Ian's Messy Desk

MARCH 1, 2012

Instead of filing the PDF on the network, the document was printed and placed in a filing cabinet , where it will sit until doomsday. Keeping your desk and files clutter–free in a paper–filled environment isn’t easy, but a little planning and a little technology can help. We really didn’t need the manual. DELEGATE IT.

PDF 100

PDF Filing Policies Purchasing 100

Ian's Messy Desk

APRIL 24, 2014

It may not be the everyday tasks, projects and deadlines, but rather the physical environment. Creating a stress free environment for you and your team can pay off big time. File away completed projects, and do an assessment of what you really need to keep. NC) Does your workplace stress you out? Be a good communicator.

Stress 100

Stress Keyboards Ergonomics Suppliers 100

Ian's Messy Desk

JANUARY 15, 2014

Instead of filing the PDF on the network, the document was printed and placed in a filing cabinet , where it will sit until doomsday or at least until someone cleans out those files. Despite improvements in document handling technology, despite the convenience of PDF files, we still produce a lot of paper. DELAY IT.

PDF 100

PDF Filing Policies Purchasing 100

Office Dynamics

DECEMBER 9, 2016

Paper and Digital Files. Filing – paper and digital. Your systems will need to evolve to match the personalities and work environments you are in. Process your emails OUT of your inbox and into a TASK or CALENDAR appointment so you get them into your system for follow up, tracking, and completion. Ideas, Time & Space.

Travel 100

Travel Filing Forms Skills 100

Office Dynamics

MARCH 1, 2016

For some, though, a home office doesn’t provide a consistent and reliable work environment. Remember to back up all important files , especially when using public Wi-Fi, to make sure you don’t lose anything. It can also be demoralizing to work alone without person-to-person interaction. Get dressed for work.

Telecommuting 100

Telecommuting Home Office Ergonomics Clothes 100

Worxbee

AUGUST 9, 2021

EAs can manage a calendar of development activities and make sure that the executive director meets key dates (such as grant deadlines). For example, most grants have conditions attached to them such as requiring activities to be done by a certain date or that all receipts related to expenditure of grant funds are filed appropriately.

Budget 52

Budget Payroll Calendars Expenses 52

Laughing all the Way to Work

JULY 15, 2008

My mind is already planning the next Board meeting and how I will organize my desk and the filing at the new place. I want all my filing to be up to date and my desk to be neat and tidy. Filing - We all have filing to do and when you are leaving it is even more important to get it done. Update your filing list.

Filing 100

Filing Calendars Staples Forms 100

Ian's Messy Desk

MAY 26, 2010

Files can be kept in open piles on a desk or in folders, according to your style. If a clean visual environment is important to you, use boxes and folders as you RAFT. Use the RAFT template: refer it, act on it, file it or toss it. File it, if necessary. Eighty percent of filed papers are never looked at again.

Management 100

Management Filing Ergonomics Health 100

Page Personnel

AUGUST 26, 2022

For example, answering phones, taking messages, purchasing office equipment, working with relevant software and filing paperwork. Office managers may also draft documents, help with payroll, keep an organised office environment and communicate via phone, email and fax (yes, some companies are still using fax machines).

Management 52

Management Payroll Fax Suppliers 52

Practically Perfect PA

AUGUST 1, 2013

Gaining awareness of a business environment. Getting to grips with calendar and email management. Establishing and maintaining filing systems. Speaking to clients and customers in a professional and helpful manner. Dressing professionally. Working to deadlines and for a number of people. Understanding basic office procedures.

Skills 100

Skills 2003 UPS Agenda 100

Practically Perfect PA

JANUARY 30, 2013

How do they organise their calendar and how do they like to have their meetings set out? Think about quick wins that you can achieve easily and that will impress your boss, be it clearing their long over due filing or using your contacts to get them an upgrade on a flight. However, a word of warning, be sensitive!

Management 100

Management Calendars Filing Email 100

The Office Professionals Place

JULY 16, 2010

Organization means implementing an appropriate filing system (electronically and paper) and utilizing your task lists and calendar effectively so that you can locate items quickly when needed which increases productivity. Log Files As with most other websites, we collect and use the data contained in log files.

Stress 100

Stress 2010 Filing Resume 100

Stephanie LH Calahan

OCTOBER 9, 2012

Sticky notes have their place for fast reminders in the day, but if you are like me, too many around can become like wall paper -- you start tuning out the environment because there are too many of them.    Not to mention, sticky notes have a tendency to accidently get stuck to the backs of other things and get lost!

Phones 100

Phones Networking Social Media Calendars 100

Laughing all the Way to Work

DECEMBER 17, 2008

Try to anticipate the need so you can have the file or the answer your boss needs, before he or she even knows they need it. A good assistant knows just where to find the document or file needed, or they won’t stop looking till they do. Be one step ahead of your boss. Be protective of your boss’s time. Dealing in real time.

Time Zones 100

Time Zones Filing IAAP 2008 100

Stephanie LH Calahan

MARCH 4, 2011

I converted a room in our home that acts as an office - desk, file cabinets, computer, adding machine, stapler - the whole 9 yards. A cheap computer desk and some wire filing systems can create the same atmosphere. I find that it is easier to work in an office. It doesn't take long before they figure out your schedule as well.

AT&T 100

AT&T Calendars Home Office Policies 100

Laughing all the Way to Work

SEPTEMBER 19, 2008

I use hanging file folders labelled from January through to December. Every afternoon before I leave for the day, I go through the hanging file for that month to see if there is anything I need to bring forward for the next day. A tip she passed along had to do with the bring-forward system and has been a great tool for me.

Time Zones 100

Time Zones 2008 IAAP Calendars 100

Laughing all the Way to Work

AUGUST 1, 2010

I keep mine in an encrypted Word file on my computer. I also have an encrypted file with various other important numbers like my and my husbands social security numbers and the like. Servers are usually backed up daily, so your file will likely be restored. However, you probably want to password protect file.

Time Zones 100

Time Zones 2010 IAAP Filing 100

Laughing all the Way to Work

OCTOBER 10, 2008

If that is not happening, schedule yourself in their calendar. Keep up to date on their calendar and look ahead to see what is coming up and what your boss might need to prepare for that. Put reminders in their Tasks or Calendar of anything you know is coming up with enough lead time so they will have time to complete it.

Time Zones 100

Time Zones IAAP 2008 International 100

Stephanie LH Calahan

DECEMBER 10, 2010

Create email folders same as you would for word doc and paper files. Utilize your calendar to schedule tasks. Sit down at your calendar and block out the time for your tasks. If you need to write/send your holiday cards then look at your calendar and schedule it in. In the calendar. Grocery shopping?

AT&T 100

AT&T Calendars Social Media Stress 100

Administrative Arts

AUGUST 16, 2010

Managing Calendars. This includes setting up and managing electronic and physical files. If you are in a corporate environment and these personal duties are a regular occurrence, though, it could be considered a misuse of company funds, namely your salary. Greeting Clients and Visitors. Creating and Modifying Documents.

Fax 40

Fax PowerPoint Filing Meeting Minutes 40

Laughing all the Way to Work

DECEMBER 19, 2009

Once a date is finalized I put it in my bosss calendar and confirm the meeting with the other participants. When a meeting is finalized, I put the scheduling sheet in a completed file. I gave at the office Calendar "ah ha" Introducing The Administrative Bloopers Blog What ever happened to the "us" in Service?

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

MAY 23, 2009

At one office I worked in we had a mail cart with slots for everyones mail, but it was filed First name, Last name. the phone book, standard filing practices etc.) This goes for filing and also how your contacts are ordered in Outlook. If you open the contact card you will see in the first section File As.

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

MARCH 15, 2009

Tried and True Method: I set up 12 hanging file folders labelled January through to December. I then put the items in a two-fold file folder with his calendar printed out on the one side and the items he will need for the day on the other side. The system I use is quite simple and has been around for a long time. Thats great!

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

AUGUST 13, 2010

This is useful if you want to file the email and change the Subject line to something that better describes what the email is about or to put notes in the email. You can also attach a file from Word, Excel or PowerPoint or a business card from your Contacts if it is someone you need to remember to call and want that information available.

Time Zones 100

Time Zones IAAP PowerPoint Email 100

Laughing all the Way to Work

AUGUST 29, 2009

If there are any deadlines or appointments, put them in your boss’s calendar or task list with appropriate reminders. Get any files they may need as a result of the e-mail correspondence. Going through some major organizing and filing here at our office and this is another 'a propos' topic that hits home.

Management 100

Management Time Zones IAAP 2009 100

Laughing all the Way to Work

AUGUST 10, 2010

Ctrl + Home moves the cursor to the beginning of the open file or document and Ctrl + End moves the cursor to the end of the open file or document, but if you are in the middle of a document and want to select everything from there down, press Ctrl + Shift + End or if you want to select everything from there up, press Ctrl + Shift + Home.

Keyboards 100

Keyboards Time Zones IAAP PowerPoint 100

Laughing all the Way to Work

DECEMBER 12, 2009

This can be as simple as having hanging file folders marked from January to December and then you just put items in the appropriate month that you need to bring forward for your boss. Building Relationships one Assistant at a Time ► April (2) Keeping focussed in a busy environment When your boss arranges meetings behind your back.

Time Zones 100

Time Zones IAAP International 2009 100

The Small Business Blog

OCTOBER 2, 2007

The reasons for this are quite predictable: No safe employment environment, even in big corporations. Have a more flexible work environment, to suit ones needs better. » « Previous Entries This entry was posted on Tuesday, October 2nd, 2007 at 9:09 pm and is filed under Work/Life Balance. if you like.

2007 100

2007 2008 2009 2010 100

Laughing all the Way to Work

JULY 26, 2009

Or if you want to attach a file, choose Attach File. Building Relationships one Assistant at a Time ► April (2) Keeping focussed in a busy environment When your boss arranges meetings behind your back. On the right, make sure Attachments is clicked. I always set reminders on my tasks. If you press Ctrl.

Time Zones 100

Time Zones IAAP 2009 International 100

Laughing all the Way to Work

JUNE 23, 2009

Posted by Patricia Robb at 6:39 AM Labels: Administrative Assistant , colour coding , coloured file folders , professional assistant Reactions: 0comments: Post a Comment Newer Post Older Post Home Subscribe to: Post Comments (Atom) Join me for a Webinar, Sept. Try it, you may like it. 5, 2010 at 12 p.m. ► February (5) We did it Canada!

Time Zones 100

Time Zones IAAP Staples Meeting Minutes 100

Laughing all the Way to Work

JANUARY 13, 2009

In some organizations raises are tied to how well you do and it is also a record that is kept on your personnel file. Normally, I put something about needing to get my filing system up to date, but I think I may have missed the point when I have done that. I never know what to put down. ► March (2) Admin Buddies Are you prepared?

Time Zones 100

Time Zones IAAP 2009 International 100

Laughing all the Way to Work

DECEMBER 5, 2009

If you know what works best for you and if your job is 80/20 on what you like then you can put up with the small stuff like filing and filling out expense forms. Building Relationships one Assistant at a Time ► April (2) Keeping focussed in a busy environment When your boss arranges meetings behind your back.

Time Zones 100

Time Zones IAAP Interviewing Holidays 100

The Small Business Blog

NOVEMBER 17, 2009

« Small Business World News Round-up – 2009/11/17 WinWeb Launches WinWeb TV – Free Small & Home Business Videos » « Previous Entries This entry was posted on Tuesday, November 17th, 2009 at 6:08 pm and is filed under plan cash-flow. You can follow any responses to this entry through the RSS 2.0

Suppliers 100

Suppliers 2009 2007 2008 100

Laughing all the Way to Work

OCTOBER 11, 2009

Building Relationships one Assistant at a Time ► April (2) Keeping focussed in a busy environment When your boss arranges meetings behind your back. I gave at the office Calendar "ah ha" Introducing The Administrative Bloopers Blog What ever happened to the "us" in Service? Minute taking made easier.

Time Zones 100

Time Zones IAAP 2009 International 100

Laughing all the Way to Work

JANUARY 24, 2009

This article is extremely well written, and I have already printed a hardcopy, which I am going to add to my file. Building Relationships one Assistant at a Time ► April (2) Keeping focussed in a busy environment When your boss arranges meetings behind your back. I love the way you relate the potholes, road blocks, etc.

Time Zones 100

Time Zones IAAP 2009 International 100