Practically Perfect PA

SEPTEMBER 5, 2012

Both times I’ve replaced my phone as quickly as is humanly possible because I am just lost without it (sometimes I am literally lost without it thanks to my dependence on Google maps to get me about London!). Here are a few of my favourites: Travel. This app is slightly more expensive but worth paying for if your manager travels a lot.

Restaurants 100

Restaurants Travel Phones Calendars 100

Practically Perfect PA

SEPTEMBER 5, 2012

Both times I’ve replaced my phone as quickly as is humanly possible because I am just lost without it (sometimes I am literally lost without it thanks to my dependence on Google maps to get me about London!). Here are a few of my favourites: Travel. This app is slightly more expensive but worth paying for if your manager travels a lot.

Restaurants 100

Restaurants Travel Phones Calendars 100

C-Suite Assistants

FEBRUARY 7, 2022

For couples who travel frequently between homes and businesses and have busy lifestyles, this could mean coordinating professional and private schedules across different time zones and in different regions around the world. What Type of Assistant Should I Hire?

Payroll 74

Payroll Lifestyle Gifts Calendars 74

C-Suite Assistants

OCTOBER 1, 2020

Some industries and positions require a great deal of travel, as well, while others may be more situated within their own city. As you might imagine, working as a C-level Executive Assistant for a finance giant is very different from the same role in an advertising firm.

PowerPoint 52

PowerPoint Travel Resume Agencies 52

Stephanie LH Calahan

NOVEMBER 8, 2013

Fun travel apps are Skype (for calling home), SimplyNoise (great for sleeping in noisy places), Sit or Squat (find a bathroom), and CheapGas. My Kindle app is a lifesaver while traveling. I like having a long battery life and having the full functionality of the Windows Platform on my phone.

2003 100

2003 Dropbox Fax Social Media 100

Practically Perfect PA

OCTOBER 7, 2014

Sustainable events don’t need to be expensive events. With the power, quality and low price of mobile apps, and the proliferation of smart phones, laptops and tablets you have never had a more secure footing to take your event totally on line. Your speakers and your attendees to travel by public transport. Yes please.

Budget 100

Budget 2014 Travel Training 100

Practically Perfect PA

JANUARY 5, 2015

I manage his schedule and monitor his emails, as well as help organise some of his travel, company events, and client dinners, occasional research, expenses and ad hoc tasks – all the general PA duties. I also try to have a quick catch-up with the MD either by phone or face-to-face.

Restaurants 100

Restaurants Expenses 2014 2015 100

Practically Perfect PA

APRIL 1, 2014

In the past I’d be answering phones, taking memos and maintaining files – nowadays you are an extension of your Executive. ” “When I first started as an EA, I was answering phones, filing, and typing memos. I’m now PA to him, his partner in another business (2 email addresses is fun!),

Finance 100

Finance Salary Filing Project Management 100

Stephanie LH Calahan

MAY 13, 2011

" That is what I heard from her as we were talking on the phone.  It allows us to easily email branded invoices to our clients, which they can then pay by mail or online. By recording payments as we receive them, we can just as easily monitor overdue payments and send email reminders.   OK! 

Credit Card 100

Credit Card Google Docs Dropbox Filing 100

Stephanie LH Calahan

FEBRUARY 11, 2011

Work With Stephanie « Link Lineup: Time Management, Org Tools, Focus Concentration and Top Mobil Phone Apps | Main | Are you Time-challenged Tim or Non-productive Nancy? Smart Phone!! My favorite is: The iPhone although any smart phone will do. And it's a PHONE! Productive & Organized Home Contribute to P&O!

Filing 100

Filing Office Depot Microsoft Outlook Phones 100

Stephanie LH Calahan

JULY 18, 2012

Today, I'm going to address a question that I hear often in networking meetings and was expressed to me recently in a reader email.    My job was high profile, high travel and high stress.    You can do it and if you'd like a little help, I'm only an email away.   Seriously!

Payroll 100

Payroll AT&T Purchasing Filing 100

Laughing all the Way to Work

JULY 16, 2010

Make sure that tasks directly associated with clients come first, consider the financial impact of a project and its completion date on the company, don’t let deadlines control the priority list (expense reports can wait when there are more important tasks), and consider cause and effect (do A to enable B, which accomplishes C).

Time Zones 100

Time Zones IAAP 2010 International 100

Productivityist

NOVEMBER 20, 2013

She is a lawyer, freelance writer, and dedicated traveler. That childlike wonder of experiencing a new place for the first time is what draws me to travel as much as possible, both internationally and domestically within the US. Start reading travel sites online (Trip Advisor, Frommer''s, Lonely Planet, Yelp, etc.),

Google 40

Google Google Docs Travel AT&T 40

Laughing all the Way to Work

JANUARY 10, 2010

I travel far to try and find a full-serve station, but they are becoming extinct. It was expensive,but when I brought it home I had to do all the work to get it up and running. I could see him looking after himself, trying to organise his diary and all his emails etc, and he wasn't sure what to give me. 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP 2010 International 100

Laughing all the Way to Work

DECEMBER 5, 2009

I have a network of assistants that I call friends, although some are just phone colleagues, but we help each other. If you know what works best for you and if your job is 80/20 on what you like then you can put up with the small stuff like filing and filling out expense forms. GET TO KNOW YOUR CO-WORKERS. We are not an island.

Time Zones 100

Time Zones IAAP Interviewing Holidays 100

Stephanie LH Calahan

DECEMBER 2, 2009

  Some say the traditional paper planner is the best, while others swear by their smart-phone or on line tool.  Recommended Tool: Smart phone (I use the Nokia E71 & also recommend a Blackberry) [link] is a Hand-held Device great for Business Professional Pros of Planning Tool: Easy to use.

Calendars 100

Calendars Microsoft Outlook Twitter Purchasing 100

Musings of a High-Level Executive Assistant

MARCH 3, 2013

Surely, as executive assistants we may feel this way when we have to do all the boring stuff - filing, expenses, travel, calendaring, and phones. And anyone can email me questions and I respond only via this blog, not to your personal address. However, sometimes you are also given fun work and special projects.

Customer Service 40

Customer Service Gifts Finance Calendars 40

Laughing all the Way to Work

JULY 29, 2009

He wrote in one sentence that he had " expensive experience" instead of "extensive" and in another wrote "tits" instead of "its." He relied totally on spell check so you can imagine what typos were missed. He was a lawyer and in this particular letter he was writing to a prospective client. Good thing I checked. 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP Holidays 2009 100

Laughing all the Way to Work

DECEMBER 31, 2009

I printed his e-ticket and had everything prepared for his travel. Linda (our travel agent) was obviously having a bad day. He wrote in one sentence that he had "expensive experience" instead of "extensive" and in another wrote "tits" instead of "its." I booked one of my former bosses on a flight to Toronto. 411 Look Up 411.ca

Time Zones 100

Time Zones 2010 IAAP International 100

The Small Business Blog

APRIL 13, 2010

Business Telephone Systems & Phone Lines For Your Business techdepot.co.uk While your competitors have to pay out for expensive office space that they don’t need as clients dry up, your business can continue to thrive. Massy Said on April 16th, 2010 at 8:26 pm Gas is the absolute worst… so expensive.

2007 100

2007 2008 2006 2009 100

Musings of a High-Level Executive Assistant

OCTOBER 8, 2013

It can be 50% daily calendar management, travel, phones, and coordinating client meetings, 25% expense reports, accounting, and misc special projects, 15% vendor and client management, 10% personal executive assistant duties such as picking up lunch, tasting samples, etc. You can just write “Thx!”

Salary 40

Salary Customer Service Promotion Calendars 40

The Shrink for Entrepreneurs

OCTOBER 3, 2010

Fast cars, designer clothes and expensive gadgets serve the same purpose. Take a three week vacation and you’ll crave three months of work-travel freedom. I put my consultancy on hold, moved the crucial clients over to email & Skype and set off on a blogging sabbatical. Happiness never lasts. This is a good thing.

Clothes 40

Clothes Goals Lifestyle Phones 40

Musings of a High-Level Executive Assistant

JUNE 6, 2013

EA work is typically admin work - phones, travels, calendars, expense reports, mtgs/luncheons, etc. It also costs a lot to hire someone else because finding the time to find the right person and training them is expensive in energy, manpower, resources, and money. It’s because they trust you. You can just write “Thx!”

Agencies 40

Agencies Temping Skills Management 40

Men With Pens

SEPTEMBER 2, 2010

When someone I don’t know emails me out of the blue and hands me a guest post, I’m usually a little skeptical. You weren’t looking to travel around the country speaking in front of thousands or charging $20,000 for a 30-minute keynote address. “Win.&#. Not that you’d mind that last one, right?

AT&T 40

AT&T Business Cards 2006 Networking 40

The Small Business Blog

JANUARY 13, 2010

Business Telephone Systems & Phone Lines For Your Business techdepot.co.uk Scudamore believes his philosophy so much that he has invited another competitor, Jason Mohr who runs Any Junk in London, to come visit their offices in Vancouver and even offered to pay half of his traveling costs! Think of the motor industry.

Collaborate 100

Collaborate 2007 2010 2008 100

Stephanie LH Calahan

MARCH 5, 2010

usually at the expense of our own sanity. usually at the expense of our own sanity. Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! [link] or on Twitter: @OrganizerGodess 3 - Just Say No Saying "NO" is really hard for a lot of us - especially women.

Management 100

Management Agenda Calendars Twitter 100

Office Dynamics

FEBRUARY 6, 2011

Several travel expense accounts are waiting to be processed. There are six interviews with out of state candidates to arrange travel for, and an interview panel of five busy people to schedule around. I have a 60 slide PowerPoint presentation to “juice” by adding three dimensional effects, color images, and catchy transitions.

Ergonomics 100

Ergonomics PowerPoint Equipment Travel 100

Office Dynamics

FEBRUARY 6, 2011

Several travel expense accounts are waiting to be processed. There are six interviews with out of state candidates to arrange travel for, and an interview panel of five busy people to schedule around. I have a 60 slide PowerPoint presentation to “juice” by adding three dimensional effects, color images, and catchy transitions.

Ergonomics 100

Ergonomics PowerPoint Equipment Travel 100

Jen Lawrence

FEBRUARY 21, 2019

Why was it taking me so long to book travel and get it on calendars? Expense reports were taking twice as long to get done. Turn off your email notifications. Utilize Do Not Disturb – Whether in chat or on your phone, do not disturb is your electronic gatekeeper. I was drowning. Something had to change.

AT&T 58

AT&T Google 2008 Email 58

Men With Pens

MARCH 8, 2010

Throughout the months of phone calls, backtracking, moving forward, and backtracking again, there was a lot of confusion. That means possibly posting something to your blog, sending out a press release, tweeting a public notice or emailing clients. My phone plressed the return key and it submitted. A lot of hurt feelings.

2010 40

2010 AT&T Email Staples 40

Jen Lawrence

FEBRUARY 21, 2019

Why was it taking me so long to book travel and get it on calendars? Expense reports were taking twice as long to get done. Turn off your email notifications. Utilize Do Not Disturb – Whether in chat or on your phone, do not disturb is your electronic gatekeeper. I was drowning. Something had to change.

AT&T 40

AT&T Google 2008 Email 40

Small Business CEO

JANUARY 4, 2013

Using similar logic as the previous entry, someone who manages a small business is also likely to have a personal phone, a work phone, office phone, several email accounts and even accounts for instant messaging software. MissRefund can save a lot of money for a small business which requires a lot of traveling by plane.

Basecamp 40

Basecamp Social Media Management Phones 40

Men With Pens

JANUARY 10, 2010

Listening to Experts is Expensive When new business owners believe faulty information they find on the web, it costs them a great deal. It didn’t work at all as described and I emailed him to ask “did you actually use this or are you just selling it for the affiliate income?&# dave´s last blog.

2010 40

2010 AT&T Social Media Twitter 40

Men With Pens

MARCH 9, 2010

The last time I needed the phone number, I looked online. One friend refers you to someone who only has an email address, a generic address like annepottertherapist@mail.com. Would you search online for Anne Potter before writing her an email? Compounding the problem was the president giving me an @comcast.net email address.

2010 40

2010 AT&T Email Google 40

Stephanie LH Calahan

DECEMBER 10, 2010

Use the notebook for everything you want to keep track of: to do lists, grocery lists, client meetings, phone calls, dreams and goals. Tame Your Email 1. Turn off email alerts when emails arrive in your inbox. If you know that you will never answer an email, delete it right away. a 6x9(ish) spiral notebook.

AT&T 100

AT&T Calendars Social Media Stress 100

Stephanie LH Calahan

DECEMBER 23, 2010

Put up a poster of your current goal, or print it out and put it out somewhere visible, and send yourself emailed reminders. Goals are important, but not at the expense of happiness now. It’s not an easy goal, either, but you can retire early by cutting back on your living expenses, increasing your income, and investing the difference.

Goals 100

Goals Credit Card Retirement Stress 100