Professional Assistant Blog

NOVEMBER 20, 2009

Your boss calls you up and tells you that you need to add an agenda to this meeting, but you don’t want everyone to get the meeting request again and have to accept/decline it. Posted on 30 December, 2009 12:55 AM The Professional Assistant Hi, You are only passing on updated information as an e-mail.

2007 100

2007 Agenda 2008 Cubicle 100

The Office Professionals Place

APRIL 29, 2010

Give attendees "conference call house rules" for example, if they need to mute themselves, inform them of how to do so. Always start on time and do your best to end on time by following the agenda and "table" topics that require more discussion. Distribute the agenda/handouts prior to the meeting. Need a speaker/presenter?

Agenda 100

Agenda 2010 Filing IAAP 100

Laughing all the Way to Work

MAY 16, 2010

Do you ever get a meeting request and an agenda has not been provided, or if it is a teleconference the call-in details have not been given or the boardroom hasnt been booked for an internal meeting? My goal for this blog is to give good tips and ideas and occasionally put a smile on your face as you start your day!Lets

Agenda 100

Agenda Time Zones International IAAP 100

Laughing all the Way to Work

OCTOBER 2, 2010

You can add the agenda to the meeting request by attaching it. When you send it to the attendees they will have all the information they need for the meeting. My current boss travels a lot so I put his travel schedule in the calendar as well. This way my boss knows at a glance where he needs to be and by when.

Calendars 100

Calendars Holidays Agenda Administrative Professionals 100

Laughing all the Way to Work

JANUARY 22, 2011

He suggested that when I set up a meeting or organize travel for him I should ask myself, if I was the one going to the meeting, or on a business trip, what would I need in order to be prepared? Most of this information you can get in your initial phone call or email correspondence with the other party when you are organizing it.

Calendars 100

Calendars Travel Agenda Interviewing 100

Eco-Office Gals

MARCH 7, 2011

Most companies will look to document scanning as a way of managing their paper based information and with advances and maturing technology these solutions have started to become economically viable. Staff to manage and secure the facilities and their travel to and from work. These systems are often error prone.

Agenda 100

Agenda Equipment Environment Filing 100

Practically Perfect PA

OCTOBER 23, 2014

Once you have this information you will know when is the best time to schedule meetings for them, when to leave time free for them to get stuck into their emails or write reports. Always factor in travel times and a little extra. Every calendar entry should come with the following information (at a bare minimum): Date, time, location.

Management 100

Management Calendars Agenda AT&T 100

Laughing all the Way to Work

DECEMBER 28, 2015

This cleans out his Inbox so all that is left are information items that he can quickly look at or respond to. Some people do have to travel though or just like having the consecutive time off between Christmas and New Years so it is nice for them that we are in the office so we can provide some backup for them.

Staples 100

Staples Holidays Agenda Filing 100

Laughing all the Way to Work

JUNE 14, 2009

To prepare a minute template simply use your agenda and put it in minute format. Under each agenda heading you can then record the appropriate information when you are in the meeting. I use the meeting agenda as an index with each item as a tab number. Too much information. Do you like what you do? 411 Look Up 411.ca

Agenda 100

Agenda Time Zones IAAP Calendars 100

All Things Admin

DECEMBER 18, 2020

As admins, we’re always trying to organize all the pieces and parts of our professional lives – from workspaces to meetings to travel plans. Course agendas and certificates from continuing education. This most crucial part of your business cards is your contact information, such as your name, phone number, and email. Procedures.

Cover Letter 98

Cover Letter Resume Business Cards Networking 98

Laughing all the Way to Work

NOVEMBER 8, 2009

Secure the date and time in his or her calendar, taking into consideration travel time if outside the office. Follow up with the meeting organizer to request agenda and/or meeting materials, pre-reading, etc. If outside the city, make travel arrangements: are flights required, train or will he or she be driving.

Time Zones 100

Time Zones IAAP International Calendars 100

Loosely Speaking

JANUARY 16, 2009

next month for an informal group get-together in Prescott. Please feel free to forward this information to any other VAs you know who do meet our guidelines as stated above. Agenda will be provided once you RSVP to either tara-at-cableone-dot-net or ktcosmos-at-LooseEnds-dot-net.

2009 100

2009 2004 Agenda AT&T 100

Office Dynamics

DECEMBER 8, 2016

When I was an assistant 40 years ago we complained about not getting time with our executives; we complained about not getting enough information from our managers; we complained about not getting support for training. Let’s take the first topic/issue regarding managers and executives not providing enough information to their assistants.

Management 100

Management 2016 Calendars Administrative Professionals 100

Laughing all the Way to Work

DECEMBER 19, 2009

When I receive an initial request for a meeting, I use a meeting form and write down the information I need: who is requesting the meeting, what is the purpose of the meeting, where it will be held and a phone number or an e-mail address and dates that are available. Too much information. Do you like what you do?

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

SEPTEMBER 18, 2009

Click on that and you will find a wealth of templates from a resume, cover letter, minutes, agenda and many others. I am now leaving Atlanta to travel to Birmingham and the impression I am left with is I have never been in a city that smiles so much. Too much information. Do you like what you do? 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP Meeting Minutes International 100

Office Dynamics

JUNE 3, 2013

Travel Planning for Executive & Administrative Assistants. But I really didn’t understand the intricacies of travel until I became an executive and traveled often. For 22 years, I have been traveling; mostly within the United States. For 22 years, I have been traveling; mostly within the United States.

Travel 100

Travel Attire Restaurants Medical 100

Laughing all the Way to Work

MARCH 13, 2010

The night before I go to a Board meeting, I review all my templates, agendas, binder, attendance sheets and everything I am going to need or might need. FOR MORE INFORMATION CLICK ON THE IMAGE Subscribe To Posts Atom Posts Comments Atom Comments Subscribe to the blog here Search This Blog Loading. Too much information.

Time Zones 100

Time Zones IAAP 2010 International 100

Loosely Speaking

AUGUST 6, 2009

If you’re a VA in the area interested in participating in this FREE event, drop me a line at ktcosmos at LooseEnds dot net and I’ll send you the particulars.

2009 100

2009 Agenda Social Media Phones 100

Laughing all the Way to Work

AUGUST 13, 2010

If I send an email to a co-worker requesting information, I immediately drag it from my Sent items to my Tasks, set a reminder to follow up and write in the Subject line "Did I get this information". Too much information. Note: The original email will remain in your Sent items and a copy will open up in your Tasks notes page).

Time Zones 100

Time Zones IAAP PowerPoint Email 100

Laughing all the Way to Work

JULY 5, 2009

She had an agenda and was going to let him have it. FOR MORE INFORMATION CLICK ON THE IMAGE Subscribe To Posts Atom Posts Comments Atom Comments Subscribe to the blog here Search This Blog Loading. Too much information. The longer she couldnt get in touch with him, the angrier she became. Hi, how are you?," she said sweetly.

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

SEPTEMBER 19, 2008

I put it in the order of when he will need it and flag anything that he will require for teleconferences, meetings and travel. Looking ahead on your bosss calendar will be important so that you can put the appropriate information in the folder. Too much information. I do this for each day of the week. Do you like what you do?

Time Zones 100

Time Zones 2008 IAAP Calendars 100

Laughing all the Way to Work

SEPTEMBER 6, 2008

Posted by Patricia Robb at 4:16 PM Labels: Administrative Assistant , agenda , checklist , executive assistant , minutes , motions , professional assistant , to-do list , voting Reactions: Newer Post Older Post Home Join me for a Webinar, Sept. Too much information. I think I feel another checklist coming on, gotta go. 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Stephanie LH Calahan

DECEMBER 23, 2009

In her book she says, "The real key to finding information is having only one place to look. Yet establishing any consistency to your information management system is a challenge because there are so many mediums to work with - paper files, computer documents, email, voice mail, hand-written notes, business cards.

Filing 100

Filing Calendars Networking Email 100

Allwork

OCTOBER 25, 2023

When it comes to the sustainability agenda, collective action, and community impact make the coworking model unique. before moving to Texas and co-founding Good Coworking in Dallas, Amy King was struck by the fact that recycling wasn’t top of the agenda for Texas residents. Educate your coworking community Having lived across the U.S.

Carbon Footprint 299

Carbon Footprint Equipment Agenda Collaborate 299

Laughing all the Way to Work

DECEMBER 12, 2009

Is it for your information or something to put in your tasks to do later? If he is travelling, I send it by e-mail, but it has been my experience that I will get better results with a face-to-face meeting. Too much information. It is easy and I never lose track of things. Is there an action that you need to do?

Time Zones 100

Time Zones IAAP International 2009 100

Allwork

JULY 21, 2022

And who better to talk to than Charlotte Lockhart, the founder and managing director of Four Day Week Global Campaign that provides research and insights to help organizations make informed decisions about developing their own flexible work policies and ultimately to help more people benefit from a shorter but more productive working week.

AT&T 246

AT&T Agenda Health Management 246

Eat Your Career

JANUARY 13, 2020

The information I offer here is intentionally broad and meant to be widely applicable. Executive Assistants are often trusted with a great deal of confidential business and personal information, so discretion and good judgement are essential skills. Please understand that I am speaking from (1) a U.S. That being said, let’s begin.

Administrative Professionals 230

Administrative Professionals Training Skills Agenda 230

Musings of a High-Level Executive Assistant

AUGUST 16, 2010

“I came across your blog while surfing the net for information on high-level executive assistants. There wasn't much information out there. I found your blog very helpful. So bring your experience, wisdom, and people skills to the table, but have a “I’m green, hungry for the job, I’ll hustle” attitude as well. 5) Learn to never say no.

Temping 40

Temping Cover Letter Interviewing Resume 40

Laughing all the Way to Work

DECEMBER 5, 2015

He was also an international traveler so I had to learn everything about time zones, flights and everything in between when your boss travels to a foreign country. And travel he did. In the last year I worked for him he was away from home travelling for at least 80 nights and for the most part it was international travel.

Retirement 100

Retirement Travel Negotiating Agenda 100

Laughing all the Way to Work

FEBRUARY 20, 2010

Below are a few tips so the task is not as daunting: Filling in the blanks I take minutes on a laptop so it is easy to make a template ahead of time which is based on the agenda. I put the items from the agenda on the template in the same order and with a space to put the discussion and decisions/actions from the meeting.

Time Zones 100

Time Zones Agenda IAAP 2010 100

Practically Perfect PA

JANUARY 21, 2014

Set aside emails from colleagues and clients they have hundreds of emails from professional organisations, upcoming conferences, travel companies and not to mention lots and lots of sales requests. To request more information, I ask the following: What is the reason for the meeting? Do you have an agenda? How long do you need?

Email 100

Email Filing Gifts Agenda 100

Brilliantly Better

OCTOBER 18, 2010

Most of the time, digital friendships last as long as the underlying hidden agenda’s of both parties last. I also like to travel, that’s why I’m going to Nepal on Monday…for one month…interacting with real people. wow, that a great post… very informal. Tom Sörhannus´s last blog.

2010 40

2010 Twitter Facebook Social Media 40

Laughing all the Way to Work

MAY 24, 2009

Under Leader, click the leader option that suits your needs i.e. ……1 or --1 Click OK Type text you want i.e. Agenda as in example below. FOR MORE INFORMATION CLICK ON THE IMAGE Subscribe To Posts Atom Posts Comments Atom Comments Subscribe to the blog here Search This Blog Loading. Too much information. Choose Field.

2007 100

2007 Time Zones IAAP 2003 100

Brilliantly Better

MARCH 7, 2010

You are trusting them to not attack you based on the information, right after you say it, or at a later time when you are not there. It says that you value them enough to let them in on some information that can make you vulnerable. Any of these things will be interesting to those you deal with. Let us know in the comments.

2010 40

2010 AT&T Self Esteem Gifts 40

Admin Awards

DECEMBER 1, 2021

We captured this useful advice and anecdotes in an informative Whitepaper and via the Event Recording. “You may still have to do travel and expense reports, but you should look at everything from a larger mindset, a wider scope,” she says. Best piece of advice for someone wanting to make this transition .

Administrative Professionals 52

Administrative Professionals Confidence Retirement Mentoring 52

Brilliantly Better

JULY 6, 2010

Nobody came to tell me what I have to do, they just informed me about the projects that were developed in the company and that was pretty much all. If it’s a friendship, see if the person at the end is not having any hidden agendas which will break up the validation process at some point. I was all alone in there.

2010 40

2010 AT&T Promotion Learning 40

Men With Pens

DECEMBER 8, 2009

It’s certainly courteous to inform readers it’ll happen, and of course if the reader doesn’t want to play by those rules, then that reader doesn’t have to. Are Men With Pens building a foundation for charging for (parts of) their content or is it just a discussion with no underlying agenda? It’s delusional.

2009 40

2009 AT&T Purchasing Credit Card 40