Practically Perfect PA

Day in the life: Brenda Rogers, EA to the CEO, Del Frisco’s Restaurant Group

Practically Perfect PA

Enjoy today’s day in the life: Brenda Rogers, EA to the CEO, Del Frisco’s Restaurant Group What are the main aspects of your role? The main aspects of my role are to manage the CEO and CFO’s active calendar of meetings and travel.

2018 207

Network like a CEO

Practically Perfect PA

It goes without saying that networking is essential for your career development. For a whole load of reasons, that I’m not going to write about in this blog, because we have lots of other blogs that talk about the benefit. So what am I going to write about today?

How to thrive, not just survive as an Assistant

Practically Perfect PA

Let’s face it, we all know that sometimes you can have the best day at work when you feel on top of the world and you are high-fiving your teammates and CEOs… and sometimes you want to throw your resignation at the first person you see in the office and run as fast as you […].

2018 208

Group booking… every travel manager’s nightmare!

Practically Perfect PA

Your boss comes to you and tells you that you need to book the travel for 100 people for a Winter getaway, and it needs to be done by next week… eek! Where do you even start? Well, there are two options: 1. Book it yourself. You could always waste several hours searching multiple websites […].

Travel 158

Expense Management Process

Practically Perfect PA

Collecting and processing expenses is not fun. There I’ve said it – call me controversial if you like but I stand by my statement! In fact, I’ll go further as to say processing expenses can be an absolute time zapper for Assistants.

How can you be heard when people don’t want to listen?

Practically Perfect PA

At some point, you will have been in a meeting and felt that no one was listening to you. Perhaps people were on their phone, looking confused, talking over you or ignoring you. It’s hard to continue speaking when it seems that people are switching off, disengaged or rejecting your ideas.

2018 151

Day in the life: Stuart Martin, EA at Spotify

Practically Perfect PA

Enjoy today’s interview with Stuart Martin, EA at Spotify which is full of Executive Assistant Tips and Tricks. What are the main aspects of your role? I support one of the Vice Presidents within the Research & Development division here at Spotify.

2018 228

10 tools to help you work remotely

Practically Perfect PA

I’ve spent quite a bit of time recently looking at how many Assistants are now working remotely or working with a remote boss and I can tell you there are a lot of you managing this new way of working. It is only going to become more common so I thought I would share with […].

2018 180

Day in the life: Shelley Trask, EA at Slack

Practically Perfect PA

Enjoy today’s interview with Shelley Trask, EA at Slack which is full of Executive Assistant Tips and Tricks. What are the main aspects of your role? I support our CTO & Co-founder, Cal Henderson and VP of Engineering, Michael Lopp, both of whom manage one of the largest teams at Slack.

2018 207

Productivity tools and tips for Assistants

Practically Perfect PA

During October’s Virtual Summit I will be showing our attendees 20 pieces of technology that can help with productivity for Assistants. As we have so much to do and the workload is never ending I thought I would share my productivity tools and tips for Assistants.

2018 218

Assistant, You are a Leader

Practically Perfect PA

For years, I thought leaders were the ones in charge or the ones with essential titles. It turns out, everyone has influence and is a leader to those around them – even if they don’t acknowledge it. Do you see yourself as a leader?

2018 213

How to set up an ideal week calendar and why it’s a must have

Practically Perfect PA

Why am I here? How am I going to get through this? Shouldn’t I be doing something else with my time? Will I ever eat again? These are the questions executives ask themselves while sitting in meetings they don’t need to be in.

2018 223

5 online courses every Executive Assistant should take

Practically Perfect PA

I took my first online training course probably around 15 years ago now. It was a live webinar and we had to listen to the speaker via the phone on my desk while watching the slideshow on my computer screen. It was a bit of a novelty and funnily enough, a lot of my colleagues were […].

2018 251

50 Chrome extensions for business

Practically Perfect PA

If you use Google Chrome as your browser, then I am sure that you are aware of all of the brilliant extensions you can download to help with pretty much anything that you need to do on the world wide web. I use Chrome all the time and have a whole suite of extensions that […].

2018 232

Do you need to write a travel management policy?

Practically Perfect PA

Some of the following scenarios will probably sound all too familiar to you in your current position: Your Executive Team and colleagues take the liberty of booking their flights and accommodation themselves without much thought for the time it takes to get a business trip organised.

Why you need to use tech to help you with your business travel management

Practically Perfect PA

Did you know that business travel is a $1.3 trillion dollar market? And that in most companies, travel spend is often the second largest expenditure after salaries?

2018 193

Kick start your motivation

Practically Perfect PA

A few years ago I was working as an EA in a large insurance firm. I’d been there a few years, I know the job inside out, I liked my colleagues and the work was okay. I would go into work every day, do my thing and leave at 5.30pm without a backwards glance. Good […].

2018 256

20 websites that will help any business

Practically Perfect PA

There are loads of brilliant websites out there that are so hidden in the depths of the internet they are impossible to find, but when you stumble upon them they change your life! This is what today’s blog post is all about.

2018 141

5 things to do when starting a new PA role

Practically Perfect PA

Starting a new Assistant role can be a pretty nerve-wracking experience. We have to form productive working relationships pretty quickly, build rapport, learn new systems and hit the ground running within a few weeks (if we are lucky!).

2018 224

25 tools for managing social media accounts

Practically Perfect PA

Many Assistants are being asked to look after their Executive’s online profiles and their organisation’s social media messaging. It can be a time-consuming task that requires some thought because social media platforms change so rapidly.

6 things to stop doing in your one to one

Practically Perfect PA

For Assistants, the time they spend with their Executive in a one to one setting is so necessary and enables them to get on with all the tasks that require just that little bit of input from their boss. But, as I’ve heard many many times, there are lots of you out there who do […].

2018 211

How to network at any PA event

Practically Perfect PA

I organise a lot of events, and I also attend a lot of events so I get to see a lot of networking take place and I can tell you straight away, most people find networking scary. That is why people avoid it at all costs, they either don’t go to events at all, or […].

How to make sure your emails are read… and actioned!

Practically Perfect PA

We’ve all been there. Draft a well thought out, concise and articulate email with a clear call to action. Check the email over and hit send. Then nothing. No reply. Nothing. So you send a follow-up email, that usually starts with ‘per my last email…’ and then nothing. Ahhhh!

2018 186

Day in the life: Sheri Meyer Executive Assistant iDrop

Practically Perfect PA

Today’s Day in the life: Sheri Meyer Executive Assistant iDrop. What are the main aspects of your role? The central aspect of my role is to ensure that all components of the business work well together, that also means that I have an idea of what everyone’s part of the business is.

2018 206

20 Google Search Hacks for Personal Assistants

Practically Perfect PA

I can’t think of a single day in the last decade that I haven’t at some point used Google for something. It could be to check my emails, write a document, put a meeting in my diary or, in most cases, search for something or settle an argument. It is, like most of us, my […].

Google 193

Top technology tools for working remotely

Practically Perfect PA

At the Future Assistant Conference I was talking to an Assistant who did not work in the same office as any of her Executives. Not a single one. I was a bit flabbergasted to be honest. Because, she wasn’t a Virtual Assistant.

2018 250

Five tips for keeping a meeting on track

Practically Perfect PA

You know those meetings that go on and on forever with no agenda, no purpose and no end? Yup, we’ve all been there, and we all know how much of a waste of time these meetings can be. Often, they can be a phone call or an email, and they never require everyone in the […].

2018 180

How to make your desk space more efficient

Practically Perfect PA

Recently I have been spending a lot of time trying to get my home office into a state of total perfection, where I have everything I need to hand, and the atmosphere is one of calm efficiency. Obviously, this is a dream but one I aim to achieve one day. Anyway, I was thinking about […].

2018 203

Listen to the CEO of a $1 billion startup and his EA discuss their partnership

Practically Perfect PA

At this month’s Practically Perfect PA Virtual Summit we are incredibly lucky to have the Captain of BrewDog, James Watt and his First Mate, Bethany Burns. It’s certainly not every day you get to listen to the CEO of a $1 billion startup and his EA discuss their partnership!

2018 228

Technology of the week: Scanbot

Practically Perfect PA

Today’s technology of the week: Scanbot. Here are all the details… What is Scanbot? Scanbot is the easiest and fastest way to create high-quality scans with your iPhone, iPad or Android device. It is free to use, although there is a pro version which enables users to produce edit-ready documents.

2018 234

A Simple Tool for Leading Productive Meetings

Practically Perfect PA

I hate meetings. Long or short, large or small, food or no food, outside or inside, morning or afternoon — it doesn’t matter. Meetings drain the life out me, and I’m guessing most of you feel the same. There’s even a book called, Meetings Suck by Cameron Herold.

2018 216

What are the top desk must-haves for Assistants?

Practically Perfect PA

In the next few weeks I will be moving house, and although the thought of it feels me with absolute dread, I am also very excited because I finally get to have an office. Yes, that is right, a whole room that is just dedicated to Practically Perfect PA!

2018 141

Technology of the week: Foursquare City Guides

Practically Perfect PA

Today’s technology of the week: Foursquare city guides. Here are all the details… What is Foursquare City Guides?

2018 232

20 ways to impress your Executive

Practically Perfect PA

A few years ago I had a really brilliant mentor. She started working for my organisation just a few months before I started, but she had been working for my Executive for a few years and had followed her from their previous firm.

2018 242

10 points to consider when visiting a new events venue

Practically Perfect PA

As we all know, when it comes to organising events there are a million decisions that have to be made. From catering through to goodie bags and badges, there are a ton of things to think about. The venue choice is a significant consideration and something that can make or break an event. So, in […]. Core Skills Events Management Featured admin administrators assistants EA Events Executive Assistant Office manager PA Personal Assistant Skills Tasks

2018 146

Technology of the week: Zoom

Practically Perfect PA

Today’s technology of the week: Zoom. Here are all the details… What is Zoom? Zoom is a cloud-based system which provides users with a video-conferencing and online meeting service along with webinars and file sharing functions. What does it do? Zoom has a number of features.

2018 215

Video: Developing business acumen on a shoestring budget

Practically Perfect PA

I wanted to share with you another session from last year’s Virtual Summit to give you a flavour of what you can expect at the Future Assistant Conference in February.

2018 251

How to chase requests at work without annoying people

Practically Perfect PA

Picture the scene. You’ve asked somebody that you work with to do something for you or your Executive. You need their input on the task before you can move on with your work.

2018 218

The road to strategic thinking

Practically Perfect PA

In today’s blog post I’ve adapted the presentation I gave at the Future Assistant Conference back in February.

2018 228

Five restaurants to recommend in the City of London

Practically Perfect PA

As Personal Assistant’s we book hundreds of restaurants every year for our colleagues, our executives and let’s not forget ourselves. I am Paula Gibson, a Personal Assistant and Founder of JLT’s Global PA Network for over 100 PA’s.

Technology of the week: Envoy

Practically Perfect PA

Today’s Technology of the week: Envoy. Here are the details: What is Envoy? Envoy is a cloud-based visitor management system for your office or reception area. It is compatible with iOS and usually runs from an iPad. What does Envoy do?

2018 188

Five great books about verbal communication

Practically Perfect PA

If you look at any job application for an Assistant role, you will find something about communication skills. It is a must-have in our profession.

2018 223

Building rapport with a remote boss

Practically Perfect PA

Building rapport with a remote boss is something that many of us are going to have to contemplate in our roles. Many of you are already working with a remote boss, and in the future, it is going to become more common that you will support an Executive who is even on the road constantly […].

2018 176