Musings of a High-Level Executive Assistant

JULY 20, 2015

Be a ninja Whenever I go into people’s offices, I try to train them to understand that if I need them, I wait in the doorway until they see me or acknowledge me so I can ask them a question. This will likely cut down on a lot of basic questions like the what the fax number is or your boss’ parking spot number. This is part 6.

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Laughing all the Way to Work

SEPTEMBER 20, 2009

Fax Blasts I remember someone from my IAAP Chapter asked me to fax the notice of our Chapter dinner to a list of about 60 companies to promote it. I dont know about you, but when I get these "flyer" type faxes, they go immediately in the recycle bin.

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Stephanie LH Calahan

JANUARY 7, 2011

Work With Stephanie « Procrastination, Email, Multi-Tasking, Family Management, Soc Media Backup Etc. Click to get posts as we publish Prefer less email? family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 Productive & Organized Home Contribute to P&O! Link Lineup!

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Professional Assistant Blog

OCTOBER 17, 2008

You reminisce about that Seinfeld episode where Elaine gets stuck on the subway and starts talking to herself about how the train isn’t moving and starts to get claustrophobic. You start to feel the same way and wonder when your floor will hit next.

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Professional Assistant Blog

OCTOBER 13, 2008

The more difficult macros are the ones that are programming code related and require knowledge of Visual Basic (you can find some books here) , which unfortunately, I have no training in. I am going to show you how to record a simple macro function and to implement it.

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Microsoft Word 2008 Keyboards 2007 100

Stephanie LH Calahan

MAY 13, 2011

            Peter Coombs FRONTLINE Training & Consulting. It allows us to easily email branded invoices to our clients, which they can then pay by mail or online. By recording payments as we receive them, we can just as easily monitor overdue payments and send email reminders.

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Stephanie LH Calahan

APRIL 1, 2010

The number of beta testers is going to be very limited - if you are interested in testing the new version, simply add your name and email to the Beta list.   If you are an organizer interested in info on upcoming training, tweet me and let me know! Click to get posts as we publish Prefer less email?

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Filing Networking Fax 2010 100

Stephanie LH Calahan

OCTOBER 21, 2010

  Get Your 7 Day Productivity Video Training Today (F*R*E*E) Now, she's put some of the key processes and techniques she uses into a series of short videos, so that you can become more productive and feel more purposeful in just 7 days!   We have links at the bottom of this post to make it easy to share on your social networks. 

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Networking Fax Twitter Goals 100

Stephanie LH Calahan

JANUARY 8, 2010

She trains, consults, and publishes handbooks that contain phrases for discussing performance. Click to get posts as we publish Prefer less email? family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 A different take on the to-do list. Are You as Productive as You Could Be?

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Service Untitled

MARCH 2, 2011

They are as impatient and restless as a group of “desperados waiting for a train,” to quote the country music song title made famous by The Highwaymen. Faxes gave way to e-mails which gave way to text messages from anywhere at any time. Those emails count in customer service Emails can be an important part of business.

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Success

JANUARY 31, 2023

Fax me a copy of that minute-by-minute breakdown and let’s chat. On their busiest days at the office, they are spending as much as 50% of their day managing email. hours per day checking their emails. hours per day checking their emails. hours—checking their emails. No more long email chains.

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The Office Professionals Place

SEPTEMBER 22, 2009

The fact of the matter is that in today’s economy, acquiring additional education and training is becoming a requirement from the employer and for your professional development. Visit Skillpath Seminars and National Seminars Training are two companies that offer affordable seminars. These seminars may enlist 1-2 day training.

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The Office Professionals Place

FEBRUARY 2, 2010

Have you ever asked your supervisor to pay for a training or workshop that would enhance your professional or personal development only to get rejected saying there just wasn’t enough money in the budget? How to deal with it: Provide written materials and information about the training or workshop you wish to attend.

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Professional Assistant Blog

MARCH 20, 2008

They each took the initiative to get appropriate training and education to better equip them in the areas they were interested in. They each had forward-thinking employers who allowed them to have vision and encouraged them to work towards their goal and made room for that new role within their organization.

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Stephanie LH Calahan

MARCH 10, 2010

Imagine starting and ending every day with an empty email inbox.   And now, without having to pay the thousands of dollars clients have paid me for this training and consulting, you can have it for less than $15, along with some amazing gifts. Imagine starting and ending every day with an empty email inbox.

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The Office Professionals Place

MAY 11, 2010

Here are some suggestions on how to halt the emotional train before it leaves the depot: Take a breath and pause for an unlimited amount of time. Look into purchasing an all-in-one fax, printer, and copier. Again without knowing the specifics of the disagreement, we know that it started in a meeting. Leave feelings out of the equation!

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Filing 2010 IAAP Assertiveness 100

The Small Business Blog

JUNE 10, 2009

We have been training a large number of virtual assistants in all aspects of our service offerings for months and we are very confident we can provide a professional and extremely cost-effective service to all our clients. This is just one service aimed at making you focus on your business and not on your admin. Sponsors Advertise Here?

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Stephanie LH Calahan

MARCH 3, 2010

2 - Stop the "time sucking" activities -- Email and social networking (Facebook, LinkedIn, Twitter, Digg, etc.)   Click to get posts as we publish Prefer less email? family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665   Take action - some kind of action. 

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Stephanie LH Calahan

NOVEMBER 29, 2010

  The proof is in process Just like you can’t train to run a marathon in one day, it will take some time before you can really learn to master your thoughts.  Click to get posts as we publish Prefer less email? family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665

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Stephanie LH Calahan

DECEMBER 27, 2010

The short term training investment will pay off in the long term. Tweet Click to get posts as we publish Prefer less email? family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 Their reasons are usually not rooted in sound reasoning.  Assume they want to learn.

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Stephanie LH Calahan

DECEMBER 15, 2010

Click to get posts as we publish Prefer less email? family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665   The goals (ok you can call them resolutions if you would like) will have more sticking power too.    So let's look at how you do just that.

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Goals Networking AT&T Fax 100

Stephanie LH Calahan

DECEMBER 30, 2010

  The time it takes for your brain to get back into its original train of thought is costing your company money in unproductive time!  Email is the ultimate distraction that most of us face now.    Try to prevent any incoming email from coming in and bugging you.  hours a day for the average worker. 

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The Office Professionals Place

FEBRUARY 24, 2010

Also, this is the perfect time to ask for some professional development training in the areas your supervisor has highlighted you may need improvement. Look into purchasing an all-in-one fax, printer, and copier. For example, my supervisor is great at prioritizing, so I asked her about prioritizing skills.

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Administrative Professionals IAAP 2010 Filing 100

Service Untitled

OCTOBER 6, 2010

We call a business at 4:45 and the person answering the phone can’t email or fax the relevant paperwork because everyone is getting ready to close the office at 5:00. Maybe it’s time for a bit of attitude adjustment? Think of it this way if you would.

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Musings of a High-Level Executive Assistant

MAY 24, 2013

Also respect that they are also busy and may not be able to hold your hand past the initial training period. And anyone can email me questions and I respond only via this blog, not to your personal address. Conduct yourself so they are aware you are there to make their lives easier. You can just write “Thx!”

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Laughing all the Way to Work

APRIL 27, 2009

Your co-workers are probably all new to you, you dont know how to use the photocopier or fax machine and more importantly "where is the bathroom?" Quotations Marks Rules for numbers Saying thank you in an email Seasons greetings or Seasons greetings? I think people forget how overwhelming everything can be when you start a new job.

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Time Zones IAAP 2009 Administrative Professionals 100

The Office Professionals Place

JULY 16, 2010

For more formal training, take a class or workshop. Look into purchasing an all-in-one fax, printer, and copier. You cannot expect to succeed if you don’t keep your skills up to date. Self teaching is easy via the internet. There are many websites that offer free online learning. Turn off the computer when you leave for the day.

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Laughing all the Way to Work

OCTOBER 11, 2009

Dates (Writing out dates) Diagnosis or Diagnoses Dictionaries Due to Electronic dictionaries Email Salutations Exclamation marks versus question marks Expressing Currencies Expressing Time Fewer vs. Less Further vs Farther Grammar or Style Hope: the Word??

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Time Zones IAAP 2009 International 100

Stephanie LH Calahan

MARCH 5, 2010

21 Great Ways to Stop Procrastinating and Get More Done in Less Time [link]   Start Where You Are: Life Lessons in Getting from Where You Are to Where You Want to Be  [link]       Click to get posts as we publish Prefer less email? A different take on the to-do list. Are You as Productive as You Could Be?

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Management Agenda Calendars Twitter 100

Stephanie LH Calahan

DECEMBER 21, 2009

Paul works with individuals, groups and organizations to create more productive working environments and drive individual success via high-content keynote addresses, interactive training seminars, and one-on-one coaching sessions. Click to get posts as we publish Prefer less email? A different take on the to-do list.

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Microsoft Outlook Networking Fax Filing 100

Stephanie LH Calahan

NOVEMBER 22, 2010

she and her consultants focus on conducting presentations/training, personal coaching, assessments and productivity/organizing services for entrepreneurs & time pressed professionals.  " -- Melody Beattie Click to get posts as we publish Prefer less email?   As the founder and CEO of Calahan Solutions, Inc.,

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Networking Fax 2010 Twitter 100

The Small Business Blog

NOVEMBER 10, 2007

She would like to get a copy of my signature – not passport, or anything – so I’ll write her a fax, so she can deal with TNT, and she is shipping me a new copy of the OS Server out. M Stefan Töpfer Said on November 15th, 2007 at 9:33 am Oh yes, I sent the fax again – guess what they did not get it again!

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Stephanie LH Calahan

DECEMBER 10, 2010

Tame Your Email 1. Turn off email alerts when emails arrive in your inbox. If you know that you will never answer an email, delete it right away. Create email folders same as you would for word doc and paper files. Thanks to Peter Coombs of FRONTLINE Training & Consulting 8. Grocery shopping?

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