Practically Perfect PA

Top 10 to-do apps for Assistants

Practically Perfect PA

We all know how hard it is keeping on top of the never-ending to-do list every Assistant and their Executive seem to have. The work can be relentless but don’t fear; there are lots of fantastic apps available that can help you manage your to-do list.

2019 228

Thinking about taking your events online?

Practically Perfect PA

We know that many Assistants are heavily involved in organising events.

2020 141

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Catering for super-productive meetings

Practically Perfect PA

As an Assistant, it’s your responsibility to arrange meetings that run without a hitch, and a key cog in the meeting machine is catering.

2020 130

How to show empathy with even the most annoying person!

Practically Perfect PA

Assistants have buckets full of empathy; you wouldn’t be in the job if you didn’t. What I find is that empathy can often be taken advantage of by people who don’t respect what we do – be it, that colleague who wants your time or that Executive who doesn’t understand your role.

2019 201

Bridging the interpersonal gap between staff and a busy boss

Practically Perfect PA

A considerable part of an Executive’s job is to lead their staff, motivate and encourage them. However, this isn’t always the case. There are many Executive’s who are too busy, or under too much pressure in their roles to manage their staff effectively.

2019 198

How Assistants can keep up in a fast-paced working environment

Practically Perfect PA

In a recent survey we conducted with the Practically Perfect PA readers we found that many Assistants struggle with the huge amount of work they have to get through in a day. The fast-paced environment, the never-ending deadlines and demands on their time seems to have become the norm.

2020 130

The Assistant growth mindset

Practically Perfect PA

How do you feel when someone gives you feedback at work? Are you open to feedback, or do you feel defensive? What happens when you have challenges at work? Do you face them head-on, or do you avoid the situation? As Assistants, we often come up against misconceptions about the role.

2019 186

10 skills needed to be a fantastic office manager

Practically Perfect PA

There are so many Assistants who are also working as an Office Manager and a lot of Office Managers who are also Assistants! The roles are similar, and there are a lot of overlapping skills. However, Office Managers do have to take on some tasks that are high-level and move the business forward.

2019 228

Moving past a perfectionist mindset to achieve increased productivity

Practically Perfect PA

As assistants, managing details to ensure things run smoothly is a big part of what we do. We take pride in our detail-oriented nature as it relates to all that we produce, from professional email correspondence to travel arrangements to company-wide projects and initiatives.

2019 205

Five alternatives to Skype

Practically Perfect PA

How often do you organise a video conference for your Executive or team on Skype? If you are using Microsoft Office, it is probably quite often. Well, today, I thought I would share with you the top five alternative video conferencing platforms that are available online.

2019 188

Day in the life: Hayley Lawrence, PA to Regional General Manager and Admin Assistant to Founders Office – The British Virgin Islands

Practically Perfect PA

Enjoy today’s Day in the life: Hayley Lawrence, PA Regional General Manager and Administration Assistant to Founders Office – Necker & Moskito Islands, in The British Virgin Islands. I love this interview because it shows how exciting, different, challenging and incredible our profession is!

2019 236

How to set goals for your career that you can stick to

Practically Perfect PA

It’s coming up to that time of year again where we all sit down with our Executive’s to review our performance and set goals and objectives for next year.

2019 191

Streamlining meetings for your Executive

Practically Perfect PA

As I’ve always said, your Executive’s number one resource is their time, and your role is to safeguard that time, making sure they use their time correctly so that they are successful in the position.

2019 224

Tips and Techniques for Assistants – Amanda Johnson

Practically Perfect PA

Our Tips and Techniques for Assistants video series focus on seasoned Assistant’s advice for success in the role. Each Assistant has a tremendous amount of knowledge to share with you, and we are proud to introduce their videos to you each week.

2020 130

Tips on good minute taking

Practically Perfect PA

As we all know writing minutes is an essential skill for Assistants and this ultimate guide to effective minute-taking we will break-down everything Assistants need to know to create minutes that will be read and actioned.

2020 141

Why every Assistant should have their own personal vision statement

Practically Perfect PA

What would you do if you knew you couldn’t fail? A great question isn’t it? This is where I started when I created my personal vision statement.

2019 195

Accelerating your Assistant career path and progression

Practically Perfect PA

There are so many events, webinars, publications, blogs out there that talk about accelerating your Assistant career path and progression. Career success comes in many shapes and forms and, let’s face it, is an entirely personal definition.

2020 130

Diversity is not inclusion

Practically Perfect PA

“If you do not understand the benefits of difference, you will always align yourself to your similarities, and in doing so, you will miss out on the beauty that variety brings to the table.”

2019 181

40 Gmail hacks for Assistants

Practically Perfect PA

So many organisations are making a move from Microsoft Office to Google Suite (Practically Perfect PA being one such business!). I love Gmail, it is such a great tool, and with all of the available Chrome extensions, you really can make Gmail an incredibly productive tool.

2019 211

The mindset of a VA business owner

Practically Perfect PA

When it comes to successfully running your Virtual Assistant (VA) business, being an awesome Virtual Assistant isn’t enough. A VA can be excellent at their job, have a positive mindset, the necessary skill set required to do the job well and a desire to be there for her clients.

2019 219

Why you should get out of your comfort zone right now

Practically Perfect PA

A crucial aspect of being an Assistant is that ability to organise everything backstage so that others can shine. We are so used to being that support for others that quite often we are stuck in a bit of a rut with our own personal and professional development. I wonder if it stops us from […].

2019 184

Working with your Executive on a planned approval process

Practically Perfect PA

In most organisations, work often needs to be formally approved or signed-off by Senior Executives before the work can begin or the next phase of the project. Executives also have to accept leave requests, sickness reports, expenses, invoices, purchase orders and budget requests.

2019 182

Handling colleagues who think you are their Assistant (when you are not!)

Practically Perfect PA

We’ve all been there, picture the scene.

2019 219

5 tips on how to feel confident when you really don’t

Practically Perfect PA

Just recently I was chairing a panel session at the Conference and Hospitality Show in Leeds. Before going on the stage myself and the other panellists were talking about how we conquer our nerves so that we can get up on stage and speak to the audience. As I think we all know, speaking in […].

Eight great business books for strategic Assistants

Practically Perfect PA

The trait that I admire most in exceptional leaders (think Oprah Winfrey and Brene Brown) is the time they dedicate to learning new things. I love that they read, take on new ideas and concepts and never stop growing. This is something that I always try to find time for, and I think it is […].

2019 199

10 habits of highly organised Assistants

Practically Perfect PA

The role of the Assistant these days is pretty diverse; one day you will be assisting one executive with personal tasks, the next you may be making business travel arrangements for a different person, managing a project, working on a big event or hiring a new Administrative team.

2019 207

Create a time audit for your Executive

Practically Perfect PA

Although we do our absolute best to save our Executive’s time, more often than not, we find that they are still running around from meeting to meeting, working on last-minute projects, asking you to deal with urgent matters and postponing essential tasks.

2019 186

How to identify and fix problems at work

Practically Perfect PA

Problem-solving is one of the critical skills that will be needed by office employees by 2020.

2019 206

How do you measure your career success?

Practically Perfect PA

There are so many events, webinars, publications, blogs out there that talk about career success for Assistants. Career success comes in many shapes and forms and, let’s face it, is an entirely personal definition.

2019 188

5 free tools to help with your productivity

Practically Perfect PA

Before we dive into our list of productivity tools, I want to spend a few minutes talking to you about the importance of keeping up with the latest technology.

2019 212

What does it mean to be a collaborative Assistant?

Practically Perfect PA

Every business and organisation needs its employees to work together, to move projects forward and reach common goals. Collaboration is an essential skill for everyone. However, for Assistants, collaboration is vital. We have to work with other members of staff on projects and reaching common goals.

2019 198

The four things you need to do to impress your boss in 2020

Practically Perfect PA

A new year is an opportunity for a fresh start. So this year, why not make your resolution to impress your boss – and reap the rewards that follow! Here are some top tips on how to make a positive impression in 2020 when planning a meeting.

2020 151

SMART objectives for Executive Assistants

Practically Perfect PA

SMART objectives for Executive Assistants are so crucial because, without them, Assistants can be at such a disadvantage. They can be taken for granted, they can be mismanaged, and they can be left without a clue as to what exactly is expected of them in the role.

2020 141

Preparing for an Assistant video interview

Practically Perfect PA

The vast majority of recruitment agencies and employers now use video as part of their interview process, because it saves time and money on the early stages of the interview process.

Effective Calendar Management for Executive Assistants

Practically Perfect PA

Effective calendar management for Executive Assistants is a hugely important aspect of th role. Assistants spend at the very least a third of their day organising their Executive’s schedule. Juggling our Executive’s time is a complex operation.

2020 130

Template for capturing messages

Practically Perfect PA

You know what it is like, you are having a hectic day, emails to answer, meetings to attend, people talking to you, asking questions and looking to you for answers. The phone rings, you have no idea who it is or what they want. They want to speak to your Executive or someone random in […].

2019 224

Get started on your festive party now

Practically Perfect PA

I know it is mid-July and we are a world away from the festive season, but it is time to start planning out the end of year party. You may think I am crazy, but actually, this is the best time of year to start thinking about your office do. Planning your festive celebration should […].

2019 198

The EA competencies you will need in 2019

Practically Perfect PA

Well, that is us in 2019 folks! Happy New Year. Firstly before I start this blog, I want to say a huge thank you to all of the Practically Perfect PA readers who are joining us for another year on the blog. We have been going now since 2011, and I can’t wait to see […].

2019 236

What are the top desk must-haves for Assistants?

Practically Perfect PA

In the next few weeks I will be moving house, and although the thought of it feels me with absolute dread, I am also very excited because I finally get to have an office. Yes, that is right, a whole room that is just dedicated to Practically Perfect PA!

2018 242

20 tools to help manage your Exec’s travel plans

Practically Perfect PA

Just think how much time you spend organising travel for your Executive or your team? It’s a lot, right? Maybe 20% of your week? Maybe more? That time will be taken up by meticulously planning trips with the hope that nothing will go wrong while their Executive is away from the office.

2019 205

Working collectively and sharing best practice in your EA network

Practically Perfect PA

Networking is such an essential part of the Assistant role. We can work in such silos that without a network to support our endeavours, the position can be very lonely.

2019 196

How to think more analytically

Practically Perfect PA

I’ve just finished reading Think Better Analytically, and I want to share my learning with you! I decided to read the book because I don’t think of myself as someone who thinks logically or analytically.

2019 219

Time to quit your job? Here’s when you know you got to go!

Practically Perfect PA

Are you thinking about quitting your job but you don’t know if you are doing it for the right reasons? It is a tough decision to leave any job. You have security, a regular pay-check and of course, once you had your notice in, you can rarely change your mind. So when you do quit, […].

2019 207