Professional Assistant Blog

MARCH 20, 2008

Home About Me Advertise Thinking Outside the Job Description Box By The Professional Assistant on Thursday, March 20, 2008 Filed Under: Productivity E ditor’s note: This is a guest post by Patricia Robb of Laughing All The Way to Work: The Ultimate Secretarial Survival Blog. Having Trouble Planning A "Non-Religious" Office Party?

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Stephanie LH Calahan

FEBRUARY 3, 2010

Click the Hide button that appears on the upper right corner of the post (see it circled in red below for example). family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 .  Just follow these three steps. Mouse over your Facebook Friend’s post. Part of the Calahan Solutions, Inc.

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Stephanie LH Calahan

NOVEMBER 19, 2010

  This means that if you weigh 200 pounds, for example, then you need to drink 100 ounces of water a day.  Use your 5-10 minute file Do you keep a 5-10 minute file ?    This is a file that you have that contains activities that would only take 5 to 10 minutes to complete. 

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Stephanie LH Calahan

FEBRUARY 16, 2011

.  1 - Only set reminders for the really important stuff Client meetings, assignments due, appointments you cannot forget are all examples of what you might decide to designate as important. 2 - Only set reminders for activities that you want to turn into habits For example, last November I started Cinchcasting. 

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Stephanie LH Calahan

FEBRUARY 10, 2010

  For example, if you have a container that holds all of your scissors, you will likely never find them in that container!  family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 .  I have like with like, but nothing ever gets put away."   Why? 

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Stephanie LH Calahan

SEPTEMBER 6, 2010

For example, if you love to write things down, don't pick an online tool.  family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 .  When you are picking a system for your planning, think about the various features and pick a tool that you are most likely to USE. 

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Stephanie LH Calahan

DECEMBER 6, 2010

Why Complete Social Profiles Are Important Let me give you an example of why this can be important for you.  family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665   She liked what she heard so she went to my blog to check out more.  Part of the Calahan Solutions, Inc.

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Stephanie LH Calahan

MARCH 12, 2010

  For example, I have days in my week that are dedicated to client work and days that are dedicated to marketing, writing, etc.    For some people that is a traditional filing cabinet system, but others might find more success with cubbies in their office.  Part of the Calahan Solutions, Inc.

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Stephanie LH Calahan

AUGUST 30, 2010

family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 .  For examle, I send messages on organization and productivity, but I occasionally will send updates on gratitude or something that happened to me that day. Part of the Calahan Solutions, Inc.

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Stephanie LH Calahan

MARCH 22, 2010

The literature was full of examples that said 'you can't do this' " Spencer Silver on the work that led to the unique adhesives for 3-M "Post-It" Notepads. family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 Peter Duesberg, molecular-biology professor at U.C.

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Stephanie LH Calahan

NOVEMBER 30, 2009

  Green for work and blue for personal for example.  family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 Above, I mentioned that you should try out this system with only one color of card.    You must decide if the benefits outweigh the extra work. 

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Stephanie LH Calahan

JANUARY 22, 2010

  For example, if you wait until you have a perfect plan for working out and eating right, you will never lose the weight you want to lose.  family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665   Taking action is better than not taking action. 

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Stephanie LH Calahan

MARCH 5, 2010

List Tasks (example) a- Plan Agenda b- Billy Bob’s Review c- Draft budget report d- Clean out my inbox 2. Compare tasks and put a check mark next to the higher Priority task: a to b then, a to c and then, a to d b to c then, b to d c to d Using the example above: Which is more important: “a-Plan Agenda” or “b-Billy Bob’s Review”?

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Stephanie LH Calahan

DECEMBER 2, 2009

For example, if all you need is a place to store contact information and keep your calendar, that is much different than a system that can prompt you for different types of follow up, keep templates, etc. For example, techno-phobes shouldn't force themselves to use a computerized calendar if they are more comfortable with a paper planner.

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Stephanie LH Calahan

DECEMBER 21, 2009

Main | Planner Or Tickler (1-31) File? - For example, if an individual increases his/her measured productivity by 1/10 of an hour per day (or 6 minutes), that improvement aggregates to 24 additional hours of production per year. family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665

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Stephanie LH Calahan

DECEMBER 10, 2010

Create email folders same as you would for word doc and paper files. Examples: If you have a full email box, then schedule an hour each morning to tackle it. For example making art might be pink, picking up supplies might be blue and going to the bank for the float might be green. For example, my son doesn't get up easily.

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Stephanie LH Calahan

DECEMBER 23, 2010

An  evening routine , for example, could be a great way not only to wind down from a long day and review how your day went, but to prepare yourself for your next day so the morning isn’t so hectic. For example, put positive public pressure on yourself by announcing your goal on your blog.   Develop intimate relationships.

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