Small Business CEO

AUGUST 30, 2012

At the end of the day, your desk should have little more on it than your computer, keyboard, mouse pad, phone, and perhaps a framed photograph of a loved one. That doesn’t mean you won’t have clutter pile up through the day, but it’s how you begin your next work session that matters. Clean Up Your Desktop.

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Keyboards Filing AT&T Phones 40

Laughing all the Way to Work

DECEMBER 17, 2008

Try to anticipate the need so you can have the file or the answer your boss needs, before he or she even knows they need it. A good assistant knows just where to find the document or file needed, or they won’t stop looking till they do. Let your fingers do the walking: Quick keyboard sh. Be one step ahead of your boss.

Time Zones 100

Time Zones Filing IAAP 2008 100

Laughing all the Way to Work

AUGUST 1, 2010

Along with our multiple work passwords, we have a password for our home computer, and if we sign up for Facebook, Twitter or any other website, we have another password to remember. I hope you keep your address book locked up as that would be a very valuable source of information for someone up to no good. Works so far!

Time Zones 100

Time Zones 2010 IAAP Filing 100

Productivityist

JANUARY 31, 2014

Ask yourself how you need to find out in order to provide my readers with accurate and up-to-date information. Get what you need from the page, record the information and the source in a text file, and then close the tab. If you don’t have a good outline, you simply can’t dress it up. Your readers will appreciate it.

Microsoft Word 40

Microsoft Word Dropbox AT&T Keyboards 40

Productivityist

JANUARY 31, 2014

Ask yourself how you need to find out in order to provide my readers with accurate and up-to-date information. Get what you need from the page, record the information and the source in a text file, and then close the tab. If you don''t have a good outline, you simply can''t dress it up. Your readers will appreciate it.

Microsoft Word 40

Microsoft Word Dropbox AT&T Keyboards 40

Laughing all the Way to Work

MAY 23, 2009

At one office I worked in we had a mail cart with slots for everyones mail, but it was filed First name, Last name. I grew up in a world that used Last Name, First Name (i.e. the phone book, standard filing practices etc.) This goes for filing and also how your contacts are ordered in Outlook. Well here is one of my Grrr!

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

MARCH 15, 2009

Tried and True Method: I set up 12 hanging file folders labelled January through to December. I then put the items in a two-fold file folder with his calendar printed out on the one side and the items he will need for the day on the other side. The system I use is quite simple and has been around for a long time.

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

AUGUST 13, 2010

This is useful if you want to file the email and change the Subject line to something that better describes what the email is about or to put notes in the email. I think Tasks is one of Outlooks best-kept secrets, but it shouldnt be and is a great way to follow up on items. Let your fingers do the walking: Quick keyboard sh.

Time Zones 100

Time Zones IAAP PowerPoint Email 100

Laughing all the Way to Work

AUGUST 29, 2009

I can hardly keep up with my own e-mails at times let alone someone elses account, but that is part of my job. Get any files they may need as a result of the e-mail correspondence. If you pay attention to what is going on in their Inbox, you will not be taken by surprise when things come up. Very good article Patricia!

Management 100

Management Time Zones IAAP 2009 100

Laughing all the Way to Work

OCTOBER 10, 2008

You want to keep up to date on their working life and all they have to do. Keep up to date on their calendar and look ahead to see what is coming up and what your boss might need to prepare for that. Keep an organized filing system and file list. Let your fingers do the walking: Quick keyboard sh.

Time Zones 100

Time Zones IAAP 2008 International 100

Laughing all the Way to Work

DECEMBER 19, 2009

When a meeting is finalized, I put the scheduling sheet in a completed file. I tend to keep my scheduling sheets in chronological order and each morning I go through them to see if there is any action I need to take, i.e. follow up to ask for an agenda or see if I can start scheduling. 411 Look Up 411.ca " Warning!

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

SEPTEMBER 19, 2008

I use hanging file folders labelled from January through to December. Every afternoon before I leave for the day, I go through the hanging file for that month to see if there is anything I need to bring forward for the next day. Do you have any suggestions for my OVERWHELMINGLY large "to follow up on" folder.

Time Zones 100

Time Zones 2008 IAAP Calendars 100

Laughing all the Way to Work

JUNE 23, 2009

Posted by Patricia Robb at 6:39 AM Labels: Administrative Assistant , colour coding , coloured file folders , professional assistant Reactions: 0comments: Post a Comment Newer Post Older Post Home Subscribe to: Post Comments (Atom) Join me for a Webinar, Sept. Let your fingers do the walking: Quick keyboard sh. 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP Staples Meeting Minutes 100

Laughing all the Way to Work

DECEMBER 5, 2009

If you know what works best for you and if your job is 80/20 on what you like then you can put up with the small stuff like filing and filling out expense forms. Let your fingers do the walking: Quick keyboard sh. ► August (4) Managing your Boss's Inbox Nice ways to say, "Hurry up!" 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP Interviewing Holidays 100

Laughing all the Way to Work

JULY 26, 2009

What is simple to me, may not be to others, so I decided a blog article on things I have picked up in the various programs may be helpful to somebody out there and it was worth sharing. Or if you want to attach a file, choose Attach File. Let your fingers do the walking: Quick keyboard sh. 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP 2009 International 100

Laughing all the Way to Work

JANUARY 13, 2009

In some organizations raises are tied to how well you do and it is also a record that is kept on your personnel file. Normally, I put something about needing to get my filing system up to date, but I think I may have missed the point when I have done that. Keep up the good work with the blog! 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP 2009 International 100

Laughing all the Way to Work

DECEMBER 12, 2009

I started this blog to share the knowledge I had picked up over the years either from other administrative assistants, my bosses or from trial and error. Bring Forward System or Using Tasks in Outlook Have a system to follow up on items your boss has asked you to do or things you know you need to do. Lets enjoy our day together.©

Time Zones 100

Time Zones IAAP International 2009 100

Stephanie LH Calahan

DECEMBER 2, 2009

I personally use a Franklin Covey planner because I love the look of the pages, but many other companies make planner pages with the same set-up.  Thinking Through A Pen As a writer, I enjoy being able to open up my planner to jot things down. Keeps all your appointments, contacts and email in one spot so it's all synched up.

Calendars 100

Calendars Microsoft Outlook Twitter Purchasing 100

Laughing all the Way to Work

OCTOBER 11, 2009

Let your fingers do the walking: Quick keyboard sh. Building Relationships one Assistant at a Time ► April (2) Keeping focussed in a busy environment When your boss arranges meetings behind your back. ► August (4) Managing your Boss's Inbox Nice ways to say, "Hurry up!" 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP 2009 International 100

Laughing all the Way to Work

JANUARY 24, 2009

A roadblock in the office is a problem that comes up and on first glance makes you think you are not going to be able to move forward. They will normally try to help you come up with a solution if you explain what happened. Construction Ahead: Planning ahead helps you anticipate last minute things that might come up.

Time Zones 100

Time Zones IAAP 2009 International 100

Brilliantly Better

APRIL 19, 2010

After a few frustrating episodes (in which I even tried some mild self-hypnosis in order to recall “that brilliant idea” I had this morning in the car) I gave up trying to remember those bits and pieces and set up a capturing environment. That’s the time when I quickly fire up the iPhone Voice Recorder and start talking.

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2010 Email AT&T Twitter 40