Practically Perfect PA

DECEMBER 17, 2015

Read it, process it, and file it away – never allow documents to pile up on your desk or in your inbox. If you need some tips on how to do this, Activia has a detailed guide on why developing and sticking to a system is important and how you can get started and get the most out of your day. Write everything down.

Calendars 100

Calendars Filing Email AT&T 100

Professional Assistant Blog

JANUARY 22, 2008

Home About Me Advertise Using Microsoft Outlook Calendar Properly By The Professional Assistant on Tuesday, January 22, 2008 Filed Under: Meetings , MS-Outlook , Organize , Productivity A re you trying to book a meeting with someone or a group of people? People are using their Microsoft Outlook calendars incorrectly.

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Office Dynamics

APRIL 8, 2016

email, instant chat, phone, text messaging, etc.). Quickly get these projects and/or tasks off of your desk, place them in a tickler file or schedule a reminder and revisit them at the appropriate time. The post How to Master The Art of Supporting Multiple Managers appeared first on Office Dynamics.

Management 100

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Practically Perfect PA

MARCH 10, 2014

Aside from remembering the details we actually have to remember the task itself – how the heck are we supposed to do that?! Here are my top ten tips on how to remember those random requests…. Calendars are not just for appointments. Archive and search rather than file. Good old fashioned pen and paper.

AT&T 100

AT&T Calendars Keyboards Email 100

Ian's Messy Desk

JANUARY 26, 2012

Incoming communication – You should work to manage of your incoming data with the fewest possible moves; including e-mail, voice mail, real-time phone calls and regular mail. If it takes less than two minutes to answer a message, do it then file or delete the message. File those that are just for information. Voice Mail.

Calendars 100

Calendars Phones Agenda Filing 100

Productivityist

SEPTEMBER 20, 2021

Fortunately, there are numerous excellent and intuitive apps available for almost all phones using iOS and Android. Additionally, integration with existing apps is common such as integrating Calendar with Google Calendar and Microsoft Outlook. Calendar – Integration with Others. It will also sync up with other apps.

Doodle 52

Doodle Microsoft Outlook Calendars Collaborate 52

All Things Admin

JULY 27, 2022

Turn off forwarding on phones. Check/review calendars for today: (executive’s name). Check tickler files. Start creating yours today and watch how much more productive you become! HOW TO USE THIS ARTICLE IN YOUR NEWSLETTER OR WEBSITE. It might look something like this: Beginning of the day: Unlock doors.

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Mentoring Administrative Professionals Travel 2022 98

Office Dynamics

JUNE 27, 2012

It also resulted in even more suggestions on how to improve online communication. Here’s another sampling of readers’ complaints – and how you can prevent or rectify matters. The “oops” factor: If you need more than two paragraphs to cover your topic, you’re better off using the phone, or attaching a Word* file.

Etiquette 100

Etiquette Filing Email Calendars 100

Clutter Coach

NOVEMBER 1, 2018

Here’s how to start. Figuring out how to start is often the hardest part of decluttering. Here how to do phase one. Here’s a bonus post triage task: File! File the paper you just sorted. If your file cabinet is a disaster area, consider getting a temporary file box to use until you can revamp it.

Filing 100

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All Things Admin

OCTOBER 26, 2023

Follow In-Person Meeting Norms You wouldn’t wander into the boardroom at work 15 minutes late while munching on a cheeseburger and talking loudly on your cell phone. Make sure your laptop is charged, your internet connection works, and you have any files or information you’ll need to access ready to go.

Etiquette 52

Etiquette Mentoring Administrative Professionals 2023 52

Office Organization Success

JUNE 2, 2011

Gmail – I’m a die-hard Outlook fan and really don’t like the Gmail setup; however for when I can’t be in my office but still need access to my emails and calendar, Gmail is a great way for me to access that information. You can also log in to your account online and access your files from there too. c) 2011 Tracey Lawton.

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BMT Office Administration

OCTOBER 25, 2022

There’s also a calendar view and a to-do list for each team member containing their current tasks (as well as their deadlines). That’s because the Trello board view is so user-friendly and simplistic that anyone can learn how to use it without needing tutorials. Attachments. Checklists. Board Sync. Asana’s key features.

Project Management 59

Project Management Management Calendars Dropbox 59

Stephanie LH Calahan

JUNE 17, 2011

And, at the same time, people were increasingly starting to rely on their mobile devices for much more than making phone calls. Yes, we do think of ourselves as more of a personal assistant and not just a digital filing cabinet. Here's a link to a blog post with further detail about how to use Springpad for productivity.

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Interviewing Microsoft Outlook Restaurants Calendars 100

Clutter Coach

APRIL 5, 2016

Figuring out how to start is often the hardest part of decluttering. If your file cabinet is a disaster area, consider getting a temporary file box to use until you can revamp it. Your to-do list can be in a notebook, on a pad of paper, in your PDA, a whiteboard, on your phone; wherever you will be most likely to look at it.

Filing 100

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Practically Perfect PA

JUNE 19, 2012

Below are a few tips on how to make your desk more efficient: Essential stationery. Calendar – For quick reference I have a one sheet per day calendar block on my desk. Files – see my previous blog on my filing system. Calculator – I still use a calculator most days despite knowing how to use formulas in Excel!

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Office Dynamics

APRIL 10, 2012

More than ever before, Microsoft ® Outlook ® is designed to manage your entire workflow, from calendars to tasks to emails and more! Let tech expert and Microsoft ® Certified Trainer Melissa Esquibel show you how to cut the time it takes to squeeze the maximum benefit out of this powerful new application. Real at-a-glance calendaring.

2010 100

2010 Administrative Professionals Calendars Phones 100

Page Personnel

AUGUST 26, 2022

Those in an office manager role need to know how to manage processes, procedures, documentation, project management and communications. He or she also needs to understand supervision, training, and administration, and how they can benefit the business. Office managers should know how to manage their time effectively on a daily basis.

Management 52

Management Payroll Fax Suppliers 52

Professional Assistant Blog

AUGUST 13, 2008

Home About Me Advertise A Great Outlook: Adding Holidays to Microsoft Outlook By The Professional Assistant on Wednesday, August 13, 2008 Filed Under: MS-Outlook , Organize D o you often wonder how you can add your countrys holidays into your calendar in Microsoft Outlook ? In the Calendar Options section, click Add Holidays.

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Microsoft Outlook Holidays 2008 Calendars 100

Ian's Messy Desk

MAY 25, 2010

Make an appointment - Don’t just hope you find the time to clean up, set a calendar entry and stick to it. Organizer ( paper or electronic) to enter to-dos, addresses or calendar data. Sort – everything into boxes/containers according to what needs to be done: file , shred, recycle , refer, toss, etc.

Calendars 100

Calendars Ergonomics Filing Health 100

Professional Assistant Blog

NOVEMBER 20, 2009

Home About Me Advertise Make No Mistakes With Meeting Request Attachments in Outlook 2007 By The Professional Assistant on Friday, November 20, 2009 Filed Under: Meetings , MS-Outlook Y ou sent a meeting request to a bunch of people. If you want to update the calendar, you would have to make the changes in the meeting request directly.

2007 100

2007 Agenda 2008 Cubicle 100

Practically Perfect PA

APRIL 1, 2014

In the past I’d be answering phones, taking memos and maintaining files – nowadays you are an extension of your Executive. ” “When I first started as an EA, I was answering phones, filing, and typing memos. .” “My role has changed drastically over the years.

Finance 100

Finance Salary Filing Project Management 100

Stephanie LH Calahan

DECEMBER 13, 2010

Clean Out Your Files It’s easy for your cabinets and folders to become overstuffed with outdated paperwork, so it’s important that you take time once a year to purge the old and make room for the new. Start with your reference, client, and financial files. When January 1 hits, you should be able to file any new document in seconds!

2011 100

2011 Filing Networking Phones 100

Practically Perfect PA

AUGUST 1, 2013

Most of that time has been spent figuring out how to look as youthful as I did at 21, making terrible decisions with fashion, money and well men but also making my way along the career path that has led me to being an EA in Barcelona. Learning how to use and fix a variety of office equipment. Understanding basic office procedures.

Skills 100

Skills 2003 UPS Agenda 100

Stephanie LH Calahan

JANUARY 7, 2011

January 20, 2011 2:00 PM CST (12:00 PM PST- 1:00 PM  MT- 3:00 PM EST) For 60 Minutes Learn how to battle the top time-stealers and take control of your office once-and-for-all with expert advice from productivity consultant and coach Stephanie LH Calahan Mark Your Calendar and Sign Up Today!

Interviewing 100

Interviewing 2011 Networking Calendars 100

Practically Perfect PA

MAY 28, 2012

A few weeks ago I wrote a blog on how to work effectively in an open plan office and I did touch on this subject but considering we often get asked in interviews how we maintain confidentiality I felt it was well worth revisiting this crucial skill. b) Encrypt any attached files. Confidential Paperwork .

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Eat Your Career

OCTOBER 23, 2013

And anything stored on your hard drive can be retrieved from backup files (I use Carbonite for those who are interested). In theory, electronic tools are always in your pocket or just a click away—whether on your phone, tablet, or laptop. Things I had input on my phone wouldn’t show up on my computer and vice versa.

Management 100

Management Basecamp Calendars Phones 100

The Small Business Blog

MAY 16, 2010

How to be successful and eco-friendly. How to be successful by focusing on your core business. Small Business Bootstrapping How to start your own small business with no or little money. Business Telephone Systems & Phone Lines For Your Business techdepot.co.uk Be ruthless with your filing.

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Stephanie LH Calahan

OCTOBER 9, 2012

  Back when I had to keep track of phone conversations, email and face-to-face it was simply much easier to do! Here is an example of an interaction that my client had prior to putting a CRM in place: Prospective client calls on the phone about a speaking project and a meeting gets scheduled. " I can relate! 

Phones 100

Phones Networking Social Media Calendars 100

Stephanie LH Calahan

JANUARY 3, 2011

  Now is the time to let go of the excuses that you don't have time, are too tired or don't know how.    Also, when you come across papers that are date driven, make sure to add an entry to your calendar/planner to remind you to do things.    Note, folders & hanging files not included.

Filing 100

Filing Medical Finance Health 100

The Small Business Blog

NOVEMBER 17, 2009

Small Business Bootstrapping How to start your own small business with no or little money. How to be successful by focusing on your core business. How to be successful and eco-friendly. Business Telephone Systems & Phone Lines For Your Business techdepot.co.uk E-Mail me or follow me. You ask a question, I answer!

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Productivity Bits

SEPTEMBER 23, 2010

How to deal with the open loops is a question we always try to find answers for. We cannot seem to contain these open loops no matter how hard we try. File System. T he tool that we integrate to our productivity system must go hand in hand with our file system or the stuff that we work with.

Agenda 100

Agenda AT&T Calendars Stress 100

The Office Professionals Place

AUGUST 13, 2009

A good office professional must be able to greet clients, answer phones, and interact pleasantly, politely, and cordially. McKay and Davis to find out the different listening barriers and how to overcome them. Need a filing system? OfficeArrow.com has a great article discussing the "43 folder filing system."

IAAP 100

IAAP Filing Administrative Professionals Skills 100

Ian's Messy Desk

JULY 28, 2010

Get a single notebook and use it to record notes, phone numbers, web addresses, ideas, to-dos, etc. Create a list or binder of regularly referenced material, such as phone numbers, and keep it accessible in a desk drawer. Schedule filing time at least once per week. This is not the same as a tickler file.

2007 100

2007 Filing 2009 AT&T 100

Professional Assistant Blog

AUGUST 28, 2008

Home About Me Advertise Clock In The Right Time Zone: Booking Meetings in Microsoft Outlook By The Professional Assistant on Thursday, August 28, 2008 Filed Under: Meetings , MS-Outlook , Organize , Productivity , Travel D o you need to book meetings for your manager(s), but most meetings are all over the country or even internationally?

Microsoft Outlook 100

Microsoft Outlook Time Zones 2008 Cubicle 100

Stephanie LH Calahan

DECEMBER 20, 2010

  You may have categories like, phone calls, finances, networking, paper work, or creative activities. Try This Instead Favorite Planning/Calendar Tool - Readers Speak Out You Can Make a Difference in YOUR Productivity in 7 Minutes!   Then pick the items that are similar and group them together. 

Networking 100

Networking Phones Fax Management 100

Stephanie LH Calahan

FEBRUARY 25, 2011

It's a great way to save files and photos on the "cloud." Look Ahead I have found that in order to save time, the last thing I do at night is to "look ahead" By look ahead, I mean that I check my calendar and tickler file for what I have scheduled tomorrow.

Dropbox 100

Dropbox Filing Networking Fax 100

Stephanie LH Calahan

MARCH 4, 2011

I converted a room in our home that acts as an office - desk, file cabinets, computer, adding machine, stapler - the whole 9 yards. A cheap computer desk and some wire filing systems can create the same atmosphere. Keep your personal phone calls and emails to a minimum, just as you would if you worked in an outside office.

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