The Office Professionals Place

OCTOBER 19, 2009

Monday, October 19, 2009 Choose Your Method of Communication Effectively – Email, Phone, In-person, “Snail&# Mail/Memos Have you ever received an email from someone who just started at the company asking you to do something and you haven’t been introduced? Or have you played the popular “phone tag&# game?

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Stephanie LH Calahan

DECEMBER 23, 2009

Work With Stephanie « Cause and Effect - Productivity is an Action, Not a Result @QuietSpacing | Main | Organize Your Ideas and Watch Them Unfold » Planner Or Tickler (1-31) File? - Sometimes I wonder if I am duplicating my efforts by using a calendar and the tickler files. What are your thoughts in this area?

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Office Organization Success

DECEMBER 15, 2012

Ask your VA/service provider if she has a Credit Card Authorization form that she can send to you, and you fax back to her. Put your CC info in a Word document, and send to her via a secure file transfer service like Send This File or Dropbox. Instead use one of these options: 1.

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Stephanie LH Calahan

FEBRUARY 9, 2011

» Link Lineup: Time Management, Org Tools, Focus Concentration and Top Mobil Phone Apps February is Time Management Month, so today I'll share some great articles to help you make the most of the time you have.    Every other Wednesday, I share links to a number of different blogs and sites. 

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Stephanie LH Calahan

JANUARY 25, 2011

Work With Stephanie « Productivity and Organization Link Lineup | Main | 6 Tools to Help You Manage Large Projects with Local & Virtual Teams » Listen to Stephanie on Solace Wealth Management on Blog Talk Radio Listen live to Stephanie answer questions about productivity & organization on the Solace Wealth Management show. 

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Office Organization Success

NOVEMBER 3, 2014

For most business owners there will be a physical client file that you’ll need to create. One of the simplest ways of creating this file is by using a manila file folder in which you simply drop your paperwork into. Physical: Create a Client Contact Sheet. All Clients: Client Tracking Spreadsheet. ” at [link].

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Stephanie LH Calahan

FEBRUARY 23, 2011

Time Management Month and More February is Time Management Month, so today I'll share some great articles to help you make the most of the time you have.  Time Management Month and More : Comments Link Lineup! Personal Productivity Time & Priority Management Company/Group/Department Connect Today!

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Stephanie LH Calahan

JANUARY 26, 2011

  The situation: Tweet "Rob" is a project manager that is responsible for a number of projects across the world and he needs to keep track of all of them.  We used this as our project management tool when coordinating Extreme Makeover Home Edition too. Archive Network with Steph Is This You?

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Stephanie LH Calahan

NOVEMBER 9, 2010

Personal Productivity Time & Priority Management Company/Group/Department Connect Today! Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665

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Stephanie LH Calahan

FEBRUARY 18, 2011

Productive & Organized Goes Audio in 3 Different Ways » 19 Tips for Managing Your Email Even When You Dont Want To E-mail, it is the form of communication that we love to hate and love to love.    I don't care what tool you receive your e-mail in, you still have to manage it or it will run you. 

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The Office Professionals Place

AUGUST 22, 2010

Sunday, August 22, 2010 Miscommunication, Misfiled, and Misplaced = Misrepresentation A work day consists of filing, answering phones, greeting visitors, and a host of communication efforts with coworkers, supervisors, and customers, plus other duties and responsibilities that can get overwhelming. Lets grow together!

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Professional Assistant Blog

JUNE 8, 2010

By The Professional Assistant on Tuesday, June 08, 2010 Filed Under: Meetings , MS-Outlook , Productivity D o you have trouble trying to book several managers’ meetings, yet you have access to their calendars in Microsoft Outlook 2007? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Stephanie LH Calahan

AUGUST 16, 2010

YOU CANNOT MANAGE TIME! How you manage to focus your attention (or how long you keep your attention focused) will make or break your ability to get things done. I talked to over 40 of my international colleagues and asked them for their one favorite tip on setting and managing priorities. WANT MORE ON TIME MANAGEMENT?

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Professional Assistant Blog

OCTOBER 6, 2009

By The Professional Assistant on Tuesday, October 06, 2009 Filed Under: Meetings , Research , Travel A re you trying to book a flight, hotel or car rental for your manager? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Home About Me Advertise Finding The Best Travel Deals - Online!

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Stephanie LH Calahan

OCTOBER 13, 2010

» There is an App for That -- Productivity Apps for iPhone and Android I am constantly amazed at the new and creative applications (apps) that are on the market today for smart-phones.    It means that if you can think of something you would like your phone to do, it probably can if you find the right app!

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Professional Assistant Blog

OCTOBER 15, 2008

By The Professional Assistant on Wednesday, October 15, 2008 Filed Under: MS-Access , MS-Excel , MS-Outlook , MS-PowerPoint , MS-Word , Productivity Y ou receive an e-mail from your manager. All you need to do is go through your regular print routine with the following steps: Click File, Print or CTRL-P as the keyboard shortcut.

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The Office Professionals Place

JUNE 7, 2010

I was online completing a form that required a phone number and I didn’t have the phone number handy, while I was conducting a search on the internet, my friend got a regular phonebook and found the phone number before my page could load to show me the results of my search. Backup electronic files.

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Stephanie LH Calahan

MARCH 3, 2010

The Most Productive Lunch - Weigh in Your Thoughts | Main | Major Meltdown in Time Management - Tips to Avoid it Happening To You » It Everywhere! The Major Meltdown in Time Management - Have You Been Hit?   Time management - smanagement!    Manage your to do list and be OK letting some things go. 

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Professional Assistant Blog

SEPTEMBER 22, 2008

By The Professional Assistant on Monday, September 22, 2008 Filed Under: Organize , Productivity A re you asked to make reservations for your manager(s) at particular restaurants? This has become a great tool for me, since I have to make reservations on a regular basis for my managers.

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Professional Assistant Blog

OCTOBER 7, 2009

By The Professional Assistant on Wednesday, October 07, 2009 Filed Under: Organize , Productivity D o you have too many applications open on your computer? One piece of advise that I give myself on a regular basis so that I dont feel overwhelmed is to break your tasks down into manageable chunks. Whats next?

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Professional Assistant Blog

SEPTEMBER 5, 2008

Home About Me Advertise Cover Your Tracks: E-mail Archiving By The Professional Assistant on Friday, September 05, 2008 Filed Under: MS-Outlook , Organize , Productivity , System Security D o you back up your e-mails in Microsoft Outlook ? Then a new person comes in, taking over the work and wonders why they cant find the old file.

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Stephanie LH Calahan

FEBRUARY 11, 2011

Work With Stephanie « Link Lineup: Time Management, Org Tools, Focus Concentration and Top Mobil Phone Apps | Main | Are you Time-challenged Tim or Non-productive Nancy? The most successful business owners and professionals effectively use tools to manage their time, space and information.  Smart Phone!!

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Laughing all the Way to Work

MAY 28, 2008

I said, "If I called you at work in the middle of the day, would you be able to come to the phone and chat?" Any personal calls they have to make to the bank, insurance company or any personal matters, he always asks his wife to do it because he says, "You sit at your desk all day and have a phone readily available, so it is easier for you".

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Stephanie LH Calahan

JANUARY 8, 2011

Personal Productivity Time & Priority Management Company/Group/Department Connect Today! Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665

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Stephanie LH Calahan

SEPTEMBER 1, 2010

Personal Productivity Time & Priority Management Company/Group/Department Connect Today! Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665

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Stephanie LH Calahan

MAY 13, 2011

" That is what I heard from her as we were talking on the phone.  Wordpress is not just a software, but a platform for managing, creating and publishing information on the Internet without having any technical and programming skills. OneNote: My Filing Cabinet In The Clouds. " Stephanie you are such a geek."

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Professional Assistant Blog

JANUARY 21, 2008

Home About Me Advertise How to Cope With Co-Workers Arguing By The Professional Assistant on Monday, January 21, 2008 Filed Under: Meetings , Productivity Y ou’re on the phone with a client and an argument breaks out between two of your colleagues. If all else fails, get a supervisor or manager involved.

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Stephanie LH Calahan

FEBRUARY 16, 2011

Gaessler of Solace Wealth Management interviews Stephanie Calahan on his show on Blogtalkradio (global) in News & Updates! Personal Productivity Time & Priority Management Company/Group/Department Connect Today! Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates!

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Stephanie LH Calahan

JANUARY 6, 2010

and that's your managing. Building a successful long-term profitable business isn't about "marketing" your business, it's about "managing" your business - the marketing comes once you have your management systems in place. CREATE your paper-based filing system. CREATE your PC filing system.

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Professional Assistant Blog

FEBRUARY 29, 2008

By The Professional Assistant on Friday, February 29, 2008 Filed Under: MS-Excel , Organize , Productivity A re you a Virtual/ Professional Assistant or want to become one? Finding the right tools to manage your business can be time consuming. This lessens the time you have to spend on the phone.

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Stephanie LH Calahan

DECEMBER 4, 2009

Check out these Great Reviews by @JanetBarclay » Be Smart About Using the Telephone How much time do you lose playing "phone tag?"  I   Before you pick up the phone to make another call, consider what you are going to say when you get voice mail.    Start Today!

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Office Organization Success

FEBRUARY 26, 2010

For most business owners there will be a physical client file that you’ll need to create. One of the simplest ways of creating this file is by using a manila file folder in which you simply drop your paperwork into. Physical: Create a Client Contact Sheet. In your main client folder.

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Professional Assistant Blog

OCTOBER 29, 2008

CRM) Video Tutorials By The Professional Assistant on Wednesday, October 29, 2008 Filed Under: Productivity A re you using ACT! as your client relationship manager (CRM)? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Home About Me Advertise Free ACT! If you’re looking to purchase ACT! Whats next?

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Stephanie LH Calahan

DECEMBER 22, 2010

Personal Productivity Time & Priority Management Company/Group/Department Connect Today! Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665

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Small Business CEO

OCTOBER 8, 2013

Have you ever waded through stacks of files only to discover what you’re looking for is in another filing cabinet? With a filing cabinet, you’ve got a simple lock and key. With digital files, strong file encryption and password protection can ensure that your clients’ information is safe.

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Professional Assistant Blog

SEPTEMBER 3, 2008

Home About Me Advertise "Excel"ing to Create Subtotal Row Totals By The Professional Assistant on Wednesday, September 03, 2008 Filed Under: MS-Excel , Organize , Productivity Y our manager sends you an e-mail with a spreadsheet attached. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Stephanie LH Calahan

MAY 5, 2010

Personal Productivity Time & Priority Management Company/Group/Department Connect Today! Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665

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