How To Handle Hundreds Of Emails In Just One Hour


As a result, my email went from around 30 a day to well over 150. I already knew the theories of inbox zero, yet here I was, drowning in email. A few of the stupid things I tried to manage the e-mail: * Folders. This made finding a specific email very time consuming. Then I brainstormed how I was going to deal with hundreds of emails a day. This method is tested with over 150 emails a day right down to 30. I review email twice a day now.

Email 63

Email Productivity: My Outlook Secrets

Simple Productivity Blog

Last week I talked about how I use GMail to process my email at home. Everything I get email about at work is going to fall into a few different categories that are easily recognizable. The majority of the email is related to my actual work, which is assigned a project number. This chain starts when I am assigned to a project (spawning an email with the project number in the subject), then assigned to work the item (spawning another email).

Email 159

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How to Master The Art of Supporting Multiple Managers

Office Dynamics

The article, Juggling: The Art of Supporting Multiple Managers by Stacy Leitner was originally posted at If you are an assistant who works with multiple managers or executives, you know the work can be overwhelming at times.

2016 187

Review – Casual.PM


Project Management tools can be unwieldy beasts, that’s for sure. I mean, managing a project is supposed to be complicated, isn’t it? You get a tutorial project to work through when you start which is designed to show you the main features that Casual.PM

2015 111

6 Tools to Help You Manage Large Projects with Local & Virtual.

Productive & Organized

  The situation: Tweet "Rob" is a project manager that is responsible for a number of projects across the world and he needs to keep track of all of them.  We used this as our project management tool when coordinating Extreme Makeover Home Edition too.

2011 267

What To Expect As A Consultant

Simple Productivity Blog

--> Home Get Updates Ebooks Free Stuff Donate About Contact Me Get Free Updates: Via RSS | Via Email | Productivity Simplification Balance Life Design Organization Clutter What To Expect As A Consultant Posted on April 16, 2010 by LJ Earnest Welcome to Simple Productivity Blog!

2010 153

Creating Your Personalized Productivity Tool Kit: Top 10 Tools to Consider

Dumb Little Man

These tools offer outstanding features that aid in creating tasks, setting timelines & reminders, performance tracking, time tracking, creating reports, team collaboration, file sharing, etc. With so many tools around, you may wonder what is the most popular personal productivity software to boost time management skills? ProProfs Project. It is a robust online project management software that boosts productivity by simplifying most project-related tasks.

2020 147

Another Reason to Love Dropbox. Paper!

Tips From T. Marie

I’ve used Slack a few times and I’ve tested various online project management apps, but they all seemed like overkill for my little business. For the past 11 years I’ve slowly transitioned from storing files on my computer hard drive to using a combination of removable storage and online file storage. They allowed me to store client files on something I could lock away in a fire-proof safe each night. Things like graphics and image files.

8 Ways To Set Up An Awesome Home Office

Dumb Little Man

Filing cabinets. A strong internet connection means you can stay in touch with clients easily, run multiple projects at once, and get things done at high speed. Check out ergonomic manager or executive chairs while you’re at it. A best-practice project management approach.

How to organise your office and keep it that way!

Practically Perfect PA

A few years ago I worked in a department with a dozen or so Project Managers who were all highly qualified Six Sigma professionals. They were a great bunch to be a round and during my time there I did learn a lot about the dark art of project management! Pin It.

2012 275

The Vanishing Executive Assistant? My Response

Eat Your Career

Executives are tech-savvy, self-sufficient and independent, so they manage a lot of their own administrative needs. Executives don’t want to “manage” another person. The author cites a manager who was relieved to not have an assistant, as it was just another person to manage.

2020 144

10 Apps for Administrative Productivity and Organization

Office Dynamics

Just forward your confirmation emails to the app (hotel, rental car, airline tickets, etc.), Project Management Apps: Teamwork is, by far, my favorite project management app. You can update statuses, track time and tasks, and get real-time updates on all your projects. Cloud-Based File Storage: Tired of attaching documents to emails and relying on track changes to keep up with multiple people editing the same files?

2017 182

So do assistants think the role has diversified?

Practically Perfect PA

Event Management, Project Management, Human Resources and Finance have become a big part of my job. In the past I’d be answering phones, taking memos and maintaining files – nowadays you are an extension of your Executive.

2014 219

Top 13 Tools For Efficiently Running Your Online Business

Dumb Little Man

Basecamp Basecamp is without a doubt the most popular web-based project management tool. Its interface is simple and easy to use, lets you create multiple projects with various customizations, share files, create to-do lists and milestones, and do much more.

2011 283

Getting the Most Out of Your Next Performance Evaluation

Office Dynamics

The meeting is typically a way to evaluate the past year’s project management, acknowledge achievements, receive valuable feedback for performance improvement and create new goals for continued productivity. Keep the file on your desktop or easily accessible.

2018 186

How To Leave A Job

Simple Productivity Blog

I asked for an internal transfer three times; I wrote an email to my project manager pointing out how her behavior was making me feel; and I tried to make it work. As projects are closed, those directories get moved to an archive, so I had a limited amount of open projects.

2012 194

Virtual Assistant…10 Years Later

Tips From T. Marie

It was sheer coincidence that an Internet search for an ongoing school project happened to return a small article that mentioned a virtual assistant. . Because of the confusion, many of us adopted alternative terms to describe our services like virtual office managers and online business consultants. . Some VA’s began to specialize in things like email marketing, online project management and social media marketing.

2017 124

Staying Focused At Work: How To Be Productive In A Challenging Environment

Dumb Little Man

Because of that, managers are quite pressed to find a solution that can motivate their team members while boosting their productivity. If there are sudden urgent tasks, you can deal with them with a simple project management tool. While working on an important project, put your phone on silent or switch it off. Be an Email Ninja. Though emails are important, they can be distracting, too. Set specific times for your emails and stick with them.

2017 162

12 Days of Christmas Webinar: The Organized Admin with Julie Perrine

Office Dynamics

Paper and Digital Files. To Do Lists – Task Management. Projects. There are 5 core systems I encourage assistants to look at first: Time and Task Management. Filing – paper and digital. Project Management.

2016 168

3 Tips to Ensure Remote Workers are Accountable

Office Dynamics

As a business owner, you’ll want to check in with your remote workers on a pretty regular basis, either through scheduled phone calls or with email updates. Remote workers can also access work files from any device that has an internet connection.

2016 148

My Time Management Reboot: The Pros and Cons of Electronic Systems and Why I Created a Hybrid

Eat Your Career

It pains me to announce that my grand experiment with using electronic time management systems has officially come to an end (sort of). You see, for the past several years, I’ve been using a variety of tech tools to help organize my life and work—appointments, tasks, projects and more.

2013 187

Time Management 101

Simple Productivity Blog

Managing time is the basis for all productivity systems, yet the systems assume people already know how to manage time. Here is a crash course in Time Management as it works in SPB-land. In order to manage your time, you are going to have to know what time you have to work with.

2010 239

Open Loops 3/16/2010: Articles I Think Worth Passing Along

Simple Productivity Blog

If you want to receive updates in your email, click on the envelope in the upper right corner, or use the "Subscribe" link below the blog title. Freelance Switch takes on productivity at “5 Ways to Manage Distractions for Increased Productivity&#.

2010 151

Tips for Setting Up a Remote Workforce

On The Job

How can a manager detect via video chat that a worker is feeling low and needs more face-to-face interaction? These are issues that Clint Smith , chief executive of email-marketing company Emma , confronts daily. Whether through email or instant messaging, Emma employees stay connected.

2012 185

4 Truths Which Spur Growth Through Mobile

Small Business CEO

Here are four tips which outline why a mobile device strategy is the right choice in order to give you extra dynamism, keep staff and project contractors connected and maintain productive remote business affairs: 1. Mobile has become a global force to be reckoned with.

2013 81

Guest Blogger: David B. Wright, Author

The Office Professionals Place

If it is a project management position, prepare a project status review presentation or the like…you get the idea. This method is particularly effective for leadership / management positions.

2009 141

Best Ways to Boost Morale or Motivation - Make Sure to Add Yours!

Productive & Organized

  [link]   When I would get a new manager on my team, I'd encourage them to flip through the book and flag items that appealed to them.  Remember to keep this note where it can be read again in an affirmation file! would start the email.

2011 280

The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh.

Productive & Organized

Keeps all your appointments, contacts and email in one spot so it's all synched up. I think every business professional these days must find the right combination of tools for managing their Calendar, Contacts, Info Capture and Info Recall.

Dealing With A Job Loss: Starting the Job Hunt

Simple Productivity Blog

--> Home Get Updates Ebooks Free Stuff Donate About Contact Me Get Free Updates: Via RSS | Via Email | Productivity Simplification Balance Life Design Organization Clutter Dealing With A Job Loss: Starting the Job Hunt Posted on August 27, 2010 by LJ Earnest Welcome to Simple Productivity Blog!

Beyond Books: Building Multiple Streams of Income

Andrea Kalli

Informational teleseminars, in-depth interviews, or live presentations can also be recorded and sold as a CD or downloadable MP3 file.

2010 173

Beyond Books: Building Multiple Streams of Income | Internet.

Andrea Kalli

Informational teleseminars, in-depth interviews, or live presentations can also be recorded and sold as a CD or downloadable MP3 file.

2010 173

20 Apps to Organize Your Thoughts | Men With Pens

Men With Pens

UberNote This helpful application is a management tool that allows you to store and access your content from anywhere. Use email, instant messaging and your mobile phone to submit your notes or you can clip content from the web with the browser toolbar.

2010 88

Reducing Overheads Can Save A Business | THE SMALL BUSINESS BLOG

The Small Business Blog

WinWeb – Your Office Online Simply the best way to manage your small business! » « Previous Entries This entry was posted on Wednesday, June 30th, 2010 at 7:30 am and is filed under How to. E-Mail me or follow me. What is Small Business Infrastructure?

2010 223

What happens to your website if you die | Men With Pens

Men With Pens

That means possibly posting something to your blog, sending out a press release, tweeting a public notice or emailing clients. Twitter,Facebook, your project manager, your to-do list app, Google Analytics, your bookkeeping software, or your email accounts?

2010 83

Some People see Roadblocks -- Others see Hurdles.

Laughing all the Way to Work

I am part of the project management office at my company and I hear the term roadblocks all the time. This article is extremely well written, and I have already printed a hardcopy, which I am going to add to my file. Confessions of a Micro-Manager ► September (3) The Advertising Game Atlanta, Georgia: The City that Smiles We live in an Acronym Happy World. ► August (4) Managing your Boss's Inbox Nice ways to say, "Hurry up!"

2009 100

The benefits of reading aloud | Men With Pens

Men With Pens

You see, I had this brilliant idea that I wanted to record some audio files. The Problem with Paper Clutter: Creating a Paper Management System Reply Mark W.

2010 80