Practically Perfect PA

Developing a growth mindset

Practically Perfect PA

Developing a growth mindset Developing a Growth Mindset doesn’t have to be complicated, even in the midst of a global health crisis. Let’s be real for a moment… and put things into perspective. Do you honestly believe that you’ll never progress or accomplish anything new in your career or life? [.].

2020 136

Feel like an imposter?

Practically Perfect PA

Feel like an imposter? In the world of Assistants, where you are so often stepping in for someone else, imposter feelings can be rife and the source of real stress. If you feel like an imposter, to understand how to feel better you need to first [.].

2020 136

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.

Common challenges faced by Assistants

Practically Perfect PA

Common challenges faced by Assistants Working as an Executive or Personal Assistant is a complex and often misunderstood role. Assistants take on a lot and often go unrewarded and unrecognised for their efforts. It isn’t an easy gig, that is for sure. There are a lot of common [.].

2020 142

The organised Assistant

Practically Perfect PA

The role of the Assistant these days is pretty diverse; one day you will be assisting one Executive with personal tasks, the next you may be making business travel arrangements for a different person, managing a project, working on a big event or hiring a new Administrative team. Assistants are always pulled in so [.].

2020 179

How to transition out of your role

Practically Perfect PA

So, you are thinking about heading into the unknown and need some tips on how to transition out of your role Whether you are changing your career or going into business for yourself, this is a big deal. You are amazing for deciding to follow through with your dream! Well done! The idea didn’t [.].

2020 154

SMART objectives for Executive Assistants

Practically Perfect PA

SMART objectives for Executive Assistants are so crucial because, without them, Assistants can be at such a disadvantage. They can be taken for granted, they can be mismanaged, and they can be left without a clue as to what exactly is expected of them in the role. If an Executive takes little time to [.]. Long Form Posts Performance Reviews You and Your Career admin administrators assistants EA Executive Assistant objectives PA Performance appraisal performance reviews Personal Assistant

2020 164

Tips on good minute taking

Practically Perfect PA

As we all know writing minutes is an essential skill for Assistants and this ultimate guide to effective minute-taking we will break-down everything Assistants need to know to create minutes that will be read and actioned. I had a job a few years back that provided support for twelve Committees who had four meetings [.]. Long Form Posts Minute Taking You and Your Work admin administrators Business Executive Assistant Meeting minute taking Minutes PA Personal Assistant Tasks Virtual Assistant

2020 159

The ultimate tech guide for Personal and Executive Assistants

Practically Perfect PA

Most of us that have been working in the PA industry for a while now will have heard of the phrase ‘the tech-savvy assistant’. It might have cropped up on your job specs and been discussed during your most recent job interview. It is so important for Assistants to have a good grasp of [.].

2020 135

Technology to help with email management

Practically Perfect PA

These ten fantastic pieces of software will help you manage your emails and your Executives. It is worth looking to see which ones will work for you, but they will all help you manage and automate emails! Sanebox: Sanebox turns your inbox back into the inbox it was meant to be by weeding out unimportant […]. Core Skills Email Management Featured Office Technology admin administrators assistants EA Executive Assistant Office manager PA Personal Assistant Virtual Assistant

2019 172

Performance Reviews for Assistants

Practically Perfect PA

One area that seems to change notably from job to job is remuneration and performance reviews for Assistants. In my first full-time job, I had quarterly performance reviews with my manager, half-yearly appraisals and at the end of every year a full review and 360° feedback with my team. In one role, I didn't [.].

2020 151

How to show empathy with even the most annoying person!

Practically Perfect PA

Assistants have buckets full of empathy; you wouldn’t be in the job if you didn’t. What I find is that empathy can often be taken advantage of by people who don’t respect what we do – be it, that colleague who wants your time or that Executive who doesn’t understand your role. Empathy can quickly […]. Core Competencies Dealing with coworkers Featured admin administrators assistants Competencies EA Executive Assistant Office manager PA Personal Assistant Virtual Assistant

2019 160

10 skills needed to be a fantastic office manager

Practically Perfect PA

There are so many Assistants who are also working as an Office Manager and a lot of Office Managers who are also Assistants! The roles are similar, and there are a lot of overlapping skills. However, Office Managers do have to take on some tasks that are high-level and move the business forward. Many Office […]. Core Skills Featured admin administrators assistants EA Executive Assistant office management Office manager PA Personal Assistant Virtual Assistant

2019 175

Day in the life: Hayley Lawrence, PA to Regional General Manager and Admin Assistant to Founders Office – The British Virgin Islands

Practically Perfect PA

Enjoy today’s Day in the life: Hayley Lawrence, PA Regional General Manager and Administration Assistant to Founders Office – Necker & Moskito Islands, in The British Virgin Islands. I love this interview because it shows how exciting, different, challenging and incredible our profession is! Day in the life: Hayley Lawrence, PA to Regional General Manager and […].

2019 182

How do you measure your career success?

Practically Perfect PA

There are so many events, webinars, publications, blogs out there that talk about career success for Assistants. Career success comes in many shapes and forms and, let’s face it, is an entirely personal definition. It could be that you define success as having a fantastic salary, amazing job title, or office all to yourself. It […].

2019 163

Streamlining meetings for your Executive

Practically Perfect PA

As I’ve always said, your Executive’s number one resource is their time, and your role is to safeguard that time, making sure they use their time correctly so that they are successful in the position. Having complete control over their schedule does allow you to manage the allocation of their time. They have a lot […].

2019 175

Advanced skills for C-suite Executive Assistants

Practically Perfect PA

Working alongside every successful Executive is an incredibly smart, switched-on and highly skilled Executive Assistant. There are many advanced skills that Assistants, who work in the C-suite, need to be successful in the role. We cover a lot of those skills on this website. In this article, we are going to cover some of [.].

2020 117

5 free tools to help with your productivity

Practically Perfect PA

Before we dive into our list of productivity tools, I want to spend a few minutes talking to you about the importance of keeping up with the latest technology. Firstly it makes us more productive – can you imagine still using a typewriter for your minutes, carbon copy paper for anything that needs to be […].

2019 174

Working with a new boss? Here is everything you need to know

Practically Perfect PA

When your Executive leaves to start a new role, it is understandable that Assistants are concerned about what to expect from a new Executive. You build up such a strong relationship with an Executive, that can take years to get right, and the thought of going through that again is daunting. There are challenges, but […].

2019 167

Why every Assistant should have their own personal vision statement

Practically Perfect PA

What would you do if you knew you couldn’t fail? A great question isn’t it? This is where I started when I created my personal vision statement. I love Practically Perfect PA, and I find the work really rewarding, but I have been doing this for 8 years and it was definitely time to stop […]. Career Development Featured Performance Reviews admin administrators assistants Career EA Executive Assistant Office manager PA Personal Assistant Virtual Assistant

2019 157

Moving past a perfectionist mindset to achieve increased productivity

Practically Perfect PA

As assistants, managing details to ensure things run smoothly is a big part of what we do. We take pride in our detail-oriented nature as it relates to all that we produce, from professional email correspondence to travel arrangements to company-wide projects and initiatives. We are the doers and the boots-on-the-ground, working “in the weeds” […].

2019 158

Getting the basics right: Personal and Executive Assistant Key Tasks

Practically Perfect PA

There are a lot of critical responsibilities for Assistants. During the day, Assistants have to do so many different things, so their skills and tasks are incredibly varied. For new Assistants, it is hard to know where to start. Getting the basics right: Personal and Executive Assistant Key Tasks. Let's get started! In this [.].

2020 122

5 tips on how to feel confident when you really don’t

Practically Perfect PA

Just recently I was chairing a panel session at the Conference and Hospitality Show in Leeds. Before going on the stage myself and the other panellists were talking about how we conquer our nerves so that we can get up on stage and speak to the audience. As I think we all know, speaking in […]. Core Competencies admin administrators assistants Competencies confidence EA Executive Assistant Office manager PA Personal Assistant Virtual Assistant

The mindset of a VA business owner

Practically Perfect PA

When it comes to successfully running your Virtual Assistant (VA) business, being an awesome Virtual Assistant isn’t enough. A VA can be excellent at their job, have a positive mindset, the necessary skill set required to do the job well and a desire to be there for her clients. But that in itself doesn’t guarantee […].

2019 168

The EA competencies you will need in 2019

Practically Perfect PA

Well, that is us in 2019 folks! Happy New Year. Firstly before I start this blog, I want to say a huge thank you to all of the Practically Perfect PA readers who are joining us for another year on the blog. We have been going now since 2011, and I can’t wait to see […]. Core Competencies Featured admin administrators assistants Career Competencies EA Executive Assistant Office manager PA Personal Assistant Virtual Assistant

2019 186

Handling colleagues who think you are their Assistant (when you are not!)

Practically Perfect PA

We’ve all been there, picture the scene. You are sitting at your desk, working hard, you are focused and you have a deadline to meet when a colleague comes up to you, interrupts what you are doing to ask you to do something that isn’t your priority, it isn’t something you should be focusing on […]. Career Development Core Competencies Dealing with coworkers Featured admin administrators assistants Career EA Executive Assistant Office manager PA Personal Assistant

2019 169

How Assistants can keep up in a fast-paced working environment

Practically Perfect PA

In a recent survey we conducted with the Practically Perfect PA readers we found that many Assistants struggle with the huge amount of work they have to get through in a day. The fast-paced environment, the never-ending deadlines and demands on their time seems to have become the norm. In this article we will [.]. Featured Key tasks for Executive Assistants admin administrators assistants Career EA Executive Assistant Office manager PA Personal Assistant Tasks Virtual Assistant

2020 130

Network like a CEO

Practically Perfect PA

It goes without saying that networking is essential for your career development. For a whole load of reasons, that I’m not going to write about in this blog, because we have lots of other blogs that talk about the benefit. So what am I going to write about today? Well, if we know networking is […]. Career Development Networking admin administrators assistants EA Executive Assistant Networking tips Office manager PA Personal Assistant Virtual Assistant

Accelerating your Assistant career path and progression

Practically Perfect PA

There are so many events, webinars, publications, blogs out there that talk about accelerating your Assistant career path and progression. Career success comes in many shapes and forms and, let’s face it, is an entirely personal definition. It could be that you define success as having a fantastic salary, amazing job title, or office [.].

2020 130

5 tips on managing your company’s social media

Practically Perfect PA

Many Assistants are being asked to look after their company’s online profiles and their organisation’s social media messaging. It can be a time-consuming task that requires some thought because social media platforms change so rapidly. There are so many different platforms and options that can pull your focus. If you have been given this task, […].

Bridging the interpersonal gap between staff and a busy boss

Practically Perfect PA

A considerable part of an Executive’s job is to lead their staff, motivate and encourage them. However, this isn’t always the case. There are many Executive’s who are too busy, or under too much pressure in their roles to manage their staff effectively. There are also Executive’s who are very good at what they do […].

2019 146

What are the top desk must-haves for Assistants?

Practically Perfect PA

In the next few weeks I will be moving house, and although the thought of it feels me with absolute dread, I am also very excited because I finally get to have an office. Yes, that is right, a whole room that is just dedicated to Practically Perfect PA! So although thoughts should be turning […]. Featured PA Perspective admin administrators assistants desk essentials EA Executive Assistant office Office manager PA Personal Assistant

2018 186

10 habits of highly organised Assistants

Practically Perfect PA

The role of the Assistant these days is pretty diverse; one day you will be assisting one executive with personal tasks, the next you may be making business travel arrangements for a different person, managing a project, working on a big event or hiring a new Administrative team. Assistants are always pulled in so many […]. Core Competencies Featured admin administrators assistants Competencies EA Executive Assistant Office manager Organisation PA Personal Assistant Virtual Assistant

2019 159

Preparing for an Assistant video interview

Practically Perfect PA

The vast majority of recruitment agencies and employers now use video as part of their interview process, because it saves time and money on the early stages of the interview process. In our recent interview with Hayley Lawrence, PA for the Regional General Manager on Necker Island, she told us that she had to submit […].

Template for capturing messages

Practically Perfect PA

You know what it is like, you are having a hectic day, emails to answer, meetings to attend, people talking to you, asking questions and looking to you for answers. The phone rings, you have no idea who it is or what they want. They want to speak to your Executive or someone random in […]. Core Skills Featured Templates admin administrators assistants EA Executive Assistant Office manager PA Personal Assistant technology Virtual Assistant

2019 172

How to identify and fix problems at work

Practically Perfect PA

Problem-solving is one of the critical skills that will be needed by office employees by 2020. You will see this skill more and more on job applications for Assistants (if you aren’t already) because we are often called upon to put out fires and deal with problems that nobody else in the office wants or […]. Core Skills Featured admin administrators assistants decision making EA Executive Assistant Key Skills Office manager PA Personal Assistant problem solving Virtual Assistant

2019 158

20 Google Search Hacks for Personal Assistants

Practically Perfect PA

I can’t think of a single day in the last decade that I haven’t at some point used Google for something. It could be to check my emails, write a document, put a meeting in my diary or, in most cases, search for something or settle an argument. It is, like most of us, my […]. Office Technology admin administrators assistants EA Executive Assistant Google Office manager PA Personal Assistant Tasks Virtual Assistant

Google 190

Working Remotely – How to Keep Balance and Productivity

Practically Perfect PA

Many of you are reading this from the comfort of your home office. At first, this may sound like heaven on earth (a lot of people think they want to work from home). The reality will settle in quickly (if it hasn’t already). Working Remotely – How to Keep Balance and Productivity Working from home [.]. Executive Assistant key strengths Featured administrators assistants EA Executive Assistant Office manager PA Personal Assistant Virtual Assistant

2020 117

40 Gmail hacks for Assistants

Practically Perfect PA

So many organisations are making a move from Microsoft Office to Google Suite (Practically Perfect PA being one such business!). I love Gmail, it is such a great tool, and with all of the available Chrome extensions, you really can make Gmail an incredibly productive tool. We have a great selection of hacks for Outlook, […].

2019 154

Eight great business books for strategic Assistants

Practically Perfect PA

The trait that I admire most in exceptional leaders (think Oprah Winfrey and Brene Brown) is the time they dedicate to learning new things. I love that they read, take on new ideas and concepts and never stop growing. This is something that I always try to find time for, and I think it is […]. Career Development Core Competencies Featured admin administrators assistants Competencies EA Executive Assistant Key Skills Office manager PA Personal Assistant Strategy Virtual Assistant

2019 152

How to think more analytically

Practically Perfect PA

I’ve just finished reading Think Better Analytically, and I want to share my learning with you! I decided to read the book because I don’t think of myself as someone who thinks logically or analytically. I’m much more of an emotional thinker, placing more value on my instincts than the evidence in front of me. […].

2019 169

Ten podcasts every PA should listen to

Practically Perfect PA

I don’t think I’ve shared this before but I love podcasts, and I have for years. They are more popular than ever, and there are loads of podcasts that can help you with your personal and professional development. I listen to a lot of podcasts and so I thought today I’d share my top ten […]. Career Development admin administrators assistants Career career development EA Executive Assistant Office manager PA Personal Assistant podcasts Virtual Assistant

2019 176

10 tools to help you work remotely

Practically Perfect PA

I’ve spent quite a bit of time recently looking at how many Assistants are now working remotely or working with a remote boss and I can tell you there are a lot of you managing this new way of working. It is only going to become more common so I thought I would share with […]. Apps Featured Office Technology admin administrators apps assistants EA Executive Assistant Office manager PA Personal Assistant technology Virtual Assistant

2018 182

Day in the life: Keesha Williams, EA at Lift & Co

Practically Perfect PA

Enjoy today’s Day in the life: Keesha Williams, EA at Lift & Co, which is full of Executive Assistant Tips and Tricks. What are the main aspects of your role? It changes from day to day, but mainly ensuring the CEO and CFO of my company have all the information and resources they need to perform […].

2019 169