other notes so that you refresh your memory about key issues. What can wait until tomorrow or even later in the week?

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Email Calendars Filing Interviewing 100

Success

NOVEMBER 17, 2021

Recurring tasks, delegation, comments, calendar integration, kanban-style productivity visualizations and subtasks are some of the most notable features of Todoist. The app caters to remote teams with features such as shared scheduling, doc and file sharing, project boards with activity timelines and automated daily check-ins.

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2022 Basecamp Google Google Docs 351

Virtual Moxie

JANUARY 12, 2016

And if your long-lost cousin Pete calls you up, says he’s coming to town but only has two hours before he needs to head off for Poughkeepsie, of *course* you move things around so you can spend the time with him, assuming you can. You cannot manage your time with some things on your calendar, and some things on a paper list.

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2016 Calendars Facebook Email 100

Stephanie LH Calahan

FEBRUARY 18, 2011

Productive & Organized Goes Audio in 3 Different Ways » 19 Tips for Managing Your Email Even When You Dont Want To E-mail, it is the form of communication that we love to hate and love to love.    Multiple studies on business productivity will tell you that huge amounts of time are wasted on email.

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Email Management Filing Monster 100

On The Job

MAY 23, 2018

It's that time of year when many people are gearing up to take some time off. If you're like most people, you will still check your email (this is why smartphones were invented, right?) Daddy needs to finish this email to his work!" Send a "for your calendar" email, letting them know that you're going on vacation.

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Email Social Media Phones Calendars 114

All Things Admin

JULY 27, 2022

They reduce the number of things you have to remember, freeing up valuable headspace for the things that really matter. If you want to make a checklist for opening up the office, for instance, simply write down everything you do as you’re doing it. Read emails. Check/review calendars for today: (executive’s name).

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Mentoring Administrative Professionals Travel 2022 98

BMT Office Administration

DECEMBER 13, 2022

In short, gone are the days of keeping track of umpteen email threads and Slack chats to stay on top of your team’s progress. For instance, if a task has complicated instructions, you can attach a Word file to the card that explains the work in more detail. Calendar view. They can even aid in forecasting future growth.

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Management Project Management Forms Calendars 52

All Things Admin

JUNE 23, 2021

It should be easy for someone else to pick up, follow, and achieve the same results, even if they’ve never touched the project before. Review calendars and compile date and time options. Review calendars and compile date and time options. Review calendars and compile date and time options. Meeting invite/email template ?

Agenda 90

Agenda Equipment Administrative Professionals Calendars 90

Clutter Coach

NOVEMBER 1, 2018

I’ve added some post-30 minute clean-up suggestions if you want to keep going. Pick up the first item in the first pile. Here’s a bonus post triage task: File! File the paper you just sorted. If your file cabinet is a disaster area, consider getting a temporary file box to use until you can revamp it.

Filing 100

Filing Business Cards Calendars AT&T 100

Practically Perfect PA

DECEMBER 17, 2015

After all, what’s the point of being efficient if you make sure your boss shows up to the right conference meeting but on the wrong day? Read it, process it, and file it away – never allow documents to pile up on your desk or in your inbox. At some point, we’re bound to forget or mix up details.

Calendars 100

Calendars Filing Email AT&T 100

Office Dynamics

DECEMBER 9, 2016

Paper and Digital Files. Even finding an extra five minutes a day to work on your organization skills will add up over time. Filing – paper and digital. Systems are made up of several or many different procedures. Her system for email management is outstanding. Ideas, Time & Space. Meetings/Events.

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Travel Filing Forms Skills 100

Worxbee

FEBRUARY 20, 2023

You can delegate all the work that keeps you “busy” - like filling out paperwork, filing, scheduling, budgeting, and making “quick” phone calls. No more endless emails to check or impromptu calls to answer: your admin is your gatekeeper. Subscribe Sign up with your email address to receive news and updates. Thank you!

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Administrative Professionals Stress Email Budget 52

Office Dynamics

AUGUST 4, 2017

An app such as Evernote can be linked to task running apps like Trello and Asana and even to your Google calendar. There is a host of tasks you can do with RoboTask including launching apps, checking emails, creating backups and moving files, downloading and a lot more. If This Then That (IFTTT).

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Credit Card Dropbox Fax Google 182

Office Dynamics

APRIL 25, 2016

Apps for file access, e-mail, calendar, password protection, word processing, spreadsheets, presentations, virtual meetings, news, weather and travel are examples of key productivity tools mobile devices should have installed. (I Backup and store your files via a cloud service. Share and collaborate on files.

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Dropbox PDF Filing Google 100

Productivity Bits

FEBRUARY 10, 2011

The phone comes with 2GB microSD (capacity is up to 32GB) which makes it a decent storage device for documents and other files. The Calendar app is slick. With that in mind, I installed the following FREE applications just to extend the capacity of the phone just a little bit: BeamExplorer File Manager. 100% No Spam.

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Filing Calendars Phones 2011 100

Page Personnel

OCTOBER 2, 2022

It means staying on top of diaries and calendars, keeping paperwork (whether digital or physical) filed neatly, and always thinking ahead to what’s next. But these are the desired must-haves when it comes to crucial administrative skills, whether you’re at the start of your career journey or beginning to climb up the corporate ladder.

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Administrative Professionals Resume Project Management Phones 59

Tips From T. Marie

MAY 4, 2016

With the new features in Skype for business, you can share your screen with other members of your office, organize video, audio, and chat meetings with up to 250 people at a time, and share different media files easily without having to use email. You can also send files within a conversation effectively doing away with email.

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Microsoft Outlook Filing Cubicle PowerPoint 100

Office Organization Success

JUNE 2, 2011

I have the traditional solo service professional office set up – I have a dedicated office space in my home with a desktop PC and wireless all-in-one printer. And I’m also able to access my Gmail email and calendar from my Droid smartphone too, which is another great way for me to stay connected and on top of my schedule.

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Dropbox Calendars Filing Phones 100

Productivity Bits

MAY 12, 2011

And since it is a web-based device, you always have access to all your applications and files anytime and anywhere – that is if you have an access to the internet (a downside?). People prefer Gmail for their email needs on the go. Google Calendar. With Google Calendar you can easily manage your upcoming events.

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Google Docs Calendars Verizon Google 100

Practically Perfect PA

OCTOBER 24, 2011

I’ve allowed time to check my emails, while having regular breaks and still managing to tackle and complete large pieces of work. Check emails from the night before on my iPhone, check calendar for myself and my 3 directors. Set up computer, open post, be sociable with colleagues and alert directors to my presence in the office.

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Calendars Twitter Email Equipment 100