Stephanie LH Calahan

DECEMBER 31, 2010

she and her consultants focus on conducting presentations, personal coaching, assessments and productivity / organizing services for entrepreneurs & time pressed professionals.  .  She understands that every person is different and requires systems that work for them.  Part of the Calahan Solutions, Inc.

Twitter 100

Twitter 2011 Fax Networking 100

Stephanie LH Calahan

DECEMBER 16, 2009

  After hearing Joanne Lang's extremely professional presentation and vision for an on-line tool that would help busy moms get and stay organized, I was hooked.  I am quite honored to share that the founders of AboutOne contacted me earlier this year and asked me to sit on their advisory board. 

2010 100

2010 Networking Fax Health 100

Stephanie LH Calahan

DECEMBER 29, 2010

  I have so many piles and I don't want to file it all."   If your computer files are organized, you will be able to do a search and find what you are looking for quickly. We get the email notifications and save them to a file on our computer (we do not print them).  Make Sure You Back it Up!

Credit Card 100

Credit Card Filing Email Networking 100

Stephanie LH Calahan

FEBRUARY 11, 2011

It houses so much more than a file index. This allows them to keep it within site, but all projects are kept in an organized file. Once the project is completed, the whole pile of that particular project can be filed away; out of site. Thanks to Ellen Delap of Professional-Organizer.com 3.

Filing 100

Filing Office Depot Microsoft Outlook Phones 100

Laughing all the Way to Work

DECEMBER 17, 2008

© Copyright Patricia Robb 2010 17 December, 2008 Anyone can be an Administrative Assistant, right? Try to anticipate the need so you can have the file or the answer your boss needs, before he or she even knows they need it. Lets enjoy our day together.© Here are the top qualities that an assistant must have: Be organized.

Time Zones 100

Time Zones Filing IAAP 2008 100

Stephanie LH Calahan

JANUARY 26, 2011

  They say: " Over 5 million people worldwide have used Basecamp to collaborate on over 4 million projects, track 57 million hours of work, share 46 million files, and complete 43 million to-dos. It allows users to open, save, edit and co-author files stored on-line in Central Desktop directly from Office.

Central Desktop 100

Central Desktop Basecamp Google Docs Management 100

Stephanie LH Calahan

JANUARY 3, 2011

  Here are a few tips to get started: Set up a filing system to store and manage your paperwork Your paperwork likely consists of three types of paper:  1) stuff you need to take action on 2) stuff you are saving for reference and 3) stuff that you should have tossed a long time ago, but haven't.    Avoid backlog. 

Filing 100

Filing Medical Finance Health 100

Andrea Kalli

MARCH 9, 2010

Informational teleseminars, in-depth interviews, or live presentations can also be recorded and sold as a CD or downloadable MP3 file. Home Study Courses Once you have content in several formats, such as books, audio, and video, you can package them together into a comprehensive “home study course.&#

Social Media 100

Social Media Promotion PDF Microsoft Outlook 100

Andrea Kalli

MARCH 9, 2010

Informational teleseminars, in-depth interviews, or live presentations can also be recorded and sold as a CD or downloadable MP3 file. Home Study Courses Once you have content in several formats, such as books, audio, and video, you can package them together into a comprehensive “home study course.&#

Social Media 100

Social Media Promotion PDF Microsoft Outlook 100

Laughing all the Way to Work

AUGUST 1, 2010

© Copyright Patricia Robb 2010 1 August, 2010 Oh where or where is my password? I keep mine in an encrypted Word file on my computer. I also have an encrypted file with various other important numbers like my and my husbands social security numbers and the like. However, you probably want to password protect file.

Time Zones 100

Time Zones 2010 IAAP Filing 100

Stephanie LH Calahan

FEBRUARY 7, 2011

she and her consultants focus on conducting presentations, personal coaching, assessments and productivity / organizing services for entrepreneurs & time pressed professionals.  .  She understands that every person is different and requires systems that work for them.    (Go team Purple!)

2009 100

2009 Fax Networking Phones 100

Laughing all the Way to Work

MAY 23, 2009

© Copyright Patricia Robb 2010 23 May, 2009 Grrr! At one office I worked in we had a mail cart with slots for everyones mail, but it was filed First name, Last name. the phone book, standard filing practices etc.) This goes for filing and also how your contacts are ordered in Outlook. Lets enjoy our day together.©

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Stephanie LH Calahan

DECEMBER 30, 2010

  In the picture above you see a standard file cabinet on the left and one that is open and on wheels on the right.    Both are containers for holding files, but one would work better for an "innie" and the other would work better for an "outtie." © 2010 Copyright Calahan Solutions, Inc. –

Filing 100

Filing AT&T Networking Phones 100

The Small Business Blog

JUNE 8, 2010

Copyright © 1994-2010 Winweb® · All rights reserved. There is another way blogging helps increase your web traffic, and that is by the increase in relevant, fresh content on your website. If you have a blog on your website the search engines love websites that have regularly updated, unique, relevant content.

2007 100

2007 2008 2006 2009 100

Stephanie LH Calahan

DECEMBER 6, 2010

Google profile - If you'd like, you can see my Google Profile [link] Some of these sites are straight and simple online business cards making it easy to connect, while others will aggregate your content into one location too.    Each is a bit different in look and feel.  Part of the Calahan Solutions, Inc.

Business Cards 100

Business Cards Networking Facebook Phones 100

Stephanie LH Calahan

AUGUST 30, 2010

Even When it Is Quiet, You Should Listen -- Being present and in the moment is a great way to focus.    The next time you go to reach for a soda, grab a glass of water first.    Reaching for that mid-afternoon candy bar?    Get something that will nurish you instead.   It is contagious. 

Stress 100

Stress Networking Fax Twitter 100

Stephanie LH Calahan

NOVEMBER 19, 2010

Use your 5-10 minute file Do you keep a 5-10 minute file ?    This is a file that you have that contains activities that would only take 5 to 10 minutes to complete.  .  You don't need to do a full Pilate's workout to wake up your brain.    Some simple stretches will do.

Medical 100

Medical Phones Filing 2007 100

Stephanie LH Calahan

APRIL 14, 2010

  Last month I presented and emceed at a College of Business event on business etiquette.  It was a great success and much of that is a result of your skillful work as a presenter and emcee.   Last month I presented and emceed at a College of Business event on business etiquette. 

Etiquette 100

Etiquette Phones Networking AT&T 100

Laughing all the Way to Work

MARCH 15, 2009

© Copyright Patricia Robb 2010 15 March, 2009 When you need it later: The Bring-Forward System My boss likes me to keep him organized and the way I do that is to have a system to bring forward items, which I then bring to his attention when he needs to see it. Lets enjoy our day together.©

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

AUGUST 10, 2010

© Copyright Patricia Robb 2010 10 August, 2010 Let your fingers do the walking: Quick keyboard shortcut keys I am on vacation and on my home computer I do not have a mouse so rely on keyboard shortcut keys, which reminded me again how helpful they are and how they are a big timesaver rather than reaching for the mouse all the time.

Keyboards 100

Keyboards Time Zones IAAP PowerPoint 100

Stephanie LH Calahan

DECEMBER 20, 2010

she and her consultants focus on conducting presentations, personal coaching, assessments and productivity/organizing services for entrepreneurs & time pressed professionals.  .  She understands that every person is different and requires systems that work for them.  Part of the Calahan Solutions, Inc.

Networking 100

Networking Phones Fax Management 100

Stephanie LH Calahan

NOVEMBER 24, 2010

she and her consultants focus on conducting presentations, personal coaching, assessments and productivity/organizing services for entrepreneurs & time pressed professionals.  .  She has worked with hundreds of clients, and understands that every person is different and requires systems that work for them. 

Health 100

Health Networking Fax Twitter 100

Laughing all the Way to Work

DECEMBER 19, 2009

© Copyright Patricia Robb 2010 19 December, 2009 Meetings Plus: Taking them offline I organize a lot of meetings in a day, week, month; heck, even into next year. When a meeting is finalized, I put the scheduling sheet in a completed file. Lets enjoy our day together.© 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Stephanie LH Calahan

DECEMBER 27, 2010

Be Careful To Not Overestimate A Simple Task    How do we do live in the present moment? she and her consultants focus on conducting presentations, personal coaching, assessments and productivity / organizing services for entrepreneurs & time pressed professionals.    Today I'll share 13 tips.

UPS 100

UPS AT&T Credit Card Networking 100

Stephanie LH Calahan

DECEMBER 15, 2010

she and her consultants focus on conducting presentations, personal coaching, assessments and productivity/organizing services for entrepreneurs & time pressed professionals.    She understands that every person is different and requires systems that work for them.  Part of the Calahan Solutions, Inc.

Goals 100

Goals Networking AT&T Fax 100

Laughing all the Way to Work

AUGUST 13, 2010

© Copyright Patricia Robb 2010 13 August, 2010 Pass it on. This is useful if you want to file the email and change the Subject line to something that better describes what the email is about or to put notes in the email. I am not responsible for the content on any sites I have linked to as a resource or linked to in my articles.

Time Zones 100

Time Zones IAAP PowerPoint Email 100

Laughing all the Way to Work

OCTOBER 10, 2008

© Copyright Patricia Robb 2010 10 October, 2008 Working for the Disorganized. Keep an organized filing system and file list. If your boss tends to misplace things when they get it, make an extra copy for your file before giving it to them. Lets enjoy our day together.© 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP 2008 International 100

Laughing all the Way to Work

JULY 26, 2009

© Copyright Patricia Robb 2010 26 July, 2009 Frustration Busters! Double click on the cell and you will then be able to make any changes to the content. Or if you want to attach a file, choose Attach File. I am not responsible for the content on any sites I have linked to as a resource or linked to in my articles.

Time Zones 100

Time Zones IAAP 2009 International 100

Laughing all the Way to Work

JUNE 23, 2009

© Copyright Patricia Robb 2010 23 June, 2009 Colour Coding Works. Posted by Patricia Robb at 6:39 AM Labels: Administrative Assistant , colour coding , coloured file folders , professional assistant Reactions: 0comments: Post a Comment Newer Post Older Post Home Subscribe to: Post Comments (Atom) Join me for a Webinar, Sept.

Time Zones 100

Time Zones IAAP Staples Meeting Minutes 100

Stephanie LH Calahan

JANUARY 27, 2010

  I want to be entirely present for every day I have here on earth as a child of God, as a wife, as a mother, as a daughter, as a friend and as a consultant. .  You see, I want to remember my concerns and fears just enough to have them be a jump start to live my life right.    We very rarely get a second chance. 

Lifestyle 100

Lifestyle Gifts 2007 Networking 100

Laughing all the Way to Work

DECEMBER 5, 2009

© Copyright Patricia Robb 2010 5 December, 2009 Do you like what you do? If you know what works best for you and if your job is 80/20 on what you like then you can put up with the small stuff like filing and filling out expense forms. Lets enjoy our day together.© How true that is! This is an important thing to know.

Time Zones 100

Time Zones IAAP Interviewing Holidays 100

Laughing all the Way to Work

SEPTEMBER 19, 2008

© Copyright Patricia Robb 2010 19 September, 2008 Using a Bring-Forward System to Help Organize Your Boss Of all the articles I have written, the one I wrote on the bring-forward system by far gets the most views. I use hanging file folders labelled from January through to December. Lets enjoy our day together.©

Time Zones 100

Time Zones 2008 IAAP Calendars 100

Stephanie LH Calahan

NOVEMBER 29, 2010

  If you are dwelling on the past or getting too far ahead of yourself in the future, do you need to get your mind present-centered?   Is your life simply trying to push you out of your comfort zone to something better?    Exercise patience and persistence with yourself and the process. 

2010 100

2010 International Networking Assertiveness 100

Stephanie LH Calahan

NOVEMBER 22, 2010

she and her consultants focus on conducting presentations/training, personal coaching, assessments and productivity/organizing services for entrepreneurs & time pressed professionals.  .  She has worked with hundreds of clients, and understands that every person is different and requires systems that work for them. 

Networking 100

Networking Fax 2010 Twitter 100

Stephanie LH Calahan

MARCH 3, 2010

4 - Be objective about new opportunities -- Every time a new idea is presented, be sure to assess if it really fits with your big picture.    Identify the parts of your job that are most closely related to the money the company can make (i.e. stay in business) and focus your energies there. 6 - Identify the Frog!

Management 100

Management Networking Fax Twitter 100

Laughing all the Way to Work

OCTOBER 11, 2009

© Copyright Patricia Robb 2010 11 October, 2009 That is not in my job description. Its all in how you handle it and how you present it to your boss. "It I am not responsible for the content on any sites I have linked to as a resource or linked to in my articles. Lets enjoy our day together.© 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP 2009 International 100

Stephanie LH Calahan

NOVEMBER 15, 2010

  I'm often asked to share email strategies when I give workshops and presentations.    I'm often asked to share email strategies when I give workshops and presentations.  " Email is something that many of us struggle with.  " Email is something that many of us struggle with. 

Email 100

Email AT&T Networking Phones 100