Professional Assistant Blog

OCTOBER 20, 2008

Home About Me Advertise Kallout To Research Information By The Professional Assistant on Monday, October 20, 2008 Filed Under: MS-Word , Productivity , Research Y ou’re reading an article for some research that you are doing for our boss. If you have any questions/comment feel free to email me at matt[a]kallout.com.

Microsoft Word 100

Microsoft Word 2008 Cubicle 2007 100

Office Dynamics

APRIL 2, 2015

Keeps delicate information private. Great networking skills. But do you always “listen” or do you distract yourself with reading emails while someone is talking to you? Excellent calendaring skills. Customer-service focused. Excellent time management skills. Good listener. Professional presence. Political knowledge.

Assertiveness 100

Assertiveness Etiquette Administrative Professionals Skills 100

The Office Professionals Place

OCTOBER 19, 2009

Monday, October 19, 2009 Choose Your Method of Communication Effectively – Email, Phone, In-person, “Snail&# Mail/Memos Have you ever received an email from someone who just started at the company asking you to do something and you haven’t been introduced? DO use email for informational purposes (i.e.

Phones 100

Phones Email Filing IAAP 100

Laughing all the Way to Work

OCTOBER 18, 2008

.© Copyright Patricia Robb 2010 18 October, 2008 Guest Blog: Networking Like a Pro This is a guest post from JEM over at [link]. Networking Like a Pro One of the best ways to boost your career and hone your skills as an administrative assistant is to practice networking. . To be able to network, you must have confidence.

Networking 100

Networking Time Zones IAAP International 100

Stephanie LH Calahan

APRIL 28, 2010

Archive Network with Steph Is This You? Work With Stephanie « Your Etiquette Practice Could be Killing Your Productivity | Main | 16 Productivity-Enhancing Websites » Grow Your Productivity by Hours a Day Think about this today!  Go here if you are reading this in your email.)   What is your 20?

Twitter 100

Twitter Fax Networking Etiquette 100

Professional Assistant Blog

JULY 7, 2010

Here are the 4 easy steps to do this: Highlight the information you want to change from vertical to horizontal or vice versa, depending on which way you need to change the information. Give it a try yourself and see how quick it can be to manipulate information from vertical to horizontal and vice versa. Click Transpose!

Microsoft Excel 100

Microsoft Excel 2008 Google Docs Cubicle 100

Laughing all the Way to Work

AUGUST 15, 2009

The space crew had a robot that waved its mechanical arms and yelled, "Warning, Warning, alien approaching" or such other thing to protect and inform the crew. Other times we will be talking and I notice his eyes moving to his BlackBerry and I will see he is no longer paying attention to me, but reading emails instead. 23, 1 p.m. (New

Time Zones 100

Time Zones IAAP Etiquette Phones 100

Professional Assistant Blog

JULY 10, 2009

Do you try to "go green" by not printing e-mails or other documents that you could be e-mailing to others that you want to share this information with? You really have to be careful with these, as pertinent company information could leak out into the wrong hands. We are in week 3 now and cannot get rid of our recycling.

2008 100

2008 Google Docs Cubicle 2007 100

Professional Assistant Blog

JANUARY 29, 2008

Home About Me Advertise Closing Shared Files While Away From Desk By The Professional Assistant on Tuesday, January 29, 2008 Filed Under: Productivity D o you share files on a network within your office? If someone else needs to access information, they can just click the "Read-Only" button. I am one of these people.

Filing 100

Filing 2008 Google Docs Cubicle 100

Laughing all the Way to Work

AUGUST 1, 2010

I logged onto my computer last week and put in my network password, then to open my Outlook account I had to put another password in for that. There are just too many passwords to remember, and that doesnt include my bosss passwords that I also need to know because I have to check his emails as well as my own. Works so far!

Time Zones 100

Time Zones 2010 IAAP Filing 100

Professional Assistant Blog

APRIL 1, 2008

" One of the most productive ways to update information on files is to either create or move a file into a shared folder on your companys network drive. Instead of each person creating their own files and you having to merge them together, it would be much faster for everyone to add their own information to one main file.

Filing 100

Filing Google Docs 2008 Microsoft Word 100

Professional Assistant Blog

NOVEMBER 30, 2007

Do you have confidential information that you need to send to someone, but want to make sure that it gets treated like registered mail? For more information, visit www.reditag.com. If you would like more information on keeping your documents safe, take a look at the "How Safe Are Your Documents?"

Google Docs 100

Google Docs Cubicle 2008 2007 100

Professional Assistant Blog

OCTOBER 15, 2008

Your manager asks you to create a report of some sort and wants you to send it to a client, but making sure that they cannot manipulate the information. Also, keep in mind that you don’t want anyone to alter the information in your report. This will enable you to create a PDF-like file where no one can manipulate information.

PDF 100

PDF 2008 Cubicle PowerPoint 100

Professional Assistant Blog

NOVEMBER 20, 2009

Posted on 21 November, 2009 10:51 PM Anonymous If you send an iCalendar as a follow up to a meeting request, do you have the option of updating your calendar or is it just for passing on updated information (or as you suggested possibly adding an agenda)? Thanks, Richard Posted on 4 January, 2010 11:32 AM soruba Thanks for the information.

2007 100

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Professional Assistant Blog

OCTOBER 27, 2008

There are over 200 articles of information so far and growing. If you feel that you want to remain anonymous, please note that I never disclose any personal information such as your name, company, etc., I have been running this blog for just over a year now and it has grown quite a bit, as you can tell.

2008 100

2008 Google Docs Cubicle 2007 100

Professional Assistant Blog

JULY 17, 2009

Would you prefer the client to calmly and rationally give you information on their issue? Now put yourself in that persons shoes. Imagine that you were on the receiving end of the conversation. How would you feel? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

Customer Service 100

Customer Service 2008 Google Docs Cubicle 100

Professional Assistant Blog

JULY 14, 2009

Some of you might already know the answer to this, but I thought that Id give the information here anyways, since I was stumped in the beginning as well. They forget to do their own flight check-in and dont have time, so they call you up and ask you to do it. You scratch your head and wonder how this can be done.

2008 100

2008 Google Docs Cubicle 2007 100

Professional Assistant Blog

DECEMBER 14, 2007

Do you fear that opening an e-mail will cause a virus to roam around your firms network and do some potential damage? Phishing scams have been around for quite some time now, where an e-mail would ask you to enter some personal information into a fake website that looks quite real. Youre not alone.

2008 100

2008 2007 Cubicle Google Docs 100

Office Dynamics

JUNE 22, 2016

We are sending information about this in an email to everyone who was part of the webinar. The board you see behind her in this webinar is our Achievements/Memories/Client Love board and features special moments and touching notes from clients. There was a special announcement in today’s webinar.

Administrative Professionals 189

Administrative Professionals 2016 Gifts Purchasing 189

Laughing all the Way to Work

FEBRUARY 19, 2009

What is the proper etiquette when addressing or writing to a President? Here is a video link on the proper etiquette to address a President. Here is a great site for that information. FOR MORE INFORMATION CLICK ON THE IMAGE Subscribe To Posts Atom Posts Comments Atom Comments Subscribe to the blog here Search This Blog Loading.

Time Zones 100

Time Zones IAAP Etiquette 2009 100

Laughing all the Way to Work

AUGUST 13, 2010

I had no idea this could be done, but I was thrilled when I got her email, but it just proved to me once again that we are all holding on to things we take for granted that others know about. The tip she sent me was how to edit an email that you have received. Close out of the email and you will be asked to Save the changes.

Time Zones 100

Time Zones IAAP PowerPoint Email 100

Laughing all the Way to Work

FEBRUARY 22, 2009

This government site gives you that information and more. Posted by Patricia Robb at 6:13 PM Labels: Administrative Assistant , etiquette for addressing officials , professional assistant Reactions: 2comments: Carol Bory said. Too much information. Meetings Plus: Taking them offline On the job tips for new Admins.

Time Zones 100

Time Zones IAAP Meeting Minutes International 100

Professional Assistant Blog

NOVEMBER 18, 2009

How to Organize Tasks Effectively How to Deal with Inconsiderate Co-Workers Resizing Pictures in Microsoft Word 4 Ways to Cope with Difficult Colleagues Administrative Procedures Manual - Does Your Department Need One? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

Microsoft Excel 100

Microsoft Excel 2007 Google Docs Cubicle 100

Professional Assistant Blog

DECEMBER 5, 2007

By The Professional Assistant on Wednesday, December 05, 2007 Filed Under: Client Service , Networking , Productivity D o you want to help your firm exceed in the business world? Only the employees within that company can view the information that they write. Home About Me Advertise Want to Blog About Your Work?

2008 100

2008 Cubicle 2007 Google Docs 100

Office Dynamics

MARCH 12, 2015

You can access more information about coaching with Joan virtually or in person. Is it possible to get a list of attendee email addresses to network after the webinar? She often lists all associations in the back of her publication and has a wide network across the globe of resources for administrative professionals. (JF).

IAAP 100

IAAP ASAP Administrative Professionals Training 100

Laughing all the Way to Work

JULY 1, 2010

One person can be great at software programs and know all sorts of tricks to get things done quickly and another might be excellent at organizing and managing their email account. The web also has anonymity and sometimes people receive information better from people they dont know. Try starting your own information sharing at work.

Time Zones 100

Time Zones IAAP 2010 International 100

Professional Assistant Blog

NOVEMBER 14, 2007

Click on the picture to find out more information. If you like this post, please subscribe to my feeds or get posts e-mailed directly to you. Until next time, Take care - of your clutter! Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

Google Docs 100

Google Docs Cubicle 2008 2007 100

Professional Assistant Blog

NOVEMBER 25, 2009

One of my readers asks: Ive been reading your blog for the past few months and really appreciate all the information and tips you provide! Theres always someone that annoys us and tries to make our lives more difficult than it already is. Try as I may, but she annoys the heck out of me.

Cubicle 100

Cubicle Gossip 2008 Google Docs 100

Professional Assistant Blog

DECEMBER 13, 2007

Does your boss come up to you and ask you to find information on an e-mail that youve received and needs it yesterday? A new window will pop up with results that will populate as the system retrieves this information. You can even specify who sent the e-mail, who it was addressed to, date fields, etc.

2008 100

2008 Cubicle Microsoft Outlook 2007 100

Admins4Admins

JANUARY 27, 2010

Abbreviating someone’s title makes the position look informal and obliterates the weight of its importance and level of responsibility. Mgr. RIGHT WAY: Joseph Smith, Assistant Manager To receive more tips, click here: Subscribe to admins4admins.com by Email Share this on del.icio.us Give them their due credit.

2007 40

2007 PowerPoint 2009 2010 40

Laughing all the Way to Work

JULY 11, 2009

This is where an assistant network can come in handy. I often reach out to my network to get answers to problems that come up at the office or just to lend a sympathetic ear. When I receive my copy, I circulate it to the assistants in my office for their information and reading. Too much information.

IAAP 100

IAAP Time Zones Administrative Professionals International 100

Laughing all the Way to Work

MARCH 20, 2010

If it is a planned time off then you can meet with your buddy and give them any instructions or information they will need to handle in your absence and any contact names and numbers. I like to have a contact card with my buddys general information in it such as log ins and passwords as appropriate. Too much information.

Time Zones 100

Time Zones IAAP Meeting Minutes International 100

Professional Assistant Blog

OCTOBER 8, 2009

If its your boss thats asking for this information, make sure to read the e-mail right away. The "Broken Record" Approach The best way to combat this is using the "broken record" approach. Keep telling the person that you will get to it as soon as possible. Everyone else falls into the queue afterwards.

2008 100

2008 Cubicle Google Docs 2007 100

Professional Assistant Blog

NOVEMBER 19, 2009

Another option is to create templates in Microsoft Office and either e-mail them to everyone or place them on a network drive for everyone to access. Post from: Administrative Assistant Tips 2comments for this post soruba Very informative. This way, everyone will have to follow the exact same details as are set out.

2008 100

2008 Cubicle 2007 PowerPoint 100

Professional Assistant Blog

JANUARY 4, 2008

I have been updating my firms website stats for quite some time now and wanted to share some tips on getting the information correct - the first time. By The Professional Assistant on Friday, January 04, 2008 Filed Under: Productivity A re you being asked to check your companys website stats? Do you have software in place for it?

2008 100

2008 Google Docs Cubicle 2007 100

Laughing all the Way to Work

MAY 9, 2010

I breathe a sigh of relief when I get someones assistant on the phone or receive an email from them. I could help them and they could help me, but I also found it to be good networking. FOR MORE INFORMATION CLICK ON THE IMAGE Subscribe To Posts Atom Posts Comments Atom Comments Subscribe to the blog here Search This Blog Loading.

Time Zones 100

Time Zones IAAP 2010 International 100

Professional Assistant Blog

AUGUST 25, 2007

If you chatter away in your e-mails and are trying to get your point across, this information will be quite juicy for your fingertips. Write out all the main points that you want to convey in the message (but be careful – ask yourself if the message should be formal or informal). Click send!

2008 100

2008 Cubicle 2007 Google Docs 100