Musings of a High-Level Executive Assistant

JANUARY 8, 2013

This company is so ginormous I am having a dizzy time of trying to wrap my brain around what all they do – various forms of power, civil engineering, and then the IT services side of it. I am copied on highly confidential information and I read emails that seem to be written in a new language – sales speak. My CEO is new.

Attire 40

Attire Etiquette Clothes Time Zones 40

Musings of a High-Level Executive Assistant

MARCH 22, 2013

Hello Readers - 8 months ago, a reader asked me a question about fraternization and social etiquette at work. The example of how it could be misconstrued wasn’t helpful to you, but nonetheless, what she was saying was, “My focus is on your social etiquette behavior and I am pointing it out to you.” The link is that original post.

Etiquette 40

Etiquette Temping Gossip Job Hunting 40

Professional Assistant Blog

FEBRUARY 20, 2008

E-mail is no longer just for personal use, with all our accepted short forms: LOL, U, GB and a co-workers favourite, OMG! Here are Some Good-Sense E-mail Etiquette Tips E-mail Salutations: Although e-mail is less formal than writing a letter it is still polite to open with a greeting. Writing all in caps is a form of e-mail shouting.

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2008 2007 Cubicle Fax 100

Professional Assistant Blog

NOVEMBER 5, 2008

Creating a filing system can be tricky, as you need to know exactly how to file your files and what type of information you would need to be able to access quickly. Your boss could ask you for something at a moments notice and you are expected to find the information within minutes.

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Filing 2008 Cubicle 2007 100

Laughing all the Way to Work

FEBRUARY 16, 2008

E-mail is no longer just for personal use, with all our accepted short forms: LOL, U, GB and a co-worker's favourite, OMG! Here are Some Good-Sense E-mail Etiquette Tips E-mail Salutations: Although e-mail is less formal than writing a letter it is still polite to open with a greeting. Writing all in caps is a form of e-mail shouting.

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Etiquette 2005 Email Filing 100

Stephanie LH Calahan

MARCH 25, 2011

Collecting business cards or other forms of contact information is only the first step in networking.  From Clutter To Actionable Information. How do you turn them into actionable information? Now, *when* I take a person's information, I snap a photo of their card using Evernote, on my smartphone.

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Business Cards Networking ASAP Etiquette 100

Professional Assistant Blog

FEBRUARY 8, 2008

About 90% of my work comes in the form of e-mails, since I want to be able to track anything and everything that managers and fellow staff members send me. Leave space for variable information that will be added when you send the message. There is a simple solution to this - E-mail Templates! basis and it usually involves e-mail.

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2003 2007 2008 Microsoft Outlook 100

Professional Assistant Blog

AUGUST 14, 2008

These are endless, since many people have usernames and passwords for so many different sites, it really is impossible to keep track of all of this information. Fill long registration and checkout forms with one click. Then you have the dreaded website passwords. Try taking off the CAPS lock.

2008 100

2008 Cubicle 2007 Google Docs 100

Laughing all the Way to Work

DECEMBER 19, 2009

When I receive an initial request for a meeting, I use a meeting form and write down the information I need: who is requesting the meeting, what is the purpose of the meeting, where it will be held and a phone number or an e-mail address and dates that are available. Too much information. Do you like what you do?

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

FEBRUARY 22, 2009

This government site gives you that information and more. For my readers from other countries, you will note there is a section for foreign dignitaries and if you click on that it will give you the proper form to address just about anyone in the world. Too much information. Do you like what you do? 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP Meeting Minutes International 100

Laughing all the Way to Work

JANUARY 16, 2008

E-magazines, blogs and feeds are now readily available to pass on information, and I have seen the early stages of on-line books that you can take along with you just as we do with paper books today. E-mail etiquette rules will also be essential to follow, and will become the new standard for business writing.

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Carbon Footprint Ergonomics Filing Etiquette 100

Musings of a High-Level Executive Assistant

NOVEMBER 27, 2011

The worst is when no feedback can be given or when it can be given the information is so very unhelpful and out of your control, the only saving grace is that you did try your best. I wanted to dedicate a post on proper rejection etiquette when you are the one having to tell bad news to someone. It’s not fun on either side.

Gifts 40

Gifts Etiquette Email Collaborate 40

Laughing all the Way to Work

FEBRUARY 20, 2010

In its simplest form minutes are a record of discussion, decisions and actions to be taken and the date by when it needs to be completed. FOR MORE INFORMATION CLICK ON THE IMAGE Subscribe To Posts Atom Posts Comments Atom Comments Subscribe to the blog here Search This Blog Loading. Too much information. Do you like what you do?

Time Zones 100

Time Zones Agenda IAAP 2010 100

Laughing all the Way to Work

DECEMBER 5, 2009

I have a network of assistants that I call friends, although some are just phone colleagues, but we help each other. If you know what works best for you and if your job is 80/20 on what you like then you can put up with the small stuff like filing and filling out expense forms. Too much information. GET TO KNOW YOUR CO-WORKERS.

Time Zones 100

Time Zones IAAP Interviewing Holidays 100

Laughing all the Way to Work

NOVEMBER 1, 2008

I can interact where I am now, but I have to get up and go if I want to speak with someone and then when I get there I may find they are busy or on the phone so I have wasted my time. FOR MORE INFORMATION CLICK ON THE IMAGE Subscribe To Posts Atom Posts Comments Atom Comments Subscribe to the blog here Search This Blog Loading.

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

MARCH 15, 2009

If there are forms that need to filled in and it has a due date in June, I put those forms in the June folder with a bf date on it for a week before it is due. I create a corresponding Task reminder and write something like this: WAITBIN need to prepare form for production by March 23rd. Too much information.

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

DECEMBER 12, 2009

Is it for your information or something to put in your tasks to do later? Sometimes e-mail is not the best way to communicate and it needs to be followed up by a phone call or face-to-face short meeting. Put it in a folder for your boss’s signature in completed form, i.e. envelope clipped to letter and attachments.

Time Zones 100

Time Zones IAAP International 2009 100

Laughing all the Way to Work

SEPTEMBER 17, 2010

Food, food and more food If your event requires food the venue will send you a banqet event form and you will need to estimate the amount of food you need. There is value in getting to know people, even if it is just over email or the phone. Too much information. Meetings Plus: Taking them offline On the job tips for new Admins.

Time Zones 100

Time Zones IAAP Negotiating International 100

Laughing all the Way to Work

JANUARY 1, 2009

I only use this if I have a form or something that I always want the current date on it. FOR MORE INFORMATION CLICK ON THE IMAGE Subscribe To Posts Atom Posts Comments Atom Comments Subscribe to the blog here Search This Blog Loading. Too much information. Meetings Plus: Taking them offline On the job tips for new Admins.

Time Zones 100

Time Zones 2009 IAAP 2008 100

Laughing all the Way to Work

APRIL 27, 2009

All important information, but I knew I couldnt possibly retain much of what I was looking at in one sitting so I started to cheat and flip through a few tabs because I had to sign a form that I read the manual. I basically know how to answer the phones and take messages. Too much information. It is overwhelming.

Time Zones 100

Time Zones IAAP 2009 Administrative Professionals 100

Recruit CRM

FEBRUARY 21, 2022

In fact, 47% of candidates never receive any form of communication from the organization they apply to, even past 60 days after applying. Effective Use of Phone/Video Calling Recruiters spend 80% of their time in communicative tasks, including interviewing, meeting hiring managers and phone calling.

Interviewing 71

Interviewing Etiquette Phones Agencies 71

Service Untitled

FEBRUARY 29, 2012

We used to have every twice a year, once a year, whatever, HR would email all the leadership teams so all the managers from all the different departments and stuff, and say okay, it’s review time and everybody gets an email of the most up–to–date review form and all that stuff. They can listen to phone calls. We used to do that.

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Interviewing Customer Service Skills Goals 40