Professional Assistant Blog

DECEMBER 3, 2007

Home About Me Advertise Falling Behind on Your Follow-Ups? By The Professional Assistant on Monday, December 03, 2007 Filed Under: MS-Outlook , Organize , Prioritize , Productivity A re you falling behind on your follow-ups? Do you want to improve the efficiency of following up with clients? It was a life saver!

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Stephanie LH Calahan

FEBRUARY 3, 2010

Archive Network with Steph Is This You?   Read on to learn how to clean up your Facebook stream -- getting rid of the games, while still seeing the funny/engaging things your friends talk about. Clearing up your Facebook stream is quite simple. That’s all there is to clearing up your news feed!    2. . 

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Professional Assistant Blog

FEBRUARY 11, 2008

Home About Me Advertise Co-Workers Not Cleaning Up After Themselves? Do you get annoyed that you are always the one that has to clean up after them? Do you know of any other ways to get your staff members to clean up after themselves? Do you start wondering if they treat their own house the same way? right away. right away.

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Professional Assistant Blog

OCTOBER 10, 2008

Home About Me Advertise Power Up Your PowerPoint With Templates! Post from: Administrative Assistant Tips 4comments for this post Feng Liang I stumbled upon this corporate presentation template at Cone Trees that I can actually use for my work, it wasnt cheesy types that usually come up in the search, so it thought id share :D.

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Stephanie LH Calahan

JANUARY 6, 2010

Archive Network with Steph Is This You? So what I'd like to share with you today are my top 5 steps to setting up your core office organization systems. When setting up your filing system it's important that you design a system that fits YOUR style. CREATE a PC and file back up system.

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Professional Assistant Blog

MARCH 27, 2008

Home About Me Advertise 4 Steps to Setting up E-mail Distribution Lists By The Professional Assistant on Thursday, March 27, 2008 Filed Under: MS-Outlook , Organize , Productivity D o you find yourself having to write each persons e-mail address over and over again for certain e-mails ? All e-mail distribution lists are bolded.

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Office Dynamics

MAY 20, 2012

If you can’t take a few days off, even just one day, in a relaxing environment with no computers, faxes, e-mails, phone calls or any thoughts of work, can help renew you. Use your support network. Sign up for regular, non-work activity during the weeks that makes you leave the office early. Set realistic objectives.

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Stephanie LH Calahan

DECEMBER 27, 2010

Archive Network with Steph Is This You? Clutter Free Up Your Time!    Take those two numbers and add them together and subtract it on a clock from the time you need to wake up. The time you come up with will be your goal bed time. Productive & Organized Home Contribute to P&O! Listen to Your Moods!   

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The Marq

APRIL 29, 2010

TheMarq A Human Perspective on Business and Life Why a Single Phone Line is All You Need Technology Review I’m writing today about the use of a single phone line for all business and/or personal phone and SMS communication. So, if someone speaks in a garbled tongue, you’ll end up with gobbeldy goo. No problem.

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Stephanie LH Calahan

DECEMBER 4, 2009

Archive Network with Steph Is This You? Check out these Great Reviews by @JanetBarclay » Be Smart About Using the Telephone How much time do you lose playing "phone tag?"  I   Before you pick up the phone to make another call, consider what you are going to say when you get voice mail. 

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Professional Assistant Blog

NOVEMBER 19, 2007

Do they end up talking loud on the phone while you are trying to do some work? Are you being bombarded with people walking up to your cubicle and dont have the decency to see that you are busy? Heres an article I found on this issue, which shows quite a few peoples e-mails about some of these very problems.

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Professional Assistant Blog

NOVEMBER 15, 2007

Home About Me Advertise Sync Your Hand Held Device By The Professional Assistant on Thursday, November 15, 2007 Filed Under: Networking , Organize , Productivity , Travel A re you looking for software that can synchronize most of your hand held devices? Heres a free piece of software that was recently released that can do just that.

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Stephanie LH Calahan

JANUARY 5, 2011

Archive Network with Steph Is This You? How to: Give your iPhone a Spring Clean [link] -- OK it is not spring, but the start of the new year is a good time for clean up too. Megan Berry offers some great tips for cleaning up those unused apps and making your smartphone more productive. Mom, this is how twitter works.

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Professional Assistant Blog

NOVEMBER 20, 2009

Your boss calls you up and tells you that you need to add an agenda to this meeting, but you don’t want everyone to get the meeting request again and have to accept/decline it. To do this, open up your scheduled meeting in the calendar that you are using and click on “Forward as iCalendar&#. I'm going to try this.

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Professional Assistant Blog

JULY 17, 2009

Then you finally do reach a live person and you are so fed up with all of the time wasted, that you start fuming towards the person on the other end of the phone. Now put yourself in that persons shoes. Imagine that you were on the receiving end of the conversation. How would you feel?

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Professional Assistant Blog

OCTOBER 7, 2009

You actually end up thinking that you are working harder, yet you are reducing your productivity by about 30%. Thats quite a bit of work that you could be catching up on throughout your day, each and every day. Then I would open up the applications associated with the next task. Believe it or not, this can lower productivity.

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Professional Assistant Blog

OCTOBER 8, 2009

Your colleague or boss calls or comes up to you exactly 2 minutes later and asks if youve read it. You think to yourself, "What?!? Is this person crazy?!?" Has this ever happened to you? I am sure most of you are nodding your heads as you are reading this. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Professional Assistant Blog

OCTOBER 6, 2009

Visit Travel Zoo for the most up-to-date best deals you can find on the internet. I originally wrote a post on this entitled " Travel Plans " explaining that you can use Travelocity and Expedia to find the best deals. Theres even a better site that helps you find the best deals on these and other airlines, hotels and car rental agencies.

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Stephanie LH Calahan

SEPTEMBER 8, 2010

Archive Network with Steph Is This You?   After I posted Productive Social Networking-Making the Most of Your Twitter & Facebook Experience - Do You Use Lists?   After I posted Productive Social Networking-Making the Most of Your Twitter & Facebook Experience - Do You Use Lists?   It took me about 2.75

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Professional Assistant Blog

JANUARY 10, 2008

By The Professional Assistant on Thursday, January 10, 2008 Filed Under: Client Service , Networking , Productivity A re you stuck at home because youre sick? It happens each and every year, even if you end up getting the flu shot. Make sure that you have a faster connection than dial-up, since the speed will be a nightmare.

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Professional Assistant Blog

SEPTEMBER 5, 2008

Home About Me Advertise Cover Your Tracks: E-mail Archiving By The Professional Assistant on Friday, September 05, 2008 Filed Under: MS-Outlook , Organize , Productivity , System Security D o you back up your e-mails in Microsoft Outlook ? There are two ways of backing up your e-mails. Are you familiar with this?

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Stephanie LH Calahan

NOVEMBER 5, 2010

Archive Network with Steph Is This You? In under 5 minutes, I had my account set up and my first recording complete. In under 5 minutes, I had my account set up and my first recording complete. Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates!

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Professional Assistant Blog

JULY 24, 2008

When e-mails come in and you have set up your colors, you will notice that you have prioritized them by color. This will show up in red, since I know I have to get to this one first, before I can even touch any other one. Then I have my faxes set up as green. Now you have a new prioritization system set up.

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Professional Assistant Blog

JULY 14, 2009

They forget to do their own flight check-in and dont have time, so they call you up and ask you to do it. You search around to find the best deal (check out Travel Links on the right side of this blog for some suggestions) and book what your boss needed. The time finally comes when your boss is flying out to that all important business trip.

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Stephanie LH Calahan

FEBRUARY 21, 2011

Archive Network with Steph Is This You? Aren't we all fortunate that the people mentioned in this video did not give up?    Look up almost any successful person and you will see their history contains a number of failures. Productive & Organized Home Contribute to P&O! Work With Stephanie « Rather Listen?

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Professional Assistant Blog

OCTOBER 31, 2008

Then a bunch of co-workers show up in costumes. Do you like to dress up in fancy or scary costumes for this occasion? Do you want to dress up at the office, but not sure what to wear or if you even can? You dont want to end up at work and be the only one wearing a costume. What are you dressing up as? What a sight!

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Stephanie LH Calahan

FEBRUARY 14, 2011

Archive Network with Steph Is This You? Go to [link] You’ll be able to sign up for free resources such as e-books, tip sheets, audio programs and more, all on the subject of time management! Use a few minutes of your time to check out the website and pick up some great new ideas! Productive & Organized Home Contribute to P&O!

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Professional Assistant Blog

AUGUST 13, 2008

Do you follow particular religious holidays, but arent showing up in your calendar? In this case, I dont have to worry about taking extra days off, since I dont really follow the religious holidays that I was brought up with, which in turn, are part of the regular holidays that come up each year.

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Professional Assistant Blog

FEBRUARY 21, 2008

By The Professional Assistant on Thursday, February 21, 2008 Filed Under: Client Service , Meetings , Productivity Y ou’re walking around the office and someone comes up to you, asking for a pen. Home About Me Advertise Do You Have a Pen? You search your pockets and realize that you don’t have one. Has this ever happened to you?

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Professional Assistant Blog

JANUARY 18, 2008

When youre on a phone call, do people hover over you? You dont want people coming up to you, hovering and waiting for you to put down the phone for a few seconds to let them know that you are in a training session. Are you the main contact in your department? Its inevitable, but its part of your job description.

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Professional Assistant Blog

OCTOBER 21, 2008

There are some companies that, unfortunately, don’t allow for purchases such as stationary , fax machines , toner , etc. to be obtained from outside sources, other than the specified and approved vendors that have been set up. Since I work for a large corporation, this is my case as well.

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Professional Assistant Blog

NOVEMBER 3, 2008

By The Professional Assistant on Monday, November 03, 2008 Filed Under: Networking , Organize , Productivity D o you find articles on this site intriguing? You can sign up and use any or as many services as you wish. This is a networking tool that Ive been using for quite some time now. Keep up the good posting!

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Stephanie LH Calahan

DECEMBER 15, 2009

Archive Network with Steph Is This You?   I wanted to give you a little heads up about some short-term changes for my blog.    I wanted to give you a little heads up about some short-term changes for my blog.  Productive & Organized Home Contribute to P&O! Main | AboutOne is About YOU!

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Stephanie LH Calahan

JANUARY 24, 2010

Archive Network with Steph Is This You? Go to [link]  and sign up to get resources such as e-books, tip sheets, audio programs, complementary consulting and more!  Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! Main | Celebrate Life Now!

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Stephanie LH Calahan

FEBRUARY 7, 2011

Archive Network with Steph Is This You?   My husband and I grew up cheering for the Bulls and watching Jordan sail through the air.    My husband and I grew up cheering for the Bulls and watching Jordan sail through the air.  Productive & Organized Home Contribute to P&O!

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Stephanie LH Calahan

JANUARY 17, 2011

Archive Network with Steph Is This You? With the help of some super-talented developers, they built a system that requires no sign up or setup, and lets any user send or forward any email into the future.   Access your calendar from your phone using its built-in calendar or mobile browser. Feel better!

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Professional Assistant Blog

JANUARY 28, 2008

Do you have a big project coming up and want to show your boss that you can handle this type of task ? Home About Me Advertise Copying Pictures To and From Microsoft Word By The Professional Assistant on Monday, January 28, 2008 Filed Under: MS-Word , Productivity H ave you ever wondered how to copy pictures from and to Microsoft Word ?

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