Tips From T. Marie

JUNE 14, 2023

Visualize your schedule using colorful charts or digital calendars, and be open to the art of flexibility, for life often throws unexpected adventures our way. For example, in my business, I may not know what particular tasks I will be called on to complete on any given day. For example, from 1:00 to 3:00 pm.,

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Success

MAY 3, 2023

If you’re traveling to a different time zone, always double check your calendar to make sure any meeting times are correctly noted. A location that’s too remote may not work if Wi-Fi and phone service are not up to par. I think high performers tend to forget how much you’ve depleted your battery,” Neacsu says. “We

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Success

JANUARY 5, 2022

For example, many entrepreneurs enjoy being wanted and needed. Now when those questions come in, you don’t have to get on the phone or Zoom call—you can simply send them a link and go back to focusing on the tasks that will move you closer to your goals. They want to say yes to everyone, to be all things to all people.

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Office Organization Success

JANUARY 31, 2012

For all of these scenarios there’s one very easy solution … create a marketing calendar. A marketing calendar is a very powerful business planning tool, and an essential one for your business if it’s to grow and flourish. With a marketing calendar, you can see at a glance: Upcoming promotions that you need to prepare for.

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Stephanie LH Calahan

SEPTEMBER 6, 2010

Check out this great tool » Favorite Planning/Calendar Tool - Readers Speak Out There are many ways to manage your time and activities.  What is your favorite planning/calendar tool and why? What is your favorite planning/calendar tool and why? Of all the calendar tools I know, this one handles tasks the best.

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Success

FEBRUARY 2, 2023

Ease into your day You open your eyes, silence your phone alarm, press your mail app and start thumbing through your emails. It could simply be taking the time the night before to select your outfit, pack lunches and check your calendar, ensuring the morning hours are much calmer. Protecting mental health at work for employees 1.

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BMT Office Administration

AUGUST 17, 2022

For example, some tasks that are more repetitive and boring can be hard to stay focused on, so you may need to experiment with music like lo-fi that can sometimes boost productivity or find a podcast that will provide entertainment without becoming a major distraction. You may find that a certain task is taking up more hours than it should.

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Worxbee

FEBRUARY 28, 2022

For example, we know executive assistants who had to find popular tickets to a game or dinner reservations at the last minute for clients. Here are some examples: Todoist - Todoist is a practical task list app because of its simplicity and portability. For example, you might follow strategies to get to I nbox Zero.

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Calendars Project Management Networking Email 122

Stephanie LH Calahan

DECEMBER 2, 2009

Try This Instead | Main | Be Smart About Using the Telephone » The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In We are in the home stretch of 2009 -- bring on 2010!!    One item frequently purchased at this time of year is a calendar or planner for the upcoming year. 

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Productivityist

SEPTEMBER 20, 2021

Fortunately, there are numerous excellent and intuitive apps available for almost all phones using iOS and Android. Additionally, integration with existing apps is common such as integrating Calendar with Google Calendar and Microsoft Outlook. Calendar – Integration with Others. It will also sync up with other apps.

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Doodle Microsoft Outlook Calendars Collaborate 52

Eat Your Career

APRIL 15, 2019

For example, you may have a morning routine at home. You may also want to add reminders on your calendar or phone at certain times of day to keep you on track. Workplace routines are like rituals—specific, pre-established ways of doing things that need to happen on a regular basis. Remember to use your checklists!

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UPS Stress Calendars Confidence 232

LEADERASSISTANT.COM

MARCH 28, 2024

Traditionally, executive assistants were seen as secretarial staff, making copies and answering phone calls. Organizational abilities: Experts in managing multiple tasks and schedules efficiently, an executive assistant must keep everything on track, from managing calendars to coordinating meetings.

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Page Personnel

OCTOBER 2, 2022

Administrative assistants also often work closely with senior-level employees and executives to take care of organisational duties such as answering phones, booking meetings and making travel arrangements on their behalf. Clear communication skills – admin assistants absorb all the communications that executives haven’t time to deal with.

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Office Dynamics

AUGUST 22, 2013

Whether you need to keep track of client appointments, executive meetings, or employee shifts, you can take advantage of online calendar apps to make scheduling easier. Cloud-based calendar software is available in a variety of formats and styles to make it easy to find a tool that meets the needs of your company.

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C-Suite Assistants

FEBRUARY 7, 2022

Last year for example, at C-Suite Assistants, only 7 percent of our total placements in 2020 were for EA/PAs. You don’t have to worry about their chores falling outside of their job description (for example, asking an executive assistant to shop for your spouse’s anniversary gift, or pick up their dry cleaning).

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On The Job

MAY 23, 2018

Send a "for your calendar" email, letting them know that you're going on vacation. Some vague message like "I'll be gone until June 15" isn't really helpful and unless you tell me who is covering for you, the phone number and email of the person. If this is an urgent matter, please contact Jane Jones at [email and phone number].

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Office Dynamics

JULY 10, 2018

Below are a few examples of general and job-specific goals: Set a professional development goal whether it’s attending a conference, completing an online course or program, reading a certain book or two, scheduling time each week or month for webinars, computer program training, time management courses, etc.

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Office Organization Success

SEPTEMBER 15, 2012

For example…. Don’t be a slave to your emails or your phone. Email and the phone are two of the biggest distractions for solo service professionals, so have a strategy for managing these distractions. Plan your calendar. Block out specific times in your calendar for certain activities.

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Practically Perfect PA

OCTOBER 23, 2014

I have written a lot about diary management over the years, which is not surprising when you think assistants spend at the very least a third of their day organising their manager’s calendars. Prior to confirming a meeting in the calendar always look at what your boss has schedule either side of the meeting.

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Jen Lawrence

DECEMBER 19, 2019

For example, in college, my roommate and I were both late for class – a lot. A plain piece of computer paper that read, “Cell phone, keys, wallet.” Do I have my cell phone, keys, and wallet? Here’s a few examples to get your brain started in the right direction.

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On The Job

OCTOBER 27, 2014

For example, some travelers say they find it a lot less stressful to stay at the same hotel chain – or even the same hotel if they’re often traveling to the same destination. Begin charging your laptop and phone and put out writing pads, pens, etc. Next, set up an area that will be just for work , such as at the desk or table.

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Worxbee

APRIL 5, 2021

So a better approach is to match the task to the time on the calendar when you know you’ll have the right kind of energy for it. For example, some people like to schedule “like” tasks in blocks based on the level of focus the task requires. Pairing up “thinking” tasks with tasks that you do on autopilot are good examples.

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Office Organization Success

JUNE 2, 2011

Gmail – I’m a die-hard Outlook fan and really don’t like the Gmail setup; however for when I can’t be in my office but still need access to my emails and calendar, Gmail is a great way for me to access that information. This allows me to access my desktop PC from any other PC exactly as if I were sat at it.

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Melissa Peoples

DECEMBER 15, 2018

On average, he spends 19 minutes a day on his phone. Confession 2 I picked up my phone 133 times a day. I had been using it for about 20 minutes (which seemed like 5 minutes) and already I had spent more time on his phone then he had or does every day. In the last 7 days, I had spent 29 hours and 28 minutes on my phone.

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Practically Perfect PA

MARCH 10, 2014

Similarly I have a large A4 desk pad next to my keyboard for any quick notes I need to make, things to remember (like phone numbers for instance), and tasks people give me at my desk. Calendars are not just for appointments. Every time I get called into my managers office I grab a pen and my note pad before seeing them.

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LEADERASSISTANT.COM

NOVEMBER 26, 2023

My experience has taught me a lot about how to manage email, but as you’ll see in my “waking up to check emails addiction” example below, I still have plenty to learn. Dozens of times throughout the day, you refresh your phone to see if you have new emails. You could call it Email FOMO (fear of missing out).

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Page Personnel

AUGUST 26, 2022

For example, answering phones, taking messages, purchasing office equipment, working with relevant software and filing paperwork. Office managers may also draft documents, help with payroll, keep an organised office environment and communicate via phone, email and fax (yes, some companies are still using fax machines).

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Practically Perfect PA

MAY 2, 2014

This was before we had apps or smart phones or the rise in technology that we have seen over the years. More recently I’ve heard from assistants that have tried a few different apps and bits of tech which have really helped with their minute taking so I thought I would give a few examples of what is out there.

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Practically Perfect PA

JUNE 19, 2012

Calendar – For quick reference I have a one sheet per day calendar block on my desk. In addition to that as part of our role we are always at one piece of equipment or the other and it is a massive time saver if for example the printer is near our desk. I use the small post-it index flags all the time as well. .

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Step It Up VA Coaching

AUGUST 7, 2014

Bulk tasks, client work and phone calls. For example, you could schedule phone calls on a certain day of the week or a certain time each day. Calendar everything and stick to it. Laundry, dishes, personal phone calls, appointments, trips to the grocery store, web surfing, watching Ellen, etc., Guess what?

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Stephanie LH Calahan

NOVEMBER 8, 2013

  Here is an example of why: I was just checking my emails before going to bed (I'm on vacation in Georgia, just south of Russia, 12 hours ahead of pacific time) when I saw an interview request from foxbusiness.com journalist. I like having a long battery life and having the full functionality of the Windows Platform on my phone.

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Make or Break Moments

DECEMBER 16, 2009

One person was behind the desk, I was no more than five feet away and talking to her when she picked up the phone and called a vendor, totally ignoring my presence. Yet, a phone call appeared to be more important than engaging me in even trivial conversation. Lesson Learned: One way to create sales is to get people into the store.

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Tips From T. Marie

AUGUST 19, 2011

Despite iPads, 3D television, and the wonders of Skype , one of technology’s greatest wonders, in my own opinion, is the cell phone. It seems in a matter of 10 years (10 years ago I had my first Nokia bar phone), we have gone from owning ‘mobile telephones’ to ‘mobile do-everything devices’.

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Stephanie LH Calahan

OCTOBER 9, 2012

  Back when I had to keep track of phone conversations, email and face-to-face it was simply much easier to do! Here is an example of an interaction that my client had prior to putting a CRM in place: Prospective client calls on the phone about a speaking project and a meeting gets scheduled. " I can relate! 

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Stephanie LH Calahan

MAY 17, 2010

For example, write all tasks related to recruitment on blue cards and items related to resident evaluations on red cards. For example, after receiving an e-mail request, don’t let it sit in your in-box until you remember or miss the deadline.     * Master calendars.     * Master calendars.

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Step It Up VA Coaching

JULY 18, 2013

Bulk tasks, client work and phone calls. For example, you could schedule phone calls on a certain day of the week or a certain time each day. Calendar everything and stick to it. Laundry, dishes, personal phone calls, appointments, trips to the grocery store, web surfing, watching Ellen, etc., Guess what?

Management 100

Management Phones Agenda Calendars 100

Productivityist

OCTOBER 28, 2015

You have two main tools that help you do this: your to-do list and your calendar. Your calendar is used to identify when you’re going to do those things and how much time is needed to complete them. When you place all tasks you want to do on your calendar, it is harder to forget to do things. Using Your Calendar.

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