Laughing all the Way to Work

JULY 1, 2010

One person can be great at software programs and know all sorts of tricks to get things done quickly and another might be excellent at organizing and managing their email account. If you are part of an administrative team you can use your meetings to share knowledge with each other or give tips on something new you have discovered.

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Professional Assistant Blog

DECEMBER 4, 2007

Here are 4 ways you can help yourself and hopefully the rest of your team: Remember the positives. How to Organize Tasks Effectively How to Deal with Inconsiderate Co-Workers Resizing Pictures in Microsoft Word 4 Ways to Cope with Difficult Colleagues Administrative Procedures Manual - Does Your Department Need One?

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Laughing all the Way to Work

DECEMBER 17, 2008

Here are the top qualities that an assistant must have: Be organized. Can I say that again – BE ORGANIZED! An assistant’s job is to organize the boss and in order to do that we must be organized ourselves. .© Copyright Patricia Robb 2010 17 December, 2008 Anyone can be an Administrative Assistant, right?

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Laughing all the Way to Work

MAY 16, 2010

The person sending out the request for the meeting and asking for dates would usually be considered the meeting organizer. If you are not the organizer, you still have a responsibility to provide available dates in a timely manner, set a reminder to make sure there is an agenda and if there isnt, email to ask for one.

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Laughing all the Way to Work

DECEMBER 19, 2009

© Copyright Patricia Robb 2010 19 December, 2009 Meetings Plus: Taking them offline I organize a lot of meetings in a day, week, month; heck, even into next year. There are a lot of good organizing tricks out there and whenever I find one that works, I pounce on it and it becomes something I cant work without. 5, 2010 at 12 p.m.

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Professional Assistant Blog

NOVEMBER 20, 2007

By The Professional Assistant on Tuesday, November 20, 2007 Filed Under: Client Service , Organize , Prioritize , Productivity D id you just get that dream job that you always wanted? Try to become an excellent team player. Home About Me Advertise Want To Impress Your Boss? Contribute your thoughts and ideas.

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Professional Assistant Blog

MARCH 4, 2008

Home About Me Advertise Write An Effective Out Of Office Assistant Message By The Professional Assistant on Tuesday, March 04, 2008 Filed Under: Client Service , MS-Outlook , Organize , Productivity A re you going on vacation? Are you going to be out of the office for a short or even long period of time?

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Laughing all the Way to Work

OCTOBER 4, 2008

The head of your organization can often set the tone for how the rest of the office functions. To work effectively, I have always found working as a team is the best working situation. Everyone helping each other and working together to achieve the goals of the organization.

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Laughing all the Way to Work

MAY 10, 2009

Would you take a job just to get your foot in the door of an organization you really wanted to work for, even if it was a position that you didnt want to make a career out of? You should stay in the position for long enough to make what youve learned stick to be fair to yourself and the organization who hired you.

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Laughing all the Way to Work

NOVEMBER 8, 2009

What dates and times does he or she have available (keeping in mind time zones for away meetings)? Secure the date and time in his or her calendar, taking into consideration travel time if outside the office. Follow up with the meeting organizer to request agenda and/or meeting materials, pre-reading, etc.

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Laughing all the Way to Work

JANUARY 23, 2010

Another office raised almost $1,000 in a fundraising effort they organized. Recently, with the Haitian earthquake disaster, a friend mentioned that one of the doctor`s at the hospital where she works was asking people to sponsor him in a swim for Haiti. He raised over $1,000. The old adage `every little bit helps`, really does.

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Laughing all the Way to Work

SEPTEMBER 6, 2008

© Copyright Patricia Robb 2010 6 September, 2008 Going Checklist Crazy I am organizing a Board meeting and I have checklists and to-do lists coming out of my ears. Being organized helps de-clutter any task and makes it more manageable and doable. Using a Bring-Forward System to Help Organize Your. 23, 1 p.m. .

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Laughing all the Way to Work

FEBRUARY 14, 2009

Another time I wanted to try a career in the travel business. I have become familiar with time zones, airport codes and international holidays to avoid. I love the planning, organizing and running around that goes into bringing a conference from a thought to a successful event. You couldnt survive if you werent.

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Laughing all the Way to Work

OCTOBER 10, 2008

The argument could be said that the role of the assistant is to assist and keep your boss organized so we shouldnt complain when we have to do it. I have found the best way to cope is to keep yourself organized. Keep an organized filing system and file list. Sometimes bringing the situation to their attention may help.

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Laughing all the Way to Work

JULY 16, 2010

Manage: Consider these points as you organize your workload. It reduces confusion by improving organization and leaves your work space clean. Put the least important one on the bottom and the most urgent on top. As you complete tasks, peel off the sticky notes to reveal the next priority. Check: Are you prioritizing tasks correctly?

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Laughing all the Way to Work

MAY 9, 2010

If I deal with someone and can see that they have organized something well, I will make sure to ask them about it. She received a job posting that she thought I would be interested in so passed it along to me and I have done the same for others. I also get good tips from other assistants. I have learnt some great tips that way.

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Laughing all the Way to Work

APRIL 10, 2009

I find the best way for me to keep my Inbox organized is to immediately deal with the e-mail when it arrives. I never have more than four or five e-mails in my Inbox for any length of time. Here are five buts you can do without: But I dont have time!

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Laughing all the Way to Work

APRIL 17, 2010

I went to my boss with my newfound knowledge and she arranged to get me some new technology to make transcribing voicemails less time consuming. Now that I knew what was taking the time, I could do something about it and make adjustments to organize my day better. Keep your desk organized with a place for everything.

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Laughing all the Way to Work

DECEMBER 13, 2008

The office party can be a good time for some networking with the different people in your organization. This can also be a good time to strengthen your relationship with your team members. RSVP If you are not able to attend the party, it is always a good idea to let the organizer know and your boss.

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Laughing all the Way to Work

SEPTEMBER 19, 2008

© Copyright Patricia Robb 2010 19 September, 2008 Using a Bring-Forward System to Help Organize Your Boss Of all the articles I have written, the one I wrote on the bring-forward system by far gets the most views. As an Executive Assistant to a busy CEO, I have to organize my boss and I needed a bring-forward system to meet his needs.

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Laughing all the Way to Work

OCTOBER 4, 2009

The best situation is if you work together as a team, but how can you get there? It saves your boss asking if you got it done and in time they will not ask because they will just know you have handled it. Show your boss that you want to contribute to their success and to the organization. Its worth trying to work it out.

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Laughing all the Way to Work

SEPTEMBER 7, 2009

I recently received an e-newsletter from Jane Watson regarding Acronyms and Initialisms , which I thought was timely and wanted to share with you. Each organization we work for will have their own acronyms that we have to get familiar with fairly quickly if you want to know what they are talking about.

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Laughing all the Way to Work

AUGUST 8, 2009

Is everything organized and in the proper place so when you need it you can just grab it? Of course you have to be prepared and know your stuff, but knowing you look good when you walk in the door will do wonders on how you present yourself. What about your work space? Is it neat and tidy?

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Laughing all the Way to Work

OCTOBER 11, 2009

There are some assistants however who enjoy the organizing and the business of being an administrative or executive assistant and they are good at their job and get great satisfaction in what they do. They dont want to change their career and that is all right too.

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Laughing all the Way to Work

JULY 11, 2009

This is where a strong assistant team is nice to have. Perhaps, you are reading this and thinking some of these things can be a big time commitment. Perhaps, you are reading this and thinking some of these things can be a big time commitment. Ask yourself if you have the time to go to a meeting once a month. I understand!

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Laughing all the Way to Work

SEPTEMBER 29, 2008

Using a Bring-Forward System to Help Organize Your. . ► June (3) ► May (7) ► April (4) ► March (5) ► February (7) ► January (8) ▼ 2008 (215) ► December (3) ► November (6) ► October (5) ▼ September (5) Cystic Fibrosis Using an electronic Check Box - Check! Why I love my job?

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Laughing all the Way to Work

FEBRUARY 21, 2009

If a conference comes up and they are looking for someone to do the registration, we can step in and do that or we can organize it from start to finish. Our job is not just one thing, but many different tasks and it changes every day. If someone is needed at the Reception Desk to greet guests and take calls, we can easily step in.

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Laughing all the Way to Work

FEBRUARY 8, 2009

The boss-assistant relationship is one of the closest working relationships you will have and if you have a good relationship, there will be a true team spirit. That is a good time to recognize assistants for all that they do. It also shows respect for our position and for the assistant as a person.

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Laughing all the Way to Work

MARCH 15, 2009

© Copyright Patricia Robb 2010 15 March, 2009 When you need it later: The Bring-Forward System My boss likes me to keep him organized and the way I do that is to have a system to bring forward items, which I then bring to his attention when he needs to see it. The system I use is quite simple and has been around for a long time.

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Laughing all the Way to Work

JULY 5, 2009

I find talking it over with a friend can be a good way to organize your thoughts. Thank goodness the Internet was also down so my friend couldnt e-mail her frustration to her husband. It is always worse to have things in writing and harder to take back. She ended up calling her husband back and apologizing for her bad mood.

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Laughing all the Way to Work

JANUARY 13, 2009

In some organizations raises are tied to how well you do and it is also a record that is kept on your personnel file. Can you believe we are already into a new year and will have to think about completing a performance appraisal again? As painful an exercise as this may be, I wouldnt downplay the performance appraisal.

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Laughing all the Way to Work

SEPTEMBER 17, 2010

I also had a reception to organize and I am never sure how many appetizers to order for everyone and normally go by what the hotel staff tell me I need, but I noticed there is always so much food left over that I tried something different this time. What a relief -- that was the best lunch I ever had.

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Laughing all the Way to Work

SEPTEMBER 13, 2008

Using a Bring-Forward System to Help Organize Your. . ► June (3) ► May (7) ► April (4) ► March (5) ► February (7) ► January (8) ▼ 2008 (215) ► December (3) ► November (6) ► October (5) ▼ September (5) Cystic Fibrosis Using an electronic Check Box - Check! Why I love my job?

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Laughing all the Way to Work

MAY 24, 2009

Send a Meeting Request, without getting replies You know how it is when you send a meeting request to the whole organization and then get 40 replies in your Inbox. There is little chance that someone will miss that and double book them. If it is not necessary to see the Replies then just turn off your Request Responses button.

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Laughing all the Way to Work

AUGUST 29, 2009

Going through some major organizing and filing here at our office and this is another 'a propos' topic that hits home. Posted by Patricia Robb at 4:33 PM Labels: Administrative Assistant , e-mail correspondence , managing e-mail accounts , professional assistant , trolling Reactions: 3comments: Helene Sinclairsaid. THanks for sharing!

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Laughing all the Way to Work

DECEMBER 12, 2009

If the letterhead has the name of the organization on it you do not have to repeat it again under the name and title, unless that is your boss’s preference. Some organizations like you to list the attachments, i.e. Enclosure: 2008 Annual Report. As you have discovered half the battle is getting organized.

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Professional Assistant Blog

NOVEMBER 1, 2007

8comments for this post Anonymous Although your comments are valid, I think it really depends on the office culture which can differ greatly between organizations. Its up to the individual to analyze this culture in addition to the individual relationships around them. On the other hand, Ive been in offices where I could hear a pin drop.

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