Stephanie LH Calahan

FEBRUARY 18, 2011

Productive & Organized Goes Audio in 3 Different Ways » 19 Tips for Managing Your Email Even When You Dont Want To E-mail, it is the form of communication that we love to hate and love to love.    I don't care what tool you receive your e-mail in, you still have to manage it or it will run you. 

Email 100

Email Management Filing Monster 100

Professional Assistant Blog

AUGUST 29, 2008

Then, you need to assign tasks to each goal, where you break the goal down into manageable chunks. Narrow them down to the amount that you can manage (usually 3 - 5), but some people can do more or less. For example, I will try to work on task A for 1 hour. This will help you battle procrastination in a big way.

Microsoft Outlook 100

Microsoft Outlook 2008 Cubicle Google Docs 100

Professional Assistant Blog

AUGUST 28, 2008

Home About Me Advertise Clock In The Right Time Zone: Booking Meetings in Microsoft Outlook By The Professional Assistant on Thursday, August 28, 2008 Filed Under: Meetings , MS-Outlook , Organize , Productivity , Travel D o you need to book meetings for your manager(s), but most meetings are all over the country or even internationally?

Microsoft Outlook 100

Microsoft Outlook Time Zones 2008 Cubicle 100

Stephanie LH Calahan

SEPTEMBER 6, 2010

Check out this great tool » Favorite Planning/Calendar Tool - Readers Speak Out There are many ways to manage your time and activities.  We also both have android phones and when I add appointments on my phone it syncs online and vice versa.   How do you manage your things to do?  What Do You Do?

Calendars 100

Calendars Twitter Phones Google 100

Stephanie LH Calahan

JANUARY 8, 2010

But do managers know how good employees are? If you are a manager who struggles in this area, or if you just want more options for talking about good versus bad performance, try looking at performance through the lens of how employee behaviors contribute to the achievement of team, office, and organization goals.

Goals 100

Goals Fax Networking Travel 100

Stephanie LH Calahan

DECEMBER 21, 2009

- How to Use Both For Optimal Professional & Personal Productivity » Cause and Effect - Productivity is an Action, Not a Result @QuietSpacing (Guest Post: Paul Burton) Discussions on "productivity" often focus on leverage or other financial management measurements. People are the ones doing the behaving.

Microsoft Outlook 100

Microsoft Outlook Networking Fax Filing 100

Stephanie LH Calahan

MAY 17, 2010

  A while back I was interviewed by HCPro about managing to-dos.  For example, write all tasks related to recruitment on blue cards and items related to resident evaluations on red cards. For example, after receiving an e-mail request, don’t let it sit in your in-box until you remember or miss the deadline.

Calendars 100

Calendars Microsoft Excel Interviewing Networking 100

Small Business CEO

OCTOBER 8, 2013

As a practical example, MajesticInvites.com is an 8-person company that designs online invitations. If you outsource the data management to a company like Micro Com Systems Ltd, the whole affair is pretty much hands-off for you. Let’s say you regularly receive fax communications. Your Files Are Now Available Everywhere.

Google Docs 40

Google Docs Fax Filing Networking 40

Professional Assistant Blog

OCTOBER 30, 2008

Thats how I get things done around my office, since I work for about 30 staff, which includes 5 managers. Explain to him that youre in a situation where you feel unproductive and give some examples. to the president, 3 VPs, and the HR manager. You should see my follow-up list. Its quite large.

2008 100

2008 2007 Cubicle Google Docs 100

Stephanie LH Calahan

FEBRUARY 16, 2011

Work With Stephanie « Steph in the Media | Main | 19 Tips for Managing Your Email Even When You Dont Want To » Dont Strangle Your Reminders! 2 - Only set reminders for activities that you want to turn into habits For example, last November I started Cinchcasting.  Productive & Organized Home Contribute to P&O!

Twitter 100

Twitter Networking Fax Email 100

Stephanie LH Calahan

NOVEMBER 19, 2010

"  That was one of the first things she said to me on the phone.    This means that if you weigh 200 pounds, for example, then you need to drink 100 ounces of water a day.  "  That was one of the first things she said to me on the phone.  Drink lots of water!

Medical 100

Medical Phones Filing 2007 100

Stephanie LH Calahan

FEBRUARY 3, 2010

Click the Hide button that appears on the upper right corner of the post (see it circled in red below for example). Personal Productivity Time & Priority Management Company/Group/Department Connect Today! Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates!

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Facebook UPS Networking Fax 100

Professional Assistant Blog

MARCH 20, 2008

Some examples would be managing a company website, creating, editing and writing a company newsletter or creating promotional materials, invitations and brochures for marketing events. Some assistants regularly manage small budgets when planning functions or have bookkeeping responsibilities and work regularly on spreadsheets.

2008 100

2008 2007 Cubicle Google Docs 100

Stephanie LH Calahan

DECEMBER 6, 2010

Why Complete Social Profiles Are Important Let me give you an example of why this can be important for you.    That started a deeper conversation that led to us talking on the phone and deciding to work together on a teleconference project scheduled for January.  Part of the Calahan Solutions, Inc.

Business Cards 100

Business Cards Networking Facebook Phones 100

The Office Professionals Place

AUGUST 22, 2010

Sunday, August 22, 2010 Miscommunication, Misfiled, and Misplaced = Misrepresentation A work day consists of filing, answering phones, greeting visitors, and a host of communication efforts with coworkers, supervisors, and customers, plus other duties and responsibilities that can get overwhelming. Lets grow together! A new topic each month.

Filing 100

Filing Finance 2010 IAAP 100

Stephanie LH Calahan

JANUARY 4, 2010

You may have 10 minutes free in between meetings at office - you may want to finish with an important phone call. You may also find it useful to hold a de-briefing session with yourself, colleagues or family after important events - for example, after an eventful meeting or at the end of an unusual day.

Confidence 100

Confidence Filing Networking Phones 100

Stephanie LH Calahan

MARCH 12, 2010

  For example, I have days in my week that are dedicated to client work and days that are dedicated to marketing, writing, etc.    Make sure that as you schedule the activity (appointment on the phone, outside of the office or task you want to get done, etc) with enough time to come to a stopping point. 

Networking 100

Networking Email Phones Filing 100

The Office Professionals Place

APRIL 29, 2010

The larger the conference call, the more difficult it will be to manage. Give attendees "conference call house rules" for example, if they need to mute themselves, inform them of how to do so. It is impolite to blurt out or cut people off, you wouldnt do it in an in person meeting, dont do it on a phone call.

Agenda 100

Agenda 2010 Filing IAAP 100

Stephanie LH Calahan

FEBRUARY 10, 2010

  For example, if you have a container that holds all of your scissors, you will likely never find them in that container!  Personal Productivity Time & Priority Management Company/Group/Department Connect Today! family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665

Networking 100

Networking Purchasing Filing Fax 100

Stephanie LH Calahan

NOVEMBER 30, 2009

  Just because a task management system works for your co-worker or spouse does not mean it will work for you.   I've tried my phone and outlook, but I find that I don't even look at those lists.    Green for work and blue for personal for example.    This rarely works. 

Staples 100

Staples Networking AT&T Phones 100

Ian's Messy Desk

JUNE 18, 2010

The signature automatically displays at the end of every message and typically contains contact information such as your full name, department, web page, and phone/fax numbers. Create an e-mail signature for all your outgoing mail. It’s like attaching a business card to every e-mail you send.

Email 100

Email Ergonomics Fax Health 100

Stephanie LH Calahan

AUGUST 30, 2010

How I Use Lists I'm now connected to thousands of people on my social networking sites, so lists are key to me being able to manage the conversations.  Personal Productivity Time & Priority Management Company/Group/Department Connect Today! The more people you are connected to, the more valuable the list function becomes.

Twitter 100

Twitter Networking Facebook Social Media 100

Professional Assistant Blog

JULY 22, 2008

What I discovered is a time saver and e-mail management tool that is a best-kept secret. I have written previously that to manage my work e-mail better I asked friends and family to send e-mails to my home rather than work. You will notice your Inbox will be less crowded and easier to manage.

2008 100

2008 2007 Cubicle Google Docs 100

The Office Professionals Place

SEPTEMBER 7, 2009

For example, if a team member is not outspoken, but is proficient in computer software, they would a good person to organize documents. Follow-up does not mean frequent phone calls, emails, meetings, or standing over someone’s shoulder. Look into purchasing an all-in-one fax, printer, and copier. A new topic each month.

Filing 100

Filing IAAP Fax AT&T 100

Stephanie LH Calahan

MARCH 22, 2010

The literature was full of examples that said 'you can't do this' " Spencer Silver on the work that led to the unique adhesives for 3-M "Post-It" Notepads. Personal Productivity Time & Priority Management Company/Group/Department Connect Today! Peter Duesberg, molecular-biology professor at U.C.

AT&T 100

AT&T Networking Fax 2010 100

Stephanie LH Calahan

JANUARY 3, 2011

Work With Stephanie « Listen Live to Stephanie Share Her Story on #WIBRadio on Jan 3 @ 1pm CST | Main | Procrastination, Email, Multi-Tasking, Family Management, Soc Media Backup Etc.   AboutOne was designed by moms and dads for moms and dads to make managing all that household information fast, fun, and easy. Link Lineup!

Filing 100

Filing Medical Finance Health 100

The Small Business Blog

JUNE 10, 2009

Business Telephone Systems & Phone Lines For Your Business techdepot.co.uk WinWeb – Your Office Online Simply the best way to manage your small business! As an example, Bookkeeping will start at £9.85 External Links External Links SynergyOne.co.uk For all your IT supply needs in your home and in your office.

2009 100

2009 2007 2008 2006 100

Laughing all the Way to Work

APRIL 2, 2008

For example, Hello, My name is Patricia Robb. Make sure your signature line is complete with name, who you work for, company name, phone and fax. If you don't know what it is, the HR Manager will be able to assist you. I am [Insert Name]'s new assistant. I will be handling the scheduling of this meeting.

Filing 100

Filing Interviewing Fax Confidence 100

Stephanie LH Calahan

JANUARY 22, 2010

  For example, if you wait until you have a perfect plan for working out and eating right, you will never lose the weight you want to lose.  Personal Productivity Time & Priority Management Company/Group/Department Connect Today!   Taking action is better than not taking action. 

Learning 100

Learning Twitter Networking Goals 100

The Small Business Blog

JUNE 6, 2010

Business Telephone Systems & Phone Lines For Your Business techdepot.co.uk WinWeb – Your Office Online Simply the best way to manage your small business! That should include email address, website address, phone number, fax, company address. External Links External Links SynergyOne.co.uk

2007 100

2007 2008 2006 2009 100

Stephanie LH Calahan

DECEMBER 2, 2009

  Some say the traditional paper planner is the best, while others swear by their smart-phone or on line tool.  Recommended Tool: Smart phone (I use the Nokia E71 & also recommend a Blackberry) [link] is a Hand-held Device great for Business Professional Pros of Planning Tool: Easy to use.

Calendars 100

Calendars Microsoft Outlook Twitter Purchasing 100

The Small Business Blog

MAY 20, 2008

Business Telephone Systems & Phone Lines For Your Business techdepot.co.uk WinWeb – Your Office Online Simply the best way to manage your small business! There are unlimited examples om the internet. External Links External Links SynergyOne.co.uk For all your IT supply needs in your home and in your office.

UPS 100

UPS 2008 2007 2009 100

Stephanie LH Calahan

DECEMBER 23, 2010

An  evening routine , for example, could be a great way not only to wind down from a long day and review how your day went, but to prepare yourself for your next day so the morning isn’t so hectic. For example, put positive public pressure on yourself by announcing your goal on your blog.   Develop intimate relationships.

Goals 100

Goals Credit Card Retirement Stress 100

Stephanie LH Calahan

DECEMBER 10, 2010

Use it to manage overwhelm when your world is freakin'! Use the notebook for everything you want to keep track of: to do lists, grocery lists, client meetings, phone calls, dreams and goals. Examples: If you have a full email box, then schedule an hour each morning to tackle it. Thanks to Cena Block of Sane Spaces 3.

AT&T 100

AT&T Calendars Social Media Stress 100

Men With Pens

JULY 14, 2010

For example, I write all sorts of things for my clients, but I’m a direct marketing specialist. You have many options: landline, cellular phone, texting, fax line (yeah, many people still fax), email, website contact form, Twitter direct message, LinkedIn message, Skype, and lots more.

2010 40

2010 AT&T Fax Social Media 40