Assistants as information managers

Practically Perfect PA

Back in 2013 HAAGA-HELIA University of Applied Sciences in Helsinki, Finland released the Management Assistant 2020 report , which detailed how the role of an Assistant will change by 2020. So what do we mean by Assistants as information managers?

2017 175

Revolutionary Ways Assistants Can Get Information from Their Managers

Office Dynamics

When I was an assistant 40 years ago we complained about not getting time with our executives; we complained about not getting enough information from our managers; we complained about not getting support for training. First I’d like to give you some background information.

2016 225

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Podcast 102: Use information

Clutter Coach

This is Podcast 102 and it’s about using information. Are you good at gathering information? You are more likely to retain information if you take notes, especially if you do it by hand. If we wait another 24 hours before reviewing the information, we have lost 60%. The magic bullet is to USE that information. Much information you absorb is more abstract, for example, what you learn from listening to this podcast. by Subscribe: iTunes ? Stitcher ?

2018 100

Managing Multiple Managers

Office Dynamics

Managing multiple managers can be daunting. It is a luxury if you only support one executive or manager. The tips below are for supporting a group of managers on a regular basis. Encourage managers to use uniform procedures. Limit personal tasks for managers.

How to Deal With Information Overload

Simple Productivity Blog

There is so much information coming at us today. We can try to escape, but as long as we have our phones, we have even more information at our fingertips. Some of this information is very useful - the internet presents a reference like we've never seen before in the history of man.

2019 130

3 Easy Tips for Keeping Your Client Information Organized

Office Organization Success

For many solopreneurs a large part of their business is working one-on-one with clients, and that means having a way of keeping all of their client information organized and easy to access.

2014 270

Future-Proof Your Career by Developing Project Management Skills

Eat Your Career

Technology can help organize your projects, and it can even help execute certain elements of your projects, but it can’t manage your projects for you. Project Management is a role that requires a human. Interested in Upgrading Your Project Management Skills?

2020 153

4 Simple Steps to Securely Send Credit Card Information

Office Organization Success

Many business owners find themselves in a situation where they are asked to send their credit card information in order to finalize a business transaction. Use a self-destruct website to send sensitive information.

Managing meeting rooms

Practically Perfect PA

Was pretty much the sound I made when I was asked to take on the task of managing meeting rooms for my office. The meeting rooms became my enemy and managing them became almost a full time job in itself. When I took over the managing of the meeting rooms the booking process was a joke.

2017 218

15 Benefits to Outsource Document Management

Dumb Little Man

The rise of document management outsourcing isn’t that surprising, considering that most companies view their document management solution as an inconvenient part of their functional operations. Aside from delays, document management also results in an even more disorganized process.

2019 245

GTD and Information Security

Productivity Bits

Information Security is one of the top priorities of any company that deals with data. Information Security, therefore, is a serious business. How the GTD Workflow Helps in Information Security? Let’s take that as example to illustrate how GTD can help in securing information (we can practically apply the following illustration to any piece of data that we deal in the office). What are the benefits of following the GTD Workflow to the Information Security effort?

2010 160

Cash Flow Management Tips to Improve Your Business

Dumb Little Man

Cash flow management is simply a process of tracking the amount of money coming in and the amount of money going out. There is no business that can survive without proper cash flow management. Cash flow management is especially important for startups.

2020 241

24 Time Management Tips

Ian's Messy Desk

Time Management Tip #1 (yourislandrunners.com). Use Time Management To Improve Your Life (wheelingabout.wordpress.com). Time Management + Effective Meetings (Self Development Blog) [Dr JOY Madden] (ecademy.com). The Skinny On Time Management (kristibernard.wordpress.com).

Being informed about labor law issues

The Small Business Blog

For example, employees have the right to a safe working environment and the obligation to follow all processes laid down by their employer to ensure safety in the… Read the full article here: Being informed about labor law issues on: THE SMALL BUSINESS BLOG.

2013 191

Reducing Information Overload (Part 3 of 4 Part Series)

Office Dynamics

To continue my series on better managing your day and work, today I am focusing on information overload. There’s just too much information out there! In fact, information processing accounts for half the gross national product—and most of it ends up on paper that someone has to read. You don’t have to fall prey to information overload. You just have to be more selective about the information you choose to take in. Step 2: Assess your information sources.

2017 131

Informational Interviews

Daily Writing Tips

Conducting informational interviews is a good place to start. What’s an informational interview? Equally important is what an informational interview is not: It is not a stratagem for finagling an opportunity to ask for a job under the guise of merely obtaining information.). How do you go about setting up an informational interview? Original Post: Informational Interviews.

7 Reasons to Create Information Products

Step It Up VA Coaching

It has never been easier to create and give away (or sell) information products. In fact, there are so many ways to distribute information products and use them as part of your marketing that they can help make your business a success. If you’ve been thinking about creating an information product, but haven’t done it yet, here are seven reasons why it’s a great idea: 1. If you have Microsoft Word, an information product can be created as a PDF file.

2012 109

5 Key Trends to Shape Your 2018 Information Management Plans

Small Business CEO

I spend a lot of my time writing and speaking about trends in the content management marketplace. Workflow Enterprise Content ManagementAs many of you know, I regularly blog under the Digital Landfill title, and I’ve also been fortunate to be invited as a guest columnist on the DocuWare blog from time to time.

2018 65

Document Management System

Ian's Messy Desk

Options for managing document filing and retrieval. Experts say numerical systems work best if you have fewer than 10,000 files to manage. Image via Wikipedia. By establishing a consistent system for filing and tracking documents, you will impose a sense of order on your records.

7 Reasons to Create Information Products

Step It Up VA Coaching

It has never been easier to create and give away (or sell) information products. In fact, there are so many ways to distribute information products and use them as part of your marketing that they can help make your business a success. If you’ve been thinking about creating an information product, but haven’t done it yet, here are seven reasons why it’s a great idea: You can create them yourself. If you have Microsoft Word, an information product can be created as a PDF file.

2011 116

Practical Project Management

Practically Perfect PA

After speaking at the Assist Conference Heather Dallas from Dallas Development has written a great follow up blog on her popular Project Management for Assistants session… Taking on a project is a great way of raising your visibility and getting you the recognition you deserve.

Managing the boss

Practically Perfect PA

There is another phrase for this and it is called ‘managing up’ Some people are great at ‘managing up’ but assistants have to be fantastic at it! There are huge benefits for staff that are good at managing up.

Best tips on working with multiple managers

Practically Perfect PA

Last month I asked everyone on the Practically Perfect PA social media platforms to give me their best tips on working with multiple managers. Here are my best tips on working with multiple managers. Just be polite when working with multiple managers.

2017 236

How to Manage a Micro-Manager

Eat Your Career

There’s nothing worse than feeling like you’re being smothered, and micro-managers are really good at making you feel that way. Micro-managers don’t allow you to have any freedom and eventually, work can start to feel like a prison sentence. Keep Her Informed.

33 Unwritten Rules of Management

Ian's Messy Desk

Whatever the source, they are useful aphorisms for life management. The handbook has become an underground hit among senior executives and management thinkers. The Unwritten Rules of Management is part Ben Franklin and part Yogi Berra, with a dash of Confucius thrown in.

How to Manage Multiple Managers

Eat Your Career

One that comes up frequently has to do with managing multiple executives or managers. What do you do when you’re given conflicting information or instruction? It’s a challenge to be sure, but a manageable one. It was important for me to manage them differently.

Understanding Inventory Management Software

Small Business CEO

… The post Understanding Inventory Management Software appeared first on SMALL BUSINESS CEO. Information Technology Management business software inventory managementIf you have been in one of your city’s larger supermarkets, take a look around you.

2020 60

Diary management for PAs and EAs

Practically Perfect PA

While the role of a PA or EA is constantly evolving, diary management continues to be a fundamental task. PAs spend at least a third of their time managing diaries, so it’s essential that you’ve mastered this aspect of your job.

2015 276

Small Business Labs: Moody's Small Business Information Zone

Small Business Labs

  According to their press release, Moody's Small Business Information Zone is : " an online resource center that provides U.S. " Small businesses will find the credit tools and information resources  of most value.  

2010 158

10 Tips to Manage Your Time Effectively Under Pressure

Dumb Little Man

Time management is one of the most important skills that you need to develop in life. With effective time management, you enable yourself to become more productive at achieving the goals and objectives assigned to you at work.

2019 277

Managing your social media content

Practically Perfect PA

Here are my top ten tips for managing your social media – these are all tried and tested! This is the hardest part of managing your social media. The post Managing your social media content appeared first on Practically Perfect PA.

Too much information.

Laughing all the Way to Work

© Copyright Patricia Robb 2010 7 November, 2009 Too much information. Do you have a question or do you want to pass information along to the person. Does it require any further information or explanation? Too much information.

2009 141

The ultimate guide to diary management

Practically Perfect PA

I have written a lot about diary management over the years, which is not surprising when you think assistants spend at the very least a third of their day organising their manager’s calendars. Diary Management fundamentals. Practical tips for diary Management.

2014 273

Managing Emails Effectively: Tips on How to Maximize Email Use

Dumb Little Man

You attach your e-mail to most official documents together with your name and other information. An e-mail can serve more than being the place to receive information. Below are tips on managing emails effectively: E-mail Checking Time.

2019 246

Which tasks should assistants manage?

Practically Perfect PA

There are so many ways we can help them with this from managing their calendar effectively, minimising interruptions and generally keeping them on track. Assistants should also deal with all inbound communications, organise and decide which information the executive should be made aware of.

2014 228

Top 6 Benefits of Managed IT Services

Small Business CEO

… The post Top 6 Benefits of Managed IT Services appeared first on SMALL BUSINESS CEO. Information Technology Management managed ITA lot of businesses nowadays are based on computer processes.

2020 60

The Media Diet: Paring Online Information

Simple Productivity Blog

As I recently wrote , I have been working to pare down how much information I have coming into my life. I have been paring online information intake. There is so much information out there on the web these days! These sites included information on just about everything, including news, blogs, and general information. Mr. Reader, the software I use to read blogs, will do something, and I will follow it along because the software makes the feeds manageable.

2013 139

Communicating With Your Manager

Office Dynamics

This is the best advice you will ever receive on how to build a strategic partnership with your executive, manage their day, and stay on top of the volumes of tasks and projects you have to handle. When it comes to e-mail management, there are various approaches.

2015 228

Why Your Organization Should Invest In An HR Management System

Dumb Little Man

When your team grows, managing them turns into a major task. This is one good reason why businesses need to integrate an effective human resource management system. Here is a list of the importance of human management system: Training and Development of Employees. Managing Risks.

2018 219

What are your manager’s objectives?

Practically Perfect PA

Many of you will be completing your mid year review paperwork, looking back on the last 6 months to see what you have accomplished and having conversations with your managers regarding your performance to date. Your manager will thank you for this one.

2015 215

10 Steps to Supporting Multiple Managers

Office Dynamics

It is not unusual today for administrative assistants to support more than one manager. The trend continues as managers become more technically proficient and manage more of their own work. So I know what it is like to support multiple managers.

2015 233

The Best Vehicle Fleet Management Practices for Small Businesses

Small Business CEO

Most companies in the United States are willing to invest as much as 10% of their sales on logistical management to ensure flawless business operations. The growing focus on logistical management confirms the fact that logistics is the line between order and disorder.

2020 71

3 Easy Tips for Keeping Your Client Information Organized

Office Organization Success

For many solopreneurs a large part of their business is working one-on-one with clients, and that means having a way of keeping all of their client information organized and easy to access. In this article I’m going to share with you my top three tips for keeping everything together, so that you can easily access your client information and know exactly where your clients are in your programs.

2010 152