Trying to Phone/Fax Internationally?

Professional Assistant Blog

Home About Me Advertise Trying to Phone/Fax Internationally? Do you want to fax some documents to a client, but not sure if the fax number you are dialing will be correct? I had the same trouble in the past, since I have to fax quite a few documents to clients on a regular basis. Then you just enter the phone or fax number in the third section. But don’t forget, some office fax machines require you to dial 9 before any numbers, so don’t forget that.

Fax 100

How to Choose an Online Fax Service

Small Business CEO

It’s 2013, and you know that faxing is an antiquated technology. At the same time, you realize that some people still use it, and it’s unprofessional not to have a fax number if someone requests it. Online fax services are currently not required to allow you to keep your number.

Fax 84

Quick Tip: First thing to do to fix office equipment

ProAssisting Blog

For me, I’m usually under the gun with my hair on fire because I need to get this work done ASAP before my boss heads out the door for their business trip… and my computer freezes or the printer stops working or my fax machine won’t send.

Get Rid of Junk Faxes & Telemarketers - For Good!

Professional Assistant Blog

Home About Me Advertise Get Rid of Junk Faxes & Telemarketers - For Good! By The Professional Assistant on Tuesday, September 30, 2008 Filed Under: Productivity D o you receive junk mail, junk faxes and the occasional irritating phone call from telemarketers? I get tons of junk faxes and mail at work each and every day.

Fax 100

SignMyPad: Save Time and Money By Ditching Your Fax and Scanner

Productivity Bits

Usually this involves a fax machine, scanner, printer, or all 3. Don’t go digging in the attic for the fax machine you haven’t used in years. Obviously, the easiest way to do this is to upload the file directly from your computer or through email. I was able to load the PDF’s either directly from the scanner app, or from email. From any of these apps, the completed forms can be emailed or uploaded to DropBox. Your email will remain private.

Fax 138

How A Simple Email Signature Can Get You More Clients

Office Organization Success

Whenever you receive an email from me you will ALWAYS see my contact information at the bottom and know exactly how you can get in touch with me. You will see: My name. My telephone and fax number. My email address (with an active hyperlink). Create your email signature.

2012 267

Top 5 Tips for Making Email the Cornerstone of Your Business

The Small Business Blog

Although email has lost ground to social media and instant messaging in recent years, it is still one of the quickest ways to get hold of people. If you want to guarantee that they will see your message, email is still the next best thing to actually phoning them or meeting in person.

Email 210

You Can Steal Time Back From Email - Productive & Organized

Productive & Organized

Work With Stephanie « Productivity in Bite Sized Pieces - Weekly #Cinch Audiocast Review | Main | Caffeine-Free Ways to Increase Focus & Attention » You Can Steal Time Back From Email A few days ago I received an email from a reader.  I set up four email accounts.

Email 220

Email vs. E-mail

Daily Writing Tips

Electronic mail,” which originally referred to any electronic document-transmission method, including production of facsimiles (also known as faxes), dates back to the 1960s, and in the early 1970s, the abbreviation was codified in the computing world as email.

Email 57

Procrastination, Email, Multi-Tasking, Family Management, Soc.

Productive & Organized

Work With Stephanie « Start the New Year off with a New Focus on Your Personal Affairs | Main | Listen Live to Stephanie on Edge of Change - Interview with the Experts #Productivity #Organization » Procrastination, Email, Multi-Tasking, Family Management, Soc Media Backup Etc.

2011 169

Choose Your Method of Communication Effectively – Email, Phone, In.

The Office Professionals Place

Monday, October 19, 2009 Choose Your Method of Communication Effectively – Email, Phone, In-person, “Snail&# Mail/Memos Have you ever received an email from someone who just started at the company asking you to do something and you haven’t been introduced?

2009 130

19 Tips for Managing Your Email Even When You Don't Want To.

Productive & Organized

Productive & Organized Goes Audio in 3 Different Ways » 19 Tips for Managing Your Email Even When You Dont Want To E-mail, it is the form of communication that we love to hate and love to love.  Send emails to others that you would like to receive back.

2011 274

E-mail Etiquette

Laughing all the Way to Work

Email is no longer just for personal use, with all our accepted short forms: LOL, U, GB and a co-worker's favourite, OMG! With the increasing use of email as the first choice for business correspondence it opens a whole new world of dos and don'ts for the assistant.Here are Some Good-Sense Email Etiquette Tips: Email Salutations: Although email is less formal than writing a letter it is still polite to open with a greeting.

2007 100

4 Simple Steps to Securely Send Credit Card Information

Office Organization Success

Don’t EVER send sensitive financial data via email – even if it is split across two emails. Sending info via email is like sending a postcard via mail.

The 'Bcc'- Friend or Foe

The Office Professionals Place

Thursday, March 4, 2010 The ‘Bcc’- Friend or Foe On average, we receive over 100 emails per day. Friendly Uses • If your email has a large recipient list, you can use the Bcc to hide email addresses and protect recipients privacy.

2010 130

First things first:What to do first when you get in in the morning?

Laughing all the Way to Work

There are so many things we need to check when we first come into work in the morning: voicemail, email, regular mail and faxes and couriers. Email at least can be flagged as urgent, but your voicemail you have no idea until you listen to it how important it is, so best to check that first. Then I check my email. I usually start from the bottom up and go through the emails, unless something is flagged ‘Urgent’ then I go to that right away.

2007 100

Oh No! We May Not Have Heard From You

Productive & Organized

We May Not Have Heard From You Recently a wonderful reader responded to one of our posts via email to let us know that she had filled out our contact form and had not heard from us.  Steph Click to get posts as we publish Prefer less email?

2010 146

How to Create the “VIP Experience” for Your Clients with a Welcome Packet

Office Organization Success

A Welcome Packet is a document – it can either be printed and mailed or digital and emailed – that you send out to your new clients when they sign up to work with you, and cements the relationship you are about to have with them. Are you making it easy for clients to work with you?

2014 230

Batching Work: Your Productivity Super Tool

Jen Lawrence

Emails – We hear this a lot but somehow seem to struggle to release ourselves from the constant beckoning of the email notification. Set time frames to check your email and turn off notifications so your mental flow isn’t constantly interrupted.

2019 67

3 Easy Tips for Keeping Your Client Information Organized

Office Organization Success

Creating a Client Contact Sheet which contains your client’s name, address, email, phone, fax and any other contact information that you want to keep a record of is a useful template to have.

2014 270

On E-mail Blackouts.

Professional Assistant Blog

Hopefully, not too many of you were affected by the email system outages yesterday. In this case, commercial email services were affected, but the next time it could be your server at work. Fortunately, it’s easy these days to create backup email accounts. In a worst case scenario, you just jump over to your free web account and send out notices that your normal email is down temporarily. Home About Me Advertise On E-mail Blackouts.

2008 100

5 Things Every Office Should be Replacing with Online Technology

Tips From T. Marie

Fax Machine- At this point, everyone should be capable of sending attachments via email. for those few technophobes that refuse to be dragged into the 21 st century and insist on faxing you, all you need is Nextiva , up to 500 pages a month for just $4.95. We’re well into the 21 st century, so why is it that so many business offices are still using outdated office machines and systems?

2016 106

13 Ways You Should be Using Your Smartphone for Business

Tips From T. Marie

With more of us enjoying job flexibility today, and with the probability of up to 58% of workers expected to be independent contractors by 2027 , if you’re not using your smartphone for more than texting, calls and email you should be. We all know about texting, calling and emailing from our phones, but are you collaborating from it as well? Scan and Fax Email. Admit it, you don’t go anywhere without your smartphone. It’s ok, the rest of us don’t either.

2018 132

Cost Effective Ways to Greenify Your Business

Eco-Office Gals

You can communicate via email; you can use things like Google Docs, Adobe and e-Signature to send documents and contracts; even faxes can be sent and received online thanks to companies like FaxZero and MyFax. Greenify.

2012 185

7 Reasons to Free Your Business from File Cabinets & 5 Tips to Help You Do It

Tips From T. Marie

Switch to a fax service that delivers faxes in electronic form to email. One of the most popular excuses many businesses give for needing ‘in office’ personnel is access to files. Some businesses have whole rooms full of metal filing cabinets. Within those metal behemoths are file folders stuffed with paperwork that may or may not be needed in the daily running of the business.

2016 127

Following Instructions and Job Hunting.

Laughing all the Way to Work

This person was looking for an administrative assistant and asked for resumes to be faxed to her, but people e-mailed them instead. Here is what she had to say: “What was surprising to me with some of the people who applied for this assistant position is that despite my request to have people fax over their resumes, the majority chose to email me. Even after I added in the ad, no emails. So, if you haven’t heard back and sent me an email, sorry.”

Simple Things You Can Do to Go Green in Your Business

Productive & Organized

  Start with something like electronic faxes.    We use a service that allows a person to fax to a phone number, but rather than a physical fax coming out on our end, it lands in our email in-boxes.  Reduce -- Reuse -- Recycle. 

2011 198

IT Infrastructure Management Opening

The Marq

TheMarq A Human Perspective on Business and Life IT Infrastructure Management Opening Job Posting I received the email below from one of the recruiters Ive worked with in the past.

2010 56

Can a Clean Desk Create Inner Happiness?

On The Job

Need to write a tough email? You probably don't need a dictionary, thesaurus, maps or a fax machine if you can do that work online.

2019 130

How to handle mistakes?

Laughing all the Way to Work

I think sending emails to the wrong person is an easy mistake to make because it is so easy and quick to press Send, but not so easy to take it back (and the Recall function really does not work on emails to external people and is only hit and miss on internal emails). Recently I sent about 80 invitations to a dinner by email and then had to send 25 more to another group of people requesting a meeting.

2011 125

The E-tiquette of E-mail

Laughing all the Way to Work

Watson Associates gives the following e-mail tips for Email Salutations in her e-bulletin Business Writing Updates: “There are several options for starting an e-mail in North America as our business culture is not as formal as other areas. Your company may have a policy on what they want you to include in the signature line and what it should look like, but generally you would include your name, title, company name and address, telephone and fax number.

2008 100

Scams (Old and New) That Target Small Business Owners

Small Business CEO

They might call, fax, email or otherwise solicit you indicating that it’s time to get your business listed in the back of the local phone book, or an applicable business directory of some sort.…

2014 96

3 Steps Toward a Paperless Office

Productivity Bits

To put it into perspective, try imagining all of your emails from the last month coming to you on paper – now that’s a scary thought! It is entirely possible for you to essentially eliminate the use of paper faxes by using electronic faxing, in which you generate an in-bound fax to the computer system you use. Please signup to my email list to receive free updates from Productivity Bits. Your email will remain private.

2010 154

31 Ways to Be Less Wasteful In the Office

Eco-Office Gals

Reduce paper use by emailing when possible. A combo fax machine, printer, photocopier and scanner uses less energy. Businesses across the UK are being wasteful. They are wasting energy and they are not being money-savvy, despite being in such tough economic times.

2013 151

How to Create the “VIP Experience” for Your Clients with a Welcome Packet

Office Organization Success

A Welcome Packet is a document – it can either be printed and mailed or digital and emailed – that you send out to your new clients when they sign up to work with you, and cements the relationship you are about to have with them. On this form have space for your client to fill in all their details and a place for them to sign so that they can fax this back to you – and include all the details about your program/service that you’ve already discussed.

2009 143

10 Reminder Systems for You To Consider

Productive & Organized

savvyspaces Steph: birthdayalarm.com - sends an email reminder 1 week before and again a couple days. With the help of some super-talented developers, they built a system that requires no sign up or setup, and lets any user send or forward any email into the future.

2011 223

Why Your Website Must Include a Portfolio

Eco-Office Gals

This can include business addresses and mailing information, telephone numbers, email addresses, a fax number, and alternate websites or URLs. This allows potential clients to email you directly from your website to request more information, a consultation or even to offer work. You probably know that you need a personal website to help generate leads and to build your brand.

2015 122

What is Your Done List Telling You? A different take on the to-do.

Productive & Organized

Click to get posts as we publish Prefer less email? family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665Productive & Organized Home Contribute to P&O! Archive Network with Steph Is This You?

2011 259

Little Things Really Can Make a Big Impact

Productive & Organized

I turned off my email notification a long time ago (about 15 years) because I did not want to be taken out of the important state of concentration when working on projects.  100 emails a day x 220 work days a year.   4 seconds times 100 emails = 400 seconds 400 seconds time 220 work days a year = 88,000 seconds 88,000 seconds divided by 60 = 1466.666667 minutes 1466.666667 minutes divided by 60 = 24.44 HOURS A YEAR LOST TO EMAIL PINGS!

2010 176

How to Deal with Inconsiderate Co-Workers

Professional Assistant Blog

Home About Me Advertise How to Deal with Inconsiderate Co-Workers By The Professional Assistant on Wednesday, November 25, 2009 Filed Under: Office Gossip , Productivity D o you find that some of your co-workers can be extremely annoying, rude or just plain inconsiderate?

2009 198

Practically Perfect PA visits: Hampton Inn and Suites Myrtle Beach

Practically Perfect PA

Business center with computer, copier, fax, scanner. Making my way down to expected warmth of Myrtle Beach from a very cold Washington DC was much needed and it was especially nice to be picked up from the airport by the Hampton Inn and Suites’s shuttle bus.

2014 183

3 Easy Tips for Keeping Your Client Information Organized

Office Organization Success

Creating a Client Contact Sheet which contains your client’s name, address, email, phone, fax and any other contact information that you want to keep a record of is a useful template to have. As the majority of your communication is probably done via email with documents going back and forth, you’ll also want to create an individual client folder on your PC.

2010 152

Find a CRM (Client Relationship Management) System that Fits Your Needs

Productive & Organized

single entry from my mobile phone, online or via my email  integration with social media (e.g. All of the contact information that you want is in one place - emails, faxes, appts, tasks, file attachments.    8 - Email Management.

2012 178