Stephanie LH Calahan

FEBRUARY 11, 2011

It houses so much more than a file index. This allows them to keep it within site, but all projects are kept in an organized file. Once the project is completed, the whole pile of that particular project can be filed away; out of site. Thanks to Ellen Delap of Professional-Organizer.com 3.

Filing 100

Filing Office Depot Microsoft Outlook Phones 100

Stephanie LH Calahan

DECEMBER 15, 2009

PS -- If you did not read my post about the Great Organizing Giveaway , you must mark your calendars for January 25th! PS -- If you did not read my post about the Great Organizing Giveaway , you must mark your calendars for January 25th! .  I hope that you have a wonderful remainder of 2009 and a fabulous entry into 2010!

Medical 100

Medical 2009 2010 Calendars 100

Loosely Speaking

DECEMBER 16, 2008

Specifically, my update didn’t find or recognize these three files: wp-includes/http.php wp-includes/pluggable.php wp-includes/Text/Diff/Renderer/inline.php All it took was a look through the 2.7 package to find these, after which I reuploaded each individual file. RSS Comments RSS Subscribe in a reader Copyright 2004.

2008 100

2008 2004 Filing AT&T 100

Stephanie LH Calahan

JANUARY 7, 2011

January 20, 2011 2:00 PM CST (12:00 PM PST- 1:00 PM  MT- 3:00 PM EST) For 60 Minutes Learn how to battle the top time-stealers and take control of your office once-and-for-all with expert advice from productivity consultant and coach Stephanie LH Calahan Mark Your Calendar and Sign Up Today!

Interviewing 100

Interviewing 2011 Networking Calendars 100

Stephanie LH Calahan

FEBRUARY 5, 2010

I want to support that success, so I've decided to open my calendar and offer a limited number of f'ree strategy sessions via telephone or skype. I want to support that success, so I've decided to open my calendar and offer a limited number of f'ree strategy sessions via telephone or skype. Interested? 

2010 100

2010 2009 Calendars Fax 100

Stephanie LH Calahan

FEBRUARY 14, 2011

  Once you receive the material, make sure that you schedule time on your calendar to consume it and take action. Work With Stephanie | Contact Copyright 2007-2010 Calahan Solutions, Inc. -- All Rights Reserved Want to use my content in your ezine, newsletter or blog?   Time is the one thing you can’t make more of.

Fax 100

Fax Networking 2007 Management 100

Laughing all the Way to Work

DECEMBER 19, 2009

© Copyright Patricia Robb 2010 19 December, 2009 Meetings Plus: Taking them offline I organize a lot of meetings in a day, week, month; heck, even into next year. Once a date is finalized I put it in my bosss calendar and confirm the meeting with the other participants. Lets enjoy our day together.© Minute taking made easier.

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Loosely Speaking

OCTOBER 6, 2008

Then there are those clients who proudly display 14-year-old sites which they’ve never changed (go figure) since the original site files were ftp’d to the host’s server. RSS Comments RSS Subscribe in a reader Copyright 2004. For ALL of these, an overhaul of the back end is way overdue. Get Loosely Speaking Products.

2002 100

2002 2005 2004 2008 100

Laughing all the Way to Work

SEPTEMBER 19, 2008

© Copyright Patricia Robb 2010 19 September, 2008 Using a Bring-Forward System to Help Organize Your Boss Of all the articles I have written, the one I wrote on the bring-forward system by far gets the most views. I use hanging file folders labelled from January through to December. Lets enjoy our day together.©

Time Zones 100

Time Zones 2008 IAAP Calendars 100

Laughing all the Way to Work

DECEMBER 17, 2008

© Copyright Patricia Robb 2010 17 December, 2008 Anyone can be an Administrative Assistant, right? Try to anticipate the need so you can have the file or the answer your boss needs, before he or she even knows they need it. Lets enjoy our day together.© Here are the top qualities that an assistant must have: Be organized.

Time Zones 100

Time Zones Filing IAAP 2008 100

Loosely Speaking

DECEMBER 9, 2008

Organizing : Being a freelancer means you don’t often find time to get your workspace and files in order. Use your enforced time off from work to de-clutter your desktop, reorganize the folders on your computer, delete the files you don’t need, backup what is important, and the like. Get Loosely Speaking Products.

2004 100

2004 Filing Clothes AT&T 100

Laughing all the Way to Work

AUGUST 1, 2010

© Copyright Patricia Robb 2010 1 August, 2010 Oh where or where is my password? I keep mine in an encrypted Word file on my computer. I also have an encrypted file with various other important numbers like my and my husbands social security numbers and the like. However, you probably want to password protect file.

Time Zones 100

Time Zones 2010 IAAP Filing 100

Laughing all the Way to Work

OCTOBER 10, 2008

© Copyright Patricia Robb 2010 10 October, 2008 Working for the Disorganized. If that is not happening, schedule yourself in their calendar. Keep up to date on their calendar and look ahead to see what is coming up and what your boss might need to prepare for that. Keep an organized filing system and file list.

Time Zones 100

Time Zones IAAP 2008 International 100

Stephanie LH Calahan

FEBRUARY 25, 2011

It's a great way to save files and photos on the "cloud." Look Ahead I have found that in order to save time, the last thing I do at night is to "look ahead" By look ahead, I mean that I check my calendar and tickler file for what I have scheduled tomorrow.

Dropbox 100

Dropbox Filing Networking Fax 100

Stephanie LH Calahan

MAY 19, 2010

Work With Stephanie « Boost Productivity by Picking the Best To-do List for You | Main | Manage Your Time More Effectively by Using the Right Calendar for You (guest post @TimeMgmtWriter) » If You Want to be Productive, Dont Focus on the Rock! Archive Network with Steph Is This You?   Often it is both.

Twitter 100

Twitter Fax Networking Facebook 100

Stephanie LH Calahan

JANUARY 3, 2011

  Here are a few tips to get started: Set up a filing system to store and manage your paperwork Your paperwork likely consists of three types of paper:  1) stuff you need to take action on 2) stuff you are saving for reference and 3) stuff that you should have tossed a long time ago, but haven't.    Avoid backlog. 

Filing 100

Filing Medical Finance Health 100

Stephanie LH Calahan

DECEMBER 4, 2009

Work With Stephanie « The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In | Main | Want a Paper Planner for 2010? Work With Stephanie | Contact Copyright 2007-2010 Calahan Solutions, Inc. -- All Rights Reserved Want to use my content in your ezine, newsletter or blog? Archive Network with Steph Is This You?

Phones 100

Phones Networking Fax 2010 100

Laughing all the Way to Work

MAY 23, 2009

© Copyright Patricia Robb 2010 23 May, 2009 Grrr! At one office I worked in we had a mail cart with slots for everyones mail, but it was filed First name, Last name. the phone book, standard filing practices etc.) This goes for filing and also how your contacts are ordered in Outlook. Lets enjoy our day together.©

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Stephanie LH Calahan

SEPTEMBER 3, 2010

Work With Stephanie | Contact Copyright 2007-2010 Calahan Solutions, Inc. -- All Rights Reserved Want to use my content in your ezine, newsletter or blog? Archive Network with Steph Is This You?

Email 100

Email Twitter Fax Networking 100

Laughing all the Way to Work

AUGUST 13, 2010

© Copyright Patricia Robb 2010 13 August, 2010 Pass it on. This is useful if you want to file the email and change the Subject line to something that better describes what the email is about or to put notes in the email. Lets enjoy our day together.© I wrote an article called We Dont Know What We Dont Know. 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP PowerPoint Email 100

Stephanie LH Calahan

FEBRUARY 18, 2011

Our organization uses Google Apps for our e-mail, calendar and cloud solution. By using labels in combination with filters, I am able to automatically sort and label (file) most of my e-mail before it arrives in my in-box. I'll read and delete and save those of interest in a file. Act on the e-mail. so then do it.

Email 100

Email Management Filing Monster 100

Stephanie LH Calahan

DECEMBER 30, 2010

  In the picture above you see a standard file cabinet on the left and one that is open and on wheels on the right.    Both are containers for holding files, but one would work better for an "innie" and the other would work better for an "outtie." © 2010 Copyright Calahan Solutions, Inc. –

Filing 100

Filing AT&T Networking Phones 100

Laughing all the Way to Work

MARCH 15, 2009

© Copyright Patricia Robb 2010 15 March, 2009 When you need it later: The Bring-Forward System My boss likes me to keep him organized and the way I do that is to have a system to bring forward items, which I then bring to his attention when he needs to see it. Lets enjoy our day together.© March 16, 2009 Patricia Robb said.

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Stephanie LH Calahan

SEPTEMBER 8, 2010

Work With Stephanie « Favorite Planning/Calendar Tool - Readers Speak Out | Main | Can You Define Social Media Clutter? Work With Stephanie | Contact Copyright 2007-2010 Calahan Solutions, Inc. -- All Rights Reserved Want to use my content in your ezine, newsletter or blog? Productive & Organized Home Contribute to P&O!

Twitter 100

Twitter Social Media Facebook Networking 100

Administrative Arts

AUGUST 16, 2010

Managing Calendars. This includes setting up and managing electronic and physical files. Making Travel Arrangements and Compiling Expense Reports. I have occasionally made personal reservations, booked personal travel, and even picked up dry cleaning for my boss, but these were exceptions rather than the rule.

Fax 40

Fax PowerPoint Filing Meeting Minutes 40

Laughing all the Way to Work

JUNE 23, 2009

© Copyright Patricia Robb 2010 23 June, 2009 Colour Coding Works. Posted by Patricia Robb at 6:39 AM Labels: Administrative Assistant , colour coding , coloured file folders , professional assistant Reactions: 0comments: Post a Comment Newer Post Older Post Home Subscribe to: Post Comments (Atom) Join me for a Webinar, Sept.

Time Zones 100

Time Zones IAAP Staples Meeting Minutes 100

Laughing all the Way to Work

AUGUST 29, 2009

© Copyright Patricia Robb 2010 29 August, 2009 Managing your Bosss Inbox Nowadays our bosses are busy almost 24/7 and in order to cope they need our help managing their e-mail account. If there are any deadlines or appointments, put them in your boss’s calendar or task list with appropriate reminders. THanks for sharing!

Management 100

Management Time Zones IAAP 2009 100

Laughing all the Way to Work

DECEMBER 5, 2009

© Copyright Patricia Robb 2010 5 December, 2009 Do you like what you do? If you know what works best for you and if your job is 80/20 on what you like then you can put up with the small stuff like filing and filling out expense forms. Lets enjoy our day together.© How true that is! This is an important thing to know.

Time Zones 100

Time Zones IAAP Interviewing Holidays 100

Stephanie LH Calahan

MARCH 10, 2010

Work With Stephanie | Contact Copyright 2007-2010 Calahan Solutions, Inc. -- All Rights Reserved Want to use my content in your ezine, newsletter or blog?

Gifts 100

Gifts Goals Calendars Networking 100

Laughing all the Way to Work

DECEMBER 12, 2009

© Copyright Patricia Robb 2010 12 December, 2009 On the job tips for new Admins. This can be as simple as having hanging file folders marked from January to December and then you just put items in the appropriate month that you need to bring forward for your boss. Lets enjoy our day together.©

Time Zones 100

Time Zones IAAP International 2009 100

Laughing all the Way to Work

JANUARY 13, 2009

© Copyright Patricia Robb 2010 13 January, 2009 Is it that time of the year already? In some organizations raises are tied to how well you do and it is also a record that is kept on your personnel file. However now with the economic times I think travel will be a no go for some time yet. Lets enjoy our day together.©

Time Zones 100

Time Zones IAAP 2009 International 100

Stephanie LH Calahan

DECEMBER 20, 2010

Try This Instead Favorite Planning/Calendar Tool - Readers Speak Out You Can Make a Difference in YOUR Productivity in 7 Minutes! Work With Stephanie | Contact Copyright 2007-2010 Calahan Solutions, Inc. -- All Rights Reserved Want to use my content in your ezine, newsletter or blog? Do You Hate Your To-Do List?

Networking 100

Networking Phones Fax Management 100

Laughing all the Way to Work

JULY 26, 2009

© Copyright Patricia Robb 2010 26 July, 2009 Frustration Busters! Or if you want to attach a file, choose Attach File. I gave at the office Calendar "ah ha" Introducing The Administrative Bloopers Blog What ever happened to the "us" in Service? Lets enjoy our day together.© If you press Ctrl.

Time Zones 100

Time Zones IAAP 2009 International 100

Stephanie LH Calahan

AUGUST 16, 2010

Work With Stephanie | Contact Copyright 2007-2010 Calahan Solutions, Inc. -- All Rights Reserved Want to use my content in your ezine, newsletter or blog? Productive & Organized Home Contribute to P&O! Archive Network with Steph Is This You?

Management 100

Management Twitter Networking Fax 100

Stephanie LH Calahan

NOVEMBER 30, 2009

Maybe You Should | Main | The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In » Do You Hate Your To-Do List?   As you are traveling and you think of things you need or want to do, you take out a card and jot it down.  Productive & Organized Home Contribute to P&O!

Staples 100

Staples Networking AT&T Phones 100

Laughing all the Way to Work

OCTOBER 11, 2009

© Copyright Patricia Robb 2010 11 October, 2009 That is not in my job description. I gave at the office Calendar "ah ha" Introducing The Administrative Bloopers Blog What ever happened to the "us" in Service? Lets enjoy our day together.© Minute taking made easier. Dealing in real time. 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP 2009 International 100

Stephanie LH Calahan

MARCH 12, 2010

  Rather than having sticky notes all over your desk for things you want to get done, put the tasks on your calendar.    For some people that is a traditional filing cabinet system, but others might find more success with cubbies in their office.  When in doubt, schedule it out! 

Networking 100

Networking Email Phones Filing 100