Expense Management Process

Practically Perfect PA

Collecting and processing expenses is not fun. In fact, I’ll go further as to say processing expenses can be an absolute time zapper for Assistants. Core Skills admin administrators assistants business travel EA Executive Assistant Expenses Office manager PA Personal Assistant Virtual AssistantThere I’ve said it – call me controversial if you like but I stand by my statement!

[Free, live webinar] How should you be managing travel and expenses?

Practically Perfect PA

Managing travel can be a headache. You might still be writing long emails back and forth to your travel agent, wasting time searching for the best deals yourself, or having to wait for your travellers to send you the booking options they want. Every time they travel! And expenses—what a nightmare.

2019 100

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How to Cover your Unexpected Round-the-World Travel Expenses “(Edited)”

Dumb Little Man

No matter where you go, how you go or how many days your stay will be, you can easily spend more cash than you thought you would when traveling. Unexpected travel expenses can cost you more than you would spend if you just stay at home. Expenses for airplane tickets and hotel rooms are obvious. There are several unexpected travel expenses that can fast spike the total price of your trip to an uncomfortable height. Travel insurance.

2017 156

Are You Covering All Expense Bases?

Step It Up VA Coaching

As entrepreneurs/business owners, we take great care in setting rates, creating packages and tracking the hours we and our teams put in; but are our rates really paying for our expenses? Consider the expenses you incur in these areas: Rent/Mortgage: If you rent or lease an office space, be sure you can easily cover that, and any additional fees that are involved (maintenance, snow removal, etc.) Travel and Transportation: Do you do a lot of consulting, or offsite meetings?

Pros and Cons of Traveling by Car You Should Know

Dumb Little Man

Many people all over the world are fond of traveling. However, when you travel by car, you are your own boss on the road. In this article, we gathered the common pros and cons of traveling by car you should know. Pros of traveling by car. Cons of traveling by car.

2020 204

How to Earn Money While Traveling

Dumb Little Man

Those who live for traveling, and there are many of us who do, crave for the opportunity to see amazing places in the world as often as possible. However, only a few people can travel the world and not worry about their finances. Even if you do have some money in the bank and decide to spend them all on traveling, those savings will probably disappear before you even get to go through your ‘top 10 travel list’. Travel Photographer. Travel Nursing.

2019 181

Are You Too Busy to Travel? 7 Reasons to Get Motivated and Start Travelling

Dumb Little Man

Travelling is an excellent way to experience new cultures and expand your horizons. Avid globetrotter Johnson Nguyen shares these traveling tips and hacks he’s picked up while traveling throughout the globe. If you are waiting for that perfect time to travel, it will likely never come. Today will always be the perfect day to travel. Expenses will come and go, but time cannot be turned back. There are ways to make money specifically to travel.

2019 176

The tricky world of expenses

Practically Perfect PA

I must admit I’ve been struggling to start writing the blog this week, I knew I would be discussing the dreaded task of processing expenses and as I’m sure you can imagine the subject hasn’t really stirred my creative juices! Do you have an expense policy in place? If you don’t have an expense policy, speak to other assistants and see if there is a common approach to expenses. Try to do all of your expenses at the same time at least once a week.

A Guide to Managing Travel Expenses for SMEs

The Small Business Blog

With the cost of fuel, rail and air travel increasing each year, managing employee travel expenses is a key area of concern for many businesses. Smaller companies, with lower travel budgets and fewer resources, often find the process particularly difficult to bring under control. Further to being expensive, booking and organising travel is a time…

Travel Without the Tab

Office Dynamics

It’s awesome to be an administrative professional because you sometimes get to travel without the tab. . Often, assistants travel to attend their leader’s special team meetings; help with site visits in preparations for meetings; be involved in a major company event where you need to travel; attend corporate board meetings and more. During my 20 year career, I traveled to some places that were fun, interesting, exotic, and breathtaking.

Travel 120

Ten tips for travelling Assistants

Practically Perfect PA

Organising business travel can take up a big chunk of our time with most assistants booking complex travel on numerous occasions throughout the year. Here are my top ten tips for travelling assistants. Remember you are in control of the travel booking and can make decisions based on what you think is appropriate and will ease any awkward moments. If you travel frequently with your boss you should really have a company credit card for your expenses.

Travel 156

The Future of Business Travel and the Millennial Traveller

Practically Perfect PA

At the recent Assist Travel event we were lucky to have Tae Lee, the founder and CEO of Travo talk to our delegates about the future of business travel and the millennial traveller. I just want to give you a bit more of an introduction to the video.here is what Tae covered in his session: A new generation of business travellers are quickly becoming a force to be reckoned with. So how should Assistants react to their Executives: Travelling more often.

Travel 125

How To Stay Safe and Prevent Theft While Traveling

Dumb Little Man

Traveling to a new state or country can be very exciting and relaxing at the same time. Here are a few ideas on how to stay safe while traveling abroad or even during a simple weekend getaway: Before You Leave, Protect Your Home. Safety while traveling begins at home before you ever leave town. It’s quite common to have your credit card number or identity stolen while traveling. Technology for Travel Safety. How To Travel

2018 181

2015 Travel Trends

Small Business Labs

There are already  lots of 2015 travel trend lists out.  According to the World Travel Market Global Trends report golf is in a decline, dropping from 25 million players in the early 2000s to 19 million in 2013. Waiters on Water: According to the Wine Enthusiast's travel trends list , you no longer have to swim up to a bar or climb out of the pool to get a drink.    Happy travels in 2015.

2015 196

Travel Planning for Others – Putting Yourself in Your Traveler’s Shoes

Practically Perfect PA

Every admin wears many hats: office manager, personal assistant, life coach, travel planner. Every time your manager is heading out of town, it’s time for you to don your travel planner hat, slip into your traveler’s shoes, and equip yourself with your suite of travel planning tools. TRAVO ’s goal is to boil down your arsenal of travel tools, ranging from sticky notes to Excel spreadsheets, to one single booking and planning platform. Expensive Booking Fees.

2016 160

Understanding the Top Challenges of Expense Management

Small Business CEO

At the macro level, there’s a lot affecting businesses when it comes to expense management. For example, international expansions and globalization are two elements that are influencing expense management, and also making these costs rise in many instances. According to the Global Business Travel Association, there will be an estimated four percent increase in costs this year, and businesses need to be prepared to address this general challenge, as well as many others.

Travel Planning in a Pandemic? Here’s What You Need to Know

All Things Admin

When I worked corporately, travel planning was one of my favorite parts of my job, and I still love it today. COVID-19 brought the travel industry to its knees, but as vaccinations roll out and restrictions loosen, we’re getting closer to a place where we can move freely again.

2021 52

7 Ways To Save Money While Traveling

Dumb Little Man

In this post, we’ll take a look at seven ways to save money while traveling so that you can come back with money in your pocket! 7 Tips for Saving Money When Traveling. Below are seven ways to save money while traveling. Discount travel booking sites, such as NextVacay.com, can save you hundreds of dollars on vacation costs, airfares and more. Friends noticed the couple’s frequent travels and asked how they were managing this.

2017 180

The Lazy Nomads’ Top 3 Safety Tips for Travelers in 2019

Dumb Little Man

Among the top risks associated with travel include theft, scamming, political unrest, natural catastrophes, and health risks. While traveling might be fun, there’s always danger. With that, whether you’re traveling for business or pleasure, take into account the following safety tips for travelers. Thieves know many ways to separate a traveler from their valuables. See Also: Internet Access While Traveling: Tips for Keeping Your Data Safe.

2019 164

Organising business travel is changing… Are you?

Practically Perfect PA

So, according to recent studies, the amount organizations spend on business travel is increasing year on year. This means that the amount of time assistants spends organising business travel is only going to grow. Throw into the mix the fact that we are seeing the rise of the Millennials (those born roughly between 1980-2000) into managerial positions we can safely say organising business travel is changing! Organising business travel is changing… Are you?

Travel 116

7 Ways To Save Money When Traveling In South Africa

Dumb Little Man

Traveling to different places and going on trips, in general, is quite expensive. If you are planning on South Africa as your next travel destination, expect the trip to be a bit pricey. However, with these tips, you’ll still be able to enjoy your travel in South Africa while cutting costs and saving money. Travel off season. If you are to travel to South Africa, be sure to plan your trip off-season since plane tickets are much cheaper during this time.

2017 154

4 Smart Ways to Travel The World For Free

Dumb Little Man

Do you want to know our secret on ways to travel the world for FREE ? If you are a traveler, you certainly know that traveling can be far too expensive. The good news is that there are ways out there to travel cheaper and longer. You may even end up traveling for free! You need to play your cards right in order to be able to travel more and avoid paying too much. Here are the 3 smart ways you can travel the world cheap or for free. #1

2016 159

Eight reasons why assistants should use a travel management company

Practically Perfect PA

I don’t know about you but I have spent hours arranging and then rearranging travel for my Executives. It takes up a huge amount of time and can be incredibly complex especially if they are travelling to a number of destinations with connecting flights and a host of visa requirements. It is quite common now to have help with travel arrangements as most companies do employ an outside supplier to book flights, hotels and car hire. Which corporate travel agency should you use?

Travel 162

Why you should use a trusted ground transportation company for your Executive’s travel

Practically Perfect PA

In a time where the majority of emphasis is placed on finding the best price, the easy route is to choose the cheapest option when booking your executive travel, especially when it comes to airport transfers, be it a group or individual. Larger companies are using this statistic to drive prices down, at the expense of the driver themselves. They must display a certain high level of road knowledge and must travel without the use of satellite navigation GPS.

2017 135

Webinar Employee Expense Reimbursements: Compliance Workshop

Office Dynamics

Get educated now on the new rules of employee expense reimbursements! Employee Expense Reimbursements: Compliance Workshop. The legal and financial risks of mishandling employee expense reimbursements have spiked in recent years. Do you know which reimbursements for employee expenses should be treated as expenses … and which as compensation? 12 for answers to questions like: Which employee reimbursements should be treated as expenses and which as compensation?

The Paradox of Increasing Business Travel; Skift's 2020 Travel Trends

Small Business Labs

It covers the travel, dining, and wellness industries from a business perspective. The recently released their 10 Business Travel Trends for 2020. Travelers Demand an End-to-End Experience. Bleisure Travel is the New Black. Rethinking Corporate Travel Expenses.

2020 52

Bleisure Travel Continues to Increase

Small Business Labs

We first reported on bleisure travel , which is the the blending of business and leisure travel, back in 2015.    A According to the folks at the expense reporting and management firm, SAP Concur, it continues to gain popularity.  The Word We Love to Hate is Gaining Popularity Across the Globe : according to new SAP Concur travel and expense data gathered between January 2017 and December 2017.

2018 59

All work and some play: the rise of the ‘Bleisure’ travellers

Practically Perfect PA

When you’re one half of a couple, frequent business travel can take its toll on your relationship. However, for some business travellers (and even their partners) there is a middle ground. Bleisure’ travel – as it has been dubbed by some in the travel industry – is the mixing of business trips with leisure experiences. Deborah Zanke’s IT consultant husband, Steve, is a frequent business traveller, often spending half the year in transit.

2016 109

5 Green Ways to Travel to Work

Eco-Office Gals

Using alternative methods to travel to work can greatly reduce carbon emissions, travel expenses and even commute time. Post from: Eco-Office Gals 5 Green Ways to Travel to Work. Many people are beginning to practice eco-friendliness within their home and working lives which is a positive step in the bid to reduce carbon emissions, however one of the largest contributors of carbon emissions haven’t quite been tackled – transport.

2011 208

Why you should use a trusted ground transportation company for your Executive’s travel

Practically Perfect PA

In a time where the majority of emphasis is placed on finding the best price, the easy route is to choose the cheapest option when booking your executive travel, especially when it comes to airport transfers, be it a group or individual. Larger companies are using this statistic to drive prices down, at the expense of the driver themselves. They must display a certain high level of road knowledge and must travel without the use of satellite navigation GPS.

2017 100

20 do’s and don’ts when travelling with the boss

Practically Perfect PA

Most assistants do not get to travel on business trips with their boss unless they work for high net worth individuals or are private household assistants. Business trips can be a great way to increase your business acumen, meet colleagues and clients in different countries and see how your boss operates while they are travelling on business. Don’t be a nervous traveller.

2014 151

The Greener Way to Travel

Eco-Office Gals

It is hoped that these non-petroleum alternatives could help to satisfy the growing demand for less expensive, more eco-friendly fuel. Post from: Eco-Office Gals The Greener Way to Travel. With increasing oil prices and mounting environmental concerns, the aircraft industry is investing more and more time and money into researching alternative aviation fuels. Here are just a few examples of more eco-friendly alternatives to hydrocarbon based propulsion. Animal Fat.

Travel 126

The Best Tech Travel Gear – For The Rest Of Us

Simple Productivity Blog

So I thought I would write about the best tech travel gear – for the rest of us. Laptop Travel. One of the things about traveling with a laptop is that batteries don’t have an infinite charge, so it is important to have a way to power your laptop. I’ve seen everything from extra battery packs to expensive power supplies. If you are traveling out of country or in a place where the electricity is prone to surges, you need to protect your circuitry.

2012 139

Top 5 Money Saving Tips for Small Business Travel

The Small Business Blog

Make sure that you have a clear policy in place at your small business to set clear guidelines for your employees about allowable expenses. Great travel bargains can be found on the web if you are prepared to invest time looking for them. Using a single credit card for all travel expenses will help to avoid costs spiralling. By choosing the right card you could also earn Air Miles as you travel. Remember that travel costs can be deducted as business expenses.

2011 152

Why All Small Business Owners Should at Least Consider Travel Insurance

Small Business CEO

So when it comes to buying insurance for business trips, it may sound like just another silly expense — but don’t turn your nose up just yet. But some of the perks of a travel insurance policy may be worth the extra cost. … Travel business trips travel insuranceThese days, you can take out an insurance policy on everything from your left leg to your labradoodle, but that doesn’t mean you need to.

2016 61

Tips for Combining Business and Personal Travel

45 Things

I thought since many of us are always searching for ways to make business travel a bit more rewarding, some road warriors could share their insight on how they do it. Here's the column I did for Gannett/USA Today: Business travel is expected to pick up in 2011 after two years of cutbacks, which could put even more of a strain on employees who struggle to meet all their work demands, find time to spend with families or just recharge their batteries.

A Look at Explora: A Mobile Phone Option for US-Bound Travelers


Do I want to finally settle on getting a phone for US travel only? Explora is a service that offers US-bound travellers the ability to have a phone (a Google Nexus phone, to be specific) that they can use at a flat rate while they are in the country. Considering what pricing would look like for the average mobile phone user, Explora saves foreign travellers to the US a ton of money. The service that Explora offers is especially compelling, especially as a Canadian traveler.

2014 81

Ten tips for organising a business trip to… Houston

Practically Perfect PA

After many many years of booking business travel to Houston for my Executives I finally got to travel there myself in January 2014. With 31% of visitors travelling to Houston for business many assistants will, at some point in their career, book business travel to Houston. For example, taxi fares are ridiculously expensive but saying that districts in Houston are miles apart and the traffic can be bad, particularly during rush hour.

2014 160

Ten tips for organising a business trip to… Geneva

Practically Perfect PA

It is without doubt a beautiful city but boy is it expensive! A great way to save money is to ask the hotel for a Geneva Travel Card which gives tourists free access to buses, trams and boats. There are lots of conventions, international events and business meetings taking place in the relatively small city so hotels do tend to be expensive and are fully booked most weeks. Weekends are quieter as business travellers leave and locals go out to the county-side.

2015 162

5 Ways to Buy Cheaper Airline Tickets With A VPN

Dumb Little Man

Private browsing mode is a great way to do research about possible travel locations without ending up with tons of cookies on your devices. Remember that airline companies and air ticket vendors want to sell you the most expensive ticket that you can afford. This means that if it knows your shopping habits or your capability to afford business-class tickets, it might quote you slightly more expensive prices across the board. Money Technology Travel

2019 187

Take your boss’s business trip virtually

Practically Perfect PA

According to a recent survey conducted by PA Life assistants spend at least 20% of their time organising travel. It’s like having a super-fast, all-knowing travel agent in your pocket. If your manager travels on one airline frequently it is worth downloading their app. This app is slightly expensive but worth paying for if your manager travels a lot. You can set it for your current location or receive alerts from places you are planning to travel too.

2015 190

Top Destinations In Europe for a Long Weekend on a Budget

Dumb Little Man

With its ancient hills and medieval architecture, the historic city is a lively hub for history buffs and travelers. Moreover, the savings one can get when traveling to this top destination make it perfect for visitors on a budget. For the more adventurous travelers, Vilnius is the perfect destination. Although Vienna is known to be expensive, it doesn’t make Austria off limits for budget travelers. Money TravelRomantic break for two?

2017 218

7 Tips on How to Find Cheap Flight Deals and Discounts

Dumb Little Man

Speak to a travel agent. If in doubt, you can always speak to a travel agent. There are some dates or times of the year when holidays are more expensive. Money Travel

2020 164