Business Travel Planning for Executive and Administrative Assistants

Office Dynamics

With more and more companies expanding the reach of their market across the country and even the globe, the role of the business travel planner has become increasingly important. Novice and senior assistants alike struggle with the task of travel planning for busy leaders.

2019 166

How to Plan Business Travel & Business Travel Planning Checklists

Office Dynamics

Travel Planning for Executive & Administrative Assistants. But I really didn’t understand the intricacies of travel until I became an executive and traveled often. For 22 years, I have been traveling; mostly within the United States. So, if I think it is tough being a traveler in the United States, just imagine how difficult it is for the executives who travel great distances often—and have to show up for meetings!

Travel 167

The 7 iPhone Apps I Keep in My Travel Folder


There''s a reason I keep a folder called "Travel" on my iPhone. Here are the 7 iPhone apps I keep in my Travel folder in order to help me have a better overall travel experience: 1. This has been my go-to travel app for a long time. What travel apps do you use?

2014 103

The 7 iPhone Apps I Keep in My Travel Folder


There’s a reason I keep a folder called “Travel” on my iPhone. Here are the 7 iPhone apps I keep in my Travel folder in order to help me have a better overall travel experience: 1. This has been my go-to travel app for a long time.

2014 60

6 Things to Think About When Booking a Wellness Retreat

Dumb Little Man

Some prize silence as a way to reconnect psychologically and spiritually, while others have luxury and decadence at the top of their agenda. Relaxation Travel

2019 225

Make No Mistakes With Meeting Request Attachments in Outlook 2007

Professional Assistant Blog

Your boss calls you up and tells you that you need to add an agenda to this meeting, but you don’t want everyone to get the meeting request again and have to accept/decline it.

2007 158

Whose meeting is it anyway?

Laughing all the Way to Work

Do you ever get a meeting request and an agenda has not been provided, or if it is a teleconference the call-in details have not been given or the boardroom hasnt been booked for an internal meeting?

2010 130

PA in Malta

Practically Perfect PA

While cultivating my tan, reading and relaxing where top of my agenda I did manage to drag myself away from the pool to sight see. Travel admin administrators blogging Executive Assistant Malta PA Personal Assistant

2012 151

PA in Malta

Practically Perfect PA

While cultivating my tan, reading and relaxing were top of my agenda I did manage to drag myself away from the pool to sight see. Travel admin administrators blogging Executive Assistant Malta PA Personal Assistant

2012 141

How To Increase Your Productivity By Harnessing Dead Time

Dumb Little Man

You soon will notice that travel time shrinks to its third. of meaningful activities without claiming a single minute from your agenda. Although the title suggests this post will be a world-changing experiment, dear reader, I have to let you down — it won’t.

2019 224

Picking up skills along the EA career path

Practically Perfect PA

Junior PA: Booking travel and hotels for colleagues . Taking minutes, writing agendas and attending meetings. I’ve been an EA for quite some time now, in fact I started working in 2003 so it has been a decade.

Skills 248

The ultimate guide to diary management

Practically Perfect PA

Always factor in travel times and a little extra. Agenda / meeting purpose. When responding to diary appointments everyone should provide you with an agenda or purpose for the meeting.

2014 273

Is Document Scanning Green?

Eco-Office Gals

I think most of us in business are pragmatic enough to realize that whilst we all want to do our bit it is the cost saving agenda rather than the green agenda that drives change. Staff to manage and secure the facilities and their travel to and from work. Most companies will look to document scanning as a way of managing their paper based information and with advances and maturing technology these solutions have started to become economically viable.

2011 162

Regional Virtual Assistant Retreat?

Loosely Speaking

Love to hear from you about your thoughts on an agenda for a VA retreat, or any similar event you’ve hosted for peers. Home VA Training VA FAQ Podcast Featured Events for Bloggers & VAs Regional Virtual Assistant Retreat?

2009 130

Improvisation: A Social Experiment

Brilliantly Better

One Sunday evening, with nothing better to do on my agenda, I went to the show, joining a bigger gang (mostly life coaches or among those lines). Relationships & Society Travel & Fun comedy experiment improvisation laughter socialI once read somewhere that the highest number of suicides are taking place on Sundays, between 7 and 9 PM. The reason behind this is that people are highly unhappy about their jobs.

2012 69

Avoid Conference Call Catastrophes

The Office Professionals Place

Always start on time and do your best to end on time by following the agenda and "table" topics that require more discussion. If they are late, it is helpful to let them know what agenda item is being discussed--do not go over what has already been discussed--its a time waster.

2010 141

A day in the life: Claudia Ferreres, PA to Albert Adrià

Practically Perfect PA

Within those 2 hours I have to manage my emails and requests and print him either the week or the day agenda with all the meetings and commitments that we have planned for that day/week. What are the main aspects of your role?

2015 284

How to sign off correspondence on behalf of the boss

Practically Perfect PA

Set aside emails from colleagues and clients they have hundreds of emails from professional organisations, upcoming conferences, travel companies and not to mention lots and lots of sales requests. Do you have an agenda?

2014 218

Meetings, Meetings, and More Meetings

Office Dynamics

have increased are due in part to the rise in teams and requisite team meetings and technology such as video-conferencing accommodating slashed travel budgets. Distribute an agenda to participants before the meeting. I bet that like many people you thought meetings would go by the wayside because of technology or at least there would be fewer meetings. Not true! The reasons meetings.

2018 119

A day in the life: Saba Ali, Royal Academy of Dance

Practically Perfect PA

I provide extensive diary management including global travel arrangements, compile reports, agendas and for Committee and Board meetings. What are the main aspects of your role? I support both the Artistic Director and Director of Marketing, Communications and Membership.

2015 179

Major Meltdown in Time Management - Tips to Avoid it Happening To You

Productive & Organized

List Tasks (example) a- Plan Agenda b- Billy Bob’s Review c- Draft budget report d- Clean out my inbox 2.     B Which is more important: “a-Plan Agenda” or “c-Draft budget report”?   Productive & Organized Home Contribute to P&O!

2010 283

The F-ing Meeting


Now we spend time together where we just enjoy each other’s company with little to no agenda at all. We try to have it every week, but due to travel schedules and such, that isn’t always possible. My wife and I have a lot going on.

2018 94

Don’t They Have Spell Check?

Daily Writing Tips

Travel site). Incorrect: “If Mike Madigan wanted marriage equality, truely, truely, he would put the same kind of effort behind it as he has the pension issues and other things that are high on his agenda,” Thayer said.

2015 86

Arizona Virtual Assistants Retreat

Loosely Speaking

2009 158

Help Your Supervisors Start 2018 Out Right

Clutter Coach

4) Communicating, John keeps meticulous notes, and he goes far beyond these high-level categories, down to time spent with individuals, groups, companies, family, traveling and more. Meetings should start with an agenda, respect everyone’s time by beginning and ending on schedule, and conclude with a clear understanding of who will do what by when. By: Peg Ayers. A clean slate. A fresh start.

2018 116

I'm back!!

Laughing all the Way to Work

He was also an international traveler so I had to learn everything about time zones, flights and everything in between when your boss travels to a foreign country. And travel he did. In the last year I worked for him he was away from home travelling for at least 80 nights and for the most part it was international travel. He even made the super elite travelling club (which means he had travelled over a million miles).

2015 109

10 Tips On How to Use Evernote To Its Fullest

The Solopreneur Life

You could create a similar structure for Marketing, Research, Shopping, Travel. T his is a guest post written by Claudine Motto, who is a business coach, productivity consultant, and owner of Vistal Norte (soon to become Business in Blossom).

2011 285

How to stay on top of your marketing and networking tasks

Loosely Speaking

That being said, our agenda calls for each attendee to provide a valuable tip.Â

2009 130

Calendar Clarity

Laughing all the Way to Work

You can add the agenda to the meeting request by attaching it. My current boss travels a lot so I put his travel schedule in the calendar as well. For example if he is travelling to Vienna I will start a meeting request for each part of the journey and categorize it as Red. Sometimes I find meeting requests are not as clear as they could be.

Revolutionary Ways Assistants Can Get Information from Their Managers

Office Dynamics

Upcoming Travel Find out about upcoming trips so you can anticipate schedules and prepare necessary travel materials. Identify high priority issues and bring them to attention and insert agenda into calendar.

2016 208

Skeleton Staff

Laughing all the Way to Work

Preparing for when everyone gets back - I have a meeting on the Friday after the holidays so will prepare the draft agenda and any materials so my boss can look them over when he gets in and then I will be able to quickly get the package ready to send out and prepare my minute template. Some people do have to travel though or just like having the consecutive time off between Christmas and New Years so it is nice for them that we are in the office so we can provide some backup for them.

2015 116

Save Time Doing Simple Things that ADD UP to Major Time Savers

Productive & Organized

If you are an evening person and you plan last thing, make sure you are looking at the next day's agenda! Productive & Organized Home Contribute to P&O! Archive Network with Steph Is This You?

2010 222

Can you ever ask too many questions?

Laughing all the Way to Work

He suggested that when I set up a meeting or organize travel for him I should ask myself, if I was the one going to the meeting, or on a business trip, what would I need in order to be prepared? So I do and when he has a meeting I make sure he has the agenda and any back-up materials, the location and directions if needed, the name and title of the person he is meeting, especially if he doesn't know them well, and the purpose of the meeting.

2011 100

Calling all Northern Arizona Virtual Assistants: Is there anyone.

Loosely Speaking

Agenda will be provided once you RSVP to either tara-at-cableone-dot-net or ktcosmos-at-LooseEnds-dot-net. Home VA Training VA FAQ Podcast Featured Events for Bloggers & VAs Calling all Northern Arizona Virtual Assistants: Is there anyone out there? Friday, January 16, 2009 at 10:54 am // By: ktcosmos // Category: Life of the Virtual Assistant Northern Arizona Virtual Assistants unite! Join Katie Baird , Loose Ends , and Tara Fort , Versatility4U!

2009 100

Professional. Administrative Professional.

Office Dynamics

After a full day of managing an agenda, his comment caught me completely off guard. By Nancy Fraze. Recently, I experienced an old-school, “you’ve-got-to-be-out-of-your-mind” moment. I’m sharing it with you in hopes our culture can begin a meaningful dialog about respect and perception.

How to Hold Effective Meetings

Professional Assistant Blog

Plan out an agenda of all points that will need to be discussed. The Timekeeper would make sure each topic is covered within the amount of time mentioned on the agenda. Home About Me Advertise How to Hold Effective Meetings By The Professional Assistant on Friday, September 07, 2007 Filed Under: Meetings , Organize , Prioritize , Productivity H ave you ever wondered why you have so many meetings to attend and most of the time, you feel that you dont have a need to be there?

2007 100

Who Called? Use A Phone Call Log!

Professional Assistant Blog

In my case, I am lucky, since I only have to track calls for myself and use my daily journal or agenda (call it what you will) to make notes. Home About Me Advertise Who Called? Use A Phone Call Log! By The Professional Assistant on Thursday, October 09, 2008 Filed Under: MS-Excel , Organize , Productivity D o you find that when you receive phone calls or voice mail messages, you cant remember who called, what time they called, who they were trying to call, etc?

2008 100

Master the Art of Re-purposing Your Work and You'll Save Multiple Hours - 50 Ideas To Get You Started

Productive & Organized

As my business continues to grow from it's inception in 2004, I've added a lot more to my agenda, including blogging on my website, guest blogging, writing articles for e-zines and in print for local magazines, creating a monthly newsletter and doing public speaking.

2011 283

Social Fusion Mixer Kicks Off Conference!

Office Dynamics

We are respected members of the team and it is our job to respond to the changing demands of our leader’s schedule, travel and projects as their right-hands, their business partners. After dancing, talking, laughing and perhaps shedding a tear, it was time to wrap it up so we could get rested for tomorrow’s full agenda. Tonight we met at the Red Rock Resort Pool Area for a great networking event.

2013 109

My Monthly Theme Report: February 2017


It’s still on the agenda. My Daily Themes did help me with my talks during the past month, but they actually helped me work on the other tasks I needed to take care of before my travels in March more. I mapped out my talks further, and I planned what needed doing before my travels for work and home. I spent half of the time deeply focused on developing the two talks I had on my plate and the remaining half doing “triage” for my impending travel.

2017 58

Preparing your boss for meetings away from the office or at home

Laughing all the Way to Work

Secure the date and time in his or her calendar, taking into consideration travel time if outside the office. Follow up with the meeting organizer to request agenda and/or meeting materials, pre-reading, etc.

2009 141

Meeting preparation.

Laughing all the Way to Work

To prepare a minute template simply use your agenda and put it in minute format. Under each agenda heading you can then record the appropriate information when you are in the meeting. I use the meeting agenda as an index with each item as a tab number. Laughing All the Way to Work: A Survival Blog for Todays Administrative Assistant We all have to work, but who says we cant enjoy it too!

2009 100

Laughing All the Way to Work: A Survival Blog for Today's.

Laughing all the Way to Work

Below are a few tips so the task is not as daunting: Filling in the blanks I take minutes on a laptop so it is easy to make a template ahead of time which is based on the agenda. I put the items from the agenda on the template in the same order and with a space to put the discussion and decisions/actions from the meeting. Putting it in context You need to summarize the discussion around each agenda item and then write the action or decision that comes out of it.

2010 100