Practically Perfect PA

Technology to help with email management

Practically Perfect PA

These ten fantastic pieces of software will help you manage your emails and your Executives. It is worth looking to see which ones will work for you, but they will all help you manage and automate emails!

2019 204

Moving past a perfectionist mindset to achieve increased productivity

Practically Perfect PA

As assistants, managing details to ensure things run smoothly is a big part of what we do. We take pride in our detail-oriented nature as it relates to all that we produce, from professional email correspondence to travel arrangements to company-wide projects and initiatives.

2019 205

Why every Assistant should have their own personal vision statement

Practically Perfect PA

What would you do if you knew you couldn’t fail? A great question isn’t it? This is where I started when I created my personal vision statement.

2019 195

10 skills needed to be a fantastic office manager

Practically Perfect PA

There are so many Assistants who are also working as an Office Manager and a lot of Office Managers who are also Assistants! The roles are similar, and there are a lot of overlapping skills. However, Office Managers do have to take on some tasks that are high-level and move the business forward.

2019 228

Create a time audit for your Executive

Practically Perfect PA

Although we do our absolute best to save our Executive’s time, more often than not, we find that they are still running around from meeting to meeting, working on last-minute projects, asking you to deal with urgent matters and postponing essential tasks.

2019 186

The Assistant growth mindset

Practically Perfect PA

How do you feel when someone gives you feedback at work? Are you open to feedback, or do you feel defensive? What happens when you have challenges at work? Do you face them head-on, or do you avoid the situation? As Assistants, we often come up against misconceptions about the role.

2019 130

How do you measure your career success?

Practically Perfect PA

There are so many events, webinars, publications, blogs out there that talk about career success for Assistants. Career success comes in many shapes and forms and, let’s face it, is an entirely personal definition.

2019 188

40 Gmail hacks for Assistants

Practically Perfect PA

So many organisations are making a move from Microsoft Office to Google Suite (Practically Perfect PA being one such business!). I love Gmail, it is such a great tool, and with all of the available Chrome extensions, you really can make Gmail an incredibly productive tool.

2019 211

Day in the life: Hayley Lawrence, PA to Regional General Manager and Admin Assistant to Founders Office – The British Virgin Islands

Practically Perfect PA

Enjoy today’s Day in the life: Hayley Lawrence, PA Regional General Manager and Administration Assistant to Founders Office – Necker & Moskito Islands, in The British Virgin Islands. I love this interview because it shows how exciting, different, challenging and incredible our profession is!

2019 236

Eight great business books for strategic Assistants

Practically Perfect PA

The trait that I admire most in exceptional leaders (think Oprah Winfrey and Brene Brown) is the time they dedicate to learning new things. I love that they read, take on new ideas and concepts and never stop growing. This is something that I always try to find time for, and I think it is […].

2019 199

The mindset of a VA business owner

Practically Perfect PA

When it comes to successfully running your Virtual Assistant (VA) business, being an awesome Virtual Assistant isn’t enough. A VA can be excellent at their job, have a positive mindset, the necessary skill set required to do the job well and a desire to be there for her clients.

2019 219

10 apps to help you plan meetings

Practically Perfect PA

We all know how tough it is to get a meeting in your Executive’s schedule, let alone everyone who also needs to be in the meeting. And of course, once they are all in the meeting, who knows if the meeting was truly productive! Planning meetings is a tough job, and that is why I […].

2019 169

 Day in the life: Anna Dukes, Executive Assistant to the Chief Executive at ITN

Practically Perfect PA

Enjoy today’s Day in the life: Anna Dukes, Executive Assistant to the Chief Executive at ITN, which is full of Executive Assistant Tips and Tricks. What are the main aspects of your role?

2019 130

Assistants we are ultimate team players!

Practically Perfect PA

On pretty much every job description for Assistants, you will see the phrase, ‘must be a team player’ It is so common that it is easy to skim over that requirement – sure, we all have to be team players, next!

2019 176

10 habits of highly organised Assistants

Practically Perfect PA

The role of the Assistant these days is pretty diverse; one day you will be assisting one executive with personal tasks, the next you may be making business travel arrangements for a different person, managing a project, working on a big event or hiring a new Administrative team.

2019 207

What does it mean to be a collaborative Assistant?

Practically Perfect PA

Every business and organisation needs its employees to work together, to move projects forward and reach common goals. Collaboration is an essential skill for everyone. However, for Assistants, collaboration is vital. We have to work with other members of staff on projects and reaching common goals.

2019 198

How to identify and fix problems at work

Practically Perfect PA

Problem-solving is one of the critical skills that will be needed by office employees by 2020.

2019 206

Handling colleagues who think you are their Assistant (when you are not!)

Practically Perfect PA

We’ve all been there, picture the scene.

2019 219

Top 10 to-do apps for Assistants

Practically Perfect PA

We all know how hard it is keeping on top of the never-ending to-do list every Assistant and their Executive seem to have. The work can be relentless but don’t fear; there are lots of fantastic apps available that can help you manage your to-do list.

2019 151

5 tips on how to feel confident when you really don’t

Practically Perfect PA

Just recently I was chairing a panel session at the Conference and Hospitality Show in Leeds. Before going on the stage myself and the other panellists were talking about how we conquer our nerves so that we can get up on stage and speak to the audience. As I think we all know, speaking in […].

Bridging the interpersonal gap between staff and a busy boss

Practically Perfect PA

A considerable part of an Executive’s job is to lead their staff, motivate and encourage them. However, this isn’t always the case. There are many Executive’s who are too busy, or under too much pressure in their roles to manage their staff effectively.

2019 151

Working well under pressure

Practically Perfect PA

It goes without saying that at some point in your career, you will have to work under pressure, meet tight deadlines and deal with stressful situations. Although organisations should care for their employee’s wellbeing and strive to create a calm environment, this is not always achievable.

2019 164

Diversity is not inclusion

Practically Perfect PA

“If you do not understand the benefits of difference, you will always align yourself to your similarities, and in doing so, you will miss out on the beauty that variety brings to the table.”

2019 141

5 free tools to help with your productivity

Practically Perfect PA

Before we dive into our list of productivity tools, I want to spend a few minutes talking to you about the importance of keeping up with the latest technology.

2019 212

How to prioritise your workload

Practically Perfect PA

Assistants are regularly asked to juggle multiple tasks and projects while reacting to other people’s urgent requests and deadlines. It is not an easy gig! When your To-Do list doesn’t stop growing, how do you plan what to do first?

2019 176

Get started on your festive party now

Practically Perfect PA

I know it is mid-July and we are a world away from the festive season, but it is time to start planning out the end of year party. You may think I am crazy, but actually, this is the best time of year to start thinking about your office do. Planning your festive celebration should […].

2019 198

Five alternatives to Skype

Practically Perfect PA

How often do you organise a video conference for your Executive or team on Skype? If you are using Microsoft Office, it is probably quite often. Well, today, I thought I would share with you the top five alternative video conferencing platforms that are available online.

2019 141

How to show empathy with even the most annoying person!

Practically Perfect PA

Assistants have buckets full of empathy; you wouldn’t be in the job if you didn’t. What I find is that empathy can often be taken advantage of by people who don’t respect what we do – be it, that colleague who wants your time or that Executive who doesn’t understand your role.

2019 141

Working collectively and sharing best practice in your EA network

Practically Perfect PA

Networking is such an essential part of the Assistant role. We can work in such silos that without a network to support our endeavours, the position can be very lonely.

2019 196

Preparing for an Assistant video interview

Practically Perfect PA

The vast majority of recruitment agencies and employers now use video as part of their interview process, because it saves time and money on the early stages of the interview process.

20 tools to help manage your Exec’s travel plans

Practically Perfect PA

Just think how much time you spend organising travel for your Executive or your team? It’s a lot, right? Maybe 20% of your week? Maybe more? That time will be taken up by meticulously planning trips with the hope that nothing will go wrong while their Executive is away from the office.

2019 205

Power Searching the Internet

Practically Perfect PA

We are really excited to announce that we will be sharing an article each month from Executive Secretary Magazine. We are starting with this fantastic article from Marie Herman. Following these tips really will save you a massive amount of time searching the internet!

2019 201

Time to quit your job? Here’s when you know you got to go!

Practically Perfect PA

Are you thinking about quitting your job but you don’t know if you are doing it for the right reasons? It is a tough decision to leave any job. You have security, a regular pay-check and of course, once you had your notice in, you can rarely change your mind. So when you do quit, […].

2019 207

Resources to increase your business acumen

Practically Perfect PA

It goes without saying that for an Assistant to be successful in the role, they need to have strong business acumen. I’ve written about this skill a lot over the years, and I have presented on the topic at various events.

2019 200

Template for capturing messages

Practically Perfect PA

You know what it is like, you are having a hectic day, emails to answer, meetings to attend, people talking to you, asking questions and looking to you for answers. The phone rings, you have no idea who it is or what they want. They want to speak to your Executive or someone random in […].

2019 224

5 questions to ask before you start your next job search

Practically Perfect PA

We all know that looking for a new job isn’t easy. It can take a lot of time with hours of searching through job descriptions, speaking to recruitment agencies and then, of course, the time spent preparing for and going to job interviews. It is a job in itself!

2019 169

What meetings should make it into your Executive’s schedule?

Practically Perfect PA

Last week I wrote a blog post about the meetings you should have with your Executive, where I detailed the meetings you should set up in your Executive’s diary that focuses on the work that the two of you need to move the business forward.f

2019 205

5 tools to help create organisational charts

Practically Perfect PA

Having worked through a few company restructures in my career I have often been given the horrible task of creating new organisational charts.

2019 206

What meetings should you have with your Executive?

Practically Perfect PA

We all know that communication with your Executive is key to a successful working relationship and I’ve found over the years, the more access an Assistant has to their Executive the more they are seen as a critical asset within the organisation.

2019 206

How To Help Yourself When You’re Feeling Stuck

Practically Perfect PA

Have you ever felt like you’re stuck and don’t know what to do next? Unsure about the direction your career is taking? Or utterly uninspired by your current situation? I hear you. I have been there myself. A few years ago, I felt lost, frustrated and had no clue how to move forward. I felt […].

2019 186

How to think more analytically

Practically Perfect PA

I’ve just finished reading Think Better Analytically, and I want to share my learning with you! I decided to read the book because I don’t think of myself as someone who thinks logically or analytically.

2019 219

The EA competencies you will need in 2019

Practically Perfect PA

Well, that is us in 2019 folks! Happy New Year. Firstly before I start this blog, I want to say a huge thank you to all of the Practically Perfect PA readers who are joining us for another year on the blog. We have been going now since 2011, and I can’t wait to see […].

2019 236

How to work with a visionary manager

Practically Perfect PA

Every business is started by someone with a vision. They are the driving force behind the business, and they want to change the world. You might not work for the person who started the organisation.

2019 182