Stephanie LH Calahan

FEBRUARY 18, 2011

Productive & Organized Goes Audio in 3 Different Ways » 19 Tips for Managing Your Email Even When You Dont Want To E-mail, it is the form of communication that we love to hate and love to love.    Multiple studies on business productivity will tell you that huge amounts of time are wasted on email.

Email 100

Email Management Filing Monster 100

Office Dynamics

APRIL 25, 2016

Apps for file access, e-mail, calendar, password protection, word processing, spreadsheets, presentations, virtual meetings, news, weather and travel are examples of key productivity tools mobile devices should have installed. (I Backup and store your files via a cloud service. Share and collaborate on files.

Dropbox 100

Dropbox PDF Filing Google 100

Clutter Coach

NOVEMBER 17, 2014

This category includes bills, medical forms to file, an insurance or telephone plan to compare with what you have now, information about a product you intend to buy and a list of activities put on by a group you belong to. Be careful about filing too much. Most people’s file cabinets are neglected paper graveyards.

Medical 100

Medical Filing Credit Card Legal 100

Office Organization Success

APRIL 28, 2016

Are you continually searching around looking for an email address? For example, how do you create a new client file? List all of the steps you take in a process from start to completion – these steps will form your system. Create a calendar template. Or cannot tell at a glance if your project is on track?

Management 100

Management Calendars 2016 Email 100

The Office Professionals Place

JUNE 7, 2010

I was online completing a form that required a phone number and I didn’t have the phone number handy, while I was conducting a search on the internet, my friend got a regular phonebook and found the phone number before my page could load to show me the results of my search. If my files were lost, how could I do my job effectively?

Filing 100

Filing Administrative Professionals 2010 IAAP 100

Office Dynamics

SEPTEMBER 30, 2013

The resulting shift from conversation to email, text, and shared applications has led to widespread speculation of an imminent technological takeover. After all, why bother filling admin jobs when iPhone calendar apps are so simple to navigate? Perhaps in the future, offices will be populated with robots rather than people.

2013 100

2013 Administrative Professionals AT&T Calendars 100

Make or Break Moments

JULY 19, 2010

The first project – transcribe a one hour speech from an audio file. I sent emailed interview questions. His responses anticipated my questions – he offered a website, an easy way to upload my audio file and a clear cut amount of time I could expect the job would take. I started to look at their test scores.

Cover Letter 100

Cover Letter Customer Service 2010 2009 100

Practically Perfect PA

SEPTEMBER 5, 2012

Whenever you receive confirmation emails from any bookings you can forward it to plans@tripit.com and they will add the details to the itinerary. Also you can share your plans with colleagues, family and friends either directly by email or through Facebook and LinkedIn. The app then sends you an email with their details.

Restaurants 100

Restaurants Travel Phones Calendars 100

Practically Perfect PA

SEPTEMBER 5, 2012

Whenever you receive confirmation emails from any bookings you can forward it to plans@tripit.com and they will add the details to the itinerary. Also you can share your plans with colleagues, family and friends either directly by email or through Facebook and LinkedIn. The app then sends you an email with their details.

Restaurants 100

Restaurants Travel Phones Calendars 100

Productivityist

MARCH 10, 2016

Even things that don’t seem efficient at first, such as forming security procedures and establishing a security schedule, can be made efficient with the right tweaking. Similarly, if you are a person that uses a calendar to manage your time, make sure to make your security tasks regular calendar items.

Calendars 40

Calendars Filing Stress Forms 40

Productivityist

MARCH 10, 2016

Even things that don’t seem efficient at first, such as forming security procedures and establishing a security schedule, can be made efficient with the right tweaking. Similarly, if you are a person that uses a calendar to manage your time, make sure to make your security tasks regular calendar items.

Calendars 40

Calendars Filing Stress Forms 40

Stephanie LH Calahan

MAY 13, 2011

  Even if you are not the most technical person on your block, you probably have some form of technology in your life that you love.  OneNote: My Filing Cabinet In The Clouds. create notebooks and files just like I would with paper, but now it is all organized on my computer. Find here: steph.bz/EZBackup.

Credit Card 100

Credit Card Google Docs Dropbox Filing 100

Office Organization Success

JULY 31, 2009

Are you continually searching around looking for an email address? For example, how do you create a new client file? List all of the steps you take in a process from start to completion – these steps will form your system. Create a calendar template. Or cannot tell at a glance if your project is on track?

Management 100

Management Calendars Email 2009 100

Practically Perfect PA

NOVEMBER 4, 2014

He was very self reliant so he didn’t want me to touch his unique filing system. I knew that I could help him so in the first few months of working together I started to print out his email attachments and anything that he might need for an upcoming meeting. Can you give me an example of great customer service?

Interviewing 100

Interviewing Self Esteem Doodle Customer Service 100

Ian's Messy Desk

JUNE 30, 2010

There are people that make getting ready to get things done an art form. Not only did she remember the name of the antibiotic from four years previous, within 45 seconds she had pulled a copy of the prescription from her files. My mother has gotten things done by using heavily annotated paper calendars.

Ergonomics 100

Ergonomics Health Medical Forms 100

Stephanie LH Calahan

JANUARY 3, 2011

Work With Stephanie « Listen Live to Stephanie Share Her Story on #WIBRadio on Jan 3 @ 1pm CST | Main | Procrastination, Email, Multi-Tasking, Family Management, Soc Media Backup Etc.   Read, sort and process your email and snail mail daily.    Read, sort and process your email and snail mail daily. 

Filing 100

Filing Medical Finance Health 100

Stephanie LH Calahan

FEBRUARY 25, 2011

It's a great way to save files and photos on the "cloud." Email the report to the boss while you're sitting by the pool. Email the report to the boss while you're sitting by the pool. No need to load and check USB flash drives or email documents back and forth from work to home. No problem!

Dropbox 100

Dropbox Filing Networking Fax 100

Productivity Bits

SEPTEMBER 23, 2010

File System. T he tool that we integrate to our productivity system must go hand in hand with our file system or the stuff that we work with. Goals, Projects, Tasks, Checklists, Schedules, and Calendar – you can manage them in this tool. Please signup to my email list to receive free updates from Productivity Bits.

Agenda 100

Agenda AT&T Calendars Stress 100

Stephanie LH Calahan

NOVEMBER 14, 2012

Don’t be fooled by the calendar. At one point I did this exercise and I found that I was spending over 30 minutes a day just on downloading and uploading files for my daily podcast! Send me a message here: contact form and let me know that you'd like a time/money breakthrough session.  Why are you so “busy?”

Social Media 100

Social Media Calendars Agenda Twitter 100

Success

JANUARY 8, 2024

An app can have many exciting features, like monitoring multiple goals, a task manager or to-do lists, access to a personal coach and integration with your calendar or other apps. Look for a goal-setting app that fits your lifestyle and what you need to track. 10 best goal setting apps 1.

Goals 288

Goals Monster Google Calendars 288

BioTeams

NOVEMBER 5, 2009

I am not a big fan of Gmail - until Google allow you the option to switch off the automatic grouping of emails by conversation - otherwise I would have gone for that. It also has a build in Calendar. It also has a build in Calendar. So what is WLM like? About Ken Thompson.

Filing 40

Filing Collaborate Networking Calendars 40

Stephanie LH Calahan

MARCH 12, 2010

  Rather than having sticky notes all over your desk for things you want to get done, put the tasks on your calendar.    Think of your space in varying forms of valuable real-estate.  Your Electronic Information (Email, documents, social networking, etc.) When in doubt, schedule it out! 

Networking 100

Networking Email Phones Filing 100

Musings of a High-Level Executive Assistant

AUGUST 7, 2012

Try to set up the communication of the office so your boss checks their own emails and responds, but you are in charge of all the mtg coordination, phones, and anything that happens in the office. Tech glitches happen all the time and 2 people controlling one person's calendar is not the easiest thing.

Holidays 40

Holidays Calendars Credit Card Restaurants 40

Laughing all the Way to Work

DECEMBER 19, 2009

When I receive an initial request for a meeting, I use a meeting form and write down the information I need: who is requesting the meeting, what is the purpose of the meeting, where it will be held and a phone number or an e-mail address and dates that are available. When a meeting is finalized, I put the scheduling sheet in a completed file.

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Stephanie LH Calahan

MARCH 25, 2011

Collecting business cards or other forms of contact information is only the first step in networking.  They are then placed in a reference (Rolodex) file by type of business and not the name. I File Them (Then I Forget Them). I file them away, and rarely look at them again. From Clutter To Actionable Information.

Business Cards 100

Business Cards Networking ASAP Etiquette 100

Laughing all the Way to Work

MARCH 15, 2009

Tried and True Method: I set up 12 hanging file folders labelled January through to December. If there are forms that need to filled in and it has a due date in June, I put those forms in the June folder with a bf date on it for a week before it is due. This really works for us and is so easy to use. Thats great!

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

DECEMBER 12, 2009

This can be as simple as having hanging file folders marked from January to December and then you just put items in the appropriate month that you need to bring forward for your boss. If you are sent an email with a request to do something either asap or later, did you do it or have you diarized it to do it later?

Time Zones 100

Time Zones IAAP International 2009 100

BMT Office Administration

DECEMBER 5, 2022

That’s not to mention how difficult communication can be if you use email. Before you know it, you’ll have 15 email threads to keep up with, as well as loads of time-tracking spreadsheets for each team member. calendar view, Gantt charts, etc.). Trello Power-Ups. What are those? ClickUp vs. Trello: Primary Differences.

Project Management 64

Project Management Management Calendars Budget 64

Andrea Kalli

APRIL 27, 2010

All of these factors contribute to a successful search presence, and all are important for forming a keyword plan. Complete the New Client Questionnaire Subscribe to the Blog by Email Subscribe to the Blog by RSS 10 Most Popular Posts More silly little alt code symbols for Twitter - 35 comments Time to Jazz Up Your Website Social Buttons? -

Social Media 100

Social Media 2010 Google Microsoft Outlook 100

Laughing all the Way to Work

DECEMBER 5, 2009

If you know what works best for you and if your job is 80/20 on what you like then you can put up with the small stuff like filing and filling out expense forms. I gave at the office Calendar "ah ha" Introducing The Administrative Bloopers Blog What ever happened to the "us" in Service? Dealing in real time.

Time Zones 100

Time Zones IAAP Interviewing Holidays 100

Loosely Speaking

MARCH 5, 2009

However, if the blog has been offline for more than 7 days we will not have a backup on file. All the support files you should need are on the web. —- Tues, 24 Feb 2009 That’s pretty much the suggestion I gave in my email yesterday morning. Any evidence of a hack should be contained in this file.

2009 100

2009 AT&T Filing 2004 100

BMT Office Administration

NOVEMBER 30, 2022

Team collaboration can be a real challenge if you’re still using written to-do lists and communicating through email. Not only that, but keeping up with dozens of email threads is a remarkably inefficient way to handle task management, not to mention that it’s a huge hassle. ClickUp’s unique visualization tools. Integrations.

Project Management 59

Project Management Management Calendars Collaborate 59

Office Dynamics

DECEMBER 9, 2016

Paper and Digital Files. Filing – paper and digital. Travel Planning Example: Your travel planning system involves lots of different forms, templates, and checklists. You have an executive profile form with their key travel preferences and frequent flier details. Her system for email management is outstanding.

Travel 100

Travel Filing Forms Skills 100

Practically Perfect PA

MARCH 21, 2016

Outlook can automatically add public holidays to your calendar and it has nearly 100 different locations to choose from so it is well worth putting these in if you work closely with offices in other locations. To add public holidays go to Options > Calendar > Add Holidays, and choose the countries that you are working with.

Calendars 100

Calendars Time Zones Email Holidays 100

The Small Business Blog

NOVEMBER 7, 2007

I used the migration assistant to move all files across to my new computer and at first all seemed fine. You guessed it, as soon as I had done that my new computer started having problems, no calendar or address book data anymore,then my email started going and so on – I rebooted and that was that – I could no longer log in.

2007 100

2007 Keyboards 2008 2009 100

The Small Business Blog

OCTOBER 2, 2007

» « Previous Entries This entry was posted on Tuesday, October 2nd, 2007 at 9:09 pm and is filed under Work/Life Balance. Should our camera pick up motion we are sent an email, SMS and phone call – which is great for us. « Disaster Planning for Small Business Are you too busy or are you missing the point?

2007 100

2007 2008 2009 2010 100

Stephanie LH Calahan

DECEMBER 10, 2010

Tame Your Email 1. Turn off email alerts when emails arrive in your inbox. If you know that you will never answer an email, delete it right away. Create email folders same as you would for word doc and paper files. Utilize your calendar to schedule tasks. In the calendar. Grocery shopping?

AT&T 100

AT&T Calendars Social Media Stress 100