Stephanie LH Calahan

JANUARY 6, 2010

Building a successful long-term profitable business isn't about "marketing" your business, it's about "managing" your business - the marketing comes once you have your management systems in place. So what I'd like to share with you today are my top 5 steps to setting up your core office organization systems.

UPS 100

UPS Filing Email AT&T 100

Professional Assistant Blog

SEPTEMBER 27, 2007

Home About Me Advertise 7 Steps to Improve Your Filing System By The Professional Assistant on Thursday, September 27, 2007 Filed Under: Organize , Productivity A re you having trouble with your filing system? Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010

Filing 100

Filing 2007 2008 Cubicle 100

Stephanie LH Calahan

NOVEMBER 15, 2010

Work With Stephanie « Productivity in Bite Sized Pieces - Weekly #Cinch Audiocast Review | Main | Caffeine-Free Ways to Increase Focus & Attention » You Can Steal Time Back From Email A few days ago I received an email from a reader.  " Email is something that many of us struggle with. 

Email 100

Email AT&T Networking Phones 100

The Office Professionals Place

OCTOBER 19, 2009

Monday, October 19, 2009 Choose Your Method of Communication Effectively – Email, Phone, In-person, “Snail&# Mail/Memos Have you ever received an email from someone who just started at the company asking you to do something and you haven’t been introduced? DO use email for informational purposes (i.e.

Phones 100

Phones Email Filing IAAP 100

Professional Assistant Blog

JULY 7, 2010

By The Professional Assistant on Wednesday, July 07, 2010 Filed Under: MS-Excel , Productivity Y our boss calls you over to their office and asks that you send her a list of something that you’ve created in Microsoft Excel. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010

Microsoft Excel 100

Microsoft Excel 2008 Google Docs Cubicle 100

Professional Assistant Blog

NOVEMBER 18, 2009

Work From Home India Posted on 19 March, 2010 10:04 PM Office Assistant i knew that's great while using this , i am also a office assistant and i use most of all features of ms word. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010

Microsoft Excel 100

Microsoft Excel 2007 Google Docs Cubicle 100

Professional Assistant Blog

JUNE 8, 2010

By The Professional Assistant on Tuesday, June 08, 2010 Filed Under: Meetings , MS-Outlook , Productivity D o you have trouble trying to book several managers’ meetings, yet you have access to their calendars in Microsoft Outlook 2007? Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010

Microsoft Outlook 100

Microsoft Outlook Calendars 2007 2008 100

Professional Assistant Blog

JULY 17, 2009

Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 Then you finally do reach a live person and you are so fed up with all of the time wasted, that you start fuming towards the person on the other end of the phone.

Customer Service 100

Customer Service 2008 Google Docs Cubicle 100

Stephanie LH Calahan

FEBRUARY 18, 2011

Productive & Organized Goes Audio in 3 Different Ways » 19 Tips for Managing Your Email Even When You Dont Want To E-mail, it is the form of communication that we love to hate and love to love.    Multiple studies on business productivity will tell you that huge amounts of time are wasted on email.

Email 100

Email Management Filing Monster 100

Professional Assistant Blog

MARCH 3, 2008

Hopefully, not too many of you were affected by the email system outages yesterday. It’s a reminder to all of us that depending on one system alone works fine, right up until the time that it doesn’t. In this case, commercial email services were affected, but the next time it could be your server at work.

2008 100

2008 Cubicle 2007 Google Docs 100

Professional Assistant Blog

OCTOBER 6, 2009

Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 Post from: Administrative Assistant Tips 2comments for this post deals nice site about deals thank you Posted on 30 October, 2009 5:56 PM Anonymous Thank you! This site just saved my company a ton of money!

Travel 100

Travel 2008 Google Docs Cubicle 100

Professional Assistant Blog

NOVEMBER 25, 2009

Posted on 6 January, 2010 1:55 PM Tony Nice post, this poat is very useful. Posted on 30 January, 2010 9:41 AM Office Assistant Really a nice answer given by you , your blogs are nice. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010

Cubicle 100

Cubicle Gossip 2008 Google Docs 100

Professional Assistant Blog

NOVEMBER 20, 2009

Thanks, Richard Posted on 4 January, 2010 11:32 AM soruba Thanks for the information. Work From Home India Posted on 19 March, 2010 10:01 PM Justine I really like this tip and used it twice today. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010

2007 100

2007 Agenda 2008 Cubicle 100

Professional Assistant Blog

OCTOBER 29, 2008

Did your boss just decide to install it on his/her system and yours then told you, "Read the manual, were going to be using this from now on"? Believe it or not, this was quite an easy system to learn. I am sure that this will beef up your productivity with the system. as your client relationship manager (CRM)? Whats next?

2008 100

2008 Cubicle Google Docs 2007 100

Professional Assistant Blog

JULY 24, 2008

Then I have my faxes set up as green. Now you have a new prioritization system set up. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 For example, I receive an e-mail from my direct supervisor. I know that this would be next, since people depend on these quite a bit around my office.

2008 100

2008 Cubicle Fax Google Docs 100

Professional Assistant Blog

OCTOBER 21, 2008

There are some companies that, unfortunately, don’t allow for purchases such as stationary , fax machines , toner , etc. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 to be obtained from outside sources, other than the specified and approved vendors that have been set up.

2008 100

2008 Cubicle Fax Google Docs 100

The Small Business Blog

NOVEMBER 23, 2008

Copyright © 1994-2010 Winweb® · All rights reserved. Business Telephone Systems & Phone Lines For Your Business techdepot.co.uk by Stefan Töpfer on Nov 23, 2008 We had the misfortune that there seems to be a computer virus/malware program affecting many Microsoft Windows operating systems, called winweb.exe.

2008 100

2008 2007 2009 2006 100

Professional Assistant Blog

NOVEMBER 5, 2008

Creating a filing system can be tricky, as you need to know exactly how to file your files and what type of information you would need to be able to access quickly. One of my readers asks: I am trying to organize a file room based not on traditional alphabetical filing, but on a retrieval system. as you mentioned in your question.

Filing 100

Filing 2008 Cubicle 2007 100

Office Organization Success

FEBRUARY 26, 2010

Creating a Client Contact Sheet which contains your client’s name, address, email, phone, fax and any other contact information that you want to keep a record of is a useful template to have. A couple of places where you’ll want to create individual clients folders are: In your email program. c) 2010 Tracey Lawton.

Filing 100

Filing Staples Fax Email 100

Professional Assistant Blog

NOVEMBER 19, 2009

Work From Home India Posted on 19 March, 2010 10:02 PM Office Assistant yes, that's while i work as a office assistant and i always prefer micro soft office , or i can say whole office package for most of my work , it's great for all official work. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010

2008 100

2008 Cubicle 2007 PowerPoint 100

Professional Assistant Blog

SEPTEMBER 2, 2008

I found mine, but took quite a few jobs before this to get to where I was and a few thousand applications and faxing resumes later. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 But trying to find your dream job can be possible. You just have to keep looking until you find yours!

Environment 100

Environment 2008 Cubicle Fax 100

Professional Assistant Blog

SEPTEMBER 22, 2008

I am able to get a confirmation from the automated system to let me know that the reservation has been made with all of the details that I need. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 This has become a great tool for me, since I have to make reservations on a regular basis for my managers.

Restaurants 100

Restaurants 2008 Cubicle Google Docs 100

The Office Professionals Place

MARCH 4, 2010

Thursday, March 4, 2010 The ‘Bcc’- Friend or Foe On average, we receive over 100 emails per day. Friendly Uses • If your email has a large recipient list, you can use the Bcc to hide email addresses and protect recipients privacy. Lets grow together! Call the person or visit them in person.

Filing 100

Filing Credit Card Email IAAP 100

Professional Assistant Blog

OCTOBER 9, 2008

If youre looking for a business phone system , check out the PBXs that are currently on the market. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 So try creating a spreadsheet yourself and let me know how it works out for you. Whats next? Until next time, Take care - of your clutter!

Phones 100

Phones 2008 Cubicle 2007 100

Professional Assistant Blog

OCTOBER 20, 2008

If you have any questions/comment feel free to email me at matt[a]kallout.com. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 Post from: Administrative Assistant Tips 2comments for this post matt lorenzen Awesome post! Thanks Richard. It means a lot to the team here.

Microsoft Word 100

Microsoft Word 2008 Cubicle 2007 100

Professional Assistant Blog

AUGUST 13, 2008

Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 This will avoid any duplication and/or other countrys or religious holidays showing up.

Microsoft Outlook 100

Microsoft Outlook Holidays 2008 Calendars 100

Professional Assistant Blog

JULY 16, 2009

Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010

Google Docs 100

Google Docs Cubicle 2008 2007 100

Professional Assistant Blog

FEBRUARY 14, 2008

I always find myself sending pretty much the same emails. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 Until next time, Take care - of your clutter! Post from: Administrative Assistant 2comments for this post Jenna Thats actually really helpful! Thanks for the great tips!

Microsoft Outlook 100

Microsoft Outlook 2008 Cubicle Google Docs 100

Professional Assistant Blog

DECEMBER 28, 2007

Wireless internet providers provide internet access without attaching cables and wires to your system. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 I will try to write posts when my time permits. If I find a really great or juicy story, I will definitely post it on here.

2008 100

2008 Google Docs Cubicle 2007 100

Professional Assistant Blog

DECEMBER 13, 2007

Home About Me Advertise 4 Easy Steps to Finding Old E-mails By The Professional Assistant on Thursday, December 13, 2007 Filed Under: MS-Outlook , Organize , Productivity , System Security D o you have trouble sifting through hundreds or even thousands of e-mails ? Until next time, Take care - of your clutter!

2008 100

2008 Microsoft Outlook Cubicle 2007 100

Professional Assistant Blog

AUGUST 14, 2008

By The Professional Assistant on Thursday, August 14, 2008 Filed Under: Productivity , System Security F orgetting your Windows password happens to everyone from time to time. Youd be surprised of how many times people have asked me, "Why cant I log into my system?" Home About Me Advertise Forgot Your Password?

2008 100

2008 Cubicle 2007 Google Docs 100

The Office Professionals Place

AUGUST 10, 2010

Tuesday, August 10, 2010 Effectively Deal with Anger in the Workplace JetBlue flight attendant, Steve Slater was fed up. Was it necessary for Steve to release his anger on the intercom system? 。 August 13, 2010 10:12 AM ??????????? 。 August 15, 2010 8:43 AM ??????????? ！ August 16, 2010 2:02 PM ??????

2010 100

2010 Filing IAAP Fax 100

The Office Professionals Place

AUGUST 22, 2010

Sunday, August 22, 2010 Miscommunication, Misfiled, and Misplaced = Misrepresentation A work day consists of filing, answering phones, greeting visitors, and a host of communication efforts with coworkers, supervisors, and customers, plus other duties and responsibilities that can get overwhelming. Lets grow together! Thanks for the feedback!

Filing 100

Filing Finance 2010 IAAP 100

Professional Assistant Blog

SEPTEMBER 5, 2008

Home About Me Advertise Cover Your Tracks: E-mail Archiving By The Professional Assistant on Friday, September 05, 2008 Filed Under: MS-Outlook , Organize , Productivity , System Security D o you back up your e-mails in Microsoft Outlook ? Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010

Microsoft Outlook 100

Microsoft Outlook 2008 2007 Cubicle 100

Professional Assistant Blog

JANUARY 10, 2008

From that point on, I just click two shortcut icons that I have created on my desktop, log into my system and voila - Im in! Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 If you like this post, please subscribe to my feeds or get posts e-mailed directly to you.

2008 100

2008 Cubicle Google Docs 2007 100

Professional Assistant Blog

DECEMBER 6, 2007

Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 Until next time, Take care - of your clutter!

Google Docs 100

Google Docs Cubicle 2008 2007 100

Professional Assistant Blog

JULY 14, 2009

Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010

2008 100

2008 Google Docs Cubicle 2007 100