Clutter Coach

DECEMBER 15, 2017

Some of these tasks are known as administrivia, a word that I was surprised to learn was first used in 1937! Some examples of administrivia are reports you can get away with just skimming to get the content of them, nothing that requires deep reading. Do some filing. Get that pile off your desk and into the file drawer.

Filing 100

Filing Expenses 2016 AT&T 100

Office Dynamics

JULY 10, 2018

Keep the file on your desktop or easily accessible. Learning is always a win-win for an employee & manager and progress is easily tracked. Learning is always a win-win for an employee & manager and progress is easily tracked. Update phone extension list to ensure callers are directed to the appropriate person.

Goals 202

Goals Stress Filing Email 202

Page Personnel

OCTOBER 2, 2022

Administrative assistants also often work closely with senior-level employees and executives to take care of organisational duties such as answering phones, booking meetings and making travel arrangements on their behalf. Clear communication skills – admin assistants absorb all the communications that executives haven’t time to deal with.

Administrative Professionals 59

Administrative Professionals Resume Project Management Phones 59

Productivityist

SEPTEMBER 20, 2021

Fortunately, there are numerous excellent and intuitive apps available for almost all phones using iOS and Android. For example, you cannot hope to be the best florist in your area without meeting with your team, suppliers, delivery drivers, and clients. But once you learn how to use the interface, it is compelling.

Doodle 52

Doodle Microsoft Outlook Calendars Collaborate 52

On The Job

FEBRUARY 19, 2015

For example, in 2011, Americans took in five times as much information every day as they did in 1986, or the equivalent of 175 newspapers. For example, one of the problems is that the computer has evolved into “that big disorganized drawer everyone has in their kitchen.” “We Reach for the reset.

Filing 100

Filing 2011 Stress Email 100

On The Job

MAY 23, 2018

I once watched a man miss his son learning to swim because he was glued to his smartphone doing work ("Just a minute. It's not enough to just expect a colleague to pick up your work or assume he or she will be able to locate any important files if necessary. It's also really sad. Daddy needs to finish this email to his work!"

Email 114

Email Social Media Phones Calendars 114

Clutter Coach

JANUARY 18, 2019

I favor insertion sorting for clothing, combined with purging your cache (listen to the previous podcast to learn about that). One example is short sleeve tops, long sleeve tops, skirts, pants, dresses and jackets. You can apply this to physical paper files too. To determine that, ask yourself what the point of the sorting is.

Clothes 100

Clothes Filing AT&T Email 100

Office Dynamics

AUGUST 10, 2016

Establish a filing system. Most of your files are probably going to be digital, but you still need to know where everything you need is stored. Looking for lost files will take up as much of your time as looking for misplaced items. You need to make sure all your files are in its proper place. Learn to delegate.

Skills 100

Skills Filing Travel AT&T 100

BMT Office Administration

OCTOBER 10, 2022

Read on to learn more about the causes of procrastination and how you can stop it in its tracks. Each type is unique, as they each have unique incentives and adverse effects, so let’s learn more about each. Technology-related procrastination is relatively easy to stop by implementing a no-phone policy during the workday.

Management 125

Management Self Esteem Social Media AT&T 125

Productivity Bits

JULY 26, 2016

You can get creative with the setup since it will depend on the location of your electrical outlets, but for maximum value, opt for a location away from your desk so that you won’t be tempted to check your phone as often. Multipurpose Filing Chest Repurpose a chest by giving it new functionality.

Home Office 100

Home Office Filing Phones Learning 100

Eat Your Career

JANUARY 23, 2020

If there’s one thing I’ve learned in my years of writing and researching in the professional development world, it’s this: You can find data and anecdotal evidence to support any point you want to make. Learning how to leverage an assistant takes time and effort. Personally, I don’t put too much weight in charts and graphs.

Training 191

Training 2024 Administrative Training Management 191

Stephanie LH Calahan

JANUARY 22, 2010

» Learn 5 Secrets to Put Procrastination Off Until Tomorrow! You can overcome procrastination if you learn a few simple secrets.     For example, if you wait until you have a perfect plan for working out and eating right, you will never lose the weight you want to lose.  "I can’t help it! 

Learning 100

Learning Twitter Networking Goals 100

Success

APRIL 10, 2024

We have so much love for taxes because we get to help filers maximize returns and learn about their finances. I recently learned that structures on my home office property including greenhouses are eligible for tax deductions,” she says. I work from home and use my home garden for nutrition education a lot.

Expenses 260

Expenses Medical Retirement Filing 260

Page Personnel

AUGUST 26, 2022

For example, answering phones, taking messages, purchasing office equipment, working with relevant software and filing paperwork. Office managers may also draft documents, help with payroll, keep an organised office environment and communicate via phone, email and fax (yes, some companies are still using fax machines).

Management 52

Management Payroll Fax Suppliers 52

Laughing all the Way to Work

NOVEMBER 24, 2007

I have my regular contact list where I store contact information, phone numbers etc. Or from your Toolbar when you are in Contacts, choose File, New, Folder. Or from your Toolbar when you are in Contacts, choose File, New, Folder. They are quick to create each time you learn something new.

Filing 100

Filing Travel Phones Learning 100

Office Dynamics

FEBRUARY 25, 2014

I love this tool on my desktop or on my phone because it helps me update every social media platform from one place, at one time. Here are a few examples from within this tool (you can also access your account from your desktop at www.ifttt.com There are 78 different channels to choose from so your recipe options are many!

Business Cards 100

Business Cards PDF Social Media Phones 100

On The Job

OCTOBER 25, 2010

Files are scattered. Learn to divvy up the space. With offices at home, we’ve become more addicted to work and the constant e-mails and phone calls. Learn to "parent" yourself and put limits on when and how you will work at home. For example, you can use files labeled with the months of the year.

Home Office 100

Home Office Filing Medical Equipment 100

Stephanie LH Calahan

NOVEMBER 19, 2010

"  That was one of the first things she said to me on the phone.    This means that if you weigh 200 pounds, for example, then you need to drink 100 ounces of water a day.  Use your 5-10 minute file Do you keep a 5-10 minute file ?  Drink lots of water!

Medical 100

Medical Phones Filing 2007 100

Productivityist

DECEMBER 15, 2013

Here are some of biggest learnings: 1. Giving clear instructions, but also examples of expected results. Visualizing these results using screenshots, highlights and possibly an example link. File exchange: Dropbox, WeTransfer. This saved me the trouble of checking Dropbox regularly and uploading files one by one.).

Dropbox 40

Dropbox Filing Google Docs Google 40

Practically Perfect PA

MAY 14, 2014

I will go back and forth to it; check my emails, answer a phone call, make a coffee or just generally procrastinate. For example, schedule the really important meetings when they are at their peak. For example there are plenty of online tools and apps to help automate minute taking. Learn to say no.

Staples 100

Staples Expenses AT&T Phones 100

On The Job

NOVEMBER 5, 2010

Here's how it can happen, as I learned in this story I did for Gannett/USAToday.com. They say you should set up a procedure to reach others immediately via phone in urgent cases. For example, anything that can be handled in less than 2 minutes should be in the Do it Now folder. And the Freedom file? Unsubscribe.

Social Media 100

Social Media Calendars Email Filing 100

Stephanie LH Calahan

JANUARY 3, 2011

  Here are a few tips to get started: Set up a filing system to store and manage your paperwork Your paperwork likely consists of three types of paper:  1) stuff you need to take action on 2) stuff you are saving for reference and 3) stuff that you should have tossed a long time ago, but haven't.    Avoid backlog. 

Filing 100

Filing Medical Finance Health 100

Stephanie LH Calahan

JUNE 17, 2011

And, at the same time, people were increasingly starting to rely on their mobile devices for much more than making phone calls. Yes, we do think of ourselves as more of a personal assistant and not just a digital filing cabinet.   To see an example of a "public" view of Springpad, here is Jeff's.

Interviewing 100

Interviewing Microsoft Outlook Restaurants Calendars 100

On The Job

OCTOBER 12, 2010

From the first day you walk into a new job, one of the most important things you can do is to express your willingness to learn. That means that you listen carefully to instructions – from how to operate the copy machine to filing reports with the boss – and take notes. How should customer questions be answered? Walk around.

Job Hunting 100

Job Hunting Resume Cubicle Networking 100

Eat Your Career

MARCH 21, 2011

It should be someone you respect and want to learn from. For example, you could suggest doing a lunchtime meeting once a month to discuss specific issues you’re dealing with or goals you’re working on. Additionally, you might want to make time for two phone calls during the month for quick check-ins and progress updates.

Resume 100

Resume Management Mentoring Filing 100

Stephanie LH Calahan

DECEMBER 20, 2010

  You may have categories like, phone calls, finances, networking, paper work, or creative activities.   Example 1: If you need to do creative activities in your work like writing, put like activities together.  Example 2:   Do you have a litany of sales and prospecting calls to do? 

Networking 100

Networking Phones Fax Management 100

Stephanie LH Calahan

MAY 17, 2010

For example, write all tasks related to recruitment on blue cards and items related to resident evaluations on red cards. For example, after receiving an e-mail request, don’t let it sit in your in-box until you remember or miss the deadline. Learn whatis enhancing or impeding your productivity today!   There are many. 

Calendars 100

Calendars Microsoft Excel Interviewing Networking 100

Productivityist

SEPTEMBER 9, 2015

Slack helps you say goodbye to email while keeping all of your teams’ communications and files in one place, wherever you go. You can group conversations, share files and search while staying in sync across multiple platforms. Here are some examples: /mute – mutes the current channel. Cmd u – Upload a file.

Keyboards 40

Keyboards Filing Email Twitter 40

Stephanie LH Calahan

JANUARY 4, 2010

You may have 10 minutes free in between meetings at office - you may want to finish with an important phone call. You can file and label the files with appropriate titles; throw or give away unwanted things. Learn whatis enhancing or impeding your productivity today! The key is to optimize time utilization.

Confidence 100

Confidence Filing Networking Phones 100

Stephanie LH Calahan

SEPTEMBER 6, 2010

  (Steph says: Learn more in Paul's book and DVD have them all - [link] mprice6   iPad with google calendar that I share with my assistant marj_asturias    Google Apps for me all the way. We also both have android phones and when I add appointments on my phone it syncs online and vice versa.

Calendars 100

Calendars Twitter Phones Google 100

Stephanie LH Calahan

JANUARY 8, 2010

Below are seven examples to help you do that. For each example, note that the operative word is "positively." Learn whatis enhancing or impeding your productivity today! Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates!

Goals 100

Goals Fax Networking Travel 100

Stephanie LH Calahan

FEBRUARY 3, 2010

  Read on to learn how to clean up your Facebook stream -- getting rid of the games, while still seeing the funny/engaging things your friends talk about. Click the Hide button that appears on the upper right corner of the post (see it circled in red below for example). Learn whatis enhancing or impeding your productivity today!

Facebook 100

Facebook UPS Networking Fax 100

Recruit CRM

JANUARY 4, 2022

I would love to collaborate and share more about this position and learn a few things about you as well. If so, I’d be happy to set up a phone call/video conference. Meanwhile, feel free to reach out to me via email or at [phone number] if you have any questions! If you’re interested, it would be great to connect!

Email 65

Email 2022 Interviewing Resume 65

Virtual Moxie

OCTOBER 12, 2010

I was using an online backup servic e that was current right up to the moment my computer powered down, so whether I got my computer fixed or had to start using a new one, I'd have access to all my files. A nice example of a business whoop-dee-doo , in fact! Just the idea of dialing the phone made me break into a cold sweat.

AT&T 100

AT&T Phones Restaurants 2010 100

Audacious Admin

JUNE 9, 2016

Because Carol had spent years cultivating relationships with the individuals in that Rolodex, not just a name, email address and phone number. A couple of small examples are: I’m having lunch with a co-worker. I make a note in their contact file when I get back to the office.

Networking 40

Networking AT&T Calendars Email 40

Stephanie LH Calahan

FEBRUARY 10, 2010

  Instead, find a system that works for the way you naturally think and learn.    For example, if you have a container that holds all of your scissors, you will likely never find them in that container!  Learn whatis enhancing or impeding your productivity today!   Why? 

Networking 100

Networking Purchasing Filing Fax 100

Stephanie LH Calahan

DECEMBER 6, 2010

Why Complete Social Profiles Are Important Let me give you an example of why this can be important for you.    That started a deeper conversation that led to us talking on the phone and deciding to work together on a teleconference project scheduled for January.  Are You as Productive as You Could Be?

Business Cards 100

Business Cards Networking Facebook Phones 100