Practically Perfect PA

What does it mean to be a collaborative Assistant?

Practically Perfect PA

Every business and organisation needs its employees to work together, to move projects forward and reach common goals. Collaboration is an essential skill for everyone. However, for Assistants, collaboration is vital. We have to work with other members of staff on projects and reaching common goals.

2019 186

10 skills needed to be a fantastic office manager

Practically Perfect PA

There are so many Assistants who are also working as an Office Manager and a lot of Office Managers who are also Assistants! The roles are similar, and there are a lot of overlapping skills. However, Office Managers do have to take on some tasks that are high-level and move the business forward.

2019 219

10 habits of highly organised Assistants

Practically Perfect PA

The role of the Assistant these days is pretty diverse; one day you will be assisting one executive with personal tasks, the next you may be making business travel arrangements for a different person, managing a project, working on a big event or hiring a new Administrative team.

2019 207

How to identify and fix problems at work

Practically Perfect PA

Problem-solving is one of the critical skills that will be needed by office employees by 2020.

2019 206

Eight great business books for strategic Assistants

Practically Perfect PA

The trait that I admire most in exceptional leaders (think Oprah Winfrey and Brene Brown) is the time they dedicate to learning new things. I love that they read, take on new ideas and concepts and never stop growing. This is something that I always try to find time for, and I think it is […].

2019 130

How to work with a visionary manager

Practically Perfect PA

Every business is started by someone with a vision. They are the driving force behind the business, and they want to change the world. You might not work for the person who started the organisation.

2019 182

40 Gmail hacks for Assistants

Practically Perfect PA

So many organisations are making a move from Microsoft Office to Google Suite (Practically Perfect PA being one such business!). I love Gmail, it is such a great tool, and with all of the available Chrome extensions, you really can make Gmail an incredibly productive tool.

2019 186

How To Help Yourself When You’re Feeling Stuck

Practically Perfect PA

Have you ever felt like you’re stuck and don’t know what to do next? Unsure about the direction your career is taking? Or utterly uninspired by your current situation? I hear you. I have been there myself. A few years ago, I felt lost, frustrated and had no clue how to move forward. I felt […].

2019 184

Streamlining meetings for your Executive

Practically Perfect PA

As I’ve always said, your Executive’s number one resource is their time, and your role is to safeguard that time, making sure they use their time correctly so that they are successful in the position.

2019 212

Day in the life: Hayley Lawrence, PA to Regional General Manager and Admin Assistant to Founders Office – The British Virgin Islands

Practically Perfect PA

Enjoy today’s Day in the life: Hayley Lawrence, PA Regional General Manager and Administration Assistant to Founders Office – Necker & Moskito Islands, in The British Virgin Islands. I love this interview because it shows how exciting, different, challenging and incredible our profession is!

2019 236

Get started on your festive party now

Practically Perfect PA

I know it is mid-July and we are a world away from the festive season, but it is time to start planning out the end of year party. You may think I am crazy, but actually, this is the best time of year to start thinking about your office do. Planning your festive celebration should […].

2019 186

Handling colleagues who think you are their Assistant (when you are not!)

Practically Perfect PA

We’ve all been there, picture the scene.

2019 219

Working collectively and sharing best practice in your EA network

Practically Perfect PA

Networking is such an essential part of the Assistant role. We can work in such silos that without a network to support our endeavours, the position can be very lonely.

2019 184

5 free tools to help with your productivity

Practically Perfect PA

Before we dive into our list of productivity tools, I want to spend a few minutes talking to you about the importance of keeping up with the latest technology.

2019 212

5 tips on how to feel confident when you really don’t

Practically Perfect PA

Just recently I was chairing a panel session at the Conference and Hospitality Show in Leeds. Before going on the stage myself and the other panellists were talking about how we conquer our nerves so that we can get up on stage and speak to the audience. As I think we all know, speaking in […].

2019 222

Assistants should seek mentors

Practically Perfect PA

Regardless of your administrative title, industry or organisation size, you need to find a good mentor explains Joan Burge. Mentors save you time, energy, and even money. They reduce stress and make life easier.

Power Searching the Internet

Practically Perfect PA

We are really excited to announce that we will be sharing an article each month from Executive Secretary Magazine. We are starting with this fantastic article from Marie Herman. Following these tips really will save you a massive amount of time searching the internet!

2019 201

20 tools to help manage your Exec’s travel plans

Practically Perfect PA

Just think how much time you spend organising travel for your Executive or your team? It’s a lot, right? Maybe 20% of your week? Maybe more? That time will be taken up by meticulously planning trips with the hope that nothing will go wrong while their Executive is away from the office.

2019 205

Preparing for an Assistant video interview

Practically Perfect PA

The vast majority of recruitment agencies and employers now use video as part of their interview process, because it saves time and money on the early stages of the interview process.

2019 213

Golf tours in Barcelona

Practically Perfect PA

What would be your first thoughts if your exec board wanted a weekend away retreat that also included golf? How many people thought of Barcelona as the first place that sprang to mind? Not many, I would guess.

2019 130

Don’t take it personally! Growing a ‘thick skin’ at work

Practically Perfect PA

At the recent Virtual Summit, I was talking to a group of Assistants about resilience and how we gain respect in the office. Both of the Assistants said that we had to try not to take things too personally and that having a ‘thick skin’ is an excellent competency to have as an Assistant.

2019 181

Working with a new boss? Here is everything you need to know

Practically Perfect PA

When your Executive leaves to start a new role, it is understandable that Assistants are concerned about what to expect from a new Executive. You build up such a strong relationship with an Executive, that can take years to get right, and the thought of going through that again is daunting.

2019 158

Time to quit your job? Here’s when you know you got to go!

Practically Perfect PA

Are you thinking about quitting your job but you don’t know if you are doing it for the right reasons? It is a tough decision to leave any job. You have security, a regular pay-check and of course, once you had your notice in, you can rarely change your mind. So when you do quit, […].

2019 206

Resources to increase your business acumen

Practically Perfect PA

It goes without saying that for an Assistant to be successful in the role, they need to have strong business acumen. I’ve written about this skill a lot over the years, and I have presented on the topic at various events.

2019 193

What meetings should make it into your Executive’s schedule?

Practically Perfect PA

Last week I wrote a blog post about the meetings you should have with your Executive, where I detailed the meetings you should set up in your Executive’s diary that focuses on the work that the two of you need to move the business forward.f

2019 205

5 tools to help create organisational charts

Practically Perfect PA

Having worked through a few company restructures in my career I have often been given the horrible task of creating new organisational charts.

2019 206

How to take initiative when working with a micromanager

Practically Perfect PA

Working for someone who is a micromanager is hard work. There is no denying it, and it is especially true for Assistants. We are there to save our Executive’s time and the organisation money. It is hard to do that part of our job if our Executive is involved in everything that we do.

2019 141

What meetings should you have with your Executive?

Practically Perfect PA

We all know that communication with your Executive is key to a successful working relationship and I’ve found over the years, the more access an Assistant has to their Executive the more they are seen as a critical asset within the organisation.

2019 206

Technology to help motivate staff

Practically Perfect PA

An Executive once said to me “you are the glue that holds the department together, you create the culture.” ” She was so right, part of my role was to help motivate the department.

2019 169

Venues + Events Live 2019

Practically Perfect PA

We are delighted to invite you to attend Venues + Events Live this Autumn (18-19 September, Old Billingsgate, London & 24 September, Manchester Central) where you will discover the best tips and tricks to help you plan your next event.

2019 130

Bouncing back from a mistake

Practically Perfect PA

A few weeks ago, the wonderful Jeremy Burrows asked me to appear as a guest on his fantastic podcast – The Leader Assistant. If you haven’t subscribed yet, I’d really recommend it. I am coming up on an episode soon.

2019 181

5 tips on managing your company’s social media

Practically Perfect PA

Many Assistants are being asked to look after their company’s online profiles and their organisation’s social media messaging. It can be a time-consuming task that requires some thought because social media platforms change so rapidly.

Top 5 planners for organised Assistants

Practically Perfect PA

Sometimes it’s hard to take a step back from all the work that you have to get through and look at how best to plan your time. But investing time in planning will save you lots of energy in the long run and make you more productive. It feels so good to check off that […].

2019 205

Working with a ‘paper person’

Practically Perfect PA

A few years ago, I worked with a Director who did everything on paper. He rarely turned his computer on let alone sent an email or scheduled an appointment in his diary. He took his planner with him everywhere and expected it to be up to date with meetings, he wrote all of his notes […].

2019 188

10 questions to ask during your mid-year review

Practically Perfect PA

We are halfway through the year, and it is likely that at some point soon you will have a mid-year review with your manager. If you don’t have anything in the diary or your Executive hasn’t mentioned getting together for a review, I would highly recommend you do something about it.

2019 184

How EAs can navigate work place politics

Practically Perfect PA

The term office politics comes with a lot of negative connotations. It is very much associated with game playing where the ability to win is equated with success and losing will keep you on the lowest step of the career ladder.

2019 141

Template for capturing messages

Practically Perfect PA

You know what it is like, you are having a hectic day, emails to answer, meetings to attend, people talking to you, asking questions and looking to you for answers. The phone rings, you have no idea who it is or what they want. They want to speak to your Executive or someone random in […].

2019 224

How to think more analytically

Practically Perfect PA

I’ve just finished reading Think Better Analytically, and I want to share my learning with you! I decided to read the book because I don’t think of myself as someone who thinks logically or analytically.

2019 219

These are the tasks you should be doing instead of your Executive

Practically Perfect PA

The most important aspect of the Assistant role is saving our Executive time. It is their most valuable resource, and everything that we do should be geared up to protecting and nurturing their time.

2019 206

Technology of the week: Sortd

Practically Perfect PA

This week’s Technology of the Week: Sortd What is Sortd? Sorted is an add-on feature and chrome extension for Gmail. It allows the user to drag and drop emails into customised columns so that you can prioritise and sort your emails. What does Sortd do?

2019 198

Tech to help you plan your Executive’s schedule

Practically Perfect PA

We all know how challenging it can be to plan your Executive’s schedule. Everyone wants some of their time, and there are only so many hours in the day. It is a massive part of the Assistant role, and we do have to work hard to juggle all of the meeting requests with the time […].

2019 141

Setting boundaries as an Assistant

Practically Perfect PA

As the saying goes, you can’t be all things to all people. As a people pleaser, this is something that I have had to come to terms with in my career. While working as an Assistant, I wanted to help people as much as possible and got pulled in all directions. It soon became apparent […].

2019 181

If time management is so obvious why don’t you have enough time?

Practically Perfect PA

If time management is so obvious why don’t you have enough time? Time Management is so obvious, and it’s unlikely you will read anything new in this blog post. So why should you keep reading? Simple, if you already ‘know what do to’…WHY aren’t you doing it?

2019 212