Workplace Insight

FEBRUARY 28, 2023

As the legend goes, two American office employees were constantly distracted by their boss’s loud phone calls, as he paced their open office. The employees commented that they were going to buy him a phone box to stand in during calls. The good news is we couldn’t find a phone cabin. Bing’s Boss replied, “Find one. So we quit.”

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Practically Perfect PA

JULY 5, 2017

Turn their phone onto vibrate. Every meeting must have an agenda . Make sure every meeting has an agenda, it can be very simple for example: Date, time, location. Agenda / meeting’s purpose. The most important aspect of the agenda is the timing of each item. Listen to each other and not interrupt.

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Professional Assistant Blog

OCTOBER 9, 2008

Use A Phone Call Log! By The Professional Assistant on Thursday, October 09, 2008 Filed Under: MS-Excel , Organize , Productivity D o you find that when you receive phone calls or voice mail messages, you cant remember who called, what time they called, who they were trying to call, etc? Home About Me Advertise Who Called? Whats next?

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On The Job

NOVEMBER 8, 2017

There is also the idea of making everyone put their cellphones in the middle of the table, with the idea this will keep participants from being distracted by their phones and lead to a more efficient meeting. Most of them suggest it's critical that there be an agenda and only essential people be included in the sessions.

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On The Job

JUNE 13, 2018

It's no wonder that 85% of most knowledge workers and leaders are bogged down in email, meetings and phone calls. If you can't get things resolved in that amount of time, the agenda is too broad or unfocused. In addition, you're being pulled into more and more meetings as a result of collaborative efforts. Stop emailing.

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All Things Admin

FEBRUARY 27, 2024

You might be using a new phone system or dealing with new project management software. Here’s a glimpse into our comprehensive onboarding agenda: Introduction to Team Dynamics Schedule regular daily huddles in the initial weeks, adjusting to fewer meetings as the new hire becomes more integrated.

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Laughing all the Way to Work

DECEMBER 17, 2015

Even though they can seem like small things, at the beginning you are trying to do your best to impress and can feel a bit helpless when the phone rings and you realize you don't know how to answer it. Organizing folders For the meetings I organize I like to have three folders: Agenda, Handouts and Minutes.

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Workplace Insight

MARCH 29, 2023

Set times when you will switch off your phone and laptop so you aren’t always available. Publishing an agenda for every meeting, however small, can help people to prepare mentally and emotionally. Try to limit the number of evenings you work late as well. This will help maintain some energy and work-life balance.

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Ideas.Ted

JULY 27, 2021

If you just received a vague or confusing text or email, don’t be afraid to request a phone conversation or, if possible, a video or in-person meeting. Phone, video or live meetings can safeguard us from filling our inboxes with one tiny question after the next and require us to formulate the right questions.

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Worxbee

AUGUST 30, 2022

Here’s a short list of things EAs can do: Screening or making phone calls Scheduling or moving meetings Planning a business trip to meet with clients Bookkeeping or budgeting Completing paperwork Initial brainstorming on new projects Two heads are better than one It’s easier to remember or collaborate when two heads are involved.

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Small Business Labs

DECEMBER 15, 2016

After doing this for more than a decade, I still can't predict when the phone will ring, but I've come to accept that it will. Further modification is needed and should be on the agenda of the next Congress and President. 3) The gig economy is reputation-based and operates on word-of-mouth recommendations.

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Professional Assistant Blog

NOVEMBER 20, 2009

Your boss calls you up and tells you that you need to add an agenda to this meeting, but you don’t want everyone to get the meeting request again and have to accept/decline it. Trust me, people start to get irritated when this happens over and over again.

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2007 Agenda 2008 Cubicle 100

Practically Perfect PA

MARCH 21, 2014

Ensure that the conference call has an agenda and make sure that all of the participants have the correct paperwork. It can be hard to control the sound quality of a conference call especially if participants are dialing in from their mobile phones. ConferenceCall.co.uk.

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On The Job

APRIL 19, 2013

He says they tell him they often spend the majority of their workday in meetings with no break times to return phone calls — or even go to the bathroom. Eventoff advises: • A call-to-action agenda. It''s not enough to have a general agenda that gives the meeting time and who will attend.

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Step It Up VA Coaching

AUGUST 7, 2014

Bulk tasks, client work and phone calls. For example, you could schedule phone calls on a certain day of the week or a certain time each day. Laundry, dishes, personal phone calls, appointments, trips to the grocery store, web surfing, watching Ellen, etc., Schedule phone conversations.

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All Things Admin

DECEMBER 18, 2020

Third Paragraph – Action : Suggest the course of action you’d like the reader to take, such as schedule a phone call or interview. Course agendas and certificates from continuing education. This most crucial part of your business cards is your contact information, such as your name, phone number, and email. Forms and Checklists.

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Step It Up VA Coaching

JULY 18, 2013

Bulk tasks, client work and phone calls. For example, you could schedule phone calls on a certain day of the week or a certain time each day. Laundry, dishes, personal phone calls, appointments, trips to the grocery store, web surfing, watching Ellen, etc., Schedule phone conversations.

Management 100

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Virtual Moxie

JUNE 21, 2011

VAs often require a weekly, hourish long phone meeting with clients to talk through the week ahead, brainstorm, and prioritize work activities. One way to fix that… as you look at the agenda you create for the next call, ask yourself, “Is this a meeting, or a memo?” Take it off the agenda, and write to your client about it, instead.

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Ian's Messy Desk

JANUARY 26, 2012

Incoming communication – You should work to manage of your incoming data with the fewest possible moves; including e-mail, voice mail, real-time phone calls and regular mail. Work from an agenda. Work your calendar: If you’re not on the phone, set-up, confirm or reschedule items on your calendar. Unproductive Meetings.

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The Office Professionals Place

APRIL 29, 2010

It is impolite to blurt out or cut people off, you wouldnt do it in an in person meeting, dont do it on a phone call. Always start on time and do your best to end on time by following the agenda and "table" topics that require more discussion. Distribute the agenda/handouts prior to the meeting. Start on time and end on time.

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Step It Up VA Coaching

SEPTEMBER 13, 2012

Bulk tasks, client work and phone calls. For example, you could schedule phone calls on a certain day of the week or a certain time each day. Laundry, dishes, personal phone calls, appointments, trips to the grocery store, web surfing, watching Ellen, etc., Schedule phone conversations.

Management 100

Management Phones Agenda Calendars 100

Jen Lawrence

JANUARY 25, 2019

Again, work with your team to discuss preferred working styles, communication preferences (email, phone, chat, text, video), barriers to trust, performance agreements (turnaround times, work formats, meeting lengths), and conflict resolution processes. Whatever you do – make sure it is: 1.

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Practically Perfect PA

MAY 2, 2014

This was before we had apps or smart phones or the rise in technology that we have seen over the years. Through Meeting Gold meetings can be created, sent to the participant’s calendars, agendas can be created and changed prior to the meeting. I also got very bored of writing minutes! I just had good old fashioned pen and paper.

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Practically Perfect PA

AUGUST 1, 2013

Speaking with confidence on the phone and forwarding calls. Taking minutes, writing agendas and attending meetings. Receptionist: Meeting and greeting important clients . Looking happy and cheerful at all times (even if you are not). Learning to multi-task. Booking meetings and meeting rooms. Escalating issues when appropriate.

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Laughing all the Way to Work

MAY 16, 2010

Do you ever get a meeting request and an agenda has not been provided, or if it is a teleconference the call-in details have not been given or the boardroom hasnt been booked for an internal meeting? My goal for this blog is to give good tips and ideas and occasionally put a smile on your face as you start your day!Lets 23, 1 p.m. (for

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Laughing all the Way to Work

OCTOBER 2, 2010

You can add the agenda to the meeting request by attaching it. For instance I will put a reminder to call a client and put the name and phone number in the Subject line. To add an attachment, click on the Insert tab and choose Attach File or Attach Item.

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Calendars Holidays Agenda Administrative Professionals 100

Ian's Messy Desk

JANUARY 30, 2012

Keep your goals on someone else’s agenda. If need be, turn off the phone, shut down the computer and throw the television in the garbage. Tell someone what your goals and your deadlines are; get them to check on you to see if you met the goal. Have a work buddy. Review with your buddy. Review the written track of your regular progress.

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Laughing all the Way to Work

NOVEMBER 10, 2007

Other things you can put in the comments section would be: call-in numbers if it is a teleconference agenda address/directions to get to the meeting confirmed attendance list with phone numbers (especially if your boss is the Chair) and any other information you think would be helpful.

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Ian's Messy Desk

JULY 31, 2012

Keep your goals on someone else’s agenda. If need be, turn off the phone, shut down the computer and throw the television in the garbage. Tell someone what your goals and your deadlines are; get them to check on you to see if you met the goal. Have a work buddy. Review with your buddy. Eliminate distractions.

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Productivity Bits

JULY 18, 2011

We have a lot on our agenda, and we carry an oversized to do list that limits our ability to use strategy and plan our day to achieve our goals. Instead, prioritize tasks that you need to clear from your agenda because they are more pressing. Our reality is that most of us are really busy people. It’s just simple logic.

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Practically Perfect PA

OCTOBER 23, 2014

Are the meetings still worthwhile – would it be best to schedule them less frequently, should they take place over the phone rather than face to face. Agenda / meeting purpose. When responding to diary appointments everyone should provide you with an agenda or purpose for the meeting. Don’t delete recurring meetings.

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Professional Assistant Blog

SEPTEMBER 7, 2007

Plan out an agenda of all points that will need to be discussed. The Timekeeper would make sure each topic is covered within the amount of time mentioned on the agenda. If the person isnt responsible for any of the items discussed in this meeting, dont invite them. Delegate a person to be a a Facilitator, a Timekeeper and a Scribe.

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Office Dynamics

NOVEMBER 8, 2018

I didn’t know what to expect or how many people would show up but when I rounded the corner with my phone on Facebook Live, I was impressed with the HUGE turnout. Our agenda looked the best when compared to other administrative conferences. It seemed everybody had shown up and no one was without conversation. You previously attended.

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Laughing all the Way to Work

DECEMBER 28, 2015

It is always good to have a notebook and pen handy to write a quick phone message or instructions from your boss. Organizing the desktop - I also like to have a clear desk with things I need in easy reach such as a stapler, staple remover, tape and some paper clips. This is especially important when there are only a few people in the office.

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Jen Lawrence

JANUARY 25, 2019

Again, work with your team to discuss preferred working styles, communication preferences (email, phone, chat, text, video), barriers to trust, performance agreements (turnaround times, work formats, meeting lengths), and conflict resolution processes. Whatever you do – make sure it is: 1.

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On The Job

SEPTEMBER 14, 2009

Gerbyshak says meetings often bog down when agendas are misplaced, which Song says can be solved by sending agendas electronically so that it can be easily accessed via a laptop or Blackberry or iPhone when needed. Now the agenda is strapped to your hip,” Song says. “No than what is on the agenda?” No more waiting around.”

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Agenda 2009 Social Media Legal 100

Practically Perfect PA

JANUARY 19, 2013

Do you only email each other or speak briefly on the phone when you need something? You can put together an agenda so that the meeting isn’t just there for people to vent but actually talk about best practice, what can be improved in the office, frustrations, achievements etc etc. So how do we do this? Bond over shared experiences.

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