All Things Admin

JANUARY 11, 2023

A stray file, an errant stapler, or even a visible office supply organizer can put them off their game. Yes, the papers may all be in a neat pile, but if that pile contains everything from office memos to personnel files to takeout menus, it’s going to be difficult to find what’s needed in a timely fashion. How You Assign Value.

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Mentoring Filing Administrative Professionals 2006 52

Office Organization Success

MARCH 30, 2013

Here are my top three systems to get you started if you don’t know where to start: System #1: Create Client Files. For every client that you’re currently working with, create their own individual file. I personally love brightly colored files as they brighten up my office. Where I’ve published the article online, and when.

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Office Organization Success

JANUARY 6, 2016

Clear out your desk and files. And it’s amazing what you come across too … your next big program could have been lurking for months in your filing cabinet! Having the right systems in place leads to consistent revenues, more clients, and less stress and overwhelm.

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Filing Finance 2016 Holidays 100

Step It Up VA Coaching

AUGUST 20, 2015

Do papers and files cover your desk like autumn leaves on your lawn? Time to toss and file. Clear out your e-mail inbox (often easier to delete in big chunks if you sort by sender), unsubscribe from unnecessary newsletters (physical and electronic), and turn off social media notifications that tend to pile up.

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Tips From T. Marie

JANUARY 4, 2017

Anyone who has ever taken part in a real estate closing knows they are a stressful event. At the time, I wasn’t certain about branching out into the medical office field, but anything looked better than the stress levels I was dealing with at the time. social media, newsletters, website tasks, blogging, etc.) . Literal tears.

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2007 2017 Social Media Medical 122

Step It Up VA Coaching

AUGUST 14, 2014

Do papers and files cover your desk like autumn leaves on your lawn? Time to toss and file. Clear out your e-mail inbox (often easier to delete in big chunks if you sort by sender), unsubscribe from unnecessary newsletters (physical and electronic), and turn off social media notifications that tend to pile up.

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Social Media Filing Resume Environment 100

Office Organization Success

JANUARY 12, 2016

You’ve written a fabulous article … you publish it in your newsletter … and that’s it! So today I’d like to share with you 3 easy steps as to how you can take your ONE newsletter article and use it in a variety of different formats to reach more of your ideal clients and customers. build their content library.

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Networking 2016 Training Filing 100

Step It Up VA Coaching

AUGUST 16, 2012

Do papers and files cover your desk like autumn leaves on your lawn? Time to toss and file. Clear out your e-mail inbox (often easier to delete in big chunks if you sort by sender), unsubscribe from unnecessary newsletters (physical and electronic), and turn off social media notifications that tend to pile up.

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Social Media Filing Resume Environment 100

Stephanie LH Calahan

FEBRUARY 18, 2011

By using labels in combination with filters, I am able to automatically sort and label (file) most of my e-mail before it arrives in my in-box. I'll read and delete and save those of interest in a file. What remains in your in-box is actionable items, not filing. File the e-mail, either in a folder or saved as a document. -

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Email Management Filing Monster 100

On The Job

NOVEMBER 5, 2010

E-mail doesn't have to dominate your life, and you can put an end to e-mail being nothing but a huge time suck and stress-inducing activity, they claim. Folders should be labeled "delete," "do it now," "respond today," "schedule a specific time on calendar," "waiting for response," "file it," "someday" and "freedom."

Social Media 100

Social Media Calendars Email Filing 100

Stephanie LH Calahan

AUGUST 30, 2010

» Increase Productivity: Focus on What You CAN Control - Free Yourself from Feeling Overwhelmed/Stressed Thanks for dropping by my blog today.  It seems the more people I talk to, the more I hear about stress, frusteration and the inability to concentrate due to overwhelm.  How do you control overwhelm and stress?

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Stress Networking Fax Twitter 100

Stephanie LH Calahan

OCTOBER 8, 2010

  Check out Increase Productivity: Focus on What You CAN Control - Free Yourself from Feeling Overwhelmed/Stressed Tell me more! Work With Stephanie | Contact Copyright 2007-2010 Calahan Solutions, Inc. -- All Rights Reserved Want to use my content in your ezine, newsletter or blog?   Today is a continuation on that theme.

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Stephanie LH Calahan

FEBRUARY 11, 2011

It houses so much more than a file index. This allows them to keep it within site, but all projects are kept in an organized file. Once the project is completed, the whole pile of that particular project can be filed away; out of site. Thanks to Ellen Delap of Professional-Organizer.com 3.

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Stephanie LH Calahan

JANUARY 3, 2011

  Here are a few tips to get started: Set up a filing system to store and manage your paperwork Your paperwork likely consists of three types of paper:  1) stuff you need to take action on 2) stuff you are saving for reference and 3) stuff that you should have tossed a long time ago, but haven't.    Avoid backlog. 

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Filing Medical Finance Health 100

All Things Admin

DECEMBER 18, 2020

This makes a stressful time even tenser. Go to your human resources department and ask to see your employee file so you can write down all of the job titles, dates, and salary details for each position you’ve held with your current company. They don’t have a network of professionals they can activate at a moment’s notice.

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Cover Letter Resume Business Cards Networking 98

Stephanie LH Calahan

JANUARY 17, 2011

5 Steps to Meal Planning Success WHO : Stephanie LH Calahan hosts Jill Hively WHEN :  LIVE January 25, 2011 -- 7:00 pm CST  (5:00 pm PST and 8:00 pm EST) WHERE : At your home or office - you can listen to the recording right on our site or download the MP3 file to listen to on your computer, iPod or other MP3 player.

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Health Lifestyle 2011 Budget 100

Laughing all the Way to Work

DECEMBER 30, 2007

We need to open new administrative files for 2008. I also received a Get Organized Now e-Newsletter and I thought I would pass an article from it on to you at this time of resolutions and reflection. If you are interested in subscribing to the Get Organized Now e-Newsletter, please click here. 1 Resolutions and Reflection!

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2008 2007 IAAP Email 100

Stephanie LH Calahan

NOVEMBER 15, 2010

  Not only has my productivity increased with your strategies, but I have also alleviated quite a bit of stress! The third was for email lists and newsletters that I subscribe to. The emails from lists and newsletters were forwarded to the appropriate account. I set up four email accounts.

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Email AT&T Networking Phones 100

Stephanie LH Calahan

FEBRUARY 28, 2011

If your checked is not greater than your unchecked, fix it tomorrow and see stress diminish. Work With Stephanie | Contact Copyright 2007-2010 Calahan Solutions, Inc. -- All Rights Reserved Want to use my content in your ezine, newsletter or blog? .  Check off everything that is leading you towards your goals. What is your ratio?

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Stephanie LH Calahan

DECEMBER 30, 2010

  In the picture above you see a standard file cabinet on the left and one that is open and on wheels on the right.    Both are containers for holding files, but one would work better for an "innie" and the other would work better for an "outtie."   Don't know where to start? 

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Filing AT&T Networking Phones 100

Admins4Admins

DECEMBER 11, 2009

Leave a Comment Filed under Blogs , Excel 2007 If you’re anything like me, you probably got lost trying to find the basic things in Excel 2007. Well, stress no more. You can assign both passwords — one to access the file and one to provide specific reviewers with permission to modify its content. Here it is!

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2007 PowerPoint 2009 PDF 40

Tips From T. Marie

JANUARY 27, 2022

Why it was a wise choice: Storing my files in the cloud rather than on a physical hard drive or flash drive makes it easy to access them from my desktop, laptop, iPad, and phone. It’s also super easy for me to share files with others. If so, make sure you sign up for the Home Business Jumpstart newsletter.

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Dropbox 2012 Purchasing Filing 207

Stephanie LH Calahan

APRIL 7, 2010

  The National Association of Professional Organizers ( NAPO ) reports that 75-90% of all visits to physicians are stress related.    Having a workout and healthy eating plan can also reduce your stress.    Maybe you want to loose weight to save money on medical bills. 

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2010 Goals Networking Health 100

Stephanie LH Calahan

NOVEMBER 19, 2010

Use your 5-10 minute file Do you keep a 5-10 minute file ?    This is a file that you have that contains activities that would only take 5 to 10 minutes to complete.    Just contact us to get one scheduled and you could be on your way to a more stress-free productive life.

Medical 100

Medical Phones Filing 2007 100

Stephanie LH Calahan

JANUARY 11, 2010

Now that you’re car is empty, it’s time to stock it and organize it for stress-free travel. Work With Stephanie | Contact Copyright 2007-2010 Calahan Solutions, Inc. -- All Rights Reserved Want to use my content in your ezine, newsletter or blog? Stock the glove box and side pockets with necessities. Part of the Calahan Solutions, Inc.

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Travel Fax Networking 2007 100

Admins4Admins

MARCH 25, 2010

In the simple act of taking an inventory of your assets and plotting an action plan, you’ll find that your worries and stress have been reduced immensely. Worry and stress find a way of dissolving when you’re absorbed in action. Stumble upon something good? Share it on StumbleUpon Post this to MySpace Share this on Facebook Tweet This!

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2007 PowerPoint 2009 2010 40

Stephanie LH Calahan

MARCH 12, 2010

Develop a process and strategy for how you will schedule your week, day, hour and you will have less stress worrying about getting things done.    For some people that is a traditional filing cabinet system, but others might find more success with cubbies in their office.    Let me know. 

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Networking Email Phones Filing 100

Stephanie LH Calahan

SEPTEMBER 6, 2010

They can carry the to appointments, allowing their physician to review it & connect symptoms w/factors such as stress/other environmental causes. Work With Stephanie | Contact Copyright 2007-2010 Calahan Solutions, Inc. -- All Rights Reserved Want to use my content in your ezine, newsletter or blog?

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Calendars Twitter Phones Google 100

Stephanie LH Calahan

MARCH 10, 2010

Work With Stephanie | Contact Copyright 2007-2010 Calahan Solutions, Inc. -- All Rights Reserved Want to use my content in your ezine, newsletter or blog? Feel free, but please give me proper credit and let me know so that I can thank you! Part of the Calahan Solutions, Inc.

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Gifts Goals Calendars Networking 100

Stephanie LH Calahan

APRIL 12, 2010

Motivation: Create a Work Environment that Enhances Your Goals (@GinaParris Video)   Filing So You Can Find it Again Disorganization Equals STRESS! Work With Stephanie | Contact Copyright 2007-2010 Calahan Solutions, Inc. -- All Rights Reserved Want to use my content in your ezine, newsletter or blog? What About You?

Networking 100

Networking Goals Twitter Environment 100

Stephanie LH Calahan

NOVEMBER 24, 2010

The Most Productive Lunch - Weigh in Your Thoughts How Do You De-Stress? Work With Stephanie | Contact Copyright 2007-2010 Calahan Solutions, Inc. -- All Rights Reserved Want to use my content in your ezine, newsletter or blog? Life Coaching Tips to Organize Yourself For Success Are you Sabotaging Your Productivity? What do you think?

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Health Networking Fax Twitter 100

Stephanie LH Calahan

AUGUST 16, 2010

Work With Stephanie | Contact Copyright 2007-2010 Calahan Solutions, Inc. -- All Rights Reserved Want to use my content in your ezine, newsletter or blog?   When I asked him about the tiny papers, he said they all represented an item that he needed to take care of.  Part of the Calahan Solutions, Inc.

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Management Twitter Networking Fax 100

Admins4Admins

APRIL 21, 2009

You can also file it and refer to it later on. The ULTIMATE Beginner’s Reference eGuide – with easy step-by-step instructions FREE Subscription to the Admins4Admins weekly newsletter Free training , webinars and the latest tips on succeeding at your job NOTE: We will never send you SPAM or share/sell your email Connect with me.

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PDF 2007 PowerPoint 2009 40

Admins4Admins

APRIL 15, 2010

Having a buddy can take some of the stress off and give you assurance that you have someone you can depend on. For more great tips please visit her website at w ww. secretaryhelpline.blogspot.com. Yes, it is always nice to have a work buddy. If you don’t have that in your office, why not suggest it to the other assistants?

2007 40

2007 PowerPoint 2009 2010 40

Stephanie LH Calahan

MARCH 25, 2011

They are then placed in a reference (Rolodex) file by type of business and not the name. I File Them (Then I Forget Them). I file them away, and rarely look at them again. If they approved being added to my newsletter list, I also mark that on the card - usually with an NL in the corner. Not Worth Stressing Out About.

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Business Cards Networking ASAP Etiquette 100

Stephanie LH Calahan

FEBRUARY 26, 2010

  Here is what some of them said: JaniceSimon Mostly at my desk but feel less stressed when eat lunch away from desk. How Do You De-Stress? Work With Stephanie | Contact Copyright 2007-2010 Calahan Solutions, Inc. -- All Rights Reserved Want to use my content in your ezine, newsletter or blog? Need the break!

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Medical Twitter Environment AT&T 100

Stephanie LH Calahan

MARCH 3, 2010

Work With Stephanie | Contact Copyright 2007-2010 Calahan Solutions, Inc. -- All Rights Reserved Want to use my content in your ezine, newsletter or blog? Feel free, but please give me proper credit and let me know so that I can thank you! Part of the Calahan Solutions, Inc.

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Management Networking Fax Twitter 100