C-Suite Assistants

OCTOBER 1, 2020

Some industries and positions require a great deal of travel, as well, while others may be more situated within their own city. As you might imagine, working as a C-level Executive Assistant for a finance giant is very different from the same role in an advertising firm.

PowerPoint 52

PowerPoint Travel Resume Agencies 52

Stephanie LH Calahan

NOVEMBER 8, 2013

Fun travel apps are Skype (for calling home), SimplyNoise (great for sleeping in noisy places), Sit or Squat (find a bathroom), and CheapGas. My Kindle app is a lifesaver while traveling. I like having a long battery life and having the full functionality of the Windows Platform on my phone.

2003 100

2003 Dropbox Fax Social Media 100

Practically Perfect PA

APRIL 1, 2014

In the past I’d be answering phones, taking memos and maintaining files – nowadays you are an extension of your Executive. ” “When I first started as an EA, I was answering phones, filing, and typing memos. .” “My role has changed drastically over the years.

Finance 100

Finance Salary Filing Project Management 100

Melissa Peoples

FEBRUARY 21, 2020

Initially, I did receive a few responses, asking me to provide video-pre-screens [not my favorite thing to do, I'm discovering] or to participate in phone pre-screens, which I giddily did, with zero results. I have also participated in several fruitful phone screens, and I have an onsite interview scheduled in the coming days.

Resume 52

Resume Administrative Professionals Cover Letter Temping 52

Jen Lawrence

FEBRUARY 21, 2019

Why was it taking me so long to book travel and get it on calendars? Expense reports were taking twice as long to get done. Utilize Do Not Disturb – Whether in chat or on your phone, do not disturb is your electronic gatekeeper. And I just couldn’t seem to get my project reports sent out. I was drowning.

AT&T 58

AT&T Google 2008 Email 58

Stephanie LH Calahan

FEBRUARY 11, 2011

Work With Stephanie « Link Lineup: Time Management, Org Tools, Focus Concentration and Top Mobil Phone Apps | Main | Are you Time-challenged Tim or Non-productive Nancy? Schedule = Success My favorite is: There is no tool more useful to me than an electronic calendar (Outlook, ACT, Thunderbird, Google, it doesn't matter what brand.)

Filing 100

Filing Office Depot Microsoft Outlook Phones 100

Jen Lawrence

FEBRUARY 21, 2019

Why was it taking me so long to book travel and get it on calendars? Expense reports were taking twice as long to get done. Utilize Do Not Disturb – Whether in chat or on your phone, do not disturb is your electronic gatekeeper. And I just couldn’t seem to get my project reports sent out. I was drowning.

AT&T 40

AT&T Google 2008 Email 40

Stephanie LH Calahan

MAY 13, 2011

" That is what I heard from her as we were talking on the phone.  Oh, did I mention that your meeting confirmation hits your google, outlook or web calendar as well as generates a confirmation email. I travel by car to see many of my clients, in their homes. Record Your Phone Calls Like A Pro.   OK! 

Credit Card 100

Credit Card Google Docs Dropbox Filing 100

Musings of a High-Level Executive Assistant

MARCH 3, 2013

Surely, as executive assistants we may feel this way when we have to do all the boring stuff - filing, expenses, travel, calendaring, and phones. Often, the battle over work is being bored, not challenged, or one's job not being fulfilling. However, sometimes you are also given fun work and special projects.

Customer Service 40

Customer Service Gifts Finance Calendars 40

Laughing all the Way to Work

JULY 16, 2010

Make sure that tasks directly associated with clients come first, consider the financial impact of a project and its completion date on the company, don’t let deadlines control the priority list (expense reports can wait when there are more important tasks), and consider cause and effect (do A to enable B, which accomplishes C).

Time Zones 100

Time Zones IAAP 2010 International 100

Stephanie LH Calahan

MARCH 5, 2010

T hen I just review each night for the next day to make sure I am on task - I take my daily to-dos from my master and I schedule my to-do mistycb   @ StephCalahan using iPhone apps:etodo,calendar & www.hassleme.co.uk/ deusami   @ StephCalahan Trying out a moleskin plan. usually at the expense of our own sanity.

Management 100

Management Agenda Calendars Twitter 100

Laughing all the Way to Work

DECEMBER 5, 2009

I have a network of assistants that I call friends, although some are just phone colleagues, but we help each other. If you know what works best for you and if your job is 80/20 on what you like then you can put up with the small stuff like filing and filling out expense forms. GET TO KNOW YOUR CO-WORKERS. We are not an island.

Time Zones 100

Time Zones IAAP Interviewing Holidays 100

Laughing all the Way to Work

JANUARY 10, 2010

I travel far to try and find a full-serve station, but they are becoming extinct. It was expensive,but when I brought it home I had to do all the work to get it up and running. I gave at the office Calendar "ah ha" Introducing The Administrative Bloopers Blog What ever happened to the "us" in Service?

Time Zones 100

Time Zones IAAP 2010 International 100

Administrative Arts

AUGUST 16, 2010

Answering Phones and Screening Calls. Managing Calendars. Making Travel Arrangements and Compiling Expense Reports. I have occasionally made personal reservations, booked personal travel, and even picked up dry cleaning for my boss, but these were exceptions rather than the rule. Greeting Clients and Visitors.

Fax 40

Fax PowerPoint Filing Meeting Minutes 40

Musings of a High-Level Executive Assistant

OCTOBER 8, 2013

It can be 50% daily calendar management, travel, phones, and coordinating client meetings, 25% expense reports, accounting, and misc special projects, 15% vendor and client management, 10% personal executive assistant duties such as picking up lunch, tasting samples, etc.

Salary 40

Salary Customer Service Promotion Calendars 40

Musings of a High-Level Executive Assistant

AUGUST 25, 2009

But admin work is very vague - phones, travel, calendar, expense reports, etc. All my jobs have been with major corporations or conglomerates which also means only so many exist in the world and also in Los Angeles/entertainment industry. 3) By nature, being a good executive assistant means you're good at admin work.

Job Hunting 40

Job Hunting Interviewing Resume Agencies 40

Laughing all the Way to Work

JULY 29, 2009

He wrote in one sentence that he had " expensive experience" instead of "extensive" and in another wrote "tits" instead of "its." I gave at the office Calendar "ah ha" Introducing The Administrative Bloopers Blog What ever happened to the "us" in Service? Good thing I checked. Minute taking made easier.

Time Zones 100

Time Zones IAAP Holidays 2009 100

Stephanie LH Calahan

DECEMBER 10, 2010

Use the notebook for everything you want to keep track of: to do lists, grocery lists, client meetings, phone calls, dreams and goals. Pick a half-dozen little items that can be completed in 5 minutes each or less (an email you need to send, a phone call to make, something to look up on the internet.) In the calendar.

AT&T 100

AT&T Calendars Social Media Stress 100

Laughing all the Way to Work

DECEMBER 31, 2009

I printed his e-ticket and had everything prepared for his travel. Linda (our travel agent) was obviously having a bad day. He wrote in one sentence that he had "expensive experience" instead of "extensive" and in another wrote "tits" instead of "its." I booked one of my former bosses on a flight to Toronto. 411 Look Up 411.ca

Time Zones 100

Time Zones 2010 IAAP International 100

Musings of a High-Level Executive Assistant

JUNE 6, 2013

EA work is typically admin work - phones, travels, calendars, expense reports, mtgs/luncheons, etc. It also costs a lot to hire someone else because finding the time to find the right person and training them is expensive in energy, manpower, resources, and money. It’s because they trust you.

Agencies 40

Agencies Temping Skills Management 40