Stephanie LH Calahan

JULY 6, 2011

Anyone that travels frequently knows that a well organized set of travel documents makes the trip much less stressful.    Some that I made myself and some that were pre-manufactured for travel. When you purchase a travel organizer package from Smead, you get 2 different organizers. 

Travel 100

Travel Filing Stress Restaurants 100

Professional Assistant Blog

JANUARY 7, 2008

Home About Me Advertise Trying to Phone/Fax Internationally? Do you want to fax some documents to a client, but not sure if the fax number you are dialing will be correct? Do you want to fax some documents to a client, but not sure if the fax number you are dialing will be correct? You have yourself the dialing instructions.

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Fax Phones International 2008 100

Productivityist

NOVEMBER 17, 2016

When you prepare for a road trip, a little foresight before and during the trip can result in a great time devoid of stress. Take Time to Research and Use Travel Apps. Especially in the year 2016, when we have a variety of travel apps to give us directions and help us find attractions. Then confirm everything is packed.

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Travel Stress Phones 2016 40

All Things Admin

DECEMBER 18, 2020

As admins, we’re always trying to organize all the pieces and parts of our professional lives – from workspaces to meetings to travel plans. What I’ve found over time is a lot of people don’t take the time to properly organize the documents and materials that support their career growth and development. Protect Your Admin Career.

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Cover Letter Resume Business Cards Networking 98

Office Dynamics

AUGUST 10, 2016

Starting early also means you avoid stress by having plenty of time to get to work and do anything else you need to do. You should also have a master document of all your files, and the location of those files. Turn off your mobile phone, close the door to your office, and avoid useless meetings. Establish a filing system.

Skills 100

Skills Filing Travel AT&T 100

Professional Assistant Blog

NOVEMBER 19, 2009

Do you find that your staff are not being consistent with their memos, e-mails , the way they answer the phone , etc.? You have to share your secrets with us, if you are not feeling stressed, which I hope you are not. This way, everyone will be using the exact same documents , spreadsheet , etc. Ok, I had to squeeze that in.

2008 100

2008 Cubicle 2007 PowerPoint 100

Stephanie LH Calahan

SEPTEMBER 10, 2011

If you schedule your appointment directly before or after my conference, I'll waive my travel fees.    I'll contact you via phone (no charge) and we'll talk about what your current challenges are.  Streamline your office and lower your stress level. Eliminate duplication of information.

Filing 100

Filing Legal Customer Service Stress 100

Office Dynamics

FEBRUARY 6, 2011

Several travel expense accounts are waiting to be processed. There are six interviews with out of state candidates to arrange travel for, and an interview panel of five busy people to schedule around. I have a 60 slide PowerPoint presentation to “juice” by adding three dimensional effects, color images, and catchy transitions.

Ergonomics 100

Ergonomics PowerPoint Equipment Travel 100

Office Dynamics

FEBRUARY 6, 2011

Several travel expense accounts are waiting to be processed. There are six interviews with out of state candidates to arrange travel for, and an interview panel of five busy people to schedule around. I have a 60 slide PowerPoint presentation to “juice” by adding three dimensional effects, color images, and catchy transitions.

Ergonomics 100

Ergonomics PowerPoint Equipment Travel 100

Eat Your Career

OCTOBER 23, 2013

In theory, electronic tools are always in your pocket or just a click away—whether on your phone, tablet, or laptop. Things I had input on my phone wouldn’t show up on my computer and vice versa. and then click back over to my Word document. This is where I mark travel and other significant events throughout the month.

Management 100

Management Basecamp Calendars Phones 100

Stephanie LH Calahan

JANUARY 11, 2010

Whether you’re traveling for business or pleasure, the automobile is still the most common means of getting to your destination. To avoid traveling in a perpetual mess, do a little pre-planning. Now that you’re car is empty, it’s time to stock it and organize it for stress-free travel.

Travel 100

Travel Fax Networking 2007 100

Professional Assistant Blog

AUGUST 30, 2007

Here are the simple steps on how to copy tables: Open your Word document that contains the table. Now you can show your boss the new presentation that they were asking for, without getting your stress level up. This actually is quite easy to do. Open Powerpoint and click on File, then select New, then Blank Presentation.

PowerPoint 100

PowerPoint Google Docs Cubicle 2008 100

Practically Perfect PA

JUNE 1, 2015

I provide extensive diary management including global travel arrangements, compile reports, agendas and for Committee and Board meetings. I also get a lot of phone calls from an array of people about all sorts of things. What are the main aspects of your role? What does an average day look like? Busy – sometimes crazy busy!

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Suppliers 2011 Agenda Lifestyle 100

Stephanie LH Calahan

MARCH 12, 2010

  Make sure that as you schedule the activity (appointment on the phone, outside of the office or task you want to get done, etc) with enough time to come to a stopping point.  Develop a process and strategy for how you will schedule your week, day, hour and you will have less stress worrying about getting things done. 

Networking 100

Networking Email Phones Filing 100

Stephanie LH Calahan

NOVEMBER 15, 2010

  Not only has my productivity increased with your strategies, but I have also alleviated quite a bit of stress! We talked about using energy-efficient appliances, recycling, allowing tenants to shred their personal documents for reuse as packing material in boxes. I also downloaded a small cell phone application called Jotter.

Email 100

Email AT&T Networking Phones 100

Jen Lawrence

APRIL 18, 2019

Also, if you prefer to book your own travel or schedule meetings yourself, there’s no shame in wanting to keep those tasks. Someone may tell you what you “should” be giving up but hiring a VA is supposed to make your life easier – not more stressful or uncomfortable. Email, text, phone, chat?

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Dropbox AT&T Stress Legal 45

Jen Lawrence

APRIL 18, 2019

Also, if you prefer to book your own travel or schedule meetings yourself, there’s no shame in wanting to keep those tasks. Someone may tell you what you “should” be giving up but hiring a VA is supposed to make your life easier – not more stressful or uncomfortable. Email, text, phone, chat?

Dropbox 40

Dropbox AT&T Stress Legal 40

Stephanie LH Calahan

MAY 13, 2011

" That is what I heard from her as we were talking on the phone.  My scanner serves all these purposes -- scan a document in and you can then e-fax it over the internet, print out a copy, edit it directly through OCR software, save it as a PDF and toss the paper. I travel by car to see many of my clients, in their homes.

Credit Card 100

Credit Card Google Docs Dropbox Filing 100

Stephanie LH Calahan

JULY 18, 2012

  My job was high profile, high travel and high stress.  My FAVORITE 1400 - Any time I had issue with any type of technical issue from my pc or laptop to pager to phone to printer to cell phone, you name it, I dialed 1400 and that group took care of it for me.    OH HOW I MISS 1400!

Payroll 100

Payroll AT&T Purchasing Filing 100

Laughing all the Way to Work

JANUARY 19, 2009

Meeting documents: some people have it printed single sided and others double sided. It is very hard to follow along when not all members have the document printed the same way. The cure: always answer the phone professionally - this way youre never caught off-guard. January 19, 2009 Patricia Robb said. I shut it off!

Time Zones 100

Time Zones IAAP 2009 International 100

Stephanie LH Calahan

DECEMBER 30, 2010

  The Esselte company conducted a study of over 2,600 executives and found that the average executive wastes 6 week a year just looking for lost documents and information.  Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates!   Don't know where to start? 

Filing 100

Filing AT&T Networking Phones 100

Musings of a High-Level Executive Assistant

AUGUST 7, 2012

Try to set up the communication of the office so your boss checks their own emails and responds, but you are in charge of all the mtg coordination, phones, and anything that happens in the office. You answer the phone, book travel, offer beverages to guests, book meetings, prepare the conference room, order food, etc.

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Holidays Calendars Credit Card Restaurants 40

Laughing all the Way to Work

JULY 29, 2009

Humour is a powerful stress reliever if done in good taste, but timing is everything. Proofing documents can also be funny. Its not that Im funny, because Im not, but I find a lot of things funny. Both of these positions were in the busiest offices I have ever worked in, but when the going gets tough, humour seems to abound!

Time Zones 100

Time Zones IAAP Holidays 2009 100

Stephanie LH Calahan

FEBRUARY 18, 2011

People who have hundreds or thousands of emails in their in-boxes (and who have things falling through the cracks or high stress as result) typically use their in-boxes for 2 things for which it doesn't function well: 1. File the e-mail, either in a folder or saved as a document. - For storage 2. As a "To Do" list.

Email 100

Email Management Filing Monster 100

Laughing all the Way to Work

MARCH 29, 2009

In this new age of not doing anything more than a quick spell check on documents, make sure you do not have any spelling mistakes in your resume. An interview can be as stressful on those conducting it as on the person being interviewed if the conversation does not flow. There are still jobs to be had, you just have to find them.

Time Zones 100

Time Zones Resume IAAP Interviewing 100

Productivityist

SEPTEMBER 29, 2014

I''m lining up guest posts during my travels over the next two weeks. Although a task list can give you a solid plan to follow for each day, with improper implementation, this can turn into yet another source of stress and confusion. This post is written by Timo Kiander. I include any important reference information.

Phones 40

Phones Training Management Travel 40

Practically Perfect PA

SEPTEMBER 19, 2014

Nowadays, assistants are not there to pick up the phone and serve coffee… Assistants need to know about technology, law, accountability, communication. Some PAs where I work only want to sit and type documents andor be attached to the audio machine. a bit of everything so that they can be the rigth hand of the boss.

IAAP 100

IAAP Training AT&T Skills 100

Brilliantly Better

JULY 17, 2010

It took around 45 minutes top, including reading the documentation and writing the code. I think that was also the day when I started to use my app as an excuse for not going out or as a standard answer at the phone. I admit I was incredibly stressed but somehow the stress motivated me. Incredibly stressful.

2010 40

2010 AT&T Learning Promotion 40