The Small Business Blog

MARCH 5, 2013

If you want to guarantee that they will see your message, email is still the next best thing to actually phoning them or meeting in person. It’s more difficult and requires a lot more specialist knowledge to intercept an email than it does to get hold of a letter or fax. The cost of email is now cheaper than ever.

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BMT Office Administration

APRIL 13, 2022

In order to pay your employees correctly, keep track of labor costs, and manage employee attendance, business owners need to invest in a reliable time clock system for their workplace. Some of the most popular additional features are employee scheduling tools, time-off management tools, and enhanced reporting tools. Time clock options.

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Stephanie LH Calahan

APRIL 1, 2010

For years I have been telling people about one of my favorite personal productivity software products -- the Paper Tiger.    We've helped slews of clients implement the software along with other productivity systems as they claimed their Office Miracle ™ ! » Announcing.The Paper Tiger Online!

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Office Organization Success

NOVEMBER 3, 2014

Creating a Client Contact Sheet which contains your client’s name, address, email, phone, fax and any other contact information that you want to keep a record of is a useful template to have. I’m a big believer in creating main/sub folders for managing my filing system – both for paper-based and PC files. (If

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Jen Lawrence

FEBRUARY 15, 2019

Paperwork – If you need to fill out forms and fax them somewhere or process documents and scan them into a digital management system, make a pile and handle all at once on a regular cadence. Business Management – Running your own business can be overwhelming.

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Professional Assistant Blog

JUNE 8, 2010

By The Professional Assistant on Tuesday, June 08, 2010 Filed Under: Meetings , MS-Outlook , Productivity D o you have trouble trying to book several managers’ meetings, yet you have access to their calendars in Microsoft Outlook 2007? Home About Me Advertise Overlapping Calendars In Microsoft Outlook?

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Professional Assistant Blog

OCTOBER 6, 2009

By The Professional Assistant on Tuesday, October 06, 2009 Filed Under: Meetings , Research , Travel A re you trying to book a flight, hotel or car rental for your manager? Home About Me Advertise Finding The Best Travel Deals - Online! Do you feel like you are going to lots of websites to find the best deal?

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Stephanie LH Calahan

FEBRUARY 16, 2011

In the News February, 2011 Stephanie LH Calahan is interviewed by Janet Baker of Monticello Corporation and the Paper Tiger Software. Gaessler of Solace Wealth Management interviews Stephanie Calahan on his show on Blogtalkradio (global) in News & Updates! .  I thought I'd share some of them.    I love it!

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Professional Assistant Blog

FEBRUARY 29, 2008

Finding the right tools to manage your business can be time consuming. You have to understand how a professional administrator operates and also have the technology and software to run your business in a successful manner. This lessens the time you have to spend on the phone. Easily recording the time spent on each task.

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Professional Assistant Blog

OCTOBER 29, 2008

as your client relationship manager (CRM)? website, which has the following online video tutorials for some of the most frequently used functions in this software. Home About Me Advertise Free ACT! CRM) Video Tutorials By The Professional Assistant on Wednesday, October 29, 2008 Filed Under: Productivity A re you using ACT! Whats next?

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Professional Assistant Blog

SEPTEMBER 22, 2008

By The Professional Assistant on Monday, September 22, 2008 Filed Under: Organize , Productivity A re you asked to make reservations for your manager(s) at particular restaurants? This has become a great tool for me, since I have to make reservations on a regular basis for my managers. Do you feel that you could be doing this faster?

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Professional Assistant Blog

SEPTEMBER 3, 2008

Home About Me Advertise "Excel"ing to Create Subtotal Row Totals By The Professional Assistant on Wednesday, September 03, 2008 Filed Under: MS-Excel , Organize , Productivity Y our manager sends you an e-mail with a spreadsheet attached. I recently ran into this problem as well.

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Professional Assistant Blog

OCTOBER 7, 2009

One piece of advise that I give myself on a regular basis so that I dont feel overwhelmed is to break your tasks down into manageable chunks. Then I would open up the applications associated with the next task. Whats next? Subscribe to The Professional Assistant feeds or get posts e-mailed directly to you today.

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Stephanie LH Calahan

MAY 13, 2011

" That is what I heard from her as we were talking on the phone.  We started by asking this question: What tech tools (office machine, gadget, hardware, software or online tools) could you not live without, why and where can we find it?  Quicken Home & Business is the best software for small business owners.

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Professional Assistant Blog

SEPTEMBER 5, 2008

What would happen if your company gets audited or your manager asks you for an e-mail from a few years ago? The reason I use the latter method is because our company policy is that we cant download any software that IT doesnt approve. Then just follow the instructions to installing and using the software.

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Professional Assistant Blog

JANUARY 21, 2008

Home About Me Advertise How to Cope With Co-Workers Arguing By The Professional Assistant on Monday, January 21, 2008 Filed Under: Meetings , Productivity Y ou’re on the phone with a client and an argument breaks out between two of your colleagues. If all else fails, get a supervisor or manager involved. What do you do?

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Stephanie LH Calahan

FEBRUARY 11, 2011

Work With Stephanie « Link Lineup: Time Management, Org Tools, Focus Concentration and Top Mobil Phone Apps | Main | Are you Time-challenged Tim or Non-productive Nancy? The most successful business owners and professionals effectively use tools to manage their time, space and information.  Smart Phone!!

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Jen Lawrence

FEBRUARY 15, 2019

Paperwork – If you need to fill out forms and fax them somewhere or process documents and scan them into a digital management system, make a pile and handle all at once on a regular cadence. Business Management – Running your own business can be overwhelming.

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The Small Business Blog

NOVEMBER 23, 2008

Benefits of Online Software for Small Business. Business Telephone Systems & Phone Lines For Your Business techdepot.co.uk WinWeb – Your Office Online Simply the best way to manage your small business! The most important piece of advice is to keep your antivirus software up-to-date.

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Professional Assistant Blog

MARCH 26, 2008

To combat these problems, here are some tips you can follow: Boredom: Ask your manager or fellow colleagues to see if they need help with anything. Youre there to get paid and get that promotion or raise, so make yourself and your manager proud. People generally gossip at work due to boredom, insecurity, wanting to belong.

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Professional Assistant Blog

AUGUST 29, 2008

Then, you need to assign tasks to each goal, where you break the goal down into manageable chunks. Narrow them down to the amount that you can manage (usually 3 - 5), but some people can do more or less. Having a to-do list can be very helpful in accomplishing your tasks, but also setting goals. Next, add a time frame to each task.

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Professional Assistant Blog

AUGUST 28, 2008

Home About Me Advertise Clock In The Right Time Zone: Booking Meetings in Microsoft Outlook By The Professional Assistant on Thursday, August 28, 2008 Filed Under: Meetings , MS-Outlook , Organize , Productivity , Travel D o you need to book meetings for your manager(s), but most meetings are all over the country or even internationally?

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Stephanie LH Calahan

FEBRUARY 16, 2011

Work With Stephanie « Steph in the Media | Main | 19 Tips for Managing Your Email Even When You Dont Want To » Dont Strangle Your Reminders!   Time Management Resources to Jump On THIS WEEK The Time Management giveaway is going on this week only!  Archive Network with Steph Is This You?

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Professional Assistant Blog

OCTOBER 31, 2007

If they prompt you to get it done right away (if this is not your immediate supervisor), make sure to let your manager know. They are there to help, since they are managing you. If you feel that your manager thinks of you this way, talk to them about it, but in a professional manner. Dont feel that you are not doing your job.

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Professional Assistant Blog

MARCH 28, 2008

One of the simplest things you can do to help the manager of your dream firm decide if you are right for the job, is to send them a Thank You letter after the interview. But you would be surprised that a simple Thank You letter can win over the hiring manager. My phone number is (XXX) XXX-XXXX. Did you attend a few recently?

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Professional Assistant Blog

JANUARY 29, 2008

Since I help out a staff of 30, which includes 6 managers, I constantly am away from my desk doing different tasks such as going to the printer on the other side of the office or bringing rush items to the mail room. Are you the type of person that needs to run between your desk and other places on a regular basis? I am one of these people.

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Professional Assistant Blog

NOVEMBER 29, 2007

Hotel managers and catering companies are also getting rave reviews about good branding quality. Some even drink way too much - 2 cups of regular strength coffee is enough. This is actually good for your heart and has many health benefits as well. Upscale coffee brands are becoming the norm in many offices across the world.

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Professional Assistant Blog

AUGUST 13, 2008

This should help your manager as well. Outlook now will install the selected items that you chose. Check your calendar to see that everything as populated. Heres a post also on using your Microsoft Outlook calendar properly. Subscribe to The Professional Assistant feeds or get posts e-mailed directly to you today.

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Professional Assistant Blog

FEBRUARY 7, 2008

Since I am an administrative assistant for 30 staff, which includes 6 managers, it can get a little hectic at times. Think of ways you can help manage the workload. Do you feel that too many people are coming to you and overloading your workload? This happens to me from time to time.

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Professional Assistant Blog

OCTOBER 31, 2008

Check with your Human Resources Department or manager to see if this falls into your corporate policy. You dont want to end up at work and be the only one wearing a costume. Looking like a rabbit might be fun, but you dont want to be gnawing your carrot around others as theyre working away.

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Professional Assistant Blog

FEBRUARY 13, 2008

This happens to me quite often, since I help about 30 people, including 6 managers. By The Professional Assistant on Wednesday, February 13, 2008 Filed Under: Organize , Prioritize , Productivity A re you having difficulty with overcoming a problem? Do you have too many people coming to you at once asking for your help?

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Stephanie LH Calahan

DECEMBER 10, 2009

I started reaching out to my colleagues yesterday and already their generous hearts have given, ebooks, tip sheets, audio programs, webinars, free consulting, chances to win memberships to programs, chances to win productivity software and even a chance to win an iPod!  Part of the Calahan Solutions, Inc.

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The Office Professionals Place

JUNE 7, 2010

I was online completing a form that required a phone number and I didn’t have the phone number handy, while I was conducting a search on the internet, my friend got a regular phonebook and found the phone number before my page could load to show me the results of my search. Organize paper files. .&#

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Professional Assistant Blog

FEBRUARY 19, 2008

I work in a large firm now where it’s mainly an open concept area, with only the managers having their own offices. We strive for an “open door” policy, but of course, there are times when the managers hold meetings or make phone calls and have their door closed.

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Professional Assistant Blog

FEBRUARY 8, 2008

About 90% of my work comes in the form of e-mails, since I want to be able to track anything and everything that managers and fellow staff members send me. There are certain tasks that I need to do on a daily, weekly, monthly, etc. basis and it usually involves e-mail.

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Professional Assistant Blog

SEPTEMBER 10, 2007

These notions may or may not be true, but its how you are viewed by your manager. On the other hand, if you are a messy person (but state that you know where everything is, since this is how you organize yourself), people might look at you as disorganized and not a hard worker.

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Allwork

FEBRUARY 26, 2024

Discover the Essential Role of Managers in Hybrid Work for Creating Supportive and Engaging Work Environments. The office and the management or the company just chooses how many days? My first office didn’t have a copy machine or a fax or anything like that. So again, managers say that people are more productive.

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