Practically Perfect PA

The EA competencies you will need in 2019

Practically Perfect PA

Well, that is us in 2019 folks! Happy New Year. Firstly before I start this blog, I want to say a huge thank you to all of the Practically Perfect PA readers who are joining us for another year on the blog. We have been going now since 2011, and I can’t wait to see […].

2019 229

The Future Assistant Conference 2019: What went down?

Practically Perfect PA

I can’t quite believe I am writing about our 5th conference!

2019 140

Technology of the week: the RoWrite Smart Writing Pad

Practically Perfect PA

This week’s Technology of the Week: the RoWrite Smart Writing Pad What is the Rowrite Smart Writing Pad? The RoWrite, by Royole, brings the traditional notepad into the digital age to capture ideas, notes, and drawings.

2019 145

Ten podcasts every PA should listen to

Practically Perfect PA

I don’t think I’ve shared this before but I love podcasts, and I have for years. They are more popular than ever, and there are loads of podcasts that can help you with your personal and professional development.

2019 218

How to keep a positive attitude at work

Practically Perfect PA

Let’s face it, being an Assistant can be pretty challenging and not every day are you going to be walking around your office with your glass half full beaming from ear to ear. Some days you will be massively p*ssed off and want to hide under your desk until you can leave at 5 […].

2019 199

Not got much to do? Here are a few ideas!

Practically Perfect PA

We all have certain points at the office when we just don’t have much to do. I know some of you will be laughing your asses off right now, and thinking yeah right!

2019 192

5 ways to improve your leadership skills

Practically Perfect PA

There are now quite a few of us in the Assistant world running around shouting that you, lovely Assistant, are a leader within your organisation! You may not manage a team, but you do work in a management role.

2019 204

Day in the life: Amy Franklyn, EA at Bird & Bird

Practically Perfect PA

Enjoy today’s Day in the life: Amy Franklyn, EA at Bird & Bird which is full of Executive Assistant Tips and Tricks. What are the main aspects of your role? I manage a team of PAs and Administrative Assistants and I support the firm’s Head of Corporate and General Counsel.

2019 168

How to send a fax in 2019

Practically Perfect PA

Hands up. Who has been asked to send a fax in the last year? I see a few of you nodding, some of you are rolling your eyes thinking – fax? What is it 1989? Some of you are wondering what I mean by the word ‘fax’ Yes, I know this is old technology, but you […].

2019 200

Is multitasking still a useful skill for Assistants?

Practically Perfect PA

Being a good multitasker was on the job description of pretty much every Assistant role I applied for when I first started as an Assistant. Since then experts have shown that multitasking does precisely the opposite of what we thought it did.

2019 194

Dealing with personal issues at work

Practically Perfect PA

You might be the most professional Assistant in the biz, someone who works hard to keep their personal life as far away from their professional life as possible, but throughout your career (of all our careers) inevitably something will happen to make the two collide.

2019 161

Managing a travel crisis

Practically Perfect PA

If your Executive travels regularly you will both be used to travel delays and disruptions, sometimes those delays are easy to manage and sometimes they are much bigger than expected and can cause chaos around the world.

2019 173

How to start your own Virtual Assistant Business

Practically Perfect PA

Are you currently a PA, dreaming of having your own VA business? Maybe you’re an Admin Professional, who craves having the control and freedom of running your own business? If you’re currently employed and looking to make a career change to VA, it’s a simpler process than you think.

2019 165

Network like a CEO

Practically Perfect PA

It goes without saying that networking is essential for your career development. For a whole load of reasons, that I’m not going to write about in this blog, because we have lots of other blogs that talk about the benefit. So what am I going to write about today?

Managing your Executive’s one to one meetings

Practically Perfect PA

It kinda goes without saying that organising your Executive’s schedule is a never-ending task. Their time is always in demand, be it from clients, suppliers, colleagues around the business and of course from members of their team.

2019 174

20 Google Search Hacks for Personal Assistants

Practically Perfect PA

I can’t think of a single day in the last decade that I haven’t at some point used Google for something. It could be to check my emails, write a document, put a meeting in my diary or, in most cases, search for something or settle an argument. It is, like most of us, my […].

Google 236

How to set boundaries between your personal and professional life

Practically Perfect PA

At the recent World Administrators Summit in Frankfurt, the delegates talked a lot about the challenges we face in the role, which were, of course, shared by all of the representatives from different parts of the world.

2019 173

How to thrive, not just survive as an Assistant

Practically Perfect PA

Let’s face it, we all know that sometimes you can have the best day at work when you feel on top of the world and you are high-fiving your teammates and CEOs… and sometimes you want to throw your resignation at the first person you see in the office and run as fast as you […].

2018 211

Day in the life: Brenda Rogers, EA to the CEO, Del Frisco’s Restaurant Group

Practically Perfect PA

Enjoy today’s day in the life: Brenda Rogers, EA to the CEO, Del Frisco’s Restaurant Group What are the main aspects of your role? The main aspects of my role are to manage the CEO and CFO’s active calendar of meetings and travel.

2018 207

Don’t want to annoy your Exec? Ask these questions!

Practically Perfect PA

As we all know having a good relationship with your Executive makes your job, as an Assistant, much easier! It is the key relationship for Assistants and the one part of the role that you have to get right. Without a successful partnership, the work just becomes that much tougher.

2019 149

Where to go for a great Gif and other creative messaging

Practically Perfect PA

It goes without saying that Gifs, emoticons, emojis and Memes are everywhere on social media. We use them all the time, to express a point, to send a quick reply, to make people laugh. Gifs are great and Memes are funny as hell. But do you use them at work? And if not, why not? It’s […].

2019 161

Day in the life: Stuart Martin, EA at Spotify

Practically Perfect PA

Enjoy today’s interview with Stuart Martin, EA at Spotify which is full of Executive Assistant Tips and Tricks. What are the main aspects of your role? I support one of the Vice Presidents within the Research & Development division here at Spotify.

2018 228

50 Chrome extensions for business

Practically Perfect PA

If you use Google Chrome as your browser, then I am sure that you are aware of all of the brilliant extensions you can download to help with pretty much anything that you need to do on the world wide web. I use Chrome all the time and have a whole suite of extensions that […].

2018 242

Managing someone else’s calendar

Practically Perfect PA

Managing someone else’s calendar. You know how it is. You are managing your boss or client’s Inbox and/or Calendar. They want you to set up meetings on their behalf and they don’t want the bother of accepting them – they would prefer you to receive the meeting responses.

Technology of the week: Chimp or Champ

Practically Perfect PA

Today’s Technology of the week: Chimp or Champ. Here are the details: What is Chimp or Champ Chimp or Champ is a weekly anonymous employee happiness meter for you to check your team pulse, improve employee well-being and achieve better results. What does Chimp or Champ do?

2019 153

5 online courses every Executive Assistant should take

Practically Perfect PA

I took my first online training course probably around 15 years ago now. It was a live webinar and we had to listen to the speaker via the phone on my desk while watching the slideshow on my computer screen. It was a bit of a novelty and funnily enough, a lot of my colleagues were […].

2018 251

Day in the life: Shelley Trask, EA at Slack

Practically Perfect PA

Enjoy today’s interview with Shelley Trask, EA at Slack which is full of Executive Assistant Tips and Tricks. What are the main aspects of your role? I support our CTO & Co-founder, Cal Henderson and VP of Engineering, Michael Lopp, both of whom manage one of the largest teams at Slack.

2018 207

Kick start your motivation

Practically Perfect PA

A few years ago I was working as an EA in a large insurance firm. I’d been there a few years, I know the job inside out, I liked my colleagues and the work was okay. I would go into work every day, do my thing and leave at 5.30pm without a backwards glance. Good […].

2018 254

What are the top desk must-haves for Assistants?

Practically Perfect PA

In the next few weeks I will be moving house, and although the thought of it feels me with absolute dread, I am also very excited because I finally get to have an office. Yes, that is right, a whole room that is just dedicated to Practically Perfect PA!

2018 184

Productivity tools and tips for Assistants

Practically Perfect PA

During October’s Virtual Summit I will be showing our attendees 20 pieces of technology that can help with productivity for Assistants. As we have so much to do and the workload is never ending I thought I would share my productivity tools and tips for Assistants.

2018 213

How to set up an ideal week calendar and why it’s a must have

Practically Perfect PA

Why am I here? How am I going to get through this? Shouldn’t I be doing something else with my time? Will I ever eat again? These are the questions executives ask themselves while sitting in meetings they don’t need to be in.

2018 217

Expense Management Process

Practically Perfect PA

Collecting and processing expenses is not fun. There I’ve said it – call me controversial if you like but I stand by my statement! In fact, I’ll go further as to say processing expenses can be an absolute time zapper for Assistants.

Top technology tools for working remotely

Practically Perfect PA

At the Future Assistant Conference I was talking to an Assistant who did not work in the same office as any of her Executives. Not a single one. I was a bit flabbergasted to be honest. Because, she wasn’t a Virtual Assistant.

2018 249

5 things to do when starting a new PA role

Practically Perfect PA

Starting a new Assistant role can be a pretty nerve-wracking experience. We have to form productive working relationships pretty quickly, build rapport, learn new systems and hit the ground running within a few weeks (if we are lucky!).

2018 222

Assistant, You are a Leader

Practically Perfect PA

For years, I thought leaders were the ones in charge or the ones with essential titles. It turns out, everyone has influence and is a leader to those around them – even if they don’t acknowledge it. Do you see yourself as a leader?

2018 206

Do you need to write a travel management policy?

Practically Perfect PA

Some of the following scenarios will probably sound all too familiar to you in your current position: Your Executive Team and colleagues take the liberty of booking their flights and accommodation themselves without much thought for the time it takes to get a business trip organised.

Listen to the CEO of a $1 billion startup and his EA discuss their partnership

Practically Perfect PA

At this month’s Practically Perfect PA Virtual Summit we are incredibly lucky to have the Captain of BrewDog, James Watt and his First Mate, Bethany Burns. It’s certainly not every day you get to listen to the CEO of a $1 billion startup and his EA discuss their partnership!

2018 228

Day in the life: Sheri Meyer Executive Assistant iDrop

Practically Perfect PA

Today’s Day in the life: Sheri Meyer Executive Assistant iDrop. What are the main aspects of your role? The central aspect of my role is to ensure that all components of the business work well together, that also means that I have an idea of what everyone’s part of the business is.

2018 205

Technology of the week: Scanbot

Practically Perfect PA

Today’s technology of the week: Scanbot. Here are all the details… What is Scanbot? Scanbot is the easiest and fastest way to create high-quality scans with your iPhone, iPad or Android device. It is free to use, although there is a pro version which enables users to produce edit-ready documents.

2018 231

Technology of the week: Voice Recorder & Audio Editor

Practically Perfect PA

Today’s Technology of the week: Voice Recorder & Audio Editor. Here are the details: What is Voice Recorder & Audio Editor Voice Recorder & Audio Editor is a straightforward app for iPhones and iPads. It free to download with in-app purchasing options.

2019 130

20 ways to impress your Executive

Practically Perfect PA

A few years ago I had a really brilliant mentor. She started working for my organisation just a few months before I started, but she had been working for my Executive for a few years and had followed her from their previous firm.

2018 242

How can you be heard when people don’t want to listen?

Practically Perfect PA

At some point, you will have been in a meeting and felt that no one was listening to you. Perhaps people were on their phone, looking confused, talking over you or ignoring you. It’s hard to continue speaking when it seems that people are switching off, disengaged or rejecting your ideas.

2018 165

The Ultimate Admin and Assistant Survey – Enter to Win 500€

Practically Perfect PA

Do you want to be in with the chance of winning a €500 travel voucher? While helping others to understand the complex role of being an EA, PA or Office Manager?

2019 130