Practically Perfect PA

MAY 2, 2017

I’ve written a few blogs in the past about maximising Outlook for productivity and filing paperwork , but today I wanted to focus specifically on organising your outlook folders. I think the way people structure their email files can be quite a personal thing! So for me, I like to keep them filed away, just in case!

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Filing 2012 Email Social Media 203

All Things Admin

JANUARY 10, 2022

Zone 2 is the area immediately next to zone one that includes your active project folders, incoming-mail tray, and the things you need easy access to as you work on your active projects. Take “after” pictures of your workspace, desk drawers, file drawers, and storage cabinets in your immediate work area. 2 pencils.

Filing 97

Filing Mentoring Administrative Professionals 2021 97

Office Dynamics

JULY 21, 2017

If you’ve ever spent a morning trying to track down a lost file on your hard drive or searching through a decade of email, you know that digital disorder can also take a toll on your wellbeing. Do you usually rely on your search box to help you find files? As with any big organizational project, the hardest part can be getting started.

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Filing Email 2017 Stress 190

All Things Admin

JANUARY 24, 2022

As a virtual assistant, I was managing up to 10 different email accounts for various projects, and I wasn’t keeping up. You will also need to create a new system for how you manage your inbox, and that system has to include a task and project management component so you process email out of your inbox and into that system.

Calendars 98

Calendars Microsoft Outlook Email Filing 98

All Things Admin

JANUARY 10, 2022

Zone 2 is the area immediately next to zone one that includes your active project folders, incoming-mail tray, and the things you need easy access to as you work on your active projects. Take “after” pictures of your workspace, desk drawers, file drawers, and storage cabinets in your immediate work area. 2 pencils.

Filing 52

Filing Mentoring Administrative Professionals 2021 52

Practically Perfect PA

MAY 2, 2017

I’ve written a few blogs in the past about maximising Outlook for productivity and filing paperwork , but today I wanted to focus specifically on organising your outlook folders. I think the way people structure their email files can be quite a personal thing! So for me, I like to keep them filed away, just in case!

Filing 100

Filing 2012 Email Social Media 100

All Things Admin

FEBRUARY 20, 2024

Whether it’s scribbled notes or complex digital files, the importance of procedures documentation cannot be overstated. Here are some of my favorite tools for advanced procedures documentation: Microsoft Office Suite /OneDrive : For real-time collaboration, document creation, video and audio recording, and file storage.

Learning 52

Learning Google Docs 2024 Microsoft Word 52

Stephanie LH Calahan

JANUARY 26, 2011

  The situation: Tweet "Rob" is a project manager that is responsible for a number of projects across the world and he needs to keep track of all of them.    I LOVE basecamp I have used it to coordinate many different projects where team members are all over the place. How will you use Basecamp?

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Central Desktop Basecamp Google Docs Management 100

All Things Admin

FEBRUARY 27, 2024

You might be using a new phone system or dealing with new project management software. Tools of the Trade Familiarize them with the essential programs and platforms used by the company (project management, file management, internal communications, virtual meeting platforms, etc.),

Training 52

Training Mentoring Policies Project Management 52

Stephanie LH Calahan

DECEMBER 23, 2009

Work With Stephanie « Cause and Effect - Productivity is an Action, Not a Result @QuietSpacing | Main | Organize Your Ideas and Watch Them Unfold » Planner Or Tickler (1-31) File? - Sometimes I wonder if I am duplicating my efforts by using a calendar and the tickler files. What are your thoughts in this area?

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Filing Calendars Networking Email 100

All Things Admin

FEBRUARY 20, 2023

Gone are the days when filing, phone skills, and semi-legible shorthand were key requirements for an admin job. With less time-consuming, mundane tasks on our plate, we’re suddenly free to pursue higher-value projects that require human intelligence. In fact, it enhances it. But what does this look like in practice?

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Administrative Professionals Social Media 2025 Mentoring 98

All Things Admin

AUGUST 17, 2022

I use OneNote for virtually everything – from procedures to travel planning to the way I manage my projects and speaking events. Company Projects – Green. With OneNote, I can color code my digital notebooks on these topics to match the file colors on my desk. HOW TO USE THIS ARTICLE IN YOUR NEWSLETTER OR WEBSITE.

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Mentoring Administrative Professionals Suppliers 2022 52

All Things Admin

JUNE 15, 2023

This may be helpful if I don’t have a lot of work samples and want to add multiple files to my social portfolio on LinkedIn or my digital portfolio site. stands for: P – Project or problem A – Action R – Result If you’d like more information on how to bring your work samples up to P.A.R., this post can help !

Travel 52

Travel Administrative Professionals Mentoring PDF 52

All Things Admin

JUNE 8, 2022

Another perk is that a digital portfolio can include links, downloadable files, and audio and video components that are difficult or impossible to incorporate into a print version. Project Management. You can also add links to projects or websites you’ve worked on if they’re appropriate to share. Presentation Development.

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Resume Mentoring Skills Social Media 98

Clutter Coach

MARCH 28, 2017

File what needs to be filed. You don’t use your in box as a to do list or a file cabinet. I do spend time unsubscribing to newsletters when I realize I’ve deleted the fifth one in a row. If I had large projects to keep track of, I’d probably use folders. File what needs to be filed.

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All Things Admin

JANUARY 26, 2023

​Whether you’re using it for travel planning, procedures development, project management, or just basic notetaking, OneNote is one of the most dynamic software programs out there for administrative professionals. procedures, meeting minutes, travel itinerary, meeting planning, project plans) On the INSERT ribbon, click on Page Templates.

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Administrative Professionals Mentoring Meeting Minutes Travel 52

Ideas.Ted

AUGUST 12, 2021

But the US Justice Department is also currently defending at least three massive new fossil fuel projects — the Willow drilling project in Alaska, the Line 3 tar sands pipeline in Minnesota, and millions of acres of oil and gas leasing in Wyoming. GOP states are using taxpayer dollars to file lawsuits on their behalf.

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Social Media Agencies International Forms 135

Office Organization Success

JANUARY 6, 2016

Clear out your desk and files. Make way for those exciting new projects that have been put on the backburner while you were away. I recently did this and apart from getting rid of four grocery bags of papers, I felt much more motivated to start those projects that had been lurking for months! Click here for immediate access.

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Filing Finance 2016 Holidays 100

Office Organization Success

MARCH 30, 2013

Here are my top three systems to get you started if you don’t know where to start: System #1: Create Client Files. For every client that you’re currently working with, create their own individual file. I personally love brightly colored files as they brighten up my office. Where I’ve published the article online, and when.

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UPS Filing Social Media Stress 100

All Things Admin

OCTOBER 20, 2021

You need a password to boot up your work computer, log in to your network, access your office intranet, open your project management software, and access your cloud server. Your files are probably password protected. HOW TO USE THIS ARTICLE IN YOUR NEWSLETTER OR WEBSITE. Do you work with sensitive material?

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Social Media Mentoring Administrative Professionals 2021 96

Tips From T. Marie

JANUARY 4, 2017

It was sheer coincidence that an Internet search for an ongoing school project happened to return a small article that mentioned a virtual assistant. . Some VA’s began to specialize in things like email marketing, online project management and social media marketing. social media, newsletters, website tasks, blogging, etc.) .

2007 122

2007 2017 Social Media Medical 122

Office Organization Success

JANUARY 12, 2016

You’ve written a fabulous article … you publish it in your newsletter … and that’s it! So today I’d like to share with you 3 easy steps as to how you can take your ONE newsletter article and use it in a variety of different formats to reach more of your ideal clients and customers. build their content library.

Networking 100

Networking 2016 Training Filing 100

Practically Perfect PA

MARCH 16, 2017

It looks modern and projects well on the screen. I find the collections of photos quite useful if I am working on a particular newsletter or presentation. Ability to save the recording as a video file. SlideDog is software built specifically for presenting already made presentation files. FancyCrave.

PowerPoint 189

PowerPoint Social Media PDF USPS 189

Practically Perfect PA

MARCH 16, 2017

It looks modern and projects well on the screen. I find the collections of photos quite useful if I am working on a particular newsletter or presentation. Ability to save the recording as a video file. SlideDog is software built specifically for presenting already made presentation files. FancyCrave.

PowerPoint 189

PowerPoint Social Media PDF USPS 189

Stephanie LH Calahan

FEBRUARY 11, 2011

Power Periods Make For Great Productivity My favorite is: Power Periods Because: Set aside one hour in the morning and one hour in the afternoon for un-distracted, uninterrupted time to knock out a big project. It houses so much more than a file index. Pile Tamer My favorite is: the Pendaflex Pile Smart Project Sorter.

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Filing Office Depot Microsoft Outlook Phones 100

Office Organization Success

SEPTEMBER 3, 2009

Clear out your desk and files. Make way for those exciting new projects that have been put on the backburner over the summer. I recently did this and apart from getting rid of four grocery bags of papers, I felt much more motivated to start those projects that had been lurking for months!

Filing 100

Filing Finance Email UPS 100

Stephanie LH Calahan

DECEMBER 13, 2010

Clean Out Your Files It’s easy for your cabinets and folders to become overstuffed with outdated paperwork, so it’s important that you take time once a year to purge the old and make room for the new. Start with your reference, client, and financial files. When January 1 hits, you should be able to file any new document in seconds!

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2011 Filing Networking Phones 100

All Things Admin

DECEMBER 18, 2020

Go to your human resources department and ask to see your employee file so you can write down all of the job titles, dates, and salary details for each position you’ve held with your current company. Project plans. If it’s been three months or more since you updated your resume, this should be your top priority. Forms and Checklists.

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Cover Letter Resume Business Cards Networking 98

Stephanie LH Calahan

FEBRUARY 10, 2010

» Top 9 Mistaken Organizing Statements There are a number of statements that I have heard people say over the years with regard to their organizing projects.  "   Wanting to do a good job on your projects is admirable.    However, the drive for perfection has ruined the success of many projects. 

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Networking Purchasing Filing Fax 100

Productivityist

OCTOBER 25, 2013

I originally wrote this piece for Steve Dotto''s newsletter prior to the release of OS X 10.9 Because adding tags (or "tagging") tasks, projects, and (now) OS X files can really boost your productivity when used properly. And it''s about time that happened.

Home Office 40

Home Office Filing Email Management 40

Stephanie LH Calahan

JANUARY 25, 2011

Work With Stephanie « Productivity and Organization Link Lineup | Main | 6 Tools to Help You Manage Large Projects with Local & Virtual Teams » Listen to Stephanie on Solace Wealth Management on Blog Talk Radio Listen live to Stephanie answer questions about productivity & organization on the Solace Wealth Management show. 

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Management 2011 Interviewing Fax 100

Laughing all the Way to Work

DECEMBER 30, 2007

We need to open new administrative files for 2008. For instance, if I arrange a successful conference or if I'm involved in a project that I am proud of, I will send myself a short reminder email detailing that, which I can then drag and drop into my Performance Review subfolder. 1 Resolutions and Reflection!

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2008 2007 IAAP Email 100

Stephanie LH Calahan

DECEMBER 4, 2009

  I'm calling regarding the X Project.    The project is on hold until I get your input on these items.  " Note that in the second message Sam has much more incentive to call if he wants X Project to continue.  Sally .  Please give me a call."

Phones 100

Phones Networking Fax 2010 100

Stephanie LH Calahan

JUNE 17, 2011

We differ from what I call the "digital filing cabinet" solutions in the market in that we're not only focused on helping you save and access what you want to remember, but also to help you out when you're ready to take action.   So you are kind of like a virtual assistant, to do list and data storage tool all rolled into one?

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Interviewing Microsoft Outlook Restaurants Calendars 100

Stephanie LH Calahan

DECEMBER 30, 2010

What are the key projects to be completed this year?   In the picture above you see a standard file cabinet on the left and one that is open and on wheels on the right.    Both are containers for holding files, but one would work better for an "innie" and the other would work better for an "outtie."

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Filing AT&T Networking Phones 100

Stephanie LH Calahan

NOVEMBER 19, 2010

Use your 5-10 minute file Do you keep a 5-10 minute file ?    This is a file that you have that contains activities that would only take 5 to 10 minutes to complete.    You also release serotonin/happiness/excitement as you finish a project.  Part of the Calahan Solutions, Inc.

Medical 100

Medical Phones Filing 2007 100

Stephanie LH Calahan

SEPTEMBER 3, 2010

I turned off my email notification a long time ago (about 15 years) because I did not want to be taken out of the important state of concentration when working on projects.  Work With Stephanie | Contact Copyright 2007-2010 Calahan Solutions, Inc. -- All Rights Reserved Want to use my content in your ezine, newsletter or blog?

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