Step It Up VA Coaching

JUNE 26, 2014

Catch up on your filing. Create more efficient organizing systems for your office. Update your backup system. Go through the business cards you collected and follow up. Reconnect with business associates and former clients. Catch up on your reading. Go through those business magazines.

Business Cards 100

Business Cards Filing Purchasing Policies 100

Professional Assistant Blog

SEPTEMBER 27, 2007

Home About Me Advertise 7 Steps to Improve Your Filing System By The Professional Assistant on Thursday, September 27, 2007 Filed Under: Organize , Productivity A re you having trouble with your filing system? Dont know how to organize yourself and things are starting to pile up?

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All Things Admin

DECEMBER 18, 2020

The reason why is summed up perfectly by one of my favorite quotes from Joan Burge, founder, and CEO of Office Dynamics, Inc. You should have two versions of your cover letter – a formal one that can be printed and an electronic version for online submission systems. Personal Business Cards. Protect Your Admin Career.

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Cover Letter Resume Business Cards Networking 98

Professional Assistant Blog

SEPTEMBER 24, 2007

Home About Me Advertise Why Lock Your System at Work? By The Professional Assistant on Monday, September 24, 2007 Filed Under: System Security D o you feel that your colleagues might do something through your computer? and then our computers automatically lock, which is a good back-up system.

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2007 2008 Google Docs Cubicle 100

Professional Assistant Blog

DECEMBER 3, 2007

Home About Me Advertise Falling Behind on Your Follow-Ups? By The Professional Assistant on Monday, December 03, 2007 Filed Under: MS-Outlook , Organize , Prioritize , Productivity A re you falling behind on your follow-ups? Do you want to improve the efficiency of following up with clients? It was a life saver!

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Professional Assistant Blog

OCTOBER 17, 2008

Home About Me Advertise Elevator Etiquette 101: Going Up? This, of course, can be a nightmare, since you could be walking up many flights. If you end up standing right near the buttons, people expect you to be the conductor.

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Etiquette UPS 2008 Cubicle 100

Office Organization Success

DECEMBER 3, 2008

By letting go of these five tasks that you SHOULD be delegating ensures that you can free up your time and focus on your clients and income generating activities: #1 Designing promotions. Need to send seasonal cards to your clients? Your VA can help you here by setting up and maintaining a mailing list for you.

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UPS Promotion Yahoo Business Cards 100

Professional Assistant Blog

FEBRUARY 11, 2008

Home About Me Advertise Co-Workers Not Cleaning Up After Themselves? Do you get annoyed that you are always the one that has to clean up after them? Do you know of any other ways to get your staff members to clean up after themselves? Do you start wondering if they treat their own house the same way? right away. right away.

UPS 100

UPS 2008 Cubicle Google Docs 100

Step It Up VA Coaching

MAY 17, 2012

Catch up on your filing. Create more efficient organizing systems for your office. Update your backup system. Go through the business cards you collected and follow up. Reconnect with business associates and former clients. Catch up on your reading. Go through those business magazines.

Business Cards 100

Business Cards Filing Purchasing Policies 100

Professional Assistant Blog

OCTOBER 10, 2008

Home About Me Advertise Power Up Your PowerPoint With Templates! Post from: Administrative Assistant Tips 4comments for this post Feng Liang I stumbled upon this corporate presentation template at Cone Trees that I can actually use for my work, it wasnt cheesy types that usually come up in the search, so it thought id share :D.

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PowerPoint UPS 2008 Cubicle 100

Stephanie LH Calahan

JULY 1, 2011

  You might need a CRM system too. Powerfully Productive businesses know that effective follow-up is critical to success.    So, along with my co-founders, I started my own company to provide small business the right software tools, education and attitude to make technology work for them.

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Success

APRIL 3, 2023

Everything from the title on my business card to the location of the building fed my notion of success. And the third is growth; you simply wake up one morning and what satisfied you yesterday is starting to feel empty. I can’t quit a steady job; it’s irresponsible for me to give up this paycheck and health benefits.’”

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Professional Assistant Blog

MARCH 27, 2008

Home About Me Advertise 4 Steps to Setting up E-mail Distribution Lists By The Professional Assistant on Thursday, March 27, 2008 Filed Under: MS-Outlook , Organize , Productivity D o you find yourself having to write each persons e-mail address over and over again for certain e-mails ? All e-mail distribution lists are bolded.

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Step It Up VA Coaching

JUNE 16, 2011

Catch up on your filing. Create more efficient organizing systems for your office. Update your backup system. Go through the business cards you collected and follow up. Reconnect with business associates and former clients. Catch up on your reading. Go through those business magazines.

Business Cards 100

Business Cards Filing AT&T Purchasing 100

Stephanie LH Calahan

MAY 16, 2012

.  You see, while I really love getting up on stage and sharing my message, I get really uncomfortable off of the stage.   Once I get to know you, I'm comfortable and in some instances you can't shut me up!    You'll be amazed how many will walk up to you and start a conversation.

Business Cards 100

Business Cards Social Media AT&T Networking 100

Step It Up VA Coaching

APRIL 26, 2012

Follow up with your new contacts; E-mail all the folks whose business cards you received, along with any of the conference staff, host, or speakers with whom you made a connection at the event. Did you hand out as many business cards or meet as many new faces as you had intended at the event?

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Business Cards Facebook Collaborate Twitter 100

Office Organization Success

FEBRUARY 2, 2015

Get out all those business cards that are collecting dust in your desk drawer, or reach out to past colleagues or clients, and personally invite them to register for your teleclass. Make up some postcards with details of your teleclass and hand them out at networking or industry events that you go to. Personally reach out.

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Practically Perfect PA

AUGUST 2, 2016

A handful of assistants still had to manage paper diaries, print off and file emails along with every other bit of paper that passed by their Exec’s desk, type up hand written notes and take dictation. I had one Executive that had a bunch of the old style Rolodex business card holders dotted around his office.

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Calendars Business Cards AT&T Social Media 100

Step It Up VA Coaching

MARCH 24, 2011

Spring is coming, and with it, an opportunity for a little sprucing up! Time to make a clean sweep of your office, your business systems, and even your mind! You may be one of the many who feel you never really set up your office properly in the first place. Clean up electronic files and documents.

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Office Organization Success

FEBRUARY 13, 2013

If you’re reading this newsletter then chances are that in order for it to reach your inbox, when you very first signed up, you would have received an email from me asking you to confirm your subscription. Here are my top five tips for best email management practices: 1. Confirmation/double opt-in. This is what’s known as double opt-in.

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Eco-Office Gals

JANUARY 9, 2013

But when it comes to certain standards and practices in your day-to-day operations, you might be somewhat stumped as to how to go about making changes that will live up to your commitment to protect the environment. Although passing along paper checks to employees is traditional, many companies these days are upgrading to paperless systems.

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Payroll Carbon Footprint Credit Card Business Cards 100

Ian's Messy Desk

JANUARY 15, 2014

When the HVAC system was installed, someone thought we might want the user manual for the system: a 400 page PDF document. We will never troubleshoot the system; we will never program the system; and we will never maintain the system. It adds up. Working at a regional head office, we see a lot of paper.

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Office Organization Success

APRIL 12, 2012

Recognize how you show up in your life and your business, and how it plays out for you. Do you show up late for appointments? Set yourself up to accept credit cards. The very first thing you should do to build your business is to get a merchant account so that clients can pay you!

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Credit Card Business Cards AT&T Networking 100

Step It Up VA Coaching

MARCH 27, 2014

Let them know that you and your team are excited about working with them and are looking forward to assisting them in their business. You have to send this to the client anyway, so why not wrap it up in a nice package that says “you are important to us and we appreciate you.”.

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The Office Professionals Place

NOVEMBER 14, 2009

 An exchange of business cards Here’s an example from someone who is employed as a sales representative from a company that sells crystal products. Here is my business card. We recently were awarded Business of the Year by Businessweek. Hi, my name is Kim Harwood. Short, sweet, and to the point!

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Ian's Messy Desk

MARCH 1, 2012

When the HVAC system was installed, someone thought we might want the user manual for the system: a 400 page PDF document. We will never troubleshoot the system; we will never program the system; and we will never maintain the system. It adds up. We really didn’t need the manual.

PDF 100

PDF Filing Policies Purchasing 100

Step It Up VA Coaching

MAY 16, 2013

Let them know that you and your team are excited about working with them and are looking forward to assisting them in their business. You have to send this to the client anyway, so why not wrap it up in a nice package that says “you are important to us and we appreciate you.”.

Express Mail 100

Express Mail Gifts Forms Business Cards 100

Professional Assistant Blog

OCTOBER 29, 2008

Did your boss just decide to install it on his/her system and yours then told you, "Read the manual, were going to be using this from now on"? In one of my previous jobs, when I was working for an Investment Advisor, he gave me the installation CD-ROM and asked me to read up on how to use it. as your client relationship manager (CRM)?

2008 100

2008 Cubicle Google Docs 2007 100

Professional Assistant Blog

JULY 17, 2009

Then you finally do reach a live person and you are so fed up with all of the time wasted, that you start fuming towards the person on the other end of the phone.

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Customer Service 2008 Google Docs Cubicle 100

Step It Up VA Coaching

NOVEMBER 17, 2011

Put birthdays on your calendar and send cards to your clients – your kindness will be remembered, and so will you when the opportunity comes up for a client to refer somebody to your company. A good way to keep track of client birthdays and send out cards automatically is to use an online service like SendOutCards.com.

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Social Media Business Cards Calendars Travel 100

Stephanie LH Calahan

MARCH 16, 2011

Most small businesses/sole proprietorships are based out of private residences, the liability for fire, theft or damage extends to your business as well. Make sure all the work you put in does not go up in flames, literally.     Keep all your business letterhead, logos contacts, etc. Act like it.

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Step It Up VA Coaching

NOVEMBER 10, 2011

You have to pay for airline tickets, hotels, food, entrance fees and more – it is all a business expense. Donna Toothaker is CEO, founder and coach of Step It Up VA Coaching, and the creator of the 6 Steps to 6-Figure VA Success System. Now, think about the hours per month you spend actively marketing.

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Professional Assistant Blog

NOVEMBER 20, 2009

Your boss calls you up and tells you that you need to add an agenda to this meeting, but you don’t want everyone to get the meeting request again and have to accept/decline it. To do this, open up your scheduled meeting in the calendar that you are using and click on “Forward as iCalendar&#. I'm going to try this.

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2007 Agenda 2008 Cubicle 100

Stephanie LH Calahan

DECEMBER 23, 2009

How to Use Both For Optimal Professional & Personal Productivity (guest post by Meggin McIntosh) A question that often comes up in workshops as well as on my blog is this one: How do you suggest people use their calendar (planner) in conjunction with the tickler (1-31) files? First of all, there is not a perfect tool or a perfect system.

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Professional Assistant Blog

NOVEMBER 5, 2008

Creating a filing system can be tricky, as you need to know exactly how to file your files and what type of information you would need to be able to access quickly. One of my readers asks: I am trying to organize a file room based not on traditional alphabetical filing, but on a retrieval system. as you mentioned in your question.

Filing 100

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Professional Assistant Blog

DECEMBER 13, 2007

Home About Me Advertise 4 Easy Steps to Finding Old E-mails By The Professional Assistant on Thursday, December 13, 2007 Filed Under: MS-Outlook , Organize , Productivity , System Security D o you have trouble sifting through hundreds or even thousands of e-mails ? If it isnt, click on it and a new toolbar will pop up.

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2008 Cubicle Microsoft Outlook 2007 100

Professional Assistant Blog

NOVEMBER 19, 2007

Do they end up talking loud on the phone while you are trying to do some work? Are you being bombarded with people walking up to your cubicle and dont have the decency to see that you are busy? Heres an article I found on this issue, which shows quite a few peoples e-mails about some of these very problems.

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