Office Dynamics

JANUARY 21, 2020

And yet assistants help file digital documents and manage calls through their cell phones, so the skills required for these tasks haven’t completely gone away. They are not paid the big bucks to manage a calendar and book flights. A great executive assistant looks at the entire calendar for a month—what happened last week?

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Stephanie LH Calahan

SEPTEMBER 6, 2010

Check out this great tool » Favorite Planning/Calendar Tool - Readers Speak Out There are many ways to manage your time and activities.  What is your favorite planning/calendar tool and why? What is your favorite planning/calendar tool and why? Of all the calendar tools I know, this one handles tasks the best.

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Productivityist

SEPTEMBER 20, 2021

Fortunately, there are numerous excellent and intuitive apps available for almost all phones using iOS and Android. Additionally, integration with existing apps is common such as integrating Calendar with Google Calendar and Microsoft Outlook. Calendar – Integration with Others. It will also sync up with other apps.

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Success

JUNE 23, 2021

Handing the minutiae of backend support tasks off to a qualified professional allows leaders the calendar capacity to focus on their company’s growth and, more importantly, their own personal peace of mind. “A She relieves me from things I don’t need to be doing like email, booking travel and project planning.

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Worxbee

FEBRUARY 28, 2022

Over the years, we’ve learned what tools you need to reach the top of your game. EAs will often have random projects that require them to collaborate with other departments - it’s essential to maintain those human connections. From task apps to full-blown project management tools, the software has never been easier for task management.

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Calendars Project Management Networking Email 122

Stephanie LH Calahan

DECEMBER 2, 2009

Try This Instead | Main | Be Smart About Using the Telephone » The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In We are in the home stretch of 2009 -- bring on 2010!!    One item frequently purchased at this time of year is a calendar or planner for the upcoming year. 

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Success

JANUARY 7, 2023

This depended largely on adjusting my Sunday routine, making habits of all the good advice I’d received over the years from family, teachers and bosses (plus the lessons I’d learned the hard way on my own). The more detailed my calendar, the more prepared and focused I am. Wake up early to be more productive. Don’t lose hope.

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Page Personnel

OCTOBER 2, 2022

Administrative assistants also often work closely with senior-level employees and executives to take care of organisational duties such as answering phones, booking meetings and making travel arrangements on their behalf. Clear communication skills – admin assistants absorb all the communications that executives haven’t time to deal with.

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Administrative Professionals Resume Project Management Phones 59

Office Dynamics

JULY 10, 2018

The meeting is typically a way to evaluate the past year’s project management, acknowledge achievements, receive valuable feedback for performance improvement and create new goals for continued productivity. Below are a few: Throughout the year track each project and goal progress, additional duties added and positive feedback from others.

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Office Dynamics

APRIL 6, 2017

It took time, effort, mistakes and a lot of painful focus to learn and ultimately, I was successful. I got started, one small piece of the project at a time, one step at a time. The project was successfully accomplished. Our role is no longer confined to typing letters, answering the phone, scheduling meetings and travel.

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Worxbee

OCTOBER 17, 2022

It gives you more time in your day An Executive Assistant can lighten your calendar by handling the minor (yet significant) things on your to-do list. But with an executive assistant, you’ll be able to tackle large projects through collaboration. Want to learn more? Some things are bound to fall through the cracks.

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Worxbee

FEBRUARY 20, 2023

Learn how one well-matched Administrative Professional can deliver 2X the results in half the time. Learn more about Worxbee in an intro call. You can delegate all the work that keeps you “busy” - like filling out paperwork, filing, scheduling, budgeting, and making “quick” phone calls. We all only have 24 hours in a day.

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Administrative Professionals Stress Email Budget 52

Office Dynamics

FEBRUARY 1, 2017

As a center of influence, everything should flow through you—calendar appointments, meeting information, phone calls, projects and more. Kick off Administrative Professionals Week with Joan on Monday, April 24 th where you’ll learn her secret success formula for becoming a center of influence.

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Administrative Professionals Calendars Learning Phones 100

Clutter Coach

FEBRUARY 22, 2018

In case you thought the Internet or cell phones were ruining life as we know it, rest assured, it was always ruined. Is the phone calendar I use the best one? But it works as well as I need it to and I don’t have time to research another one, let alone learn how to use it. Probably not.

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Ideas.Ted

OCTOBER 5, 2021

And collaboration overload isn’t just about the meetings that fill up our calendars — it’s also the endless emails, Slacks, reports and work that every new project generates. If so, learn to be comfortable saying no. Establish this early on, at the beginning of a project or when you join a new group.

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C-Suite Assistants

FEBRUARY 7, 2022

They schedule both business and personal appointments, maintain the calendar, and are responsible for a full range of administrative and personal duties—from managing correspondence and making appointments to booking speaking engagements and event planning. To learn more contact us at info@c-suiteassistants.com.

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Productivity Bits

JUNE 16, 2016

Get off Your Phone The best way to make sure you get work done is to limit all distractions; and your phone is probably the hub of almost all of them. You should never be on your phone at work; unless there’s some kind of emergency. There’s nothing on your phone that’s more important than your work.

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Jen Lawrence

AUGUST 3, 2020

If you’ve scheduled time with someone using a timezone as reference point, skip the messy converting and send the calendar invite in that timezone. Create email signatures for new emails, replies, and from your phone that include, at a minimum, your full name, email address, and phone number. Also, bonus tip!

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Eat Your Career

OCTOBER 23, 2013

You see, for the past several years, I’ve been using a variety of tech tools to help organize my life and work—appointments, tasks, projects and more. In theory, electronic tools are always in your pocket or just a click away—whether on your phone, tablet, or laptop. Learning a new system. But now, I’m back to paper (sort of).

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Page Personnel

AUGUST 26, 2022

Those in an office manager role need to know how to manage processes, procedures, documentation, project management and communications. For example, answering phones, taking messages, purchasing office equipment, working with relevant software and filing paperwork. Office management qualifications are useful for many reasons.

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Clutter Coach

JUNE 29, 2013

You’ll learn important, basic concepts that you can use for any organizing project. You’ll feel calm and in control even if your project isn’t finished because now you know how to finish it. That said, some folks learn best with me right beside them, guiding them. Learn tricks to be objective about your space.

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Jen Lawrence

JANUARY 11, 2021

Does your calendar scheduler effortlessly distinguish between travel arrangements and regular phone calls when deciding when you’re available? Learn more about my VIP Days here. Learn more about Jen Lawrence at [link]. To keep everything in check, factor in an approval process into your work streams.

Project Management 52

Project Management Calendars Travel Phones 52

Jen Lawrence

JANUARY 11, 2021

Does your calendar scheduler effortlessly distinguish between travel arrangements and regular phone calls when deciding when you’re available? Learn more about my VIP Days here. Learn more about Jen Lawrence at [link]. To keep everything in check, factor in an approval process into your work streams.

Project Management 52

Project Management Calendars Travel Phones 52

Office Dynamics

JANUARY 30, 2017

I just finished a powerful 3-day executive and assistant coaching project with a large financial firm in Minneapolis. I mean talking in person whether at the office, on the phone, or via Skype or Facetime. They must learn to be a conduit of information. Discuss the day’s calendar but not just who or what is on the calendar.

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Practically Perfect PA

MARCH 18, 2015

Delegation: Your new Executive will need to learn to delegate work to you, which will be new to them. Get the basics up and running straight away: Tell them you will need access to their inbox and calendar. Learn how your Executive prefers to communicate. This is nonnegotiable from your point of view.

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Stephanie LH Calahan

FEBRUARY 11, 2011

Work With Stephanie « Link Lineup: Time Management, Org Tools, Focus Concentration and Top Mobil Phone Apps | Main | Are you Time-challenged Tim or Non-productive Nancy?   Today you will learn about 12 business productivity tools that they can't live without. Productive & Organized Home Contribute to P&O!

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Practically Perfect PA

AUGUST 1, 2013

Sometimes it is easy to forget what we learn over the years so lets have a little reminder of the skills we have picked up at various stages of our careers: Administrator: Improving computer skills from intermediary to advanced . Learning how to use and fix a variety of office equipment. Learning as you go.

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Skills 2003 UPS Agenda 100

Jen Lawrence

JULY 27, 2020

For phone calls/meetings? To ensure you build effective productivity habits, set aside the time and energy to complete tasks by scheduling the work into your calendar. Finally, set your priorities for the next week by scheduling work into your calendar. To learn more about her services, please visit jenlawrence.co/services.

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Calendars Lifestyle Project Management Management 52

Stephanie LH Calahan

DECEMBER 4, 2009

Work With Stephanie « The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In | Main | Want a Paper Planner for 2010? Check out these Great Reviews by @JanetBarclay » Be Smart About Using the Telephone How much time do you lose playing "phone tag?"  I   Start Today!

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BMT Office Administration

OCTOBER 25, 2022

Whether you’re a freelancer or supervise small teams for enterprise-level companies, project management tools are a must if you want to stay efficient and organized. Today, two apps that dominate the project management workspace are Trello and Asana. As such, which app you choose will depend heavily on the scope of your project.

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Stephanie LH Calahan

MARCH 23, 2012

List these three on a large colorful post it note where you will see it, perhaps on your planner, on your phone or in your car. I use a calendar for appointments/activities, not for my to-dos. I keep projects, priorities, and tasks separate using a departmentalization technique from the Family Manager® Hit List. Keep One List!

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C-Suite Assistants

OCTOBER 1, 2020

In some cases, an Executive Assistant in a smaller firm will be the first person ever employed in that position, and may find themselves learning along with their employer. At a smaller company or startup, you may find yourself wearing many hats.

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Worxbee

APRIL 5, 2021

So a better approach is to match the task to the time on the calendar when you know you’ll have the right kind of energy for it. The two minute rule states that if a task comes up that will take you two minutes or less (a phone call, responding to an email, quick data input etc), then you should drop what you’re doing and take care of it.

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Productivityist

FEBRUARY 19, 2018

Put your phone in Airplane Mode. Capture the big projects you want to accomplish in the year ahead. Take the second sheet of paper and brainstorm all of the major project you want to work on over the next twelve months. These projects can be personal or professional (they can even be both). Turn off all notifications.

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Stephanie LH Calahan

JUNE 17, 2011

And, at the same time, people were increasingly starting to rely on their mobile devices for much more than making phone calls.      Can you really coordinate calendars using Springpad?    Are you on other phone platforms?    Any big lessons learned?

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Stephanie LH Calahan

DECEMBER 23, 2009

- How to Use Both For Optimal Professional & Personal Productivity (guest post by Meggin McIntosh) A question that often comes up in workshops as well as on my blog is this one: How do you suggest people use their calendar (planner) in conjunction with the tickler (1-31) files? What are your thoughts in this area?

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BMT Office Administration

JANUARY 31, 2023

Now in 2023, it’s projected that 25% of the workforce will engage in remote work in one form or another. There are many ways to go about this, including time-tracking apps, project management software, timesheets, screenshots, spreadsheets, and asking team members to track their own progress. It makes task management a possibility.

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