Stephanie LH Calahan

NOVEMBER 8, 2013

No matter if you are crossing over multiple time zones or simply want to be able to go to the park and work outside, creating your freedom is possible. Fun travel apps are Skype (for calling home), SimplyNoise (great for sleeping in noisy places), Sit or Squat (find a bathroom), and CheapGas.

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2003 Dropbox Fax Social Media 100

Professional Assistant Blog

OCTOBER 7, 2008

In order to get your tasks completed on time and in a proficient manner, there is a little trick that I use to make sure that I only focus on one project at a time and give it my undivided attention (when I possibly can). For example, you want to spend one hour on a particular project.

2008 100

2008 Cubicle Google Docs 2007 100

Professional Assistant Blog

JANUARY 28, 2008

Do you have a big project coming up and want to show your boss that you can handle this type of task ? Home About Me Advertise Copying Pictures To and From Microsoft Word By The Professional Assistant on Monday, January 28, 2008 Filed Under: MS-Word , Productivity H ave you ever wondered how to copy pictures from and to Microsoft Word ?

Microsoft Word 100

Microsoft Word Google Docs 2008 Cubicle 100

Laughing all the Way to Work

JULY 9, 2010

© Copyright Patricia Robb 2010 9 July, 2010 Taking stock Whenever I finish a project I always ask myself, or get together with those who assisted me, and ask the question, "What went well and what could have gone better?" Did I phone to get my electricity turned on? Lets enjoy our day together.© 411 Look Up 411.ca

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Professional Assistant Blog

AUGUST 28, 2007

Here are the basic rules to do this: Start off with something positive, such as you have been working hard on whatever project you want to mention and show some results of this. Mention to your boss (in a professional manner of course) that you have X number of tasks, projects, etc. This will show that you are being pro-active.

2008 100

2008 Google Docs Cubicle 2007 100

Laughing all the Way to Work

DECEMBER 5, 2009

I have a network of assistants that I call friends, although some are just phone colleagues, but we help each other. I feel a great sense of accomplishment when I’ve been able to plan and complete a project successfully. I will have all kinds of energy to work on a project if I know it is ending at one point. (for

Time Zones 100

Time Zones IAAP Interviewing Holidays 100

Laughing all the Way to Work

FEBRUARY 13, 2010

If it is a big project I use a calendar and write down all my required to-dos on the dates I need to get them done to make my deadline. There are different styles of to-do lists and you can use the one that suits your work style and the type of project you are doing, but the main thing is to have one. (for 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP Meeting Minutes International 100

Laughing all the Way to Work

JULY 16, 2010

Make sure that tasks directly associated with clients come first, consider the financial impact of a project and its completion date on the company, don’t let deadlines control the priority list (expense reports can wait when there are more important tasks), and consider cause and effect (do A to enable B, which accomplishes C).

Time Zones 100

Time Zones IAAP 2010 International 100

Professional Assistant Blog

JANUARY 31, 2008

I have shared access to 4 different mailboxes for various products and projects. Home About Me Advertise Microsoft Outlook Shared Mailboxes Etiquette By The Professional Assistant on Thursday, January 31, 2008 Filed Under: MS-Outlook , Productivity D o you have more than one mailbox in your Microsoft Outlook , other than your inbox?

Microsoft Outlook 100

Microsoft Outlook Etiquette 2008 Google Docs 100

Professional Assistant Blog

JANUARY 30, 2008

If you need to do this for other functions, make sure to change the "Use function:" section to whatever type of calculation you need to do for your particular project. Until next time, Take care - of your clutter! Now you have the total for each firm as well as the grand total listed.

Microsoft Excel 100

Microsoft Excel 2008 Google Docs Cubicle 100

Professional Assistant Blog

AUGUST 29, 2008

Next, add a time frame to each task. This will keep your project/goal in a manageable time frame, where you know how much time will be left once youve accomplished these tasks. For example, I will try to work on task A for 1 hour. Then I will work on Task B for 30 minutes and so on and so forth.

Microsoft Outlook 100

Microsoft Outlook 2008 Cubicle Google Docs 100

Laughing all the Way to Work

FEBRUARY 14, 2009

Another time I wanted to try a career in the travel business. I have become familiar with time zones, airport codes and international holidays to avoid. I helped my husband occasionally with his Event Management Projects and when it came to graphics I always took his help, I still do. 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP Holidays International 100

Professional Assistant Blog

APRIL 1, 2008

IM or iChat)with collaborators while working on the project. You can share documents, spreadsheets, and photos across computers and networks: since your document is stored on Googles server, its accessible from anywhere ! Also, a fun feature is you can chat (i.e. Posted on 2 April, 2008 6:28 PM The Professional Assistant This is a great idea.

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Filing Google Docs 2008 Microsoft Word 100

Professional Assistant Blog

MARCH 10, 2008

Projects wouldn’t be moving forward and my goals and plans would be lagging behind… or so it seemed. At the height of my furore for being an efficient to-do list completing machine, I was regularly finding work to do. If I didn’t have a full day’s worth of tasks to complete I wasn’t being efficient enough.

2008 100

2008 Cubicle 2007 Google Docs 100

Professional Assistant Blog

AUGUST 23, 2007

Take the most important task and (this is the important part), only focus on that task (with the exception of someone coming to you, phone calls, etc.) Make sure to put a check mark beside each task as you complete it – this will help you realize how much you have accomplished (in a shorter period of time than you thought).

Microsoft Outlook 100

Microsoft Outlook 2008 2007 Cubicle 100

Laughing all the Way to Work

FEBRUARY 24, 2009

They leave them free to handle tasks that really do demand their attention rather than waste time doing mundane duties that can be taken care of by an able and efficient assistant. And make sure you ask your employer to provide honest feedback about your work, both throughout the project and once you’re done. 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP Resume International 100

Laughing all the Way to Work

JULY 20, 2009

I just finished watching the DVD they made of my presentation and came to the following conclusions: I should have started my diet six months ago rather than only last week; I will never wear a sleeveless dress again without a jacket; I really need to spend a little more time styling the back of my hair and not just the front.

Time Zones 100

Time Zones 2009 IAAP Administrative Professionals 100

Laughing all the Way to Work

JULY 11, 2009

The admin profession lends itself to taking on new and sometimes challenging projects. I can tell you my friends and colleagues got a lot of phone calls in those early days and it was a wonderful resource and help to me. If you find some are outdated please let me know so I can remove them from this list. 411 Look Up 411.ca

IAAP 100

IAAP Time Zones Administrative Professionals International 100

Professional Assistant Blog

NOVEMBER 1, 2007

Home About Me Advertise Cubicle Etiquette 101 By The Professional Assistant on Thursday, November 01, 2007 Filed Under: Office Gossip , Productivity D o you find that your colleagues are hovering around you when youre on the phone? If you need to talk on the phone, make sure that you keep your voice to a lower volume.

Cubicle 100

Cubicle Etiquette 2008 2007 100

Laughing all the Way to Work

OCTOBER 14, 2008

One office I worked in together sponsored a child as a workplace charity project. We all participated by writing to our sponsored child and contributed money towards supporting her. There are many things we can do as employees to better our world, even while at work. (for 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP Meeting Minutes International 100

Laughing all the Way to Work

DECEMBER 12, 2008

Are you willing to take on new projects and new challenges? I can honestly say that even though it was a hard time to go through, I ended up getting a much better job and a better opportunity and can look back on it as a good learning experience. My former boss gave me an excellent reference on paper and by phone. Be noticed.

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

SEPTEMBER 19, 2008

I put it in the order of when he will need it and flag anything that he will require for teleconferences, meetings and travel. For instance, if your boss is travelling on the Monday, you will have to give him or her everything they will need on Friday. I do this for each day of the week. 411 Look Up 411.ca

Time Zones 100

Time Zones 2008 IAAP Calendars 100

Laughing all the Way to Work

JANUARY 24, 2009

If it is with an outside contact, a phone call apologizing for your error and being open to whatever steps you need to take to make it right will go a long way to fixing it. I am part of the project management office at my company and I hear the term roadblocks all the time. Hi Patricia: What an encouraging message this is.

Time Zones 100

Time Zones IAAP 2009 International 100

On The Job

APRIL 13, 2010

Air New Zealand and Alertness Solutions found in a study of in-flight passengers in a 2006 study that on the last day of their vacation, travelers had an 82 percent better performance than before their time off, and their post-vacation performance improved nearly 25 percent compared to their performance before a vacation.

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2010 Stress Cubicle Time Zones 100

Brilliantly Better

OCTOBER 18, 2010

I currently contribute a monthly article to Jonathan Wells’ newsletter SharingLifeSkills.com , and with Steven I initiate all sorts of blogging challenges, or we brainstorm projects together. You live in different time zones, you may have different interests, or different family lives.

2010 40

2010 Twitter Facebook Social Media 40

Musings of a High-Level Executive Assistant

APRIL 4, 2013

I opened the phone book and signed up with every single one in town. And as I climbed the admin ladder, when I got recruited for a project manager role, the person who referred me was also someone I had met when I was “just a temp” stuffing those thousands of envelopes. 2) How manageable are you?

Interviewing 40

Interviewing Temping Resume Agencies 40

Brilliantly Better

JULY 17, 2010

When I started to work for this project (and yes, it was just a pet project in the beginning), all I did was to log daily my progress. Learned how to create a project and what the folder structure means. Can be tricky at times. Did a few tests with some sample projects to see how the building process works.

2010 40

2010 AT&T Learning Promotion 40